PWS_App_O_-_Glossary_(5.22.2015).pdf

DFTS PWS App O

GLOSSARY

ACCESSORIAL SERVICES – Services performed which are additional, supplemental, or special, in addition to the basic transportation service.

ACTUAL PLACEMENT – The placing of a contractor conveyance in an accessible position for loading or unloading, or at a place specifically designated by the shipper or consignee.

ACTUAL VALUE RATE – A rate based on the actual value of the material shipped.

AGREED VALUATION – The value of articles in a freight shipment agreed upon as the basis of which the freight rate is assessed. This valuation establishes a value beyond which recovery cannot be had in event of loss or damage in transit.

APPEAL – Procedures that allows reconsideration of a contractor in non-use or disqualified status.

ASTRAY CARGO – Shipments or portions of shipments found in a contractor’s possession or delivered to a government activity for which billing (e.g., waybill, freight warrant) is not available or which is being held for any reason except transfer.

BILL OF LADING – A contract for carriage of cargo made with a contractor that also operates as a receipt of the goods and documentary evidence of title to the goods. A common transportation term for the basic agreement that underlies shipment of goods. A document issued by a contractor to a shipper, listing and acknowledging receipt of goods for transport and specifying terms of delivery. For government traffic, this term is used interchangeably with

“Government Bill of Lading (GBL)” or “Commercial Bill of Lading (CBL)”. The Bill of Lading is the primary document used to contract for transportation and related services from commercial contractor, including freight forwarders.

BODILY INJURY INSURANCE – An insurance policy that pays for injuries caused to other individuals in the event of a vehicle accident.

BROKER – “Broker” means a person who, for compensation, arranges or offers to arrange the transportation of property to be performed by an authorized motor contractor. Motor contractor

(or persons who are employee or bona fide agents of a contractor) is not a broker within the meaning of this section when it arranges or offers to arrange the transportation of shipments which it is authorized to transport and which it has accepted and legally bound itself to transport

(49 CFR, Subpart A, Sec. 386.2). “Broker” means a person other than a motor contractor, or an employee or agent of a motor contractor, that as a principal or agent sells, offers for sale, negotiates for, or holds itself out by solicitation, advertisement or otherwise as selling, providing, or arranging for, transportation by a motor contractor for compensation.

CONSIGNEE – The actual intended recipient of a shipment. The person, military installation or

DoD contractor receiving the shipment from contractor.

CONSIGNOR – The person or activity that is the supplier or shipper of a product.

CONSTRUCTIVE PLACEMENT – When a contractor conveyance cannot be placed for loading, unloading, or at a point previously designated by the shipper or consignee, and is placed elsewhere, it is considered as being under constructive placement. Contractor must notify the installation Transportation Officer where the conveyance(s) has been constructively placed in writing with the date, time and car(s) number(s) that were placed.

CONTAINER - A reusable shipping conveyance not less than 20-feet in length, outside measurement, loaded or empty, without bogie or chassis, fitted with devices permitting its ready transfer from one mode of transportation to another, and constructed to enable the attachment of removable bogie or chassis for further transportation.

CONTINENTAL UNITED STATES (CONUS) – United States territory comprising the 48 contiguous states and the District of Columbia, including adjacent territorial waters but excluding Alaska and Hawaii. United States territory, including the adjacent territorial waters, located within the North American continent between Canada and Mexico.

CONTRACTING OFFICER (CO) – a Government employee holding a warrant which authorizes him/her to obligate and commit the Government. Commonly referred to as the CO or

KO.

CONTRACTING OFFICER REPRESENTATIVE (COR) – a Government employee appointed in writing by the CO to perform certain duties in relation to the performance of the contract. The COR monitors the contractor’s performance and ensures compliance with the terms of the contract. The COR does not have the authority to obligate or commit to the

Government, financially or otherwise.

CONVEYANCE – A trailer or container used to transport a shipment. Any of a number of different vehicles used to move petroleum products.

CUSTOMER SUPPORT HOURS – The hours identified in PWS paragraph 1.3.1.1.3.

DANGEROUS ARTICLES – Material includes, but is not limited to certain types of chemicals and commodities, such as Flammable Liquids, Flammable Solids, Oxidizing Materials, Corrosive Liquids, Compressed Gases, and Poisonous Substances.

DAY – Calendar day of 24 hours.

DEFENSE TRANSPORTATION REGULATION (DTR), DoD 4500.9-R – Agency regulation that establishes DoD policies and requirements that govern the utilization of commercial freight transportation services and Defense Freight Railway Interchange Fleet

(DFRIF), for the transportation requirements of armed services through their military departments and other DoD components within the Continental United States (CONUS).

DEFENSE TRANSPORTATION SYSTEM - The Defense Transportation System (DTS) is that portion of the worldwide transportation infrastructure that supports Department of Defense transportation needs in peace and war. The Defense Transportation System consists of two major elements: military (organic) and commercial resources. These resources include aircraft, assets, services, and systems organic to, contracted for, or controlled by the Department of Defense. The

Defense Transportation System infrastructure, including ports, airlift, sealift, railway, highway, in transit visibility, information management systems, customs, and traffic management that the

Department of Defense maintains and exercises in peacetime, is a vital element of the

Department of Defense capability to project power worldwide. It provides for responsive force projection and a seamless transition between peacetime and wartime operations.

DEFENSE TRANSPORTATION TRACKING SYSTEM – A joint military service system that processes data shipment tracking data to ensure in transit safety and security command and control for Transportation Protective Service (TPS) shipments that is hosted by SDDC. The

Defense Transportation Tracking System provides 24-hour continuous command and control of the Department of Defense arms, ammunition and explosive shipments moving in the public domain. The primary mission of the Defense Transportation Tracking System is emergency response and intransit security of these shipments.

DEPARTMENT OF DEFENSE – The government executive department whose mission is to provide the military forces needed to deter war and to protect the security of the United States.

This department consists of the Office of the Secretary of Defense, organization of the Joint

Chiefs of Staff, military departments, unified and specified commands, and defense agencies.

DELIVERY DATE (DD) – A specific date by which delivery of a shipment should be accomplished by the contractor at the CONUS destination terminal.

DESTINATION – The place to which a shipment is consigned or where the contractor delivers cargo to the consignee or agent.

DETENTION – A charge made on trailers or containers held by or for the benefit of a shipper or consignee beyond the allowable free time for loading or unloading, for forwarding directions, or for any other purpose. Charges for detention are considered to be in addition to all other lawfully owed transportation charges.

DISQUALIFICATION – Administrative action taken by the SDDC or theater Commander that result in excluding a contractor from transporting DoD shipments, either from one or more origin points for specific routes or for all routes.

DIVERSION – Service offered by a contractor that allows a consignor to divert an en route shipment from its original consignee or port of destination to another, or the changing of the mode or designated route of a shipment from that shown on the original transportation documentation while the shipment is in-transit.

DOOR-TO-DOOR SERVICE – From shipper’s origin to consignee’s receiving point.

DRIVEAWAY – The movement of a vehicle under its own power by a driver furnished through an authorized commercial motor contractor.

DROMEDARY BOX – A freight box carried on, and securely fastened to, the chassis of a truck tractor, step deck or flatbed trailer, is also demountable, and can be handled with a forklift truck.

It is protected by a Plymetal shield and may be equipped with doors on each side that can be locked with a padlock and sealed. Each dromedary will be considered a separate conveyance.

DUNNAGE – Lumber or other material used to brace and secure cargo to prevent damage during shipment.

DUNNAGE ALLOWANCE – A flat fee that seeks to compensate drivers for assembly or building materials required to properly block and brace a load. Dunnage must be specifically requested by a shipper in order for the allowance to be properly paid.

eBILL – Functionality in the currently authorized Third Party Payment System (TPPS) that is used to request a debit (from a shipper to a contractor) or a credit (from a contractor to a shipper). The party initiating the eBill will not be paid until the other party approves the transaction. An eBill is most commonly used to reconcile or adjust shipment payment amounts for shipments that have already been approved.

ELECTRONIC DATA INTERCHANGE –The transfer of data by linking computer systems through a communications network, in order to accomplish the DoD objective of ensuring all tenders are originally filed, billed, and administratively updated through an EDI in order to create a semi-paperless environment.

EMERGENCY – Any situation that would prevent a shipment from safely reaching its destination, such as undue delay caused by a force majeure circumstance. Any “situation” associated with in transit DoD AA&E or OSM that endangers the material itself, the public, the transporting contractor’s personnel/equipment/facilities, or threatens national security due to potential loss or loss of Ordnance-related, highly sensitive technology. The broad term

“Situation” is intended to include, but not be limited to, accidents, fire, hijacking, theft, civil disturbance, equipment failure, labor strikes, natural disasters, and threatened or real attack.

EXCLUSIVE USE – When requested by DoD personnel, a contractor will devote the entire trailer or dromedary to the movement of a specified shipment.

EXPEDITED SERVICE – When requested by DoD personnel, the contractor guarantees the delivery of shipment prior to the Standard Transit Time.

FORCE MAJEURE – Contract provision that exempts parties for non-fulfillment of obligations due to unforeseen and/or unpredictable conditions beyond their control and without fault or negligence of the breaching party. For example, natural disasters, acts of God, public enemy, freight embargoes, or weather.

FREETIME – The period of time during which there is no charge (i.e. demurrage) by the contractor to load, stow, and secure the general cargo and to unload the general cargo and accompanying material.

FREIGHT – Goods to be shipped. A term used to classify the transportation of goods carried by commercial vessel or vehicle.

FREIGHT ALL KINDS – Consists of those commodities that a contractor offers to transport at one inclusive rate or change regardless of their classification rating in the NMFC or UFC, or differing transportation characteristics.

FULL VISIBLE CAPACITY –When a LTL makes the loading of additional items impossible and this load requires a TL rate to move. FVC is indicated by the shipping agency on the BL to get the TL rate.

GOVERNMENT BILL OF LADING (GBL) – The bill of lading utilized to transport freight of the U.S. government, to procure transportation of freight and related services from commercial contractor for movement at Government expense.

GOVERNMENT BUSINESS DAY (GBD) – Any business day (i.e., Monday through Friday) that is not a Federal Holiday.

GOVERNMENT CARGO RECOVERY EFFORT PROGRAM (GOCARE) – Formerly known as the DoD/GSA Joint Astray Cargo Program. The program sets forth the procedures for handling astray freight and convey general information concerning contractor initiatives, property identification numbers, foreign military sales, and other issues. GOCARE provides commercial contractor with points of contact to resolve astray government shipments.

HAZARDOUS MATERIAL/SUBSTANCE – A substance or material determined by the

Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce. This term includes hazardous substances, hazardous wastes, marine pollutants, elevated temperature materials, materials designated as hazardous under the provisions of 49 Code of Federal Regulations, Parts 172.101 and 172.102, and materials that meet the defining criteria for hazard class and divisions in 49 Code of Federal

Regulations, Part 173.

HOLIDAYS –Federally-designated holidays, as provided by Title 5 of the U.S. Code: New

Year’s Day, Martin Luther King Day, Presidents' Day, Memorial Day, Independence Day, Labor

Day, Veterans' Day, Columbus Day, Thanksgiving Day, and Christmas Day.

IMPROPER EQUIPMENT – Failure by a contractor to provide the specific equipment requested by DoD personnel in order to perform specific transportation/logistics requirements.

IMPROPER ROUTING – When a contractor fails to follow DOT-authorized routes for the cargo they are transporting.

IN BOND – A shipment that has not cleared U.S. Customs.

IN TRANSIT VISIBILITY – The ability to track in real time the identity, status, and specific location of Department of Defense shipments of unit and non-unit cargo (excluding bulk petroleum, oils, and lubricants), passengers, medical patients, and personal property from point of origin to the consignee or destination.

INADEQUATE EQUIPMENT – Contractor equipment that is deemed inadequate to perform transportation services due to its defective condition, or where operation of the equipment fails to meet DOT safety regulations, or equipment whose design or defect lacks proper security features required to properly secured freight, or equipment that has broken, missing or improper seals.

INTERMODAL MOVE – Being or involving transportation by more than one mode of transportation or type of contractor during a single journey. An intermodal move occurs when two or more different modes such as rail, truck, barge and/or sealift are used to move cargo from origin to destination. An intermodal move may occur in CONUS and/or OCONUS such as in

Alaska, Hawaii, etc. The term “intermodal move” can be used interchangeably with “multi-modal service.”

LATE – Unexcused failure to deliver the shipment by the end of normal operating hours on the

Required Delivery Date (RDD).

LESS-LOAD RATES – Rates or classes that apply to a quantity of freight less than the truckload weight specified for the same article.

LINE HAUL – Transportation of cargo over contractor routes from point of origin to point of destination, excluding local pick-up and delivery.

LOADING OR UNLOADING – The movement of lading past the tailgate of the vehicle including the placement on, or the removal of lading from, a conveyor extending into the vehicle, as well as the stowing, stacking, and breaking out of the lading within such vehicle.

MANDATORY DELIVERY DATE (MDD) – Date when shipments are to be delivered.

MANIFEST – A document specifying in detail the items carried for a specific destination.

MILVAN – A DoD-owned or -leased demountable container, conforming to U.S. and

International standards, used for the movement of military cargo.

MISHANDLING FREIGHT – Examples include, but are not limited to: when a contractor transloads cargo without approval; improper tie down or protection of cargo; and/or improper use of intermodal services.

MOTOR CARRIER (Contractor) – Shall have the same meaning and intent as “motor TSP” as defined in 49 U.S.C. 13102(4), as a person providing commercial motor vehicle (as defined in section 31132) transportation for compensation. Referred to as “Contractor” throughout the

PWS.

MULTI-MODAL SERVICE – Being or involving transportation by more than one mode of transportation or type of contractor during a single journey. Multi-modal service occurs when two or more different modes such as rail, truck, barge and/or sealift are used to move cargo from origin to destination. Multi-modal service may occur in CONUS and/or OCONUS such as in

Alaska, Hawaii, etc. The term “multi-modal service” can be used interchangeably with

“intermodal moves.”

NEGOTIATED MOVE – A consignment of one or more shipments from one or more shippers over a period not to exceed one calendar year moving to one or more consignees at one or more destinations. Included within this definition are split pickups at origin and destination points and stop in transit to partially load and/or unload.

NO SHOW – Failure by a contractor to pick up a shipment on the agreed date and time.

NORMAL OPERATING HOURS – Period of time the facility or installation (refer to the

Transportation Facilities Guide [TFG] for specific installation normal operating hours) is regularly open for business Monday - Friday to receive and discharge freight.

OPERATIONAL HOURS – The hours a location is open for shipment pickup or delivery.

ORDERING SITE – A site which orders for a different location(s). Normally, this will be a larger site ordering pickups for smaller sites. Ordering sites place shipment requests/orders for specific Pickup locations.

OVERNIGHT SERVICE (D1) - Shipment to be delivered to consignee during consignee’s normal operating hours, as listed in the TFG, on the next business day following the consignors requested pickup date of shipment.

OVERDIMENSIONAL – A shipment that contains one or more non-divisible articles, which measure in excess of 636 inches (53 feet) in length (OVERLENGTH), 102 inches (8 feet 6 inches) in width (OVERWIDTH), or 162 inches (13 feet 6 inches) in height from the ground to the top of the article after loading (OVERHEIGHT). Exception: A shipment is not considered overlength for interstate or intrastate movements, when the gross length dimensions of the tractor and loaded semi-trailer combination are within the maximum gross length for such equipment combination on interstate and federally designated highways or other state highways and supplemental routes.

OVERWEIGHT – Shipments where the cargo exceeds 48,000 pounds (45,000 pounds when loaded on lowboy equipment).

PALLET – Piece of equipment that facilitates mechanical handling of stacked (palletized) goods for fork-lift trucks. The term also includes pallet sides, platforms, risers, runners, skids, fillers, separators, shrouds, covers, deck boards, metal braces, collapsible shipping bins, racks or shipping devices, used, iron or wood or iron and wood combined.

PICKUP LOCATION – A site which has a shipment to be picked up, but does not submit the shipment request. The shipment request is submitted by an associated Ordering site.

PROGRAM MANAGER – The individual responsible for managing and determining the requirements needed on contract.

RADIOACTIVE MATERIAL –Material causing spontaneous emission of radiation, either directly from unstable atomic nuclei or as a consequence of a nuclear reaction. Of, exhibiting, or caused by radioactivity.

RAMP-TO-RAMP SERVICE – Occurs when an empty vehicle is delivered to the contractor;

when a loaded vehicle with billing instructions are delivered to the contractor or forwarding instructions are given to contractor with proper billing instructions.

REDELIVERY –When a shipment is tendered for delivery and delivery cannot be accomplished due to the fault of the consignee. Where redelivery is required, the contractor will notify the consignee of the on-hand shipment and arrange for a mutual agreement regarding a redelivery date.

RELEASED VALUE RATE – The rate applied to a specific shipment that applies to an agreed level of liability assumed by the contractor in transporting that shipment in the event of loss or damage.

REPORT OF SHIPMENT – An advance notification of shipment provided by a shipper to the consignee not later than 24 hours prior to the shipment arrival. For ammunition shipments, notification must be made not later than two hours after shipment departure.

REQUIRED DELIVERY DATE (RDD) – A date when transported cargo must arrive at its destination and complete offloading to properly support mission requirements. The calendar date when material is required to be delivered and offloaded by the requisitioner.

ROUTING OR ROUTE ORDER – An order issued by a routing officer that specifies the mode of transportation and the means within that mode by which a shipment will move.

SHIPMENT – A separately identifiable collection of goods to be carried: A quantity of freight tendered for transportation by one shipper, at one point, one day, on one bill of lading, for delivery to one consignee at one destination.

SHIPPER – A Service or agency activity (including the contract administration or purchasing office for vendors) or vendor that originates shipments, who performs planning, assembling, consolidating, documenting, and arranging for the movement of material.

SHORING – Technique used to distribute the weight of a cargo piece over a greater area than its load bearing area (also called a footprint or contact area).

SNS VENDOR (SNSV) – Commercial Company employed by the contractor to assist in providing SNS to the Government utilizing any technical means that meets the requirements set forth in this rules provision. Additionally, the Federal Communications Commission (FCC) must approve the service offered.

SPOTTING/DROPPING – The detachment of a trailer from a power unit (tractor) and its placement at a specific site designated by and in full possession of shipper, consignee or other designated party.

TIME DEFINITE SERVICE LEVEL (TDSL) – Service level based on mode neutrality in order to move freight with delivery constraints less than the standard transit time service beginning as early as next day service, by close of business.

THIRD PARTY PAYMENT SYSTEM (TPPS) – TPPS is an electronic freight transaction tracking and payment system and is required to conduct business with DoD. The current authorized TPPS is Syncada, a service of U.S. Bank.

TOWAWAY SERVICE – The transportation of DoD freight when the cargo is towed by a contractor truck-tractor, but not loaded in or on contractor equipment.

TRACTOR – A mechanically powered unit used to propel or draw a trailer or trailers on the highway.

TRAILER – A trailer is a reusable shipping conveyance not more than 53-feet in length, outside measurement, constructed for use in transporting commodities via highway and equipped with permanent wheeled undercarriage, or mounted on a bogie or chassis. Trailer also means a demountable trailer body with wheels or a container mounted on a bogie and equipped with a device for coupling to a tractor for movement.

TRANSLOADING – Cargo removed from one conveyance and directly reloaded on another conveyance for movement or movement of dromedaries from one conveyance to another.

TRANSPORT VEHICLE – A cargo carrying vehicle such as an automobile, van, tractor, truck, or semi-trailer used for transportation of cargo by any mode.

TRANSPORTATION AGENT – Person(s) (military or civilian) designated or appointed by the

Transportation Officer to perform traffic management functions

TRANSPORTATION CONTROL NUMBER (TCN) – 17-digit alpha/numeric number assigned to control and manage every shipment composed of a series of data sets uniquely associated with a shipping activity and serialized.

TRANSPORTATION OFFICER (TO) – Person(s) designated by the commander/senior leader of a military activity/DoD agency to perform traffic management functions.

TRANSPORTATION SERVICE PROVIDER (TSP) (CONTRACTOR) – Motor Carriers companies.

TRIP LEASED – A vehicle lease of 30 days or less in duration between a contractor and leasing agent involving the power unit.

TRIP LEASING – Leasing a company's vehicle to another transportation service provider for a single trip.

TRUCKLOAD RATES – Truckload rates or classes are those for which a truckload minimum weight is provided, and charges will be assessed at the truckload minimum weight shown in the contractor tender, except that actual weight will apply when in excess of the truckload minimum weight. Minimum of 20,000 pounds and greater will be considered truckload minimums for shipment planning purposes.

VEHICLE – A flatbed, converted van, open top or a trailer or container as more fully defined herein.