eRMS_DESK_GUIDE.pdf

Desk Guide for the

Electronic Retrograde Management System (eRMS) eRMS Desk Guide – Table of Contents/Record of Revisions and Changes i eRMS Desk Guide – Table of Contents

Table of Contents

Section Title Pages

General

1 NITA 1-1

2 eRMS Overview 2-1 – 2-6 3 Carcass Turn-Ins Module 3-1 – 3-31 4 OP Module 4-1 – 5-10 5 Packaging and Shipping Module 5-1 – 5-28 6 Queries 6-1 – 6-5 7 Reports 7-1 – 7-4 8 RDO & RFI Module 8-1 – 8-11 9 Special Forms 9-1 – 9-6 Special

10 Aviation Engines Module 10-1 – 10-24 11 CLF Module 11-1 – 11-10 12 R&R Module 12-1 – 12-66 13 Ground Marines Module 13-1 – 13-17

14 ATAC 14-1 – 14-23

15 Shipment Manager 1-46 16 Setup 16-1 - 16-3 Appendices A Acronyms A-1 – A-6 B Frequently Asked Questions B-1 – B-12 C Helpful Hints/Anecdotal Questions C-1 D eRMS Program Releases D-1 – D-53 E Forms and Special Forms E-1 – E-5 F ATAC Exclusions F-1 G Transportation Manifest Matrix G-1 – G-3 ii eRMS Desk Guide - Record of Revisions and Changes

Change Date

Section Detailed Description of Change

7/8/15 App D Added eRMS Release (RDO/RFI, CXC, SIT).

5/18/15 Sec 3 Updated the DD1348 picture in the MTIS-F section of “Carcass Turn-Ins.”

5/13/15 App D Added eRMS Release (RDO, Non-ATAC, CXC, SIT).

4/15/15 App D Added eRMS Release (ATAC, RDO/RFI, CXC, SIT).

4/3/15 Sec 15 Added FAQ, “JAS Forwarding: Invalid Shipper

Code.”

4/1/15 App F Updated the list of ATAC Exclusions.

3/11/15 App D Added eRMS Release (DD1348 fix, ATAC, RDO/RFI, R&R, NITA, CXC, SIT).

3/4/15 App D Added eRMS Release (SIT, CXC, Carcass

History query error).

2/27/15 Sec 15 Added FAQ, ““CONUS to OCONUS Shipments display Pop-Up message.”

2/18/15 N/A Added DB Schenker as a carrier (no section, just first page of Desk Guide/SM overview).

1/22/15 Sec 15 Added, “Enable Popups” on production URL page and FAQ, “AWB and/or Commercial Invoice does not appear."

12/9/14 App B Added FAQ, “RFI Offloads.”

11/5/14 App D Added eRMS Release (SIT, SM, RDO-RFI).

10/29/14 Sec 12 Added verbiage regarding disposal actions and scheduling transportation for these items.

10/28/14 Sec 15 Modified FAQs “AWB and/or Commercial

Invoice does not appear” and “Adobe Acrobat Reader Settings.”

10/22/14 Sec 3 Deleted Note from 3-15, “IAW the above CNAF directive, EIs cannot be sent to the nearest ATAC for transshipment. Therefore Users must manifest any EI using the ‘Create Manifest to Final Destination’, using FedEx transportation.”

9/18/14 Sec 15 Added Miramar (CONUS) as a carrier for Shipment Manager.

9/3/14 App D Added eRMS Release (SIT, Non-ATAC).

8/13/14 App D Added eRMS Release (CXC, Non-ATAC, SIT, All

Users).

iii

7/26/14 Sec 15 Modified FAQ, “POS/POD Posting.”

6/2/14 Sec 15 Modified FAQ, “The Carrier needed is not set up for the location.”

5/21/14 App D Updated eRMS Release (Carcass Tracking ICP level users- Unsuspend & Suspend Billing and Terminate Tracking).

5/13/14 App B Updated FAQ #19 (Can I process NAVSEA 2 Cog DLRs in ATAC).

5/7/14 Sec 15 Updated “How To Login to Shipment Manager” with new screens for Shipment Manager users only (additional link was created).

4/10/14 Sec 15 Updated “How To Login to Shipment Manager” with new screens for Shipment Manager users only.

4/2/14 App D Added eRMS Release (CXC, R&R, and Processing POS from SM).

3/5/14 App D Added eRMS Release (SIT, ATAC).

2/20/14 Sec 15 Modified “Carrier Selection” section to include that a user should reference the ATAC SOP if a carrier is not found in Shipment Manager.

2/10/14 Sec 3, App D

Added “DCS” as a shipping method in Sec 3 and as an acronym in App A.

2/6/14 App D Added eRMS Release (SIT, Carcass Tracking).

1/31/14 Sec 7 Added the words “Non-ATAC” to the word

“user.”

12/5/13 App D Added eRMS Release (ATAC, CXC, SIT).

12/3/13 Sec 15 Updated SM production URL.

11/19/13 Sec 15 Modified section, “Shipments to Afloat

Activities.”

11/12/13 Sec 15 Modified FAQ, “DHL Shipping Error.”

11/8/13 All Added new eRMS Homepage screenshot to reflect the new Helpdesk e-mail address:

navy311@navy.mil.

10/30/13 Sec 14 Removed reference to “NITA” on 14-3.

10/30/13 App D Added eRMS Release (POS from SM, RDO/RFI, R&R).

10/23/13 Sec 15 Modified FAQ, “Remote Name Error” and added FAQ, “Invalid XML.”

10/4/13 Sec 15 Modified FAQ, “UPS Remote Name Error.”

10/3/13 Sec 15 Changed TARPHelp@saic.com to

TARPHelp@leidos.com 10/2/13 App D Added eRMS Release (Carcass Tracking, security enhancements to “User Manager iv

Access” and “Access List of Users”).

9/18/13 App D, Entire Desk Guide

Added eRMS Release (Homepage now displays new links for SAAR-N, 508 Compliance, “More Details,” and “Unclassified System FOUO.” One log in is now only needed for users with multiple UICs. Security Enhancements made to 78 programs. Updated Homepage screenshot throughout the entire Desk Guide.

9/05/13 App D Added eRMS Release (ATAC manifesting, Non- ATAC Manual DD1348, Japanese Invoice, Commercial Invoice American Goods, Declaration of Free Entry of Returned American Products).

8/21/13 App D Added eRMS Release (Security mandated changes to the eRMS application).

8/7/13 App D Added eRMS Release (CXC, Non-ATAC, P700 Requirements screen to .Net).

7/10/13 App D Added eRMS Release (POS from Shipment Manager, CXC, SIT).

7/8/13 Sec 15 Added FAQ, “FedEx Package does not qualify for shipping service.”

6/26/13 App D Added eRMS Release (ATAC, Non-ATAC).

6/26/13 Sec 15 Added FAQ “Login Failures.”

6/24/13 Sec 15 Updated FAQ “Reporting a Problem in

Shipment Manager.

6/21/13 Sec 15 Added “HTTP (Error) Status Codes” FAQ.

6/18/13 App D MTRA Interface Change Letter Release

(various selections).

6/14/13 Sec 3 Changed “Automated Shipping Document” to

“Carcass Due-In List,” Updated screenshots with new associated wording, changed “ASDL” to “CDIL.”

6/14/13 Sec 12 Added new screenshots, changed “ASDL” to

“CDIL”

6/14/13 App A Added “CDIL” to Acronym List.

6/11/13 Sec 15 Removed Shipment Manager Training URL.

6/5/13 App D Added eRMS Release (SIT, RDO).

5/23/13 Sec 2 Revised printing instructions for 1348-1s.

5/21/13 Sec 2 Changed “General Modules” to “Standard

Modules.”

5/7/13 App D Added eRMS Release (CXC).

5/2/13 App D Added eRMS Release (NITA).

4/30/13 Sec 3 Revised COMSEC Material Processing Section.

v

4/25/13 Sec 15 Added FAQ “UPS Remote Name Error.”

4/24/13 App D Added eRMS Release (RDO/RFI, CXC, SIT).

4/3/13 App D Added eRMS Release (CXC, SIT, Non-ATAC).

3/25/13 Sec 15 Added section, “How to Login To Shipment

Manager.”

3/8/13 App D Added eRMS Release (CXC, RDO/RFI).

2/27/13 App D Added eRMS Release (RDO/RFI, SIT).

2/14/13 Sec 15 Modified “Ship To/From Addresses Are Wrong”

FAQ.

2/6/13 App D Added eRMS Release (ATAC, NITA, Carcass

Tracking, Common Functions).

1/16/13 App D Added eRMS Release (All, CXC, SIT).

1/9/13 App D Added eRMS Release (CXC, SIT).

1/4/12 Sec 15 Added various small changes per Wes

Dawson.

1/2/13 Sec 15 Added “Document # was Previously Shipped” to FAQ section.

12/11/12 Sec 15 Added REPSHIP Reports and spot quotes not available.

12/5/12 Sec 15 Added Manifests with proof of shipment (POS) posted are considered shipped and are not displayed in FAQ area.

12/2/12 Sec 15 Added info to “Completed Shipment” section (eRMS manifest).

11/15/12 App D Added eRMS Release (CXC, SIT).

10/31/12 Sec 15 Added DHL SV009 Shipping Error to FAQ.

Added that SM only supports IE 7+.

10/25/12 Sec 15 Added “The carrier I need is not set up for my location” FAQ.

10/17/12 App D Added eRMS Release (NITA, CXC, SIT).

10/12/12 Sec 15 Updated section with statement that manifests cannot be deleted in Shipment Manager.

10/11/12 App D Added eRMS Release (CXC, ATAC).

9/19/12 Sec 15 Added “Processing Exports” and “Shipments to

Afloat Activities.”

9/7/12 Sec 2, App B Added printing instructions for users with IE8.

8/31/12 Sec 15 Updated “Ship TO/FROM Address Are Wrong,” Added “UPS Shipping Label is Metric” and “UPS Incorrect Services.”

8/8/12 Sec 5 Added Section 5: Packaging & Shipping 8/7/12 Sec 15 Updated section with new screenshots.

8/6/12 Sec 15 Updated ATAC, Classified, and FAQ sections.

vi

7/25/12 Sec 15 Added statement that Shipment Manager can manifest for RDO/RFI only.

7/18/12 Sec 15 Added Pilot as a carrier and removed the statement about not supporting ATAC Exclusions. Changed the POS/POD text since everything is now passed.

6/29/12 Sec 13 Added “Shipper’s Declaration for Dangerous Goods” forms and new POC contact.

6/20/12 App D Added eRMS Release (CXC, SIT).

6/7/12 Sec 14 Added new Section 14, “ATAC.”

6/4/12 Sec 15 Updated Section (various topics).

5/16/12 Sec 14 Added a placeholder for new Section 14, “ATAC.”

5/16/12 Sec 5 Added a placeholder for new Section 5, “Packaging and Shipping.”

5/16/12 Sec 10, Combined Section 10 & 11 (NITA) into one and renumbered as Section 1.

5/16/12 App H Moved “ATAC Exclusions” To App F.

5/16/12 App G Moved “Transportation Manifest Matrix” to App

G.

5/15/12 App A Updated “Appendix A” in accordance with the annual eRMS Desk Guide Review (various).

5/15/12 Sec 15 Added new section 15- Shipment Manager.

5/15/12 Sec 1 Updated “eRMS Overview” in accordance with the annual eRMS Desk Guide Review (various). Renumbered to Section 2.

5/14/12 Sec 16 Added new section 17- Setup in accordance with the annual eRMS Desk Guide Review.

5/14/12 Sec 6 Updated “Ground Marines” in accordance with the annual eRMS Desk Guide Review (various). Renumbered to Section 13.

5/14/12 Sec 2 Updated “Carcass Turn-Ins” in accordance with the annual eRMS Desk Guide Review (various). Renumbered to Section 3.

5/11/12 App G Updated “Queries and Reports” in accordance with the annual eRMS Desk Guide Review (various). Split section in two and renumbered: Section 6- Queries, Section 7- Reports.

5/9/12 Sec 4 Updated “R&R” in accordance with the annual eRMS Desk Guide Review (various).

Renumbered to Section 12.

5/8/12 Sec 9 Updated “CLF” in accordance with the annual vii eRMS Desk Guide Review (various).

Renumbered to Section 11.

5/7/12 Sec 8 Updated “Special Forms” in accordance with the annual eRMS Desk Guide Review (various). Renumbered to Section 9.

5/7/12 Sec 7 Updated “RFI Offload” in accordance with the annual eRMS Desk Guide Review (various).

Renamed “RDO&FRI,” renumbered to Section 8.

5/4/12 Sec 5 Updated “Other Processing” in accordance with the annual eRMS Desk Guide Review (various), renumbered to Section 4.

5/4/12 Sec 3 Updated “Aviation Engines” in accordance with the annual eRMS Desk Guide Review (various). Renumbered to Section 10.

4/18/12 App D Added eRMS Release (RDO/RFI, ATAC, SIT)

3/7/12 App D Added eRMS Release (CXC, SIT, eRMS Shipment Manager)

2/8/12 App D Added eRMS Release (ATAC, RDO/RFI, CXC, SIT)

1/18/12 App H Added App H- ATAC Exclusions

12/28/11 App B Updated SAAR and eRMS POC contact information

12/10/11 App D Added eRMS Release (CXC- multiple issues)

10/25/11 App D Added eRMS Release (Reverse Carcass Bills and Process Cancellations)

10/13/11 App D Added eRMS Release (CXC, SIT, CXC/SIT)

09/28/11 App D Added eRMS Release (Non-ATAC- Create New R&R Document)

09/14/11 App D Added eRMS Release (All Users- NIIN to Part Number Query)

08/10/11 App D Added eRMS Release (ATAC, Non-ATAC, CXC, SIT) viii

07/13/11 App D Added eRMS Release (Non-ATAC, CXC, SIT)

07/07/11 Sec 4 Added slides to “Review/Update Status” and “Processed Unshipped RS and JC Repaired.”

Changed FRC to IMA

06/30/11 App D Added eRMS Release (ATAC, Non-ATAC, SIT)

06/14/11 App F Added ATAC and eRMS Manifesting Update to the Transportation Maxtrix

06/09/11 Sec 2 Added - Non-nuclear Level I/SUBSAFE (LI/SS), Deep Submergence Systems Scope of Certification (DSS-SOC), and Fly-By-Wire (FBW) Stock Program material

5/25/2011 App D Added eRMS Release (Non-ATAC, CXC, SIT)

5/11/2011 App D Added eRMS Release Non-ATAC (Update POS by Manifest)

5/04/2011 App D Added eRMS Release Non-ATAC (Update POD by Manifest)

4/27/2011 App D Added eRMS Release RDO/RFI, Non-ATAC, Carcass Tracking, SIT

4/06/2011 App D Added eRMS Release (ATAC, Non-ATAC, RDO/RFI, Carcass Tracking)

3/23/2011 App D Added eRMS Release Non-ATAC (update POD) and SIT (Archive Triggers)

3/08/2011 App D Added eRMS Release Non-ATAC (screening) and ATAC (Customer Return)

3/04/2011 Sections 1-5, 9 Added new eRMS login slide to each Section

3/03/2011 App D Added eRMS Release (ATAC and non-ATAC, R&R, Carcass Tracking, All Users, and Common Functions)

2/10/2011 App D Added eRMS Release (R&R, Carcass Tracking, SIT) ix

1/19/2011 App D Added eRMS Release (ATAC, Carcass Tracking, SIT)

1/06/2011 App D Added eRMS Release (Non-ATAC, R&R, Carcass Tracking)

12/15/2010 App D Added eRMS Release (Process Modifications beyond 2010)

12/03/2010 App D Added eRMS Release (ATAC, NON-ATAC, SIT)

12/02/2010 App D Added eRMS Release (Non-ATAC, RFI/RDO, NITA)

11/23/2010 Sec 4 Updated all of R&R (Section 4) 11/18/2010 Sec 2 Updated Carcass Turn-In to include COMSEC material 11/18/2010 App B Updated FAQ App with eRMS Timeout question 11/12/2010 Sec 6 Updates all of Ground Marines (Section 6) 11/08/2010 Sec 7 Updated all of RFI Offload (Section 7) 11/08/2010 Sec 9 Updated pages 9-3-9-4 of CLF 10/21/2010 App D Added eRMS Release (Non-ATAC, NITA

Carcass Tracking and NITA BAR Report) 10/21/2010 App D Added eRMS Release (Non-ATAC 1348) 10/20/2010 Sec 9 Updated Section 9 to “CLF” 10/19/2010 App G Updated Appendix G to “Queries and Reports 10/19/2010 App

B,C,G,I Deleted old sections “AIMD Codes,” “On Hand Status Codes and Definitions,” “Aviation Engines Processing Procedures,” “and Transportation Account Codes”

10/18/2010 Sec 8 Updated Section 8 to “Special Forms” 10/18/2010 App B Updated Appendix B to “Frequently Asked

Questions” 10/18/2010 App C Updated Appendix C to “Helpful

Hints/Anecdotal Releases” 10/18/2010 App D Updated Appendix D to “eRMS Program

Releases” 10/18/2010 App E Updated Appendix E to “Forms and Special

Forms” 10/18/2010 App F Updated Appendix F to “Transportation

Manifest Matrix” 10/15/2010 Sec 3 Updated all of Aviation Engines (Section 3) 10/15/2010 Sec 2 Updated all of Carcass Turn-Ins (Section 2) 10/11/2010 Sec 1 Updated all of eRMS Overview (Section 1) x

10/11/2010 App A Updated all of App A (Acronyms) 9/30/2010 App F Added eRMS Release (ATAC, Non-ATAC, and

NITA)

9/15/2010 App F Added eRMS Release (ATAC, Non-ATAC, and

NITA)

8/19/2010 App F Added eRMS Release (ATAC, Non-ATAC, and

NITA-Carcass Tracking) 8/05/2010 App F Added eRMS Release (NITA) Carcass Tracking and SIT 7/22/2010 App F Added eRMS Release (Various issues) 7/19/2010 Sec 2 Updated Section 2 (Classified Shipments) 7/6/2010 App F Added eRMS Release (Various issues) 6/24/2010 App F Added eRMS Release (Various issues) 6/18/2010 App F Added eRMS Release (Various issues) 6/10/2010 App F Added eRMS Release (Various issues) 6/7/2010 App F Added eRMS Release (ATAC and Carcass

Tracking) 6/4/2010 App F Added eRMS Release (NITA Processes) 5/5/2010 App F Added eRMS Release (Custom Forms-

American Goods) 4/8/2010 App F Added eRMS Release (Various issues) 3/19/2010 App. F Added eRMS Release (Update POT by

Manifest) 3/10/2010 App. F Added eRMS Release (NITA Reports) 2/23/2010 App. A Added one acronym (FR IND) 2/12/2010 App. D Added seven FAQs; #9 – 15 1/25/2010 1 – 5, 8 Updated eRMS log-in instructions and uploaded new log-in screen shot images 11/9/2009 10 Added brief summary of NITA which includes training website hyperlink 8/19/2009 2,3,4,5, Updated eRMS log-in instructions and uploaded new log-in screen shot

7/14/2009 9 Added new Miramar email address 7/13/2009 App. D Added two FAQs to this appendix 6/18/2009 5, 9 Added Miramar Transportation toll free phone numbers.

6/18/2009 App. D Added one FAQ regarding Posting POS/POD 11/26/2008 2 Updated ATAC Guidance to include RFI

Processing information.

11/3/2008 2 Added ASD and AUTOPOS content.

8/8/2008 All Restructured entire desk guide that includes 9 sections and 8 appendices.

8/6/2008 App. H Original version of this manual.

xi

8/1/2008 App. G Original version of this manual.

7/9/2008 App. F Updated Appendix F with latest release.

4/24/2008 App. F Included eRMS release in Appendix F on distribution date of 24 April 2008.

3/11/2008 4 Updated version of this manual.

2/11/2008 2.1.2 Original version of this manual.

2/11/2008 2.1.3 Original version of this manual.

2/11/2008 2.1.4 Original version of this manual.

2/11/2008 2.4 Updated version of this manual.

1/14/2008 2.1 Updated version of this manual.

1/14/2008 2.1.1 Original version of this manual.

1/14/2008 2.9 Original version of this manual.

11/12/2007 2.8 Original version of this manual.

11/9/2007 2.3 Updated content of section with new screen shots and updated information on Aircraft Engine Processing

11/9/2007 2.7 Original version of this manual.

6/6/2007 2.3 Updated ATAC Pipeline information. Removed

Other Processing section – it now has its own Desk Guide section.

6/5/2007 2.4 Original version of this manual.

5/1/2007 3 Original version of this manual.

5/1/2007 4 Original version of this manual.

11/14/2005 2.1 Added Change/Revision page. Removed information on downloading barcode fonts – these are now downloaded with the document.

11/14/2005 2.2 Added Change/Revision page. Removed information on downloading barcode fonts – these are now downloaded with the document.

11/14/2005 2.5 Added Change/Revision page. Removed information on downloading barcode fonts – these are now downloaded with the document.

11/14/2005 2.6 Added Change/Revision page. Removed information on downloading barcode fonts – these are now downloaded with the document.

11/14/2005 A, B, C, D, E, F

Added Change/Revision page. Removed information on downloading barcode fonts – these are now downloaded with the document.

eRMS Desk Guide – Section 1 – NITA

1-1 Effective: 05/16/2012 eRMS Desk Guide- Section 1- NITA

NITA stands for NAVSUP WSS In-Transit Accountability.

For Stock in Transit:

https://www.navsup.navy.mil/site/navicpextranet/sit_training/Begin NITA Stock In Transit (SIT) Training.htm

For Carcass Tracking:

https://www.navsup.navy.mil/navsupwss-extranet/carcass_tracking_sit/NAME eRMS Desk Guide – Section 2 - eRMS Overview

2-1 Effective: 11/8/2013 eRMS Desk Guide – Section 2 - Electronic Retrograde Management System (eRMS) Overview

Title Page

Why use eRMS? 2-2 What is eRMS? 2-2 eRMS Modules 2-2 – 2-5 Who are eRMS users? 2-5 When to use eRMS? 2-5 Where is eRMS used? 2-5 How to use eRMS (Starting the Process)? 2-5 – 2-6

2-2 Effective: 11/8/2013

Electronic Retrograde Management System (eRMS)

For Depot Level Repairables (DLRs) Desk Guide

WHY use eRMS…?

eRMS provides asset visibility during the entire repairables turn-in process. When a turn-in (DD1348-1A) document (Document ID D6A, D6K, BC2, BGJ, BEI, BQD) is created, manifested, and POS posted, an eRMS transaction is generated providing Proof of Custody Transfer. Proof of custody transfer relieves the activity of carcass responsibility. TIRing for DLRs takes place within the Advance Traceability and Control (ATAC) system, or the ultimate destination. In addition, eRMS provides non- TIRing capability for USMC Secondary Repairables (SECREPs), Repair and Return (R&R), and Pack-Up Kit (PUK) movements (Document ID BMD). The web Shipping Discrepancy Reporting (SDR) system is then used to follow up on any transaction where SIT was initiated and no subsequent POS/POD was provided. Carcass tracking remains open for items requisitioned where no turn-in was made .

WHAT is eRMS…?

eRMS is a NAVSUP Weapon System Support (NAVSUP WSS)/NAVSUP Business Systems Center (NAVSUP BUSSYSCEN)/Navy Supply Systems Command (NAVSUP), jointly developed web-based application. eRMS is a flexible system and is not a “one size fits all” and will be tailored to fit the site and individual needs. When the eRMS program is accessed, an individual user may not see all of the modules discussed in this Desk Guide. It is a management program designed specifically for users to:

• Identify retrograde material

• Print a bar-coded DD1348-1A turn-in shipping document reflecting the

Designated Overhaul Point (DOP)/Depot Storage Point (DSP) and other critical information such as carcass express, HAZMAT, CLASSIFIED, ATAC exclusions, DLA DISPOSITION SERVICESDLA Disposition Services, etc.

• Create MIL STD 129 Item Label

• Create shipping manifests and Military Shipping Labels (DD1387s)

• Post Proof of Shipment (POS) providing Proof of Custody Transfer

• Capture Proof of Delivery (POD)

• Identify other retrograde DLR requirements such as logbooks, Scheduled

Replacement Component (SRC) cards, or Equipment History Cards (EHCs)

• Create shipping documentation for Repair & Return assets

• Identify appropriate shipping containers and Crown Jewel assets

• Access a “hot link” to the P700-Common Naval Packaging (CNP)

• Access to historical data by document, NIIN, Part Number or Serial Number.

• Identify the cognizant Inventory Manager

2-3 Effective: 11/8/2013 eRMS Main Menu Options/Modules Depending on the user’s mission, the following options/modules may be visible when opening the eRMS program.

STANDARD MODULES

1. NAVSUP WSS In-Transit Accountability (NITA) Module: This module incorporates NAVSUP WSS’s Carcass Tracking and Stock In Transit (SIT) programs into eRMS. The module replaced the BK process.

2. Carcass Turn-In Module: The Carcass Turn-In module is the “standard” module used to screen and generate DD1348-1As for Condition Code “F” repairables.

3. Other Processing (OP) Module: This module is not Individual Component Repair List (ICRL) or Master Repairable Item List (MRIL) driven. Transaction Item Reporting (TIRing) will not occur. The module is used for:

a. Aviation Pack-Up Kit (PUK) material and is designed to be used to provide In-Transit Visibility (ITV)/Accountability for movement of assets to and from activities operating from PUKs.

b. Deployed Ground Marine material, and is designed to provide ITV/Accountability related to processing USMC NRFI/RFI SECREP assets via Re-Distribution Orders.

c. Any transactions not covered by another eRMS Module which will not/should not be TIRed.

4. Packaging and Shipping Module: This module permits the user to correctly pack, document and ship DLRs/SECREPs. The P700-CNP provides detailed packing guidance in order to ensure proper protection for DLRs/SECREPs. In addition, the user must provide required documentation that supplements and accompanies the DD1348-1A, such as Scheduled Replacement Component (SRC) cards, aviation engine log books, Equipment History Records (EHRs), Assembly Service Records (ASRs) and Material Safety Data Sheets (MSDSs.)

5. Queries: eRMS permits the user access to document/shipping history and item information searches such as NIIN to Item Manager, NIIN to Part Number, Part Number to NIIN, MRIL Ship Address, Search for MRIL Notes, P700-CNP Packaging Requirements and ICRL Query.

2-4 Effective: 11/8/2013

6. Reports: eRMS permits the user to access a variety of reports to include, but not limited to, Open Proof of Shipment, Open Proof of Delivery, Automated Report of ATAC Discrepancies (ARAD), etc.

7. Redistribution Order (RDO) and Ready for Issue (RFI) Offload Module:

Developed to provide In-Transit Visibility (ITV) and accountability for offloads.

This module TIRs and tracks “A” condition assets to the DSP via ATAC. TARP is used to verify asset condition and document accuracy so that the DSP will not open and subsequently bill the services.

8. Special Forms:

TAILORED MODULES

1. Aviation Engine Module: This module provides for processing, movement, and tracking visibility of aircraft engines

2. Combat Logistics Force (CLF) Module: The CLF module is reserved for units assigned to the Military Sealift Command, and provides in-transit visibility for transshipments via Replenishment at Sea (RAS).

3. Repair & Return (R & R) Modules: This module permits the User to ship a repairable asset to/from a repair site. The module does not TIR. It is ICRL driven, and repair site selection is determined by the ICRL with limited Intermediate Maintenance Activity (IMA) exception override. ICRL maintenance is critical for this module.

a. Customer sub-module is designed to provide ITV/Accountability for those sites that send NRFI assets to other Navy repair sites to be fixed and returned.

b. Intermediate Maintenance Activity (IMA) sub-module frequently works with the R & R Customer module, but is primarily designed to receive, repair and return Navy owned assets to the sending unit, and does provide ITV/Accountability.

4. Ground Marine Module: The GM module is used by in-garrison Marine

Reparable Issue Points (RIPs) and other activities to process USMC NRFI/RFI SECREP assets via RDOs, thereby providing ITV and asset accountability.

5. ATAC: This module applies only to ATAC Hubs/Nodes, and is almost exclusively related to the receipt, consolidation, and transshipment of Incoming NRFI assets from other activities to final Designated Overhaul Points (DOPs)/Designated Storage Points (DSPs), and TIRing is included.

6. Shipment Manager: Shipment Manager is the newest module of eRMS which improves the process of creating/tracking shipments for eRMS processed items, including Classified Shipments. It is currently connected to the FedEx, UPS, DHL and NAC commercial carrier systems. Going forward, it

2-5 Effective: 11/8/2013 will be integrated with Miramar and all of the other capable commercial carrier systems. Shipment Manager is available to any user who possesses a valid eRMS user account. Shipment Manager uses ATAC transportation account numbers (which is coordinated with ATAC San Diego). ATAC exclusions are not supported at this time.

7. Setup: This selection is only available for those who have management rights to a particular UIC in eRMS. This will allow these individuals to delete users at that UIC.

WHO are eRMS users…?

An eRMS user can be the unit’s Retrograde Asset Manager, senior managers, “asset trackers”, or any other users with access to eRMS. Users may have access to reports resident in eRMS, and/or to the unit’s retrograde asset database.

WHEN to use eRMS…?

eRMS is used whenever DLR retrograde is generated by the unit, and thus requires turn-in for repair. In addition eRMS is used to move aircraft engines, SECREPs, and other approved items that do not TIR to the Inventory Control Point. Ready for Issue (RFI) (“A” Condition) Offload and RFI Material Turned-In to Store (MTIS) are certified by TARP and processed in eRMS. eRMS is the preferable method for TIR, tracking, visibility, and management of retrograde assets at the unit/user level.

eRMS provides ease of visibility at the user, middle management, and most senior levels.

WHERE is eRMS used…?

eRMS has been globally implemented for DLR/SECREP management at fleet and shore Navy, Marine Corps, MSC, and Coast Guard activities.

HOW TO use eRMS (Starting the Process)…?

This “HOW TO” section is designed to provide the user with an easy guide to working with eRMS. First time eRMS users need to request access by selecting the ‘New User’ option on the User Management Access screen on the eRMS website (https://mril.navsisa.navy.mil/erms). Users are also required to complete a System Access Authorization Request (SAAR) form and submit to the NAVSUP help desk to gain system access (only required once.) There are two ways to complete and submit the SAAR form: a) download the form on the eRMS home page and fax to 717-605-5703 or b) digitally sign and submit electronically using the link on the SAAR form. Section III of the SAAR is required to be completed and signed by the site Security Officer, but a Security Clearance is not required by the user.

To use the eRMS system, all users are required to obtain a DoD Public Key Infrastructure (PKI) Certificate. An access request (see below) must be initiated on line at the activity where the individual is currently assigned.

To access eRMS, follow these steps:

Step 1. Users must insert their Common Access Card (CAC) into the CAC reader.

https://mril.navsisa.navy.mil/erms

2-6 Effective: 11/8/2013

Step 2. Open your Internet Browser to: https://mril.navsisa.navy.mil/erms

Step 3. If you have one UserID, click on ‘Continue to eRMS’.

If you have more than one UserID, click the ‘Select User Account’ drop down menu and select the appropriate account to complete transactions within eRMS.

For users with multiple user roles, one login will update all entries associated with your CAC. This will eliminate the need to log in to each role in order to keep them active. Your email address will still need to be verified yearly, however, you will only need to verify each email address once instead of verifying it for each user role you have.

The website home page displays the HELP DESK e-mail address and telephone numbers for problems related to site access or system issues.

NOTE: DD1348-1A PRINT SETTINGS FOR IE8 USERS ONLY:

IE8 Users should execute the following settings in order to properly print two (2) DD1348-1s per page/four (4) pages. Please note that the procedure to remove headers and footers is different for those IE8 users. This process is actually a setting in IE8 Browser.

1. File

2. Page setup

3. Change Header setting to “Empty” in the dropdowns

4. Change Footer setting to “Empty” in the dropdowns

5. Change Left and Right margins to 0.25

6. Change Top margin to 0.35

7. Change Bottom margin to 0.36

8. Turn page numbering OFF

9. Select “OK”, and then use the “Reprint” option.

THIS CONCLUDES THE OVERVIEW SECTION.

eRMS Desk Guide – Section 3 – Carcass Turn-Ins

3-1 Effective: 5/18/2015

Carcass Turn-Ins 3-2 – 3-5

Carcass Due-In List 3-5 – 3-12 Manual DD1348-1A 3-12 – 3-13

Engineering Investigations/Quality Discrepancy Reports 3-14 – 3-20 Material Turned Into Store 3-21 – 3-26

Beyond Economical Repair 3-26 – 3-30 COMSEC Material Processing 3-30 - 3-31

3-2 Effective: 5/18/2015 eRMS Desk Guide – Section 3– Carcass Turn-Ins

The “Carcass Turn-ins” Module of the Electronic Retrograde Management System

(eRMS) allows eRMS sites to enter the information, such as, Document Number, NSN, and Serial Number of the retrograde being shipped to either Designated

Overhaul Point (DOP) or the Designated Storage Point (DSP) as directed by the

Master Repairable Item List (MRIL). The MRIL “ship to” address of the DOP/DSP is automatically printed on the DD1348-1A. It also enables activities turning in retrograde to create and print the Shipping Document DD1348-1A with a Document

Identifier (DOCID) of BC2. A BC2 DOCID identifies locally initiated shipment of unserviceable repairable material from one stock point to another as Other Supply

Officer (OSO) transfers in a stores account. This module includes Engineering

Investigations (EIs, DOCID BEI), Quality Discrepancy Reports (QDRs, DOCID BQD) and Material Turned Into Store (MTIS “F” Condition, DOCID BC2s) and provides

Transaction Item Reporting (TIRing) capability. A BC1 may be created but is highly discouraged because the expertise in identification of the item lies within the turn-in activity and the Item Manager.

To access the Carcass Turn-ins Module, log in at eRMS Log In Procedure: If you have one UserID for eRMS, select the ‘Continue to eRMS’ button. If you have more than one UserID, click the ‘Select User Account’ drop down menu and select the appropriate account to complete transactions in eRMS.

3-3 Effective: 5/18/2015

Afloat Users Select Nearest ATAC: If you are an afloat user, when you Login you will be directed to select the nearest ATAC as depicted in the following screen.

From the drop down screen, select your next anticipated ATAC offload Site and click on the “Continue” button.

Afloat Main Menu: Next, the Main Menu will appear highlighted (in this example) you have chosen N46433 ATAC San Diego as the nearest ATAC. If it is incorrect, you need to Log Off and make the correct selection. NOTE: The Afloat BC2 creation from this point on is virtually the same as Ashore BC2 creation. There are some manifesting differences between the two that will be addressed in the Manifesting

Section of the Desk Guide. Therefore, when the Main Menu appears, follow the directions for Afloat and Ashore BC2 Creation.

3-4 Effective: 5/18/2015

Creating a BC2 Document (Afloat and Ashore): Begin by selecting the “Carcass

Turn-Ins” link on the Main Menu.

Carcass Turn-Ins Sub Menu: Next, use the Carcass Due-In List option. Click on the “Carcass Due-In List” link on the Carcass Turn-Ins Sub Menu.

3-5 Effective: 5/18/2015

Carcass Due-in Search Option: Select the Carcass Due-in Search option to search workload by Document Number, NIIN and/or Serial Number instead of displaying the total workload via the Carcass Due-in List.

Carcass Due-in List (CDIL) File: This file defaults to Document Number.

However, you may sort by any of the underlined headings. This file is a redesign/replacement of the ASD List. It has been expanded to include a Due-in

Data section, an Item Information section and a Due Out Data Section.

Due In Data – This section will be populated by BCM feeds from

AWN/NALCOMIS. It will display the date of the BCM, whether it’s an AWN or

NALCOMIS BCM, the Action Taken Code, the JCN and the IMA/RMC UIC.

Item Information – This section contains the data from the ASDL along with additional information about the NIIN. It also includes a link to read or update comments on the document.

Due Out Data – This section will be populated if there is an open Carcass

Tracking record for the document number. It will display the Tracking Start

Date, whether or not it’s RIP, and the Sequence Numbers from the CXC

Parent and Child.

3-6 Effective: 5/18/2015

CARCASS DUE-IN LIST (CDIL) FILE

Generally, whenever a DLR asset has been declared beyond local repair capability, a

“trigger” is sent to the site’s requisition generating program, which in turn places an electronic requirement on the Supply System for a replacement asset. Once the AO_

(advice codes 5G, 5S, 5V, or 52) requisition is received by the ICP, a file is electronically sent to the site’s CDIL file in anticipation of the NRFI carcass turn-in.

When the site generates a carcass turn-in document (generally referred to as a

“BC2”), the file is removed from the site’s CDIL file, and becomes a part of the future history of the part from that site to final destination. eRMS is designed to prevent a duplicate document number (of the same DOCID) to be generated, so that if a site manually creates the BC2, the CDIL file will not be populated. (Note: It is possible to create more than one document with the same document number; it is not possible to create more than one document with the same document number with the same DOCID). This is possible so that sites with the Repair & Return (R&R)

Module (Section 4) can create a “BMD” DOCID so that an NRFI asset (if it qualifies) can be sent to an internal repair site for R&R.

Any CDIL file document older than 365 days will be automatically removed from the site’s CDIL file.

Any new shipment status (within the 365 day window), will remain or be reloaded to the site CDIL file in anticipation of carcass turn-in (BC2).

A site’s CDIL file requires routine maintenance in order to keep the file current. A review of the documents remaining in the open CDIL file may reveal a cancellation, or that the file contains document numbers that should not be processed in eRMS such as arms, ammunition and explosives, uncertified hazmat, etc. These documents should be reversed and subsequently removed from the site’s CDIL file.

Each eRMS activity has an assigned TARP Rep who routinely monitors the CDIL file and is available for assistance for its maintenance.

Carcass Due-in List Comments Option: Next, if you want to view or update the comment history for a document, click on the Read/Update link under the comment column as shown below.

Research Comments: The next screen will appear and any historical comments for the selected document number will appear. If you have additional comments, use the text field “Enter New Comment” and click on the “Submit” button.

3-7 Effective: 5/18/2015

Carcass Due-in List NIIN Option: Return to the Carcass Due-in page and select the NIIN if you want to view the item information and the inventory manager for the item.

Carcass Due-in List Document Number Option: Return to the Carcass Due-in

List page and select the Document Number you want to process as shown in the screen below.

Carcass Due-in Search Option: Select the Carcass Due-in Search option to search workload by Document Number, NIIN and/or Serial Number instead of displaying the total workload via the Carcass Due-in List.

3-8 Effective: 5/18/2015

Carcass Due-in List Document Serial Number Entry: Next, this screen will appear, enter the serial number. Click on the “Continue” button.

Carcass Due-in List - Verification of Serial Number: Next, this screen will appear. Click on correct the serial number button to return to the serial number entry page. Click on the “Continue” button.

Carcass Due-in List Document Number – Check Part Number: Next, select the correct part number from the list as shown below. Click on the “Continue” button. It is extremely important that the Part Number selected is exactly the same as on the identification plate of the item being processed for turn-in.

3-9 Effective: 5/18/2015

If the part number does not match any of those listed in eRMS, click on “Part

Number does not match” and when prompted, enter the Part Number in the block provided. This option may trigger a “Pass to ATAC” and will generate a DOCID

“BC1”. Extensive research must be conducted by the originating activity’s technical personnel before proceeding with this option. Contact the Inventory Manager or your local TARP Representative for assistance, if required.

The next screen appears when the “Part Number does not match” option is selected.

In this case, select, “Pass to ATAC.”

The following screen will then appear.

3-10 Effective: 5/18/2015

Carcass Due-in List Document Dimensions Option: When you click on the part number, the following screen will appear for you to verify the weight and dimensions.

Weight and dimension fields are editable. To calculate the cube of the packaged item in inches, multiply the length, width and height, and divide by “1728”. Round off the result to the next higher number. Once the data are entered and verified, click on the “Continue” button. The dimensions should be as accurate as possible as it can impact transportation arrangements, e.g., a small pickup cannot carry a 1200 pound oversized item.

DD1348-1A Data Verification: Next, you need to verify the data on this screen before preparing the DD1348-1A BC2. If the data is correct, click on “to continue if data is correct” link or “cancel to delete transaction” if not.

3-11 Effective: 5/18/2015

Shipping Document Creation: Next, the DD1348-1A BC2 document will be created. Use the “Print” option on this screen instead of the File “Print” option from the Internet Explorer to print the BC2, and, if a label is required for the item, click on the “ITEM LABEL” link. Select file, then page set up and make sure header and footer are deleted by highlighting and selecting the “delete” button. All four margins need to be set to .25 on the supporting printer. Make sure the printer is set to print two 1348's per page.

3-12 Effective: 5/18/2015

MIL-STD-129P Label Creation:

Manual DD1348-1A Document Creation: If a document does not appear in the

Carcass Due-in List file, you can create a manual BC2. Click on the “Manual

DD1348” link on the Carcass Turn-ins Sub Menu to begin.

3-13 Effective: 5/18/2015

Manual BC2 Input Screen: The next screen will appear:

If available, use a scanner to prevent manual entry errors to input the document number and national stock number (DO NOT INCLUDE ANY DASHES OR SLASHES).

If there is a serial number, enter it (maximum of 32 characters). Change the quantity only if greater than one (defaults to one – do not zero fill). It is very important to enter the correct Serial Number for future reference and research.

The remainder of this process is identical for the Carcass Due-in List process.

3-14 Effective: 5/18/2015 eRMS Desk Guide – Section 3 - Engineering Investigations (EIs) and Quality Discrepancy Reports (QDRs)

What is an EI? Occasionally, higher authority publishes “alerts” called EIs (DOCID

BEI) to identify certain DLRs that have extraordinary failure rates, or other operational, or functional “issues.” Generally, EI alerts define the action to be taken with regard to the DLRs at the unit level. The Joint Deficiency Reporting System

(JDRS) will provide shipping instructions for returning the DLR, if such action is required. eRMS provides the capability to create the requisite shipping documents and provides a long term activity record, as directed by CNAF message P 141549Z

JUN 05, quoted below.

What is a QDR? Occasionally an “A” condition asset fails the first time when an install attempt is made. When this situation occurs, the maintenance personnel must prepare a QDR (DOCID BQD). The report provides the details regarding the installation and the type of failure. The QDR is forwarded to the cognizant higher authority. Based upon the information that has been provided, a decision is generally made to ship the DLR to a designated DOP/DSP or other investigating activity. eRMS provides the capability to create the requisite shipping documents, and provides transportation visibility and tracking to final destination.

“… PER REF A (CNAFINST/4790.2/01JUN2001//), SHIPMENT OF EI OR PQDR

EXHIBITS SHALL BE ACCOMPLISHED USING THE PREMIUM SHIPPING TOOL

ON THE NAMDRP WEB SITE (https://namdrp.navair.navy.mil). UNDER NO

CIRCUMSTANCES WILL EI OR PQDR EXHIBITS BE SHIPPED WITHIN THE ATAC

SYSTEM. THE COMNAVAIRSYSCOM NAMDRP CLEARINGHOUSE WILL PROVIDE

ASSISTANCE IN RESOLVING WEB SITE SHIPPING ISSUES, OVERWEIGHT AND

OVER-SIZED EXHIBITS, CONNECTIVITY ISSUES, FEDERAL EXPRESS (FEDEX)

WAYBILL ASSISTANCE, AND CAN BE REACHED AT 1-888-832-5972 OR 1-

800-464-9232. ASSISTANCE MAY ALSO BE REQUESTED THROUGH THE

FEEDBACK FEATURE ON THE NAMDRP WEB SITE. WITH PREPAID

COMMERCIAL EXPRESS SHIPPING (FEDERAL EXPRESS), EI AND PQDR

EXHIBITS CAN USUALLY BE DELIVERED TO THE INVESTIGATING ACTIVITY

WITHIN 3 WORKING DAYS CONUS AND 7 WORKING DAYS OCONUS. UNITS

ARE FURTHER DIRECTED TO UTILIZE THE ERMS EI MODULE TO CREATE

DD1348-1A SHIPPING DOCUMENTS, MANIFESTS, AND TRACK SHIPPING.

ENSURE DD1348-1A AND ANY SUPPORTING DOCUMENTS, I.E. SCHEDULED

REMOVAL COMPONENT (SRC), EQUIPMENT HISTORY RECORD (EHR) CARDS,

ETC., ARE PROVIDED. CLEARLY MARK EXHIBIT AND ATTACH EI/PQDR LABEL.

ENSURE DECALS ARE COMPLETE AND SPECIAL HANDLING INSTRUCTIONS

ARE INCLUDED. ANNOTATE SHIPPING DOCUMENTS WITH INVESTIGATION

CONTROL NUMBER (ICN) AND MARK SHIPPING CONTAINERS WITH ICN IN

RED LETTERS AT LEAST THREE INCHES HIGH. AFTER THE EI/PQDR HAS

BEEN SHIPPED, PROOF OF SHIPMENT (POS) DATA MUST BE ENTERED INTO

ERMS. THIS WILL PROVIDE THE UNIT WITH PROOF OF SHIPMENT OF THE

EXHIBIT AND WILL CLOSE CARCASS TRACKING AT THE ICP. REF B (NAVICP

ERMS USERS/MANUAL/01JUL2001//, … https://tarp.navsisa.navy.mil/ …PKI required), PROVIDES DETAILED INSTRUCTIONS ON THE USE OF THE EI

MODULE IN ERMS.//

https://www.icptarp.net/erms

3-15 Effective: 5/18/2015

Log in to eRMS.

EI/QDR Carcass Turn-Ins: At the Main Menu, select “Carcass Turn-Ins”.

Carcass Turn-Ins Sub Menu: Next, select the “EI” or “QDR” link.

3-16 Effective: 5/18/2015

EI/QDR Process: On the screen, enter the appropriate document number from the disposition message into the “Document Number” field. Enter the NSN into the

“National Stock Number” field. Enter the retrograde part serial number into the

“Serial Number” field and click on the “Continue” button.

Check Part Number: Next, the following screen will appear. Verify that the data is correct and click on the correct part number which will take you to the next screen.

3-17 Effective: 5/18/2015

Manual DD1348-1A: This page will appear. Verify the Unit Weight and Unit Cube or enter the information into appropriate fields. NOTE: Optional data stipulates maximum digits and “No decimals”. Click on the “Continue” button.

EI/QDR Address: On the “eRMS Address” screen, enter the 5-digit Unit

Identification Code (UIC) into the “Ship to UIC” field and click on the “Continue” button.

3-18 Effective: 5/18/2015

EI/QDR Ship Address: On the “eRMS Ship Address” screen, enter (or verify) all

Mandatory Data as follows: 1) the Control Number provided by the disposition message from higher authority into the “EI/QDR Control Number” field; 2) the

“Attention of” block any provided Points of Contact or other “attention” information provided by higher authority; 3) verify the 1-digit “Signal Code” (“K”/organic or DoD;

“L”/commercial), as defaulted by eRMS or as provided by higher authority; 4) verify the 2-digit “Fund Code” (“26/organic or DoD; “13”/commercial), as defaulted by eRMS or as provided by higher authority; and 5) verify the “Project Code” information as defaulted by eRMS or as provided by higher authority and click on the

“Continue” button. NOTE: Depending on the UIC of the Ship Code, the

Supplementary Address (ship to activity) may be auto-filled or will require data entry.

EI/QDR Shipping Address Verification: Next, verify that the data on the

“Validate Shipping Address” screen and click on the “to continue if data is correct” link. If the data is not correct, click on the “Cancel to delete the transaction” link.

3-19 Effective: 5/18/2015

Item Label Creation: Next, the DOCID BEI or BQD, as appropriate, DD1348-1A will appear as seen below.

Select “Print” to print the

BEI document

3-20 Effective: 5/18/2015

Print Item Label: Use the “Print” option on this screen instead of the File “Print” option to print the BEI or BQD, or, if a label is required for the item, click on the

“ITEM LABEL” link as shown in the follow-on screen.

This is the screen that will appear next. Click on the “Print” button to print the label.

This is the end of the EI/QDR Section.

Select ITEM

LABEL

3-21 Effective: 5/18/2015 eRMS Desk Guide – Section 3 – Material Turned Into Store -

“F” Condition

There are instances when, for no apparent reason, NRFI DLR assets are turned in to the Supply Department without requesting/requiring the generation of a replacement requisition. A Commanding Officer’s declaration of an “amnesty” program is a good example of DLR assets being delivered to a designated site … no questions asked. In these rare circumstances, Supply/ASD is encouraged to accept all such assets, and to process them via the site’s eRMS MTIS “F” Condition module to the nearest

DOP/DSP IAW the MRIL. The shipping document will be a BC2 (DOCID), but the

Management Code (CC 72) will reflect a “C” (Receipt of a non-RFI or RFI DLR) for credit interrogation (non-exchange), vice an “E” (Receipt of non-RFI item returned from an exchange transaction). This alerts the system that the asset is a turn-in only, and that no replacement is required nor will a replacement be requisitioned.

The processing procedures are the same for an afloat or ashore eRMS activity and the Type Commander (TYCOM) may be given carcass value credit for the turn-in, based on document UIC.

Select Carcass Turn-Ins: At the Main Menu, select “Carcass Turn-Ins”.

3-22 Effective: 5/18/2015

MTIS “F” Condition: At the next screen, click on the “MTIS F-Cond” link.

eRMS MTIS Process: At the next screen, enter the Document Number, National

Stock Number (NSN), and Serial Number. The quantity defaults to 1 – do not zero.

The Document Number and NSN are mandatory entries.

3-23 Effective: 5/18/2015

Once the data is entered, click on the “Continue” button.

Check Part Number: Next, the following screen will appear. Verify that the data is correct and click on the correct part number which will take you to the next screen.

3-24 Effective: 5/18/2015

Verify Unit Weight, Cube, Length, Width and Height: Enter the correct unit data as shown in this screen (no decimals). These fields are editable.

Verify Data for DD1348-1A: Next, you need to verify the data on this screen before preparing the DD1348-1A BC2. If the data is correct, click on “to continue if data is correct” link or “Cancel to delete transaction” if not.

3-25 Effective: 5/18/2015

Create and Print the DD1348-1A and Item Label: Next, the DD1348-1A BC2 document will be created. Use the “Print” option on this screen instead of the File

“Print” option to print the BC2, or, if a label is required for the item, click on the

“ITEM LABEL” link.

3-26 Effective: 5/18/2015

This concludes the MTIS-F section.

eRMS Desk Guide – Section 3 – Beyond Economical Repair

Certain repair activities, such as Fleet Readiness Centers (FRCs) and Regional

Maintenance Centers (RMCs), have been given the authority to declare Not Ready

For Issue (NRFI) DLRs as Beyond Economical Repair (BER). These activities generally use this declaration authority during component overhauls, and these assets are subsequently sent to the local DLA Disposition Services as a DOCID BGJ.

The originating site, in turn, must approve the change in repair designation, modify the asset designation in their maintenance program, and generate an AO_ replacement requisition to NAVSUP WSS. When the originating site approves the electronic BER request from the repair activity, they will create a DOCID BGJ and send the asset to the nearest DLA Disposition Services site.

At the Main Menu, select “Carcass Turn-Ins”.

3-27 Effective: 5/18/2015

This screen will appear. Select the “MTIS F-Cond” link.

The following screen will appear. Enter the Document Number (mandatory), National Stock Number, and Serial Number. The quantity defaults to “1.

3-28 Effective: 5/18/2015

The next screen will appear and you will be required to select the correct part number from the drop-down screen as seen below.

The next screen requires that data be entered for the unit’s weight, cube, length, width and height. Once this data is completed, click on the “Continue” button.

3-29 Effective: 5/18/2015

The next screen will display the data that you have entered and provide the MRIL

Shipping Address for the item to be sent to disposal. If the data is correct, click on the “to continue if data is correct” button. If not, click on the “Cancel to delete transaction” button and start over.

If the data is correct, once you click on the “Continue” button the DD1348-1A and label will appear. Quickly verify that they are correct and then press the “Print” button.

3-30 Effective: 5/18/2015

THIS CONCLUDES THE BER PROCESSING SECTION

eRMS Desk Guide – Section 3 – Communications Security (COMSEC) Material Processing

All sites processing COMSEC documents on behalf of the Electronic Key Management

System (EKMS) manager are to use the QDR module to ship IAW EKMS direction.

COMSEC…