DFTS_Atch_2_-_Pricing_Schedules_and_Instructions_(20150529).pdf

ATTACHMENT 2 – DFTS Pricing Schedules & Instructions

Solicitation No. HTC711-15-R-R003 29 MAY 2015

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1. This attachment provides instructions and explanatory notes for the completion of the DFTS price schedules. Offerors shall fully complete the pricing schedules provided in Attachment 2A - DFTS Pricing Sheet – LTL and Attachment 2B - DFTS Pricing Sheet – TL, TDef, Sched.

2. The price schedules included in each attachment require pricing for all the Contract Line Item Numbers (CLINs) and Subcontract Line Item Numbers (SLINs) under this solicitation. The transportation SLIN pricing is based on several factors including the type of requirement, the type of conveyance, and the pricing detail. For all Transportation related SLINs, offerors are required to propose a per unit rate. Be advised that the units may be different for different SLINs. Further, offeror’s may also propose a “Minimum Charge” for some SLINs.

3. In this document and the pricing schedules, the term “pricing detail” refers to the precision of the origin and destination pairs. Some schedules require pricing based on specific origins and destinations using a 5 digit zip code, some schedules use a 3 digit zip code, and some require pricing based on state level origins and destinations. The scheduled transportation lanes are described in further detail in the Performance Work Statement.

4. Offerors shall input their company name in the orange cell labeled: “Offeror:” on tabs “2A Subtotal” and “2B Subtotal” of each of the excel files. Additionally, offerors shall fill-in a “current as of” date to establish the effective date of the proposed pricing. This date should be updated when submitting pricing revisions, if and when the Government enters into discussions. Offerors shall also propose Adjustment Factors in the tables in Column O, Rows 45-50 in Attachment 2A and Columns M & N, Rows 42-47 in Attachment 2B (see paragraph 13 and subparagraphs for more information). No other input is required on the subtotal tabs. The tables included in this tab will auto-populate with the extended prices based on each pricing schedule once the offeror has completed each of the Microsoft (MS) excel tabs / pricing schedules. The subtotal tabs also provide summarized pricing information from the referenced price schedules such as the total number of rates included in the schedule as well as a counting formula identifying the number of rates the offeror has filled in. Finally, at the bottom of each subtotal tab is a final roll-up of the pricing for all schedules included in the excel file.

The Total Evaluated Price shall be representative of the Transportation CLIN, X001, and not inclusive of the Customs Brokerage (X002), Site Implementation (associated SLINs under CLIN 0003) nor the System Implementation (0004) CLINs. The offeror’s Total Evaluated Price will be determined by summing the aggregate subtotals for each excel workbook, exclusive of the costs for the non-transportation CLINs.

5. The MS Excel document, “Attachment 2A – DFTS Pricing Sheet – LTL” includes seven price schedules related to the transportation of Less-than-Truckload (LTL) requirements. The pricing schedules indicate the equipment type as well as pricing detail specific to the schedule. In each schedule of Attachment 2A, with the exception

DoD Freight Transportation System (DFTS) Pg 2 of schedule “2A7 – LTL (Minimum Charge)”, the offeror shall propose a per hundredweight (per cwt) price for each of the three tiers of service (T1, T2, T3) as well as for each of the weight bands for all origin and destination pairs. For schedule “2A7 – LTL (Minimum Charge)”, the offeror may propose a minimum charge for each identified SLIN. Offerors should not propose a minimum charge that results in the corresponding per unit rate becoming prohibitive and irrelevant. The minimum charge pricing is not considered in the development of the Total Evaluated Price.

6. The MS Excel document, “Attachment 2B – DFTS Pricing Sheet – TL, TDef, Sched” includes eleven price schedules related to the transportation of Full Truckload (TL) requirements as well as pricing for shipments requiring Time Definite (TDef) service.

The scheduled services referenced in the PWS as Task Area 3, Subtask 3 and PWS Appendix I are priced according to the price scheduled labeled, “2B5 – Scheduled Lanes”. For the “2B5 – Scheduled Lanes” price schedule, offerors should rely on the PWS Appendix I to understand the daily requirements for each lane. The Scheduled lanes price schedule requires offerors to provide “per trip” prices for each day that a shipment is scheduled according to the PWS Appendix I. Finally, the price scheduled labeled, “2B6 – CLINs X002-X004”, allows pricing for Site Implementation (0003) and System Implementation (0004). This schedule also includes a Not-To-Exceed (NTE) line item for Customs Brokers Fees (X002). Since this is a cost-reimbursement, NTE line item, offerors shall not provide a price for these line items.

7. For CLINs X002, offerors are not required to submit/propose a price as the Government has established Not-To-Exceed costs for the Customs Brokerage expenses. These costs will be reimbursed according to the instructions included within the solicitation titled – Customs Brokerage Ordering. CLIN 0003 is for the costs of site implementation, the system connections between the contractor’s enterprise Transportation Management System and the shipping site, for the identified sites. The CLIN includes 41 SLINs (0003AA -0003BS) corresponding to site implementation at 41 identified sites. This line item, 0003, is priced at the SLIN level. Offerors shall include an all-inclusive price in the orange shaded cell for work related to site implementation for the identified site.

Additional information regarding the scope of work for site implementation is included at Paragraph 1.3.7 of the PWS, Task Area 7 – Information Technology (IT). Finally, for CLIN 0004, offerors shall propose an all inclusive price for the work associated with systems implementation, the system connections between the offeror’s Transportation Management System (TMS) and the Global Exchange Service at the enterprise level.

Additional information regarding the scope of work for system implementation is included at Paragraph 1.3.7 of the PWS, Task Area 7 – Information Technology (IT).

8. Offerors should only manipulate and/or input values into any variation of one of the three color shaded cells (T1 – orange; T2 – blue; T3 – green).

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9. Schedule “2B1 – TL (Various); Various” also allows proposed pricing for a “minimum charge” for the state-to-state line items. Offerors should not propose a minimum charge that results in the corresponding per unit rate becoming prohibitive and irrelevant. The minimum charge pricing is not considered in the development of the Total Evaluated Price. Schedule “2B5 – Scheduled Lanes” is the only transportation related pricing schedule that does not require pricing for the three different tiers of service. In schedule “2B5 – Scheduled Lanes”, offerors only need to input a per trip price into the orange shaded cell.

10. All pricing should be rounded to the nearest penny. If using a formulaic pricing approach, offerors should consider using the MS Excel function “=ROUND([EXCEL FORMULA],2)” to ensure proposed pricing is rounded to only 2 decimal places.

11. The following are descriptions for various acronyms referred to within the pricing schedules:

Acronym Full Phrase Description

LTL Less-than-Truckload Refers to shipments that are priced on a per hundredweight basis (cwt) as the shipment does not require the full use of a truck conveyance.

TL Truckload Refers to shipments that are priced on a "per mile" (or minimum charge) basis as the shipment requires the full capacity of the truck.

MN Mode Neutral The line item is for service which is mode neutral or mode agnostic.

TDef Time Definite Refers to shipments priced on a per pound (lb) basis and requiring time definite service in accordance with the Performance Work Statement.

5-zip 5-zip Refers to the pricing detail where the line item’s origin and destination are both identified by a five digit zip code reference.

3-zip 3-zip Refers to the pricing detail where the line item’s origin and destination are both identified by a three digit zip code reference.

State State Refers to the pricing detail where the line item’s origin and destination are both identified at the state level.

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Acronym Full Phrase Description

T1 Tier 1 Refers to the highest level of service in terms of response time (4 hrs) and pick-up time (8 hrs). For these rates, offerors shall propose pricing representative of the unique response and pick-up time requirements.

T2 Tier 2 Refers to the second-highest level of service in terms of response time (12 hrs) and pick-up time (24 hrs).

For these rates, offerors shall propose pricing representative of the unique response and pick-up time requirements.

T3 Tier 3 Refers to the least stringent level of service in terms of response time (24 hrs) and pick-up time (48 hrs).

For these rates, offerors shall propose pricing representative of the unique response and pick-up time requirements.

1Day Next Day Service Delivery is required by close of business on the next business day.

2Day Second Day Service Delivery is required by close of business within two business days.

3Day Third Day Service Delivery is required by close of business within three business days.

WB Weight Band For LTL and Time Definite shipments, unique unit pricing may be proposed for the stated weight bands to allow for unit pricing specific to various shipment weights during contract execution.

cwt Hundredweight Hundredweight or centum weight (cwt) is defined as 100 pounds (lb) and is used as the unit of measure for LTL trucking options.

Est. Qty Estimated quantity Refers to the Government’s projected, or estimated, volume for each line item for the first annual period of the base year.

FB Flatbed Refers to the flatbed trucks that are used in performance of the specified line items.

12. The table below provides summary detail for each Sub contract Line Item Number

(SLIN). In general each SLIN includes several rates based on the equipment and pricing detail. SLIN designators X001AF – X001BZ, X001ES – X001GZ, and X001HK – X001HZ are reserved. The total number of rates reported for each line item includes all origin-destination, weight band and tier service level possibilities. The number of rates below does not include rates for “Minimum Charges”.

SLIN Excel Tab Mode Equipment Equip Code(s) Pricing Detail Units

No. of Rates

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SLIN Excel Tab Mode Equipment Equip Code(s) Pricing Detail Units

No. of Rates

X001AA 2A1 - LTL (Van); 5-zip LTL Van (General)

AA1, AA2, AV1, AV2, AY1,

AY2 5-zip per cwt 16,944

X001AB 2A2 - LTL (Van); 3-zip LTL Van (General)

AA1, AA2, AV1, AV2, AY1,

AY2 3-zip per cwt 36,168

X001AC 2A3 - LTL (Van); State LTL Van (General)

AA1, AA2, AV1, AV2, AY1,

AY2 State per cwt 58,224

X001AD 2A4 - LTL (FB); 3-zip LTL Flatbed (General) AF1, AF2, AZ1, AZ2 3-zip per cwt 1,464

X001AE 2A5 - LTL (FB); State LTL Flatbed (General) AF1, AF2, AZ1, AZ2 State per cwt 57,624

X001AF 2A6 - LTL (Ref); State LTL Ref Truck (AK/AR) AK, AR State per cwt 57,624

X001CA 2B1 - TL (Various); Various TL 463L Pallet Capable Not Applicable 5-zip per mile 12

X001CB 2B1 - TL (Various); Various TL Van (General) AV3, AA3, AG3 5-zip per mile 297

X001CC 2B1 - TL (Various); Various TL Van (General) AV3, AA3, AG3 3-zip per mile 750

X001CD 2B1 - TL (Various); Various TL Van (General) AV3, AA3, AG3 State per mile 7,257

X001CE 2B1 - TL (Various); Various TL Flatbed (General) AF3, AZ3 3-zip per mile 636

X001CF 2B1 - TL (Various); Various TL Flatbed (General) AF3, AZ3 State per mile 7,206

X001CG 2B1 - TL (Various); Various TL Stepdeck AH2, AI2 3-zip per mile 288

X001CH 2B1 - TL (Various); Various TL Stepdeck AH2, AI2 State per mile 7,203

X001CJ 2B1 - TL (Various); Various TL Gooseneck A30, AB2, AE2 3-zip per mile 186

X001CK 2B1 - TL (Various); Various TL Gooseneck A30, AB2, AE2 State per mile 7,203

X001CL 2B1 - TL (Various); Various TL Van - Air w/ Temp Control A8 State per mile 36

X001CM 2B1 - TL (Various); Various TL Van - Closed, Padded, Air A9 State per mile 72

X001CN 2B1 - TL (Various); Various TL 410 Dromedary A10 State per mile 249

X001CP 2B1 - TL (Various); Various TL Van - Air, Crane Unloading A11 State per mile 9

X001CQ 2B1 - TL (Various); Various TL Flatbed - Hot Shot A40 State per mile 27

X001CR 2B1 - TL (Various); Various TL Van - Padded Logistics, Air A50 State per mile 33

X001CS 2B1 - TL (Various); Various TL Lowboy - Level Deck, 10 Ax AB0 State per mile 24

X001CT 2B1 - TL (Various); Various TL Lowboy - Level Deck, 3 Ax AB3 State per mile 21

X001CU 2B1 - TL (Various); Various TL Lowboy - Level Deck, 4 Ax AB4 State per mile 9

X001CV 2B1 - TL (Various); Various TL Lowboy - Level Deck, 5 Ax AB5 State per mile 12

X001CW 2B1 - TL (Various); Various TL Lowboy - Level Deck, w/ Outriggers AB6 State per mile 30

X001CX 2B1 - TL (Various); Various TL Lowboy - Level Deck, 7 Ax AB7 State per mile 9

X001CY 2B1 - TL (Various); Various TL Lowboy - Level Deck, 9 Ax AB9 State per mile 21

X001CZ 2B1 - TL (Various); Various TL Expandable Low Bed, 2 Ax AC2 State per mile 147

X001DA 2B1 - TL (Various); Various TL Expandable Low Bed, 3 Ax AC3 State per mile 105

X001DB 2B1 - TL (Various); Various TL Expandable Low Bed, 4 Ax AC4 State per mile 39

X001DC 2B1 - TL (Various); Various TL Regular Dromedary AD State per mile 258

X001DD 2B1 - TL (Various); Various TL Dromedary with MRD AD6 State per mile 99

X001DE 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, 10 Ax AE0 State per mile 174

X001DF 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, 3 Ax AE3 State per mile 111

X001DG 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, 4 Ax AE4 State per mile 30

X001DH 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, 5 Ax AE5 State per mile 75

X001DJ 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, 6 Ax AE6 State per mile 45

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SLIN Excel Tab Mode Equipment Equip Code(s) Pricing Detail Units

No. of Rates

X001DK 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, 7 Ax AE7 State per mile 63

X001DL 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, 9 Ax AE9 State per mile 57

X001DM 2B1 - TL (Various); Various TL Flatbed w/ Conestoga AF4, AF5, AF6 State per mile 75

X001DN 2B1 - TL (Various); Various TL Van - Open, 31'-40' AG2 State per mile 6

X001DP 2B1 - TL (Various); Various TL Van - Open, Over 40' AG3 State per mile 6

X001DQ 2B1 - TL (Various); Various TL Tautliner, 31'-40' AG5 State per mile 3

X001DR 2B1 - TL (Various); Various TL Tautliner AG6 State per mile 207

X001DS 2B1 - TL (Various); Various TL Stepdeck, 3 Ax AH3, AI3 State per mile 240

X001DT 2B1 - TL (Various); Various TL Lowboy - Level Deck, Air, 10 Ax AJ0 State per mile 21

X001DU 2B1 - TL (Various); Various TL Lowboy - Level Deck, Air, 2 Ax AJ2 State per mile 60

X001DV 2B1 - TL (Various); Various TL Lowboy - Level Deck, Air, 3 Ax AJ3 State per mile 33

X001DW 2B1 - TL (Various); Various TL Lowboy - Level Deck, Air, 5 Ax AJ5 State per mile 6

X001DX 2B1 - TL (Various); Various TL Lowboy - Level Deck, Air, 7 Ax AJ7 State per mile 6

X001DY 2B1 - TL (Various); Various TL Extendable Flatbed, 2 Ax AL2 State per mile 12

X001DZ 2B1 - TL (Various); Various TL Extendable Flatbed, 3 Ax AL3 State per mile 6

X001EA 2B1 - TL (Various); Various TL Extendable Flatbed, 4 Ax AL4 State per mile 45

X001EB 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, Air, 10 Ax AM0 State per mile 9

X001EC 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, Air, 2 Ax AM2 State per mile 90

X001ED 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, Air, 3 Ax AM3 State per mile 21

X001EE 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, Air, 4 Ax AM4 State per mile 6

X001EF 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, Air, 5 Ax AM5 State per mile 6

X001EG 2B1 - TL (Various); Various TL Lowboy, Dbl Drop, Air, 9 Ax AM9 State per mile 6

X001EH 2B1 - TL (Various); Various TL Adjustable Tilt Bed AN State per mile 36

X001EJ 2B1 - TL (Various); Various TL Straight Truck AO1, AO2, AO3, AO4, AO7 State per mile 7,203

X001EK 2B1 - TL (Various); Various TL Straight Truck AO5, AO6 State per mile 78

X001EL 2B1 - TL (Various); Various TL Dump Trailer AO8 State per mile 12

X001EM 2B1 - TL (Various); Various TL Livestock Transporter AS State per mile 6

X001EN 2B1 - TL (Various); Various TL Container, Shipper-owned AU State per mile 6

X001EP 2B1 - TL (Various); Various TL Van, roller-bed AV4, AV5, AV6 State per mile 69

X001EQ 2B1 - TL (Various); Various TL Van - 45'-48' length, 12'4" height AV8 State per mile 6

X001ER 2B1 - TL (Various); Various TL Special Dromedary w/MRO A16 State per mile 36

X001HA

2B2.1 - TDef (MN-1Day);

5-zip Tdef Mode Neutral – Next Day Not Applicable 5-zip per pound (lb) 2,373

X001HB

2B3.1 - TDef (MN-1Day);

3-zip Tdef Mode Neutral – Next Day Not Applicable 3-zip per pound (lb) 4,704

X001HC

2B4.1 - TDef (MN-1Day);

State Tdef Mode Neutral – Next Day Not Applicable State per pound (lb) 50,694

X001HD

2B2.2 - TDef (MN-2Day);

5-zip Tdef Mode Neutral – Second Day Not Applicable 5-zip per pound (lb) 2,373

X001HE

2B3.2 - TDef (MN-2Day);

3-zip Tdef Mode Neutral – Second Day Not Applicable 3-zip per pound (lb) 4,704

X001HF

2B4.2 - TDef (MN-2Day);

State Tdef Mode Neutral – Second Day Not Applicable State per pound (lb) 50,694

X001HG

2B2.3 - TDef (MN-3Day);

5-zip Tdef Mode Neutral – Third Day Not Applicable 5-zip per pound (lb) 2,373

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SLIN Excel Tab Mode Equipment Equip Code(s) Pricing Detail Units

No. of Rates

X001HH

2B3.3 - TDef (MN-3Day);

3-zip Tdef Mode Neutral – Third Day Not Applicable 3-zip per pound (lb) 4,704

X001HJ

2B4.3 - TDef (MN-3Day);

State Tdef Mode Neutral – Third Day Not Applicable State per pound (lb) 50,694

X001JA 2B5 - Scheduled Lanes TL Various Not Applicable N/A per trip 134

13. On the subtotal tabs, a total extended price is calculated for each annual period and the six month extension period. The extended prices for the annual periods beyond the first annual base year period is calculated based on the IHS projected escalation year-to-year for NAICS 484122 for the trucking specific line items and based on the IHS projected escalation year-to-year for NAICS 481112 for the time definite service transportation specific line items. The escalations are reported below and were determined following the methodology outlined in TRANSFAR clause 5552.216-9006. These escalations are used to determine the Total Evaluated Price for each offeror. During contract execution, the actual escalation applied to the individual per unit rates will be completed in accordance with the TRANSFAR clause 5552.216-9006 prior to each subsequent annual period. To determine the price for the six month extension, the price is not escalated as the terms of FAR clause 52.217-8, if exercised, require performance at the rates specified in the contract. The six month extension extended price is adjusted by reducing the prior year’s price by half to account for half the performance period.

13.1. The table above represents the projected annual escalation, exclusive of fuel, according to the Global Insights Index (GII) for NAICS 484122, General Freight Trucking, Long Distance LTL and the projected escalation, inclusive of fuel, for NAICS 481112, Scheduled Air Freight. During contract execution, in accordance with TRANSFARS 5552.216-9006, all trucking related transportation rates may be adjusted annually to the GII for NAICS 484122 at the time of the adjustment and all time definite service related transportation rates may be adjusted annually according to NAICS 481112 at the time of the adjustment.

Contract Period

GII Projected Annual

Escalation Rate (Truck)

GII Projected Annual

Escalation Rate (TDef)

Base Year, Months 1-12 0.00% 0.00%

Base Year, Months 13-24 2.79% 3.92%

First Option Year 2.52% 3.15%

Second Option Year 2.10% 4.21%

Third Option Year 2.17% 3.78%

Awd Term Opt Year 1 1.98% 4.12%

Awd Term Opt Year 2 1.96% 3.28%

Six Month Extension 0.00% 0.00%

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13.2. However, offerors may propose a unique (reduced) escalation schedule based on the GII projections. In the tables in the subtotal tabs of attachments 2A and 2B, offerors shall propose an Adjustment Factor reprensenting the percentage (between 0% and 100%) of the GII escalation for each annual period and each category (trucking, time definite) that it proposes to impose. For example, if an offeror proposes 100% in the Adjustment Factor table for NAICS 484122 for the First Option Year period, then the offeror is proposing to accept up to the full GII escalation for that period for the trucking specific line items. If however, the offeror indicates 90% in the Adjustment Factor table for NAICS 484122 for the First Option Year period, then the offeror is proposing to restrict the escalation for that period to only 90% of the GII escalation for the trucking specific line items, thus reducing its total evaluated price and establishing an obligation to a lower escalation during contract execution. Offerors are advised that by proposing a percentage in the Adjustment Factor table represents the percentage of the GII that the offeror will be permitted for rate adjustments during contract execution and is not be confused with the direct percentage increase or decrease to the offeror's unit rates. Additionally, the proposed percentage will be multiplied by projected GII escalation rates to determine the offeror's proposed escalation for each period. This information is used for evaluation purposes only. During contract execution, the annual rate adjustments are determined based on the contractor's proposed Adjustment Factor and the actual GII escalation rates determined at the time of the rate adjustment. If however, the GII adjustment reflects a negative adjustment, or a de-escalation rate, for the upcoming period, then the Government remains entitled to the full negative adjustment according to the GII. Offerors should refer to TRANSFARS 5552.216-9006, EPA for Scheduled Services for more information.

13.3. Offerors may propose different Adjustment Factors for LTL line items (Attachment 2A), TL/Scheduled line items (Attachment 2B), and Time Definite Service Transportation line items (Attachment 2B).