MOTCO_Q&A__2_Posted_to_FBO.pdf

MOTCO Q and A #2

HTC711-18-R-R005

Q# Document Par. Ref. Subject Question Government Response

1 PWS 1.0. Scope of Work

Is any of the MOTCO property under the jurisdiction of the Federal Railroad Administration(FRA) and do they regulate rail operations?

For rail maintenance standards, UFC 4-860-03 is the primary guidance on MOTCO. AR- 56-3, Sec 1-5 addresses Army rail policy regarding operations and equipment.

2 PWS 1.0. Scope of Work Will the contractor awarded be the only rail operator on MOTCO property? If not, who are the other operating entities?

This contractor will be the primary operator on MOTCO and the sole contracted operator. Per PWS para 1.1.4., government rail operators (military and civil service) may operate locomotives on MOTCO to provide augmentation, to support major cargo movements, or to fulfill training requirements. This is expected to happen infrequently.

3 PWS Appendix B Historical Data What is the current 2018 year-to-date history for this table?

Provided in updated Atch 1 - PWS dated 22 June 2018 which is posted with Amendment 0002.

4 PWS 1.1.4.1. and Appendix B

Rail Support Operations, Historical Data

Will the bidders be allowed follow-up visits to inspect track not inspected at the site visit? No additional site visits will be conducted.

5 PWS 1.1.4.1. and Appendix B

Rail Support Operations, Historical Data

a) Is the contractor responsible for locomotive maintenance of any kind for the Government’s five furnished locomotives? b) If a) is yes: b1) please specify the specific maintenance requirements (scheduled and unscheduled) and frequencies? b2) does MOTCO have locomotive maintenance histories that can be provided and what is the process to obtain them? b3) will the bidders be allowed a follow-up site visits to do a more detailed inspection of the locomotives?

b4) is the contractor responsible for fueling and fuel costs for the Government’s locomotives?

a) No. The contractor is responsible for operator-level checks and basic caretaking only as specified in AR 56-3, TM 55-2210-224-12 Section II table 2-1, KI 55-2210-223-12, and TC 55-88-1. Checks, readings, and discrepancies are documented in the operator's section of DD Form 862. Repairs of discrepancies identified by the operators are completed by another contractor on MOTCO. Coordination should flow through the COR. Additionally, some contractor operators will be required to receive US Army training/certification in accordance with AR 56-3 (PWS para 1.1.9.2.). Further information will be given during this process regarding Army standard practice for operator checks/caretaking. Locomotive parts procurement and mission capable rates are a matter between the government and locomotive maintenance contractor and are not in the scope of this contract.

b4) The contractor will be responsible for monitoring fuel levels in locomotives and fueling as necessary. Fuel is provided by the government and is coordinated through the COR.

Q# Document Par. Ref. Subject Question Government Response

6 PWS 1.1.4.1. and Appendix B

Rail Support Operations, Historical Data

a) Is the contractor responsible for maintenance of any kind for the Government’s provided maintenance of way (MOW) equipment? b) If a) is yes: b1) please specify the specific maintenance requirements (scheduled and unscheduled) and frequencies? b2) does MOTCO have MOW equipment maintenance histories that can be provided and what is the process to obtain them? b3) will the bidders be allowed a follow-up site visits to do a more detailed inspection of the MOW equipment? b4) is the contractor responsible for fueling and fuel costs for the Government’s MOW equipment?

a) Yes. Equipment will be returned to the government in same (or better) condition as issued with the exception of reasonable wear and tear.

b1) Per equipment manufacturers' and AR 56-3 guidance.

b2) Copies of any maintenance records the government has will be provided to the contractor after award upon request. Requests will flow through the COR.

b3) No follow-up site visits will be scheduled. The equipment is almost new (2015 & 2016 model years) and is in fully operable condition.

b4) Yes.

7 PWS 1.1.4.1. Rail Support Operations

a) Is the contractor responsible for any car maintenance? b) If a) is yes: b1) please specify the specific maintenance requirements (scheduled and unscheduled) and frequencies?

b2) does MOTCO have car maintenance histories that can be provided and what is the process to obtain them? b3) will the bidders be allowed follow-up site visits to inspect the cars?

a) No.

8 PWS 1.1.4.1. Rail Support Operations

a) Is the contractor responsible for derailments of locomotives and cars (e.g., labor and material to re-rail)? b) If a) is yes, is the contractor responsible for property damage caused by derailments? c) If b) is yes, what is the property for which the contractor is liable (e.g., rolling stock, track, etc.)?

a) Yes, if the derailment is the fault of the contractor, the contractor will be responsible for re-rail (i.e. push past rail stop, exceeding speed limits, etc.). Other derailment scenarios will be treated as an additional service call.

b) Yes, if the derailment is found to be the fault of the contractor.

c) Repair of track and repair/replacement costs for any affected Army Real Property and repair/replacement of affected cars and any other government-owned equipment.

Q# Document Par. Ref. Subject Question Government Response

9 RFP pgs. 3-32 All CLINs

For Contract Line Item Numbers (CLINs) referencing “IAW the PWS”, which CLIN’s are in accordance with PWS clauses 1.1.2.1, 1.1.2.2 and 1.1.2.2.1?

1.1.2.1., 1.1.2.2. and 1.1.2.2.1. pertain to Unscheduled Repairs and Emergency Repairs: CLINs 0004 through 0008 for the Base Period and X004 through X008 for all Subsequent performance periods.

10 RFP/PWS pgs. 3- 32/1.1.1.2.1. All CLINs

a) For the following CLINs:

1. unscheduled special safety inspections quantity 20,400 linear feet 2. unscheduled repairs – cross ties – quantity 1,360 3.

unscheduled repairs switch cross ties – quantity 76 4. unscheduled repairs ballast – quantity 55 what is the purpose of the quantities listed? b) When performing inspections or making unscheduled repairs for items 1) thru 4) are the unit prices considered fixed unit prices that the contractor is bidding for the year?

a) Quantities are used to provide an estimated amount of work expected throughout the contract year. Actual work volume may vary. These quantities are provided based on industry planning factors or historical info, when possible.

b) Yes, the successful offeror's awarded prices for the mentioned CLINs will be fixed at contract award for the Base Period and Subsequent performance periods.

11 PWS Appendix B Historical Data

a) How many cross ties have been replaced on MOTCO track over the past five years? b) How many switches have been replaced on MOTCO track over the past five years? c) How many linear feet of rail has been replaced on the MOTCO right-of-way over the past five years?

Accurate data to answer these questions is unavailable.

Q# Document Par. Ref. Subject Question Government Response

12 PWS 1.1.1.

Inspection and Preventative Maintenance

If the contractor complies with UFC 4-860-03

RAILROAD TRACK MAINTENANCE AND

SAFETY STANDARDS section 2-3, c (2) Inspection Method - listed below: "(2) Inspection Method. Track inspection shall be made on foot or in an on-track vehicle at a speed which is conducive to effective track inspection, but in no case to exceed 5 mph.

Turnouts, rail crossings, and bridges shall be inspected on foot. Will the contractor be permitted to inspect permitted track by an on-track vehicle? No, this is an exception to the UFC guidance as specifically noted in

PWS.

13 RFP/PWS N/A General Information

Will the contractor be allowed to operate its own MOW equipment on MOTCO track if required? Yes.

14 RFP/PWS N/A General Information

a) Of the 43 miles of track at MOTCO, are all 43 miles considered active and operating? b) If

a) is no, how many miles are active? c) Approximately how many of the 43 miles require 1) scheduled inspections 2) preventative maintenance, 3) unscheduled repairs 4) animal and vegetation control? d) If mileage varies according to category (1 thru 4) what are the approximate mileages for each category?

a) No.

b) Approximately 9 miles of track are considered inactive/Class C.

c) #1-3: See guidance in UFC 4-860-03 regarding inspections and maintenance standards for Class C track. #4: Approximately 43 miles.

Q# Document Par. Ref. Subject Question Government Response

15 PWS Various Rail Maintenance

a) Are the switches on these turnouts all manual throw switches? b) If a) is no, what are the various switch types? c) Is the contractor responsible for labor and material to repair and or replace defective switches? d) If c) is yes, what CLIN should the contractor price these to?

e) Of the 190 turnouts are all 190 turnouts on active operating track? f) If e) is no, how many of the 190 turnouts are active? g) Approximately how many of the 190 turnouts require: 1) scheduled inspections 2) preventative maintenance, 3) unscheduled repairs 4) animal and vegetation control? h) If mileage varies according to category (1 thru 4) what are the approximate mileages for each category?

a) Yes.

c) Yes.

d) CLIN 0002, except crosstie replacements which will be CLIN 0005 as stated in PWS para 1.1.1.3.1.

e, f, g) Approximately 24 turnouts are on inactive/Class C track. See standards for Class C track regarding frequency of inspection, etc.

16 PWS Appendix B Rail Maintenance

a) Of the 76 grade crossings (PWS appendix B) are all 76 grade crossings on active operating track? b) If a) is no, how many of the 76 grade crossings are active? c) Approximately how many of the 76 grade crossings require: 1) scheduled inspections 2) preventative maintenance, 3) unscheduled repairs 4) animal and vegetation control? d) If mileage varies according category (1 thru 4) what are the approximate mileages for each category?

a) All grade crossings should be treated as active track with one exception. The exception is the on-pier track. Tracks on the piers are not active.

c) All grade crossings should be maintained IAW UFC 4-860-03.

17 RFP/PWS pgs. 3- 32/Appendix B

All CLINs/Rail Maintenance

a) Does MOTCO track contain crossing gates?

b) If a) is yes: b1) how many? b2) is the contractor responsible for maintaining these and under which CLIN should this be priced?

a) MOTCO doesn't own/operate/maintain any crossing gates. The only crossing gates on the installation are protecting Class I lines and are owned/maintained by a Class I railroad.

Q# Document Par. Ref. Subject Question Government Response

18 RFP/PWS pgs. 3- 32/Appendix B

All CLINs/Rail Maintenance

a) Does MOTCO track contain culverts? b) If a) is yes: b1) how many? b2) is the contractor responsible for maintaining these and under which CLIN should this be priced?

A) Yes.

B1) Approximately 60.

B2) Contractor is responsible for inspection/maintenance as described in UFC 4-860-03, section 3-2, "Drainage".

19 RFP/PWS pgs. 3- 32/Appendix B

All CLINs/Rail Maintenance

a) How many track wash-outs or events of water damage to track; from culvert or other causes, have occurred over the past 5 years? b) Is the contractor responsible for repairing track bed damage caused by water and under which CLIN should this be priced?

Contractor may be asked to respond and provide repair quote for washouts and other unforeseen events through CLIN 0007 or 0008.

20 RFP/PWS pgs. 3- 32/Appendix B

All CLINs/Rail Maintenance

a) Is animal and vegetation control pricing to be included in CLIN Monthly Preventative Maintenance? b) If not, what is the CLIN where this should be priced?

Yes.

21 RFP/PWS pgs. 3- 32/Appendix B All CLINs

a) Is the contractor required to insure any MOTCO government property or personnel? b) If a) is yes, please provide the required coverages (e.g., general liability, property insurance, etc.) and the required coverage limits? c) If a) is no, will the government indemnify the contractor against liability? If c) is yes, please provide the indemnity language?

The contractor does not have to insure government-owned property or government personnel. The government will not indemnify the contractor against liability.

22 General Question N/A General

Information

a) In order to adequately review the answers to questions and integrate the responses into a five year bid, contractor respectfully requests a 30 day extension to the bid due date. Can a 30 day extension to the bid due date be granted?

No extension will be granted at this time.

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