Attch_4_Award_Opt_Plan.docx

AWARD OPTION PLAN FOR

AIR MOBILITY COMMAND GATEWAY PASSENGER SERVICES

BALTIMORE/WASHINGTON INTERNATIONAL THURGOOD MARSHALL AIRPORT

HTC711-XX-C-XXXX

APPROVED:

AWARD OPTION DETERMINING OFFICIAL

DATE

Page I of 9

Section

Title

TABLE OF CONTENTS

Page

5.0 Award Option Plan Changes 4

ATTACHMENTS

Award Option Organization Page

1.1 Introduction to the Award Option Plan

a. The intent of this Award Option Plan is to encourage performance that exceeds a satisfactory level by rewarding such performance. The Contractor must earn a Very Good or Excellent rating in accordance with Attachment 3 to earn an award option year. This Award Option Plan is the basis for evaluation of the Contractor's performance at the Baltimore Commercial Gateway. It describes the specific criteria and procedures used to assess the Contractor's performance and to determine the amount of additional award option years, if any, the Contractor earns. In the context of this Award Option Plan, the term "earned" means the award option year will be made available for the CO to exercise in accordance with FAR 17.2 and the terms and conditions of the contract. Award Option determinations and the methodology for determining whether the Contractor has earned any additional performance periods are unilateral determinations made solely at the discretion of the Government. It is important to note that the Government is not required to exercise an award option merely because the Contractor has earned it.

2.0 Organization

The Award Option organization consists of the Award Determining Official (ADO); an Award Option Review Board (AORB) and the Performance Monitors. The ADO, AORB members, and Performance Monitors are listed in Attachment 1.

3.1 Responsibilities

a. ADO. The ADO reviews the recommendation of the AORB, considers all pertinent data, and makes the final determination as to whether an award option year has been earned. The ADO approves AORB members, approves the award option plan and any changes.

b. AORB Chairperson. The AORB Chairperson is responsible for convening the AORB, provides guidance and oversight to other AORB members, actively facilitates the AORB process, reviews action items, monitors follow-on action as necessary, and ensures the integrity of the award option process is maintained.

c. AORB. The AORB provides an objective, impartial review of the Contractor's performance. Members review the Performance Monitors' evaluation of the Contractor's performance, consider all information from pertinent sources, and arrive at a recommendation. They may also recommend changes to the award option plan. If the Contractor provides a written self-assessment of performance, they must consider this assessment when developing the award option recommendation.

d. Performance Monitors. Performance Monitors maintain written records of the Contractor's performance so that a fair and accurate evaluation is obtained. Monitors prepare monthly evaluation reports.

4.1 Award Option Process

a. Monthly Evaluation Process. Performance monitors submit monthly narrative performance reports to the Contracting Officer (CO) ten calendar days after the end of the month. In turn, within two working days, the CO will provide a letter to the Contractor which includes pertinent information regarding the Contractor's overall performance.

b. Interim Evaluation Report. The AORB Chairperson notifies each AORB member 15 calendar days before the midpoint of the evaluation period. The interim evaluation shall include performance from the beginning date of the evaluation period until the interim evaluation date as listed in Attachment 2. The AORB determines the interim evaluation results and the AORB Chairperson notifies the Contractor of the interim evaluation including the strengths and weaknesses for the current evaluation period.

c. End of Period Evaluation Report. The AORB Chairperson notifies each AORB member and the Contractor 15 calendar days before the end of the evaluation period. The end of period evaluation report shall include performance from the end date of the interim evaluation report until the end of the evaluation period as listed in Attachment 2. The Contractor shall submit to the AORB Chairperson its self-assessment 30 calendar days after the end of the evaluation period. Each AORB member will consider all inputs and will make an independent recommendation. The AORB will, after careful consideration of each member's input, finalize the board's coordinated recommendation and associated rationale. The ADO determines the overall rating for the evaluation period within 45 calendar days after the end of each evaluation period. The ADO will inform the Contractor, by letter, of the result of the evaluation and if the Contractor has earned an award option year.

d. Contractor Self-Assessment. The Contractor is encouraged to submit a narrative self-assessment to be considered by the AORB within 30 calendar days after the end-of -period evaluation period. This written self-assessment of performance throughout the evaluation period may contain information that could reasonably assist the AORB in the performance evaluation and the recommendation to the ADO. The Contractor's written self-assessment may not exceed five pages (eight pages for the first evaluation period). Pages submitted beyond this limit will not be reviewed nor considered in the Award Option evaluation process.

5.0 Award Option Plan Changes. The Government may unilaterally change this plan prior to the beginning of an evaluation period. The Contractor will be notified of changes to the plan by the Contracting Officer (CO), in writing, before the start of the affected evaluation period. Changes to this plan that are applicable to a current evaluation period will be incorporated via a bilateral modification. Unless the CO gives the Contractor specific written notice of any changes to evaluation areas 15 calendar days prior to the start of a new evaluation period, the most recently approved evaluation criteria will be used.

ATTACHMENT 1

AWARD OPTION ORGANIZATION

Award Option Determining Official: Division Chief, USTRANSCOM/AQ Award Option Review Board Voting Members:

Chairperson, Contracting Officer USTRANSCOM/AQ Program Manager, Contract Air Terminals (HQ AMC/A4TS) Chief, Standardization and Resources Branch (HQ AMC/A4TS)

Award Option Review Board Advisory Member: Functional Director, 305 APS, Det I

Performance Monitors:

BWI Contracting Officer Representatives (COR)

In the event of absence of the chairperson or any voting members, persons with similar qualifications may be substituted.

ATTACHMENT 2

EVALUATION PERIODS AND AVAILABLE AWARD PERIODS

The award earned by the Contractor will be determined at the completion of evaluation periods shown below.

ATTACHMENT 3

PERFORMANCE EVALUATION CATEGORIES

The following categories reflect evaluation areas that the Contractor will be evaluated on during performance of this contract. Although the performance requirements listed in the PWS remain consistent in assessing Contractor performance throughout this contract, the following areas will be evaluated in determining the award option.

Category i

Quality of Service

Business Relations

Management of Key Personnel

AWARD OPTION EVALUATION CRITERIA

ATTACHMENT 4

SEQUENCE OF EVENTS - AWARD OPTION PROCESS

Monthly Evaluation

Interim Evaluation

Chairperson notifies each AORB member I15 calendar days prior to midpoint of evaluation period

15 calendar days after the midpoint of evaluation period AORB meets 5 working days after AORB meets AORB Chairperson determines interim evaluation results and notifies Contractor of strengths and weaknesses

End-of-Period Evaluation

ATTACHMENT 5

CONTRACTOR PERFORMANCE EVALUATION WORKSHEET

Period of Performance: I

Contract No.

Contractor:

Date of Report:

Criteria

Quality of Service

Business Relations

Management of Key Personnel

Rating:

NOTE: Provide narrative supporting ratings.

Rated By Signature: