Jordan_Preproposal_Teleconference_Minutes_13Jan16.pdf

Jordan S&RTS HTC711-15-R-R019 Preproposal Conference Minutes – 13 January 2016

Attended by:

Raith Engineering / Mr. Shetty 595th Trans BDE / LT Spencer VTS / Mr. Staine-Pyne 840th Trans BTN / Ms. Henzy VTS / Mr. Russell U.S. Embassy / MAJ Pride-Cobb Kanoo / Mr. Blackney TCAQ / Becky Molloy (Contracting Officer) Kanoo / Mr. Bacony TCAQ / Tom Fee (Contract Specialist) Inchcape / Mr. Shaikh TCAQ / Emmanuel Hardrick (Contract Specialist) Seven Seas / Mr. Halbana

Mr. Tom Fee began the meeting with attendance and setting expectation that meeting was solely to brief proposal submission. Questions regarding the requirement must be officially submitted via email to Mr. Fee and Ms. Molloy. The bulk of Mr. Fee’s presentation was a walkthrough of the Addendums to provisions 52.212-1 & 2 to ensure attendees understood the proposal submission requirements. Mr. Fee made special points of emphasis on:

a. Anything stated during the teleconference will not alter the solicitation. Any changes to the solicitation or requirements are only effective upon amendment to the solicitation.

Amendments will be posted on FedBizOps.

b. Questions must be submitted in writing according to format found in attached information sheet and may not be answered prior to RFP closing date if not submitted by 18 January 2016. With 18 January being a federal holiday, Mr. Fee stated the due date for question submission would likely be changed to 19 January via amendment and posted to FBO. Answers will be posted to FedBizOps.

c. Government intends to award without discussions. Offerors should submit their best terms as this is a Lowest Price Technically Acceptable source selection.

d. Proposals should be submitted in 3 separate emails entitled 1 of 3, etc. and include the solicitation number in the subject.

e. Any official documentation written in a language other than English must be accompanied by an official English translation.

f. Representations and Certifications should be submitted on SAM.gov. Written reps and certs may be included in the Contract Documentation.

g. Technical Approach is limited to 25 pages. Any pages over that limit will not be read or considered.

h. All technical proposals will be evaluated. Specifically each factor listed in Addendum to 52.212-2 will be evaluated as acceptable or unacceptable.

i. Price proposal will be in US Dollars ($). Special emphasis on the fact that award and payment will also be in USD.

j. Schedule of Rates contains a Remarks column that offerors are encouraged to provide information about any of their unit pricing.

No questions were asked by any attendees.

End of notes.