ATAC_III_-_Revised_PWS_4_Aug_15.pdf

HTC711-15-R-R004

ATTACHMENT 1

PERFORMANCE WORK STATEMENT

FOR

NAVY ADVANCED TRACEABILITY AND CONTROL (ATAC) PROGRAM TRANSPORTATION

SUPPORT – III (ATAC III)

4 August 2015

TABLE OF CONTENTS

1.0 DESCRIPTION OF SERVICES

1.1 Background

1.2 Scope

1.3 Specific Tasks

1.4. Deliverables

2.0 SERVICE DELIVERY SUMMARY (SDS)

3.0 GENERAL INFORMATION

3.1. Consignor Origin (Pickup point) Business hours

3.2. Consignee Destination (Delivery Point) Business hours

3.3. Location(s) of Performance

3.4. Changing Mission Requirements

3.5. Defense Table of Official Distances (DTOD)

3.6. Government Furnished Property and Services

3.7. Contractor Furnished Resources

3.8. Department of Defense (DoD) Air Carrier Approval Program

3.9. Contractor Cargo Liability

4.0 SECURITY (PHYSICAL, PERSONNEL, INFORMATION, ANTITERRORISM/FORCE PROTECTION

AND INDUSTRIAL)

4.1 General Security Requirements

4.2 Contract Security Requirements

4.3. Pre-Employment Actions

4.4. Vetting Process

4.5. Information Systems Access

4.6. Contracting Officer’s Security Representative

APPENDICES

Appendix A- Acronyms Appendix B- Definitions Appendix C- ATAC Document Identifier Codes Appendix D- Electronic Retrograde Management System Data (ERMS) Feed Requirements Appendix E- Pick Up/Delivery Sites Appendix F- Carrier ERMS Processing Requirements Appendix G- DISA Secure File Gateway Worksheet Appendix H- Government Furnished Property/Equipment Listing Appendix I- Applicable Documents Appendix J- Accessorial Services Appendix K- Minimum Security Controls Appendix L- Contractor Request for Authorization to Use

Performance Work Statement (PWS)

Navy Advanced Traceability and Control Program (ATAC) III

1.0 DESCRIPTION OF SERVICES

1.1. Background

The United States Transportation Command (USTRANSCOM) is responsible for providing for the transportation needs of the Department of Defense (DOD), including the movement of DOD freight traffic, Homeland Security and any subsets such as U.S. Coast Guard. USTRANSCOM requires freight transportation services to support the U.S Navy Advanced Traceability and Control (ATAC) Program. The ATAC program is a Navy initiative for the tracking, tracing, packing, reporting, and movement of high dollar Depot Level Repairables (DLR) Product Lines such as Not Ready For Issue (NRFI) Carcass Express (CE) and Routine (RT) priority items from point of failure to a repair facility, and ultimately back to the end user after repair of assets that are Ready for Issue (RFI) or on a Redistribution Order (RDO). ATAC is also responsible for transporting RFI Offloads, Repair and Return (R&R), Marine Aviation, Ground Marine (GM), Coast Guard material, and Aircraft Engines. Transportation services identified in this PWS are critical as they directly support the movement of goods to the warfighter and are key to the US Navy’s efforts to provide responsive, effective and efficient movement solutions.

1.2. Scope

1.2.1 The Government requires transportation services to move Freight All Kinds (FAK) repairable parts to all forty eight contiguous states, Hawaii, and Canada. The transportation services will include the consolidated movement of Not Ready For Issue (NRFI) material, Redistribution Order (RDO) material, Ready For Issue (RFI) material, and Carcass Express/Routine material. Other transportation services include express service for Repair and Return (R&R) shipments. Repair parts range in a wide variety of sizes, from circuit cards, cardboard boxes, wooden crates and metal cans to items larger than a complete aircraft. Services also include process improvements which will focus on distribution-related functions and its effects on the total Supply Chain; improving overall levels of support to the warfighter while significantly increasing efficiency.

1.2.2 The parts will be transported from two parent sites, located on the West (San Diego, CA) and East (Norfolk, VA) Coasts, and smaller sites called Nodes, as well as between other DOD and electronic Retrograde Management System (eRMS) enabled activities, including contractor facilities. Repairables from locations Outside the Continental United States (OCONUS), as well as mobile expeditionary node material, will be occasionally shipped to a DoD point of entry using Government assets. Additional origins and destinations may be added in the future.

1.2.3 Cost-reimbursable contractors (e.g., prime vendor, virtual prime vendor, on-demand manufacturing, quick response, and corporate contracts), as approved by the Contracting Officer, may also use the transportation services and rates provided under this contract for official business conducted on behalf of the US Government.

1.2.4. The following movements and commodities are excluded from the scope of this contract:

1.2.4.1. Fleet Ballistic Missile Components

1.2.4.2. Document Identifier Code A2_ (Except when part of the RDO/RFI portion of this program)

1.2.4.3 Radioactive material (SMCC R, X; Special Material Identification Code (SMIC) RS, RE)

1.2.4.4. RADIAC Material (Radioactive Assets, Federal Supply Class 6665)

1.2.4.5. All Class I AA&E, explosives Small Arms and Night Vision Devices

1.2.4.6. Uncertified and/or improperly prepared hazardous material

1.2.4.7. Any material with documentation that shows Cognizance (COG) Codes “1_” or “9_”. The COG Code is found in the “Distribution Block” of a DD Form 1348-1 record positions (RP) 55-56. Except as specified for

RDO/RFI

1.2.4.8. Over dimensional shipments – Ground: exceeds 576 inches in length, 102 inches in width and/or exceeds

162 inches in height; Air: exceeds 396 inches in length, 125 inches in width and/or exceeds 63 inches in height.

1.2.4.9. Overweight shipments – Ground: over 48,000 lbs (45,000 lbs for lowboy equipment); Air: over 36,000 lbs.

1.3. Specific Tasks

The specific tasks required under this PWS are listed below:

Task Area 1: Contract Management Task Area 2: Transportation Services Task Area 3: Operations Support Task Area 4: Information Technology (IT)

1.3.1. Task Area 1 - Contract Management. This task consists of the functional activities relating to the management and administration, staffing and reporting requirements of this effort. The contractor shall manage its human and physical resources, including its sub-contractors, to partner with DoD and its stakeholders to accomplish the tasks outlined in this PWS. The contractor shall designate principal point(s) of contact (POC) for technical issues and provide the POC contact information to the Contracting Officer (CO) and Contracting Officer Representative (COR) within 5 work days of contract award. The Contractor is responsible for ensuring the POC contact information remains current throughout the life of the contract.

1.3.1.1. Task Area 1, Subtask 1 - Monthly Reports.

1.3.1.1.1. The Contractor shall provide monthly reports at no additional cost to the Government. Reports shall be submitted to the COR electronically in a Microsoft Excel for Windows “.xlsx” format that can be read by the most current version of Microsoft Office Professional Plus. The reports are due 45 calendar days following the end of the reporting period. For instance, a report covering data for the month of May shall be due on the 15th of July. The following four monthly reports are required.

1.3.1.1.1.1. Shipment Financial Statement: This report shall contain the reporting period (month and year) as well as the following headers and information: Origin; Destination; TAC code; Weight Level; Number of Shipments; Total Weight and Total Charges. This report shall list the shipments that occurred during the reporting period by location with the following four weight categories: 1-150, 151-499, 500 - 1999 and 2000 pounds and up.

1.3.1.1.1.2. Missing Proof Of Delivery (POD) Report: This report shall detail any missing POD that occurred during the reporting period. This report shall contain the reporting period (month and year) as well as the following headers and information: Bill of Lading number; Manifest number; Proof of Receipt (POR) Date; POR Posted Date; Origin;

Destination and Comments. The contractor shall provide the reason for any missing POD and the actions taken under Comments.

1.3.1.1.1.3. Transit On-Time Report: This report shall contain the reporting period (month and year) as well as the following headers and information: Manifest Number; Tracking Number; Proof Of Shipment (POS) date; POD date;

Delivery Time; On-Time: Yes or No (Y or N); Origin; Destination and Comments. If the shipment was not on time (On-time = “N”), the contractor shall provide the reason and the actions taken under Comments.

1.3.1.1.1.4. Problems and Failures Report: The Contractor shall self-identify any problem or failure that may impact contract performance. This report shall detail all problems or failures that occurred during the reporting period. The Contractor shall detail the methodology for correcting the problem or deficiency in the report, and provide an assurance of the specific time required to bring performance back to acceptable quality levels, as applicable. This report shall contain the reporting period (month and year) as well as the following headers and information:

Problem/Failure; Situation; and Solution.

1.3.1.1.1.5. Monthly Quality Control Inspection Report: This report shall detail the results of its inspections during the reporting period.

1.3.1.2. Task Area 1, Subtask 2 - Quality Control Plan.

1.3.1.2.1. The contractor shall follow the Quality Control Plan (QCP) submitted with its proposal and approved by the Government during source selection. The Contractor shall establish processes which will ensure quality services are provided throughout the life of the contract. The plan shall address how it will monitor performance of the tasks identified in the PWS to ensure quality service is being provided, and how it will measure performance to maintain or exceed performance objectives and customer expectations. The plan shall specifically describe how the Contractor plans to sustain shipment accountability, sustain manifest item count integrity, meet product line transit times, and meet consolidation time frames. , and should identify those areas the Contractor sees as critical to the customers for this contract. The plan shall also address the Contractor’s procedure for notifying the Government when issues arise.

1.3.1.3 Task Area 1, Subtask 3 – DoD Cost-reimbursable Contractors.

1.3.1.3.1 The Contractor shall support shipment requests placed by approved DoD cost-reimbursable contractors shipping in support of DoD programs or official business. DoD cost-reimbursable contractors may be authorized to utilize the transportation services and rates established in this contract when the Contracting Officer determines it is in the Government’s best interest. Shipments must be in the scope of movements of this PWS. The DoD cost-reimbursable contractor requests authorization by completing the request form at Appendix L.

1.3.1.4 Task Area 1, Subtask 4 – Shipment Billing.

1.3.1.4.1. The Contractor shall bill shipments in accordance with this PWS and the rates identified in the pricing schedule attached to this contract. Note: Contractor may be required to provide proof of authorization for air shipments over 119 inches in length by 84 inches in width and 63 inches in height, but less than 396 inches in length, 125 inches in width and 63 inches in height.

1.3.1.4.2. Dimensional Weight. Shipments shall be billed at actual weight and charged at the scheduled rate listed in the pricing schedule, unless the shipments dimensional weight exceeds its actual weight. Dimensional weight for ground shipments will be calculated as Length X Width X Height divided by 300. The formula for Dimensional Weight for air shipments is L x W x H/166 for shipments within the CONUS. In both cases, the dimensions are given in inches.

1.3.1.4.3. In instances where pricing is not established in the contract, the Contracting Officer may request a quote from the contractor for a shipment.

1.3.1.4.4. The Contractor shall coordinate with cost reimbursable contractors to establish agreements on billing and payment processes. Direct billing and direct payment may apply.

1.3.2. Task Area 2 - Transportation Services.

The contractor is responsible for providing quality transportation for routine and Carcass Express material. The contractor shall also have the capability to meet U.S. and Canadian Customs requirements for shipments to and from Canada. A list of applicable documents is provided in Appendix I; however it is not an all-inclusive list.

The contractor shall move shipments for all Product Lines within the following transportation channels:

(a) Hub to a repair site or storage point ;

(b) Node to a hub, repair or storage point;

(c) Transshipment point (Travis AFB to a hub; Norfolk Air Terminal to a hub, storage or repair point);

(d) Local pick up (IAW Appendix E) to a node or hub;

(e) Repair point to end user or stock point (RFI); and

(f) Stock point to repair point (RDO).

Express service is required for shipments that must be expedited from a hub or node to points throughout all forty eight contiguous states, Hawaii, and Canada. These urgently required shipments are known as CE items. Other transportation services include express service for R&R shipments. Shipments to and from Hawaii shall move by air.

The following Regional Grouping Code Narrative Description are applicable to this requirement.

Region 0 0R Canada: All provinces and territories Region 1 1R ME, VT, MA, RI, CT, NY, NJ, NH Region 2 2R PA, DE, MD, DC, VA, WV, KY Region 3 3R MI, WI, OH, IN, IL Region 4 4R NC, TN, SC, GA, AL, MS, FL Region 5 5R MN, ND, SD, IA, NE, MO, KS Region 6 6R AR, OK, LA, TX Region 7 7R MT, WY, CO, UT, NM, AZ Region 8 8R ID, WA, OR, NV, CA Region 9 9R Hawaii

1.3.2.1. Task Area 2, Subtask 1 - Pickup and Delivery Services.

The Contractor shall receive assets documented by a Single Line Item Release Document DD Form 1348-1 or an Issue Release/Receipt Document DD1348-1A. These forms contain Document Identifiers (DOC ID), defined in Appendix C, that determine the type of product line movement and its associated priority. Appendix F identifies ERMS processing requirements. A carrier may deliver direct to final destination, or to the area identified by ATAC for further processing and subsequent shipment to final destination. The carrier is required to post proof of shipment for the shipper once the material is picked up, and proof of delivery when material is delivered to final destination.

Note: Carrier must obtain approval from the shipper prior to transporting air shipments over 119 inches in length by 84 inches in width and 63 inches in height, but less than 396 inches in length, 125 inches in width and 63 inches in height.

1.3.2.1.1. DOC IDs “BC1” or “BC2” listed in record positions 1 through 3 of the DD 1348 listed as “BC1” or “BC2” indicate the asset has been returned to the Government in exchange for a usable asset. Occasionally, customers will attempt to return assets excluded by ATAC program. These items can normally be identified by a review of the DOC ID described above, and shall not be accepted by the Contractor. All cargo and cargo documentation shall be visually screened by the Contractor to ensure excluded items are not accepted, and to detect hazardous material not identified as such or not properly prepared and certified by the Customer. If the documentation on an asset is missing or illegible, the Contractor shall refuse the asset. If the Contractor accepts an excluded item by mistake, it must be turned over to the Government for handling.

1.3.2.1.2. For Redistribution/Ready for Issue (RDO/RFI) material pick-ups, the carrier shall identify the freight having a DOC ID beginning with A2, A4, and A5. DOC ID A2A, (RDO-RFI) pick up sites are scheduled on a daily basis, prescheduled by the ATAC office (in the form of a Pick Up Directive (PUD)), or by the ATAC Dispatch. The carrier will be notified electronically of the PUD for ATAC eligible material location and availability. Locations designated as daily or routine pick up sites, identified in Appendix E, may have ATAC material available on a daily basis with no PUD generated. The Contractor shall be responsible for ATAC eligible material pick up at these locations although no PUD is generated. All RDOs and RFIs shall be picked up within 24 hours of notification.

These will have a project code of ZI7 assigned in record position 57 through 59 of the DD1348, for authorization.

All material located at a Defense Distribution Depot (DDD) shall be picked up and any shipments not assigned a PUD shall be identified to ATAC for the PUD to be provided within 24 hours. Moves directed by the ATAC Dispatch function will be in accordance with the Weapons System Support (WSS) repair contracts and delivery times specified in 1.3.2.8.1.1, table of transit times. The manifest must match the PUD.

1.3.2.1.2.1. The Contractor shall ensure the shipper packages the assets in accordance with 1.3.2.4. If the packaging is acceptable, the Contractor shall perform a piece count and validate with the manifest count and when verified, sign the manifest provided by the shipper for each document which will provide a signature proof of receipt (POR) to Customer directly. The POR shall contain the Contractor's printed name, date and a place for legible employee's signature. The Contractor's file or electronic copy of document (i.e., scanned PDF) also shall be stamped, dated and signed. The Contractor is responsible for the quantity of packages, not the quantity within the package. RDO/RFI applies only to DLA or contractor repair point shipments.

1.3.2.1.2.2. DOC ID A2A, (RDO-RFI) Project Code ZI7 material is shipped to and from Defense Depots and Repair Facilities. These shipments have a variety of quantities of which shall meet the PUD quantity cited on the DD1348.

If a discrepancy exists with quantities or, material was not provided, an insufficient quantity (NQ) or no record (NR) respectively shall be entered into eRMS to identify the missing quantity or lack thereof. Any quantity that exceeds the quantity of the PUD is required to be returned to the originator.

1.3.2.1.3. The Contractor shall provide daily pick up service at designated locations as specified in Appendix E for NRFI and R&R. Assets from on-call locations shall be picked up no later than the next working day after being notified that material is available for pick up. Delivery times are specified in 1.3.2.8.1.1, table of transit times. DOC ID BC1 listed in Appendix C, (NRFI) identify ATAC eligible material that is required to be picked up locally within a 70 mile radius of a Hub or Node, as identified in Appendix E, and delivered to the Node or Hub. The carrier is required to provide signature of material received.

1.3.2.1.3.1. DOC ID BC2 (NRFI) identify ATAC eligible material which requires pick-up and delivery to either a Hub or Node or require Direct Shipment to a final destination. An eRMS manifest will be either a POT (Proof of Transfer), Direct (To Final Destination), or to ATAC for further action. Region to region rates are used for the Repair & Return Sites identified in Appendix E.

1.3.2.1.4. Repair and Return (R&R) DOCID BMD: The Contractor shall provide up to daily pick up service of ATAC eligible material at designated locations but typically pickups only occur two to three times per week.

Delivery times are specified in 1.3.2.8.1.1, table of transit times. These pick-ups are located at specific sites and require immediate shipment upon receipt. eRMS will have either a Direct or a POT (Proof of Transfer) manifest generated. The movement of repair and return items is accomplished through round robin routes.

1.3.2.1.5. Ground Marine material: The carrier will be notified electronically for material location and availability.

Ground Marine material shall be treated the same as Redistribution Order material for transit times. DOCID A5A identifies Ground Marine pickups and the transporter will receive notification from ATAC in the form of a prescheduled PUD, (Pick-Up Directive). These shall be picked up within 24 hours of notification. DOC ID A5A Ground Marine deliveries can be consolidated with other material going to the same geographical location.

1.3.2.1.6. Off Loads DOCID (D6K) : D6K pick-ups are typically done from the pier side and can change to predetermined warehouse locations and are delivered to a HUB/Node for further action. For San Diego, these offloads often fall under the 70 mile radius as local pickups and deliveries. For Norfolk Hub, these offloads/deliveries are outside the 70 mile radius for a local pickup/delivery and are covered by the round robin routes listed in Appendix E.

1.3.2.1.7. DOC ID A55, A5E, A2A (Aircraft Engines). Aircraft Engines can be on either a POT or Direct eRMS Manifest. Engines can be consolidated with other shipments to their final destination or moved via a Direct Manifest by itself. A POT Manifest identifies, to the transporter, candidates for consolidation to onward movements going to an identical final destination. It may be consolidated with other shipments providing the delivery date/timeframe is met. A Direct Manifest will be on a one to one ratio since the manifests assigned are per the document number. A Direct Manifest identifies a direct shipment to the final destination and specific timeframe (see paragraph 1.3.2.8.1.1) it shall be delivered within. All aircraft engines shall be hazmat certified (drained and purged) prior to acceptance by the shipper, condition code “A” (Ready For Issue) engines are not excluded from the Hazmat certification.

1.3.2.1.8. DOC ID BGJ, A5J, Defense Reutilization Management Office (DRMO): The contractor shall pick up material originated from the ATAC sites identified as, San Diego, CA, Norfolk, VA, Jacksonville, FL and Puget, WA.

These shipments will be prearranged for delivery by the Government personnel at the origin pick up site. The ATAC San Diego and Norfolk HUB’s will arrange DRMO pickups only for those items mistakenly sent to the HUB’s, all other DRMO pickups will be arranged by the origin units. Any material rejected by DRMO originally arranged by the origin pick up site, shall be returned to them. The POD and POS will be entered by Government personnel.

1.3.2.1.8.1. DRMO deliveries must fall within a 70 mile radius of the pickup site. The delivery transit time shall be one (1) work day. This material may be picked up only if, the delivery has been prearranged by the pickup site, Node/Hub and the local DRMO will accept the delivery on the date and time agreed upon. This material may only be delivered if, the delivery has been prearranged by the Government pick up site at a Node/Hub and the local DRMO will accept the delivery on the date and time agreed upon. These require an ERMS Disposal Manifest. DRMO material shall be moved under this contract at ATAC sites, Norfolk, San Diego, Puget Sound, and Jacksonville and Pearl Harbor. Nontraditional ATAC activities can tender DRMO material to the carrier provided all arrangements with DRMO have been made by that activity. Carrier shall only be responsible for pickup and delivery of material to the DRMO location identified by the E-RMS generated manifest once DRMO has acknowledged pending receipt of said material.” The DRMO manifest shall be signed and POD posted in eRMS. DRMO rejected material returns, shall be returned to the manifest originator. DRMO for ZI7 material shall be accepted when arrangements have been made for pick-up and delivery. Any material rejected at the time of DRMO delivery shall be returned to the originator. Any and all DMIL shall be completed by the originator prior to pick-up, including HAZMAT certification.

1.3.2.1.9. The on-call, daily and other scheduled pick up/delivery addresses identified in Appendix E are not all inclusive and are merely the common pick up/delivery addresses within a 70 mile radius of the local areas. All material that is picked up within a seventy (70) mile radius of the specified points, and are consolidated, transported, and delivered within a seventy mile radius of another region, will be charged on a per-pound basis. At no adjustment in rate or additional charge, the contractor shall pick up/deliver ATAC freight, whether it is on call or on a daily basis to any address (even if it is not identified on Appendix E) within the respective 70 mile radiuses of the identified local areas in Appendix E as long as the packages picked up/delivered does not exceed the capacity of one 53’ van per local area per day. The normal vehicle type utilized is either a 53' van or 28' straight truck and in some cases a 53' flatbed is required. In rare cases a lowboy trailer may be required.

1.3.2.1.10. The Contractor will be required to provide round robin service to/from the locations listed below:

(a) San Diego, CA to Tracy, CA back to San Diego, CA

(b) Norfolk, VA to New Cumberland, PA back to Norfolk, VA

(c) Jacksonville, FL to Warner Robins, GA back to Jacksonville, FL

(d) Lemoore, CA to Fallon, NV back to Lemoore, CA

(e) Lemoore, CA to China Lake, CA back to Lemoore, CA

(f) Washington, DC to Beaufort, SC back to Washington, DC

(g) Atlanta, GA to Ft. Worth, TX back to Atlanta, GA

(h) New Orleans, LA to Atlanta, GA back to New Orleans, LA

(i) New Orleans, LA to Ft. Worth, TX back to New Orleans, LA

Transportation of NRFI assets is included in the round robin lanes. Each lane averages pick-up and delivery service two times a week to/from a Hub/Node to an assigned Defense Depot. The contractor shall bill the Government the lesser of either the assets consolidated region to region per pound rate (including fuel surcharge accessorial) or the round robin rate. See Appendix F for ERMS processing requirements

1.3.2.1.11. Contractor shall load/unload the freight at hubs and nodes where Contractor personnel are located, including local deliveries as defined by this PWS. The Government or vendor will load/offload freight at other locations. During ship offload actions the carrier will be provided with an estimated number of truck loads, estimated weight, and designated delivery locations.

1.3.2.1.12. Containers moved under this contract that fall under the scope of the Container Reutilization Refurbishment Center (CRRC) program shall be handled on a space available basis. These containers will not have a defined pick up or delivery requirement. In locations where Local NAVEXPRESS exists, shipments within the 70 mile radius are exempt.

1.3.2.1.13. eRMS manifest type called “ATAC” manifest. This informs the contractor to turn the manifest over to ATAC Hub/Node for further action that includes additional packaging, deep screening or transshipment processing.

1.3.2.2. Task Area 2, Subtask 2 - Receiving Material.

1.3.2.2.1. The contractor will utilize eRMS and/or other Government approved automated method to record receipt of the material that the service provider previously picked up and delivered to the ATAC Hub. Receipts will be on a one for one basis for all material, meaning every document number will be receipted for individually. The receipt date entered into eRMS should be the date the material was actually delivered to the Hub which is not necessarily the date the receipt was entered into eRMS. For example if the material was delivered to the HUB on 2 Jan and the receipt is not entered until 4 Jan the receipt date entered to eRMS should be 2 Jan. After the receipt is recorded in eRMS the contractor shall select and enter into eRMS whether the document is being sent to shipment preparation, screening or packaging. Material that does not need additional packing and has already been screened (DOCID BC2, BQD, BEI, BMD, A5_ (Appendix C)) should be sent to shipment preparation. Material that requires additional packaging or crating should be sent to packing, and material not screened (DOCID BC1 or left blank) should be placed in 'On Hand Received' for later screening by the resident government agent. If during the receipt process the eRMS system identifies an asset as an ATAC exclusion, the contractor shall immediately turn the asset over to the resident government agent.

1.3.2.3. Task Area 2, Subtask - Packaging and Rejection of Articles/Shipments.

1.3.2.3.1. The Contractor shall examine all cargo and reject any items or shipping material if packed in an inadequate or unsafe manner. The Contractor shall ensure the shipper packages all RDO and RFI assets with the minimum packaging necessary for safe transport, IAW NAVSUP P700-CNP, to ensure no damage to material during transit.

Turn-in parts identified as “F” condition require two layers of bubble wrap or equivalent materials for protection until received at the Hub. Once at the Hub, NAVSUP P700-CNP supersedes all other packaging requirements. For heavy and/or bulky items a wood crate or container is also required.

1.3.2.3.2. The contractor shall reject assets not packaged appropriately to prevent damage during transit. The contractor shall assume assets packaged in sealed boxes meet the minimum packaging requirements. If the packaging is acceptable, sign two copies of BC1 and BC2 DD1348-1A for each piece, and provide signature POR to Customer directly. The POR shall contain the Contractor's name, date and a place for legible employee's signature. The Contractor's file or electronic copy of document also shall be stamped, dated and signed. Note: In rare instances when the Contractor has damaged the outer packaging or crate during shipping, the contractor is responsible for repackaging or re-cooperage services at no additional cost to the Government.

1.3.2.4. Task Area 2, Subtask 4 - Shipment Consolidation.

1.3.2.4.1. The contractor shall consolidate individual ATAC assets defined as Freight All Kinds (FAK) received for shipments into the best available aggregate shipment for the most cost effective and efficient rate while still meeting transit time and delivery requirements. Contractor shall maximize consolidation to the fullest extent, and bill the aggregated weight per destination based on consolidated shipments that move from the Contractor’s facilities (including possible Contractor use of Government facilities). In some instances consolidation shall be based on Priority Designation of the material, e.g.; material going from Norfolk to Jacksonville, a carcass express item ready to ship on Thursday could be held for a designated Friday truckload shipment to the same location. Shipments picked up at multiple sites within a 70-mile radius of the Norfolk or San Diego hub shall be considered as one origin for billing purposes when shipped from the hub. Consolidation of freight shall be from multiple points of origin to a single destination as determined by region not by individual delivery location, e.g.; freight consolidated at ATAC Norfolk Hub bldg SP 237 from multiple origins and going from region 2 to region 6 shall be billed as a consolidated shipment for any deliveries within a 70 mile radius and not billed per individual destination within region 6 unless the delivery is greater than 70 miles away.

1.3.2.4.2. Freight consolidated at original pick up point and subsequently relocated to a hub location shall be consolidated with other freight from multiple pick up locations in order to ensure maximum weight break allowances are provided for, e.g. freight consolidated at ATAC San Diego Hub Bldg 661 from multiple origins including previously consolidated freight received from the Seattle area and going from region 6 to region 2 shall be billed as a consolidated shipment for any deliveries within a 70 mile radius and not billed per individual destination within region 2 unless the delivery is greater than 70 miles away. Consolidated shipments being delivered to Naval Base Norfolk and shipments going to Cheatam Annex shall not be billed as separate destinations.

1.3.2.4.3. Shipments from nodes/e-RMS located OCONUS as well as mobile expeditionary node material which are occasionally shipped to a DoD point of entry using Government assets, shall be picked up by the service provider and brought to a consolidation point to be incorporated into the overall consolidation effort in conjunction with other multiple pick up site freight. Further, consolidated shipment of these assets shall constitute a shipment from a single point of origin to a destination within a designated region.

1.3.2.4.4. The Government may direct small parcel shipments which require delivery to an isolated location, expedited delivery, or cannot be consolidated with other shipments and still meet the Required Delivery Date, to be moved via the Total Delivery Services (TDS) contract carriers. The contractor will be responsible for entering the shipment into the system of the TDS contractor identified by the Government. The decision as to which TDS carrier will be utilized is an inherently governmental function and therefore, shall not be determined by the contractor. The TDS carrier will bill the Government directly.

1.3.2.4.5. The maximum allowable time for shipment consolidation is provided in the table below. The time identified below is in addition to the transit times identified in 1.3.2.8.1.1.

Product Lines Working Days Routine 6 Carcass Express 1

RDO/RFI 1

Repair & Return 1 Engines 0 Local Deliveries 0

The contractor shall achieve the maximum possible consolidation per shipment to same destination region over multiple work days while still meeting required delivery timeframes. Consolidation shall be measured by evaluating data extracted from US Bank Syncada and eRMS databases to confirm that aggregate weight shipped from origin to destination reflects maximum consolidation possible.

1.3.2.5. Task Area 2, Subtask 5 - Shipping Manifest.

1.3.2.5.1. The Contractor shall close shipping manifests daily. Contractor shall pick up all shipments under those manifests and ensure delivery of those assets in the required timeframes shown in paragraph 1.3.2.8.1.1. Custody turnover shall be accomplished by the Contractor by signing Government-provided manifests in lieu of each DD1348-1A. Prior to any freight movement out of a Hub or Node as appropriate, the Contractor shall print a copy of all open manifests associated with the material to be moved, or at 3:00 p.m. each business day. Contractor shall ultimately close each manifest at time of shipment and ensure that all freight assigned to said manifest gets shipped and delivered as a single delivery per destination. For locations that have a Fleet Logistics Center (FLC) detachment, FAK manifests shall be created and provided by the FLC detachment at time of Pick Up. The contractor shall ensure all eRMS generated manifests are signed by the final receiving activity. These shall be retained for Hard Copy Proof of Delivery (HCPOD).

1.3.2.5.2. Once the material has been moved and properly staged in shipment preparation by the Contractor (i.e. all material that does not require additional packaging or has already been screened), the Contractor shall utilize eRMS or other systems to re-manifest as a Proof of Transfer (POT) and then subsequently manifest for shipment as a Proof of Shipment (POS). The POS Manifest preparation within eRMS by the Contractor must take into consideration timeframe requirements (expedited or otherwise) and/or consolidation efforts based on but not limited to product type, dimensions, weight, geographic region, and/or final destination, etc. The Contractor shall then, within its freight management system, create the shipment entry allowing for thorough tracking and tracing milestones with Proof of Delivery (POD) status sent back to eRMS via EDI or web services.

1.3.2.6. Task Area 2, Subtask 6 - Securing/Protecting Freight.

1.3.2.6.1. The Contractor shall ensure all freight is safely secured for transport. The Contractor shall furnish vehicles with equipment necessary as referenced in para 1.3.2.12.2 to safely transport freight. The Contractor shall permit all vehicles/equipment to be inspected by the Shipper at origin.

1.3.2.6.2. The Shipper will reject any vehicles/equipment deemed unfit or unsafe for the required transportation (Example: T56 Aircraft Engine DIM’s 181”x88”x97” enclosed 53’ van, engine cannot be loaded in this type of equipment). If the vehicle/equipment is rejected, the Contractor shall still meet the pick-up and delivery requirements and shall not be paid a “Vehicle Furnished, Not Used” (VFN) charge for these shipments. (See Attachment K).

1.3.2.7. Task Area 2, Subtask 7 – Blocking and Bracing.

1.3.2.7.1. The Contractor shall be responsible for the necessary and proper blocking and bracing of the load for movement over the highway for shipments loaded by the Contractor.

1.3.2.7.2. The Shipper will be responsible for the necessary and proper blocking and bracing of the load for movement over the highway for shipments loaded by the Shipper. Notwithstanding, the Contractor shall be responsible for ensuring all cargo is safely secured and protected from the elements and other transportation hazards.

1.3.2.8. Task Area 2, Subtask 8 - On-Time Delivery.

1.3.2.8.1. The Contractor shall move the cargo from origin to destination in accordance with table 1.3.2.8.1.1 Transit Times. Expedited (Carcass Express) items shall be clearly identified. Proof of Shipment/Delivery (POS/POD) shall be posted to the assigned electronic mailbox within one (1) workday of actual delivery.

1.3.2.8.1.1. Transit Times. Transit time begins on the day after the shipment is picked up and ends on the day it is offered for delivery or delivered. Note: A maximum total of one (1) additional working day is allowed when Special Equipment is required. When the contractor ships under this condition, the contractor shall transmit remarks code “SE” for Special Equipment.

Transit Times By Type of Service Calendar Days

Hub to Designated Overhaul Point (DOP) or Designated Storage Point (DSP) - Routine 7 Node to Destination - Routine 7 Carcass Express Shipments - Expedited 4 RDO Shipments - Routine 5 RDO Shipments - Expedited 4 RFI Shipments - Routine 5 RFI Shipments - Expedited 4 Repair & Return Shipments 4 Local Shipments 1 Shipments from AMC Terminal, Travis AFB to San Diego ATAC Hub* 1 Aircraft engines - Expedited, unless otherwise instructed** 6

* Freight is cleared daily from AMC terminal at Travis AFB and shipped no less than 2 times per week to San Diego.

**Engine times shall be based on delivery location, with a maximum transit time of:

One (1) work day for delivery locations 500 miles or less

Two (2) work days for delivery locations 501 to 1,000 miles Three (3) work days for delivery locations 1,001 to 1,500 miles Four (4) work days for delivery locations 1,501 to 2,000 miles Five (5) work days for delivery locations 2,001 to 2,500 miles, and Six (6) work days for delivery locations greater than 2,500 miles

1.3.2.9. Task Area 2, Subtask 9 – Safe Delivery.

1.3.2.9.1. The Contractor shall ensure that the Product Line material handled is not lost, damaged, misused, subjected to deterioration by the elements of weather, or otherwise neglected. This material consists of all the CONUS, Hawaii and Canada Product line movements like R&R, RDO, RFI, GM, Aviation Marines and Coast Guard material.

All processing shall meet the requirements specified in Appendix D for data entry into the Navy’s (eRMS) system.

1.3.2.10. Task Area 2, Subtask 10 – Data Entry.

1.3.2.10.1. The contractor is required to ensure POS and POD are posted within two (2) working days. This can be accomplished either manually, electronically, or combination of. These are posted within eRMS per the manifest number created by eRMS. A hard copy signature shall be provided upon request to the Government.

1.3.2.10.2. The contractor can only ship on eRMS manifests or PUD and only by that direction can they deliver.

eRMS requires a password and a log in user. A Government PKI certificate will also be required.

1.3.2.11. Task Area 2, Subtask 11 – Equipment Supply.

1.3.2.11.1. The Contractor shall be capable of furnishing a variety of equipment, programs, and training to handle the freight properly.

1.3.2.11.2. The Contractor shall furnish clean, safe, odor-free, equipment for the type of service requested by the Shipper. Equipment required to move the freight consists of various sizes of vehicles, including small cargo vehicles, straight trucks, vans, regular flatbeds, single and double drop deck trailers, and forklift capability to handle freight that requires crating or containers.

1.3.2.11.3 Specialized equipment shall be considered any equipment other than small cargo vehicles, straight trucks, covered vans or flatbeds with soft sides or curtains. Examples are lowboys, stepdecks, removable gooseneck (RGNs), etc. It is the Contractor’s responsibility to ensure the cargo is protected from the elements.

1.3.2.11.4. The Contractor may stage no more than two 53’ trailers at the Hub sites. Staged trailers are not allowed at the Node locations.

1.3.2.12. Task Area 2, Subtask 12 – Passive Radio Frequency Identification (pRFID).

1.3.2.12.1. The Government will notify the contractor with a minimum of 45 days prior to implementation of a Passive Radio Frequency Program. When Passive Radio Identification (pRFID) is initiated, the contractor shall tag with pRFID tags at the pallet level, all outbound shipments from designated ATAC HUB and Node locations. The Government reserves the right to add and or delete pRFID sites as required. Multiple pallet shipments shall have individual pallet tags and one master tag with correlated sub tag information. Once tagged, shipments shall maintain integrity and cannot be separated for reconsolidation. Tagged shipments shall be delivered as a single delivery. The pRFID program is not active at this time for Navy however the Government reserves the right to enable this program at any time throughout this contract as required.

1.3.3. Task Area 3 – Operations Support.

1.3.3.1. Task Area 3, Subtask 1 – Accessorial Services

The Contractor shall comply with the accessorials identified in Appendix J of this PWS when providing transportation services under this contract. Note, some accessorials are only applicable to certain equipment types or certain shipments as identified in the same appendix. Established rates for accessorial services can be found at Appendix J. Accessorial services required for the safe movement of a shipment shall be ordered by the shipper or authorized by the site TO. If additional accessorial services are not initially ordered and identified then the following provisions apply.

1.3.3.1.1. Documentation of Accessorial.

1.3.3.1.1.1. When an accessorial service resulting in a charge occurs, the Contractor shall document arrival and departure time with the Contractor ATAC Program Representative and the responsible Shipper’s or Receiver’s representative. This shall be accomplished prior to the driver exiting the installation, following either pick up or delivery of freight, or generation of the accessorial service. The Contractor shall provide a form for documentation that shall include the following as a minimum:

(a) Signatures of Contractor and Government representative.

(b) Vehicle Identification Numbers including tractor and trailer numbers as applicable.

(c) Exact date and time the vehicle was spotted for loading/unloading and date and time the vehicle was released to the driver.

(d) Contractor’s Syncada® billing stating the reason for the delay or accessorial service.

1.3.3.1.1.2. In those instances where an accessorial charge has been incurred, the Contractor shall bill the Shipper/Receiver in Syncada any established rate for accessorial charges incurred and shall provide the associated assessorial code to clearly identify the additional charge. Any disputed charges will be placed in held/denied status until mutual resolution between Contractor and Government is agreed to. The Contracting Officer is the final decision authority in any dispute.

1.3.3.2. Task Area 3, Subtask 2 – Hazardous Material Handling (HAZ)

1.3.3.2.1. The Contractor shall provide pickup, handling, and the delivery of properly certified HAZMAT.

Contractor and subcontractor personnel shall have HAZMAT Certification as required. The Contractor shall meet the following requirements when handling and transporting the properly certified HAZMAT:

1.3.3.2.1.1. Provide special handling and delivery of materials that require a Shippers Certification or Shipper’s Declaration for Dangerous Goods.

1.3.3.2.1.2. All shipments containing hazardous material shall be handled and shipped in accordance with the requirements as outlined in the applicable governing regulations, but not limited to, Title 49 CFR, for surface movement of shipments containing HAZMAT.

1.3.3.3. Task Area 3, Subtask 3 - Hazardous Cargo Placarding

1.3.3.3.1. When placarding is required under BOE Tariff 6000-series, or by CFR, Title 49, supplements thereto, or revisions thereof, the Shipper will provide placards unless the Carrier already has them. The Contractor shall ensure that the appropriate placard for the shipment is posted on the back of the enclosed van and clearly visible.

1.3.3.4. Task Area 3 Subtask 4 - Hard Copy Proof of Delivery

1.3.3.4.1. The Contractor shall obtain a properly signed eRMS manifest and dated delivery receipt showing the manifested Lead Transportation Control Number(s) (LTCN) and the printed, legible, complete first and last name of the representative who certified the delivery obligation has been met. The Contractor shall collect, retain, and provide upon shipper request a hard copy or electronic certificates of delivery. At Shipper request, the Contractor shall provide a legible hard copy Proof of Delivery (POD) for a maximum of 15 % of the shipments included in a monthly Transit Time report by TCN as specified by the Government. The Contractor shall maintain 24 hours per day, 7 calendar days a week (24/7) internet accessibility for ATAC to electronic records of hard copy all POD, (DD1348) BC1 documents and all Proof of Transfers on an imaging system for all ATAC deliveries for 1 year. Before purging or archiving the records, electronic copies shall be provided to the Government via CD-ROM. The Contractor shall retain all hard or electronic copy documentation relating to a DLR transaction, including Transportation Discrepancy Reports (TDRs), for a period of three (3) years after the completion of contract. These documents shall be able to be accessed by document number as annotated on DD-Form 1348-1/1A (RP 30-44).

1.3.3.5. Task Area 3, Subtask 5 - Proof of Receipt / Proof of Turnover

1.3.3.5.1. Not Ready For Issue (NRFI): Contractor shall pick up material on a 1348-1 and provide the customer with a signed copy showing proof of turnover and contractor’s acceptance utilizing either a manifest and or individual

DD1348.

1.3.3.5.2. Repair and Return (R&R): Contractor shall receive material on a manifest basis and enter Proof of Receipt (POR) Proof of Turnover (POT) into eRMS. POR shall provide proof of custody transfer from the Government to the Contractor. Data entry will also generate a manifest on a destination basis. Proof of Receipt (POR) by Contractor shall be accomplished by a Secure FLAT FILE via File Transfer Protocol (SFTP) Transmission, or current technology within one (1) workday of pick up.

1.3.3.5.3. Redistribution Order/Ready for Issue: the carrier will be notified via eRMS in the form of a (PUD). The carrier shall identify this freight having a DOC ID beginning with A2, A4 and A5 and Project Code ZI7 (RP 57-59).

Moves directed by the ATAC Dispatch function shall be in accordance with material type and delivery times identified in 1.3.2.8.1.1.

1.3.3.5.4. Ground Marine material: the carrier will be notified via eRMS in the form of a PUD.

1.3.3.6. Task Area 3, Subtask 6 - Prearranged Scheduling

1.3.3.6.1. Upon request of Shipper, Receiver, or others they designate, the Contractor shall, prearrange schedules with the designated Shipper/Receiver for arrival of vehicles for loading/unloading. The Contractor shall accept requests for prearranged scheduling whether they are given the request orally or in writing, and meet all delivery schedule requirements. Delivery requirements shall include making or canceling appointments, staging freight to meet strict acceptance policies, providing information on freight to be delivered, such as pieces and weight, using specific pallets that can meet receiver’s conveyor requirements, and following pallet presentation guidelines. Drivers shall meet all security requirements at each pick-up and delivery location.

1.3.3.7. Task Area 3, Subtask 7 - Astray Freight and Emergency Notification Reports

1.3.3.7.1. The Contractor shall provide all problem reports in accordance with the following requirements using the following phone numbers for the purposes indicated:

Problem Point of Contact Telephone Number Any/all problems or questions ATAC Contracting Officer’s

Representative (COR) - ATAC West Coast

1-619-545-8359

Astray freight or other non-emergency notifications

ATAC Contracting Officer’s Representative (COR) - ATAC West Coast

1-619-545-8359

Accidents, incidents, delays in transit SDDC Hotline 1-800-524-0331 Accidents, incidents or other emergencies involving DOD hazardous cargo

DOD Hazardous Material (HAZMAT) Hotline

1-800-851-8061

Hazardous Material Spills National Response Center 1-800-424-8802 1-202-267-2675

1.3.3.7.2. The Contractor shall notify the COR immediately of any of the above problems. Assistance with any of the above problems can also be obtained from the COR for this contract. Additional information on identifying and forwarding of astray freight is available by contacting the ATAC toll free customer service number at 877-846-8728.

1.3.3.8. Task Area 3, Subtask 8 – Surge/Contingency

1.3.3.8.1. The Contractor, when requested, shall accommodate surges to the Government requirements for services under this Contract that may materialize in the event of a declaration of war, attack of the enemy, national emergency, or other contingencies.

1.3.4.8.2.