PWS_App_B_-_Accessorial_Definitions_(5.22.2015).pdf

DFTS PWS App B

ACCESSORIAL DEFINITIONS

1.1 (615) Transportation Working Capital Fund (TWCF) Recovery Rate

1.1.1 A TWCF Recovery Rate Accessorial will be applied to all linehaul on every Bill of Lading (BoL). Refer to Performance Work State (PWS) Appendix B, Accessorial Rate Table for the applicable percent to be applied. The contractor will collect these funds which will be paid to USTRANSCOM at the end of each quarter. The contractor shall remit the TWCF Recovery Rate in U.S. dollars within 30 days after the end of the quarterly period. Revenue will be reported during scheduled Performance Management Reviews (PMRs) on the "TWCF Recovery Report" deliverable addressed in paragraph 1.4. The percent of recovery rate may adjust based on the requirements of the government.

1.1.2 See PWS Task Area 6, Subtask 14 for payment instructions and further information.

1.2 (405) Domestic Fuel Surcharge/Adjustment for Surface Transportation

1.2.1 Section 884 of the 2009 National Defense Authorization Act requires any Government paid fuel rate adjustment, also known as a fuel related surcharge, arising from a DoD transportation contract and funded by Government funds be paid, to the maximum extent practicable, to the cost bearer of the fuel. The cost bearer is the entity which actually incurred the cost of providing the fuel used for the motor transportation.

1.2.2 HQ SDDC G3 Directorate, Special Requirements Section publishes the Domestic Freight Fuel- Related Rate Adjustment Table. Fuel rate adjustments are based on the national average of diesel fuel prices as published by the Department of Energy (DOE), Energy Information Administration (EIA) on Monday of each week (or first working day after a Monday if Monday is a Federal holiday). The fuel surcharge percentage to be invoiced shall be the percent in effect as of the date of pick-up.

1.2.3 For more information, please review the adjustment table located on the SDDC Public website at http://www.sddc.army.mil/GCD/default.aspx

1.3 (520) Overdimensional Freight Service Motor

1.3.1 A shipment shall be considered overdimensional (height, length, width) based upon legal requirements when the height, width, or length exceeds the measurements stated below, as determined by any state, or other Government regulatory authority whose jurisdiction the shipment will travel. Overdimensional shipments will be based on DTOD practical miles.

1.3.2 Dimension measurements include:

1.3.2.1 Height: 162 inches (13 feet 6 inches) measured from the ground to the highest point of the cargo after loading.

1.3.2.2 Length: 636 inches (53 feet). Overlength dimensional charges will not be assessed for interstate/intrastate movements, when the gross length dimensions of the tractor and loaded semi-trailer combination are within the maximum gross length for such equipment combination on interstate and federally designated highways or other state highways and supplemental routes.

1.3.2.3 Width: 102 inches (8 feet 6 inches)

http://www.sddc.army.mil/GCD/default.aspx

1.3.2.4 Cargo that exceeds these measurements may require permits.

1.3.4 Overdimensional Permit Charges

1.3.4.1. Overdimensional Freight Service (520) will apply only to truckload shipments.

1.3.4.2. All relevant charges directly related to overdimensional freight shipments, including costs of any special permits or toll charges will be included as part of the negotiated rate or Spot Bid. Carrier must retain valid receipts or documentation and/or permit charge receipts to support any overdimensional or overweight charges. The carrier must provide this documentation to the contractor to post in Syncada.

1.4 (520) Overdimensional Time-Definite Service Level Freight

1.4.1 The consignor must make advanced arrangements with the Transportation Service Provider (TSP) to transport the following oversized shipments:

1.4.1.1 Piece(s) that exceed 125 (10 feet, 5 inches) inches in length and/or prevent other freight from being loaded on the same pallet(s) because of special tie-down requirements.

1.4.1.2 Piece(s) that exceed 88 inches (7 feet, 4 inches) in width but are less than 125 inches (10 feet, 5 inches) in width and/or prevent other freight from being loaded on the same pallet(s) because of special tie-down requirements.

1.4.1.3 Piece(s) that exceed 59 inches (4 feet, 11 inches) in height.

1.4.1.4 Pieces that exceed 300 inches (25 feet) in length and girth combined shall be defined as an oversized shipment.

1.4.2 If transportation for such shipments will be provided on pallets (width 88 inches, length 125 inches), the TSP will not assess a rental charge for the use of the pallets.

1.4.3 Charges: (stated in whole per cents only)

1.4.4 On shipments of oversized freight, as described in paragraph 1a-1d above, TSPs will be entitled to a surcharge of 520(1)___ % of the transportation amount .

1.4.5 Oversized freight shipments will allow for an additional (1) day of transit time unless otherwise agreed to by the shipper and the TSP.

1.5 (BLK) Blocking, Bracing and Tie Down Services for Vehicles and Military Tractor Tanks

1.5.1 When requested by shipper, rail line haul rates submitted in a rail tender- for vehicles and

Military tractor tanks shall include blocking, bracing, and tie down (including materials and inspector) services on railcars.

1.6 (CHN) Chains and Binders

1.6.1 For shipments moving on flatbed and specialized types of equipment, tendered rates include carrier providing a 10-chain and binder set or 8-nylon strap set to protect and secure the cargo.

1.6.2 The carrier shall provide chain and binder sets and/or nylon straps with fasteners as standard equipment on all vehicles. Charge of CHN(1) $_______ is authorized for each additional chain-and-binder set or nylon strap with fastener furnished above minimum requirements.

The carrier will ensure BL is annotated with additional number of chain-and-binder sets and/or nylon straps with fasteners.

1.6.3 For all shipments, the carrier shall ensure that all cargo is properly fastened and secured in accordance with industry standards and DOT safety regulations.

1.7 (DEM) Demurrage

1.7.1 A TSP’s notice of arrival will be provided to the consignee within 24 hours (except

Saturday, Sunday or holidays) of actual arrival time. When required notice of arrival is not given within 24 hours of arrival, time will be computed from the first 12:01 AM after notice was actually given or after placement, whichever is earlier. The notice to be provided to the consignee will include:

1.7.1.1 Car initials and number;

1.7.1.2 Commodity;

1.7.1.3 Points of shipment, and;

1.7.1.4 Hold point, if the rail car is constructively placed short of the billed destination.

1.7.2 Free time will be computed from the first 12:01 AM after actual or constructive placement, subject to a “Do not deliver before” requirement in the solicitation and BL. Saturday, Sunday and holidays will be excluded in computing free time. Free time will be allowed for each car as follows:

DEM (1) _______ hours for loading.

DEM (2) _______ hours for unloading.

After expiration of free time, the following charges per car per day or fraction thereof will be assessed until car is released.

DEM (3) $_______ for each of the first four days.

DEM (4) $_______ for each of the next two days.

DEM (5) $_______ for each subsequent day.

1.7.3 Termination of Demurrage.

1.7.3.1 Demurrage will terminate when a shipper or a consignee notifies authorized rail personnel of the TSP that the rail car is available. The shipper or consignee will provide information to the TSP that includes the identity of the shipper or consignee, party furnishing the data and car initial and number. A TSP shall maintain information provided by the shipper or consignee, as well as the date, time of receipt, and identity of party receiving the information. The recorded date and time will govern release of car.

1.7.3.2 When the consignor or consignee cannot furnish the required information because of authorized personnel of the railroad not being on duty to accept the information, the consignor or consignee will have until 9:00 AM of the next day on which the railroad has such personnel on duty to furnish advice as to when the car was made available and the car will be considered released at the date and time it was loaded or unloaded and made available to the railroad.

1.7.3.3 When the same car is unloaded and reloaded, each transaction shall be treated as independent of the other. In such circumstance, free time for reloading will not begin until 12:01 AM after completion of unloading and notification is given to railroad IAW paragraph 4 above.

1.7.3.4 Time for loaded or empty cars delivering on interchange tracks where DoD/contractor personnel perform the switching shall be computed beginning at 12:01 AM after actual or constructive placement occurs, and shall continue until the rail cars are returned to the same or another interchange track and notification is given IAW paragraph 4 above.

1.7.3.5 When a railroad provides two or more cars for its own convenience in lieu of the car(s) ordered by a shipper, any demurrage charge that might accrue shall apply only to the number of car(s) actually ordered.

1.7.3.6 Under no circumstances shall a TSP charge demurrage charges in situations where the railcars are DoD owned or DoD leased cars, and rail cars are located on DoD owned or DoD contractor-owned rail tracks.

1.7.3.7 When DoD owned rail cars are located on railroad owned tracks for the convenience of the railroads, that period will be eliminated when computing demurrage charges. DoD owned cars that are located on railroad-owned tracks at the request of shipper or consignee will be subject to demurrage charges as provided in this item.

1.7.4 When a TSP is unable to load, unload, receive, or dispatch to another railroad because of a railroad strike, the following will apply:

1.7.4.1 The time from 12:01 AM after interference begins until 12:01 AM after interference ceases will be excluded by TSP when computing and filing a claim for demurrage.

1.7.4.2 The time immediately preceding and time immediately subsequent to the interference will be consolidated into one period of detention.

1.7.4.3 When by reasons of delay or irregularity in filling orders, or as the result of an act or neglect of the railroad or because of weather interference described in paragraph 11 1.7.4.4 below, cars are bunched and placed for loading or unloading in accumulated numbers in excess of the daily placing as ordered or in excess of the number daily received, the Government will be allowed such free time for loading or unloading as it would have been entitled to had the cars not been bunched. A claim, in writing, within thirty (30) days of receipt of demurrage bill must be presented to the railroad, certifying initial and number for each car in the bunching claim.

1.7.4.4 In circumstances where severe weather conditions (floods, earthquakes, hurricanes, tornadoes, or similar “acts of God”) make it impractical or otherwise, impossible to load or unload a shipment, the duration in time of the severe weather condition will be eliminated in computing demurrage, provided the shipper/consignee advises the railroad/TSP of the nature and expected duration of the weather interference at or/prior to the time the rail car is released.

1.7.4.5 In circumstances involving abnormal traffic patterns or unusual scenarios, the applicable demurrage provisions for facilities and shipment that require specifics considerations shall be negotiated in advance between authorized Government representatives of SDDC and the TSP.

1.8 (DEP) Detention: Vehicles with Power Units

1.8.1 Vehicles equipped with power units that are delayed or detained by shipper or consignee for loading or unloading at shipper, consignee, or other customer approved location will be allowed free time for loading/unloading.

1.8.1.1 Vehicles loaded on Motor Vehicle Transport Trailers (Equipment Code A20): 1 hour free time

1.8.1.2 Vehicles loaded on flat-bed equipment: 3 hours free time

1.8.1.3 Fully palletized shipments, 20,000 lbs. and over: 2 hours free time

1.8.1.4 Carrier power-unit, driver and one towed vehicle: 1 hour free time

1.8.1.5 Tank Truck (Equipment Code AT1/AT2): 2 hours free time

1.8.1.61.8.1.5 Non-palletized shipments, less than 3,000 lbs: 1 hour free time

1.8.1.71.8.1.6 Non-palletized shipments, 3,000 lbs. but less than 10,000 lbs: 2 hours free time

1.8.1.81.8.1.7 Non-palletized shipments, 10,000 lbs but less than 20,000 lbs: 3 hours free time

1.8.1.91.8.1.8 Non-palletized shipments, 20,000 lbs. and over: 4 hours free time

1.8.2 Free time will commence once the carrier has notified the consignor or consignee that the trailer is positioned for loading or unloading. A trailer is considered positioned for loading or unloading when placed in a location with doors open so it can be immediately accessed for loading or unloading within the consignor's/consignee's normal operating hours or acceptance hours as annotated on the BoL. If the shipping/receiving facility requires pickup and/or delivery appointments, wait time spent due to early or late arrivals will not count towards free time. If a carrier is prepared to position its trailer for loading or unloading, but due solely to Government fault is prevented from doing so, free time will commence at that time. However, free time will never commence unless, and until, the carrier has notified the consignor or consignee that its trailer is at the shipping/receiving facility but is unable to position its trailer for loading or unloading due to a Government-caused delay. All requests for detention payments based on Government-caused delays must include sufficient information to establish entitlement to these additional fees. Carriers and Shippers are required to keep separate record-keeping functions for detention purposes. In the event of a dispute between the Carrier 's and Shipper's records, the Shipper's records will prevail.

Minimum data fields will include: date/time carrier arrived; date/time carrier available for load/discharge; date/time load/discharge complete; date/time carrier departed.

1.8.3 Computation of time will be made within normal operating hours at the place of pickup or delivery. If both the carrier or its representative and the receiving Government personnel are permitted to work beyond normal operating hours, that working time will also be included.

When loading or unloading is not completed by the close of business for that location, time will resume at the beginning of the next business day.

1.8.4 A shipment will be considered “fully palletized” when at least 90 percent of shipment weight (not including pallet weight) is loaded on pallets.

1.8.5 If loading or unloading extends beyond the allowable free time, then the carrier can assess a detention charge based on a charge of DEP(1)$_____ for each sixty minutes of delay that occurs during normal operating hours, which is known as detention time. If the delay is less than sixty minutes or exceeds sixty minutes, then the charge is prorated based on the actual minutes of detention time incurred.

1.8.6 Detention time starts when a vehicle is delayed by the shipper, consignor, destination or consignee beyond the allowable free time and ends when the vehicle is released by the shipper, consignor or consignee to either by notifying the driver or the carrier representative that the vehicle is ready for pickup.

1.8.7 Detention time only includes the time the vehicle is delayed during normal shipping and receiving hours. If the vehicle is delayed beyond the shipper's, consignee's or consignor's normal shipping or receiving hours, then the only delay time included in the detention time is the time occurring during normal shipping and receiving hours.

1.8.8 DEP charges will apply when the shipper or consignee:

1.8.8.1 Requires that the tractor be disconnected from the trailer during loading or unloading and parked elsewhere on the shipper’s or consignee’s premises;

1.8.8.2 Directs the trailer be left overnight, (except when loading/unloading is not completed as in paragraph 1.5.3.).

1.8.8.3 In circumstances where at least 90 percent of non-palletized material can be handled by pallet jack, fork lift, or other type of material handling equipment (MHE), then the calculation for free time allowed shall be one-half of the free time allowed for shipments not palletized. Fully palletized shipments weighing less than 20,000 pounds will be allowed one-half the free time.

1.8.8.4 A carrier shall be required to submit an invoice for detention no later than one year from the date detention occurred. Supporting documentation submitted by the carrier shall at a minimum include evidence of the times the vehicle arrived, loading/unloading began, loading/unloading ended, and vehicle departure. The carrier will retain documentation on file for one year after the time limit for submitting the invoice.

1.8.8.5 The carrier will allow the free time period of 2 hours to load and 2 hours to unload bulk fuel shipments.

1.9 (DET) DETENTION: VEHICLES WITHOUT POWER UNITS

1.9.1 Subject to the availability of equipment and carrier’s approval, carriers may spot vehicles without power units (empty or loaded trailers) for loading or unloading on the premises of the consignor or consignee, or on other premises designated by them.

1.9.2 When such trailers are delayed or detained for reasons attributed to the consignor or consignee, the shipment (or the combined weight of multiple shipments) being loaded or unloaded will be allowed 24 hours of Free Time, as follows:

1.9.2.1 Free time will commence once the carrier has notified the consignor or consignee that the trailer is positioned for loading or unloading. A trailer is considered positioned for loading or unloading when placed in a location with doors open so it can be immediately accessed for loading or unloading within the consignor’s/consignee’s normal operating hours or acceptance hours as annotated on the BoL. If the shipping/receiving facility requires pickup and/or delivery appointments, wait time spent due to early or late arrivals will not count towards free time. If a contractor is prepared to position its trailer for loading or unloading, but due solely to Government fault is prevented from doing so, free time will commence at that time. However, free time will never commence unless, and until, the contractor has notified the consignor or consignee that its trailer is at the shipping/receiving facility but is unable to position its trailer for loading or unloading due to a Government-caused delay. All requests for detention payments based on Government-caused delays must include sufficient information to establish entitlement to these additional fees. Contractors and shippers are required to keep separate record-keeping functions for detention purposes. In the event of a dispute between the contractor and shipper records, the shipper’s records will prevail. Minimum data fields will include: date/time contractor arrived; date/time contractor available for load/discharge; date/time load/discharge complete;

date/time contractor departed.

1.9.2.2 When any portion of the free time extends into a Saturday, Sunday, or holiday, the computation of free time will resume at 12:01 a.m. on the next day which is not a Saturday, Sunday, or holiday.

1.9.2.3 Free time shall not begin on a Saturday, Sunday, or holiday, but at 8:00 a.m. on the next day which is not a Saturday, Sunday, or holiday.

1.9.2.4 When a trailer is both unloaded and reloaded, each transaction will be treated independently of the other. Free time for loading shall not begin until free time for unloading has elapsed.

1.9.2.5 DET will end when consignor or consignee notifies contractor by telephone that loading or unloading has been completed and that the trailer is available for pickup. Such notification shall constitute release of contract’s equipment; contractor shall then connect and pull the equipment in a timely manner.

1.9.2.6 DET will not apply if loading/unloading and contractor’s being notified of same has not extended beyond the free time. Contractor’s credits earned on equipment held cannot be used by the contractor to offset debits chargeable on equipment waiting to be moved.

1.9.3 Charges for detention of vehicles without power units will be:

1.9.3.1 For each of the first and second 24-hour periods or fraction thereof that vehicle is detained beyond the allowable free time, the charge will be DET(1) per 24-hour day or fraction thereof.

1.9.3.2 For each of the third and fourth 24-hour periods or fraction thereof that vehicle is detained beyond the allowable free time, the charge will be DET(2) per 24-hour day or fraction thereof.

1.9.3.3 For the fifth and each succeeding 24-hour period or fraction thereof that vehicle is detained beyond allowable free time, the charge will be DET(3) per 24-hour day or fraction thereof.

1.9.3.4 Certain Government installations have specific agreements for storing and relocating for carrier equipment for loading and unloading and/or detention charges.

1.10 (ELS) Extra Lights – Overdimensional Loads

1.10.1 When a state regulatory agency requires that lights, flashing or not flashing, be placed on an overdimensional shipment, a charge of ELS(1) $______ per vehicle will apply.

1.11 (EMT) EMPTY MOVEMENT OF EQUIPMENT

1.11.1 A TSP may be requested to deadhead equipment immediately to a point of pickup. All deadhead miles traveled from point of dispatch to point of origin will be charged at a rate of EMT(1) $_______ per deadhead mile per vehicle. Charges for deadhead miles shall be approved in advance by requestor and indicated on the BL identifying point of dispatch and applicable SPLC. Deadhead mileage will be based on short route miles.

1.11.2 EMT will not exceed TSP’s lowest line-haul charge for the same type of equipment in any tender filed with SDDC

1.12 (EXD) Extra Driver (Continuous Line Haul Service)

1.12.1 When requested by shipper, the contractor will provide an extra driver for continuous linehaul service within legal parameters.

1.12.2 The carrier will verify that the shipper’s request for extra driver is clearly and specifically annotated on the BoL. Any charge for an extra driver will be EXD(1) $______ cents per mile, subject to a minimum charge of EXD(2) $_______ per vehicle. This charge shall be in addition to all other lawfully owned transportation charges.

1.13 (EXP) Expedited Service

1.13.1 EXP is an accessorial service shippers can request a carrier to guarantee delivery before the required Standard Transit Time according to the Defense Transportation Regulation, DoD Standard Transit Times, within legal parameters, such as speed, Hours of Service, etc. For Expedited Service, carriers are permitted to pick up additional cargo along the route, unlike

EXC.

1.13.2 When the requested Mandatory Delivery Date (MDD) is less than standard transit time, EXP is required to be annotated on the BoL. Contractor must ensure BoL is annotated with EXP request for charges to apply.

1.13.3 The use of Extra Driver (EXD) shall not be requested in conjunction with EXP to meet an

MDD.

1.13.4 Charges:

1.13.4.1 EXP $______ percent of linehaul.

1.13.4.2 If the MDD is less than the standard transit time and EXP has not been annotated on the BoL, the contractor is relieved from meeting the MDD and shall deliver the shipment IAW the standard transit time.

1.14 (HAZ) HAZMAT

1.14.1 Drivers picking up HAZMAT freight, regardless of quantity of regulated material, provide an appropriately equipped, inspected vehicle and possess current HAZMAT endorsements annotated on the Commercial Driver’s License.

1.15 (HOL) Pickup and Delivery on Sundays or Holidays

1.15.1 When a shipper requests, pickup or delivery service to be provided at times other than an installation’s normal operating hours as indicated in the Transportation Facilities Guide (TFG), the shipment will be subject to the following charges:

1.15.2 HOL(1) $______ per hour or fraction per driver on Sundays and holidays, subject to a minimum charge of HOL(2) $______ per driver.

1.15.3 Hourly charges shall commence when the carrier’s driver reports to shipper/consignee/destination and consignee representative with the proper equipment ordered for loading or unloading, and terminates when driver(s) is/are released by the representative. The pickup and/or delivery time shall be annotated on BoL by the representative, the consignor or consignee.

1.16 (LIE) Cargo Liability of Carrier

1.16.1 Contractors will be liable for all loss, damage, undue delay, or miss-delivery of freight in its possession, unless caused by acts of God, acts of the public enemy, act or default of the shipper, act of the public authority or inherent nature or vice of the cargo.

1.16.2 For all shipments weighing less than 15,000 pounds, Contractor liability for lost or damaged cargo will be limited to the lower dollar amount either of $50,000 per shipment or the actual amount of the loss or damage to the shipment. Should a shipper desire to declare and establish a cargo liability for an amount greater than $50,000 the Contractor agrees to provide this increased liability coverage for $0.50 for each $100 increase in loss or damaged cargo liability over the maximum liability.

1.16.3 For all shipments weighing 15,000 pounds or more Contractor liability for lost or damaged cargo will be limited to the lower dollar amount either of $150,000 per shipment or the actual amount of the loss or damage to the shipment. Should a shipper desire to declare and establish a cargo liability for an amount greater than $150,000 the Contractor agrees to provide this increased liability coverage for $0.50 for each $100 increase in loss or damaged cargo liability over the maximum liability.

1.16.4 All DOD shipments governed by this contract are subject to the released liabilities stated in the paragraphs above. No other released liabilities, regardless of where they are published, apply.

1.16.5 The contractor shall submit a linked e-bill in the Third Party Payment System (TPPS) should a shipper desire increased valuation over the maximum liability.

1.17 (MEN) Flagman

1.17.1 When DoD has a bona fide need for flagman service, and this service is requested or required by a shipper or regulatory agency, the applicable compensatory rates for flagman service will be:

1.17.2 MEN(1) $____ per mile per flagman, subject to a minimum charge of MEN(2) $____ per flagman. Charges will apply only to the mileage where the service is used.

1.17.3 When movement hours are restricted by a regulatory agency, carrier may include an overnight subsistence charge of MEN(3) $_______ per night per flagman.

1.17.4 When a flagman is furnished by the state, county, or municipality, the carrier will advance the required charges.

1.18 (MES) Escort

1.18.1 When DoD has a bona fide need for escort vehicle service, and this service is requested or required by a shipper or regulatory agency, the applicable compensatory rates for escort vehicles will be:

1.18.2 MES(1) $____ per mile per escort vehicle, subject to a minimum charge of MES(2) $____ per escort. Charges will apply only to the mileage where the service is used.

1.18.3 When movement hours are restricted by a regulatory agency, carrier may include an overnight subsistence charge of MES(3) $_______ per night per escort.

1.18.3.1 When an escort vehicle is furnished by the state, country, or municipality, the carrier will advanced the required charges.

1.19 (PER) Overweight Permit Shipments

1.19.1 A shipment shall be considered “overweight” based upon legal requirements when the weight exceeds the measurements stated below, as determined by any state, or other Government regulatory authority whose jurisdiction the shipment will travel.

1.19.2 Dimension measurements include:

1.19.3 An overweight shipment consists of any non-divisible article, which requires an excess weight permit for each interstate and/or intrastate movement. Maximum highway load weight may vary from state to state. As a general rule, the maximum weight that can be hauled legally, without permits, is 45,000 (including cargo loaded on lowboy equipment), 80,000 lbs gross, to include weight of tractor and trailer.

1.19.4 Overweight Permit Charges

1.19.5 Overweight Permit Charges (PER) will apply only to truckload shipments requiring specialized equipment.

1.19.6 All relevant charges directly related to overweight freight shipments, including costs of any special permits toll charges will be included as part of the negotiated rate or Spot Bid.

Carrier must retain valid receipts or documentation and/or permit charge receipts to support any overdimensional or overweight charges. The carrier must provide this documention to the contractor to post in Syncada.

1.20 (PTS) Protective Tarping Service

1.20.1 All carriers will cover any shipment with tarpaulin(s) where the shipper specifically request

PTS due to the nature of the goods in question. The tarpaulin must be both fire and water resistant. Battle damaged armored tactical vehicles shall be completely covered by a tarpaulin.

1.20.2 Carrier will verify that the BoL is annotated as follows: “TARPS AND TARPING

REQUIRED.”

1.20.3 Charges will be PTS(1) $_______ per shipment.

1.20.4 Contractor may furnish Conestoga-type flatbed trailer in lieu of tarping.

1.21 (PUD) Pickup and Delivery Before or After Normal Operating Hours

1.21.1 When a shipper requests, pickup or delivery service to be provided at times other than an

1.21.1.1 PUD(l) $______ per hour or fraction per driver before or after installation’s normal operating hours as indicated in TFG.

1.21.1.2 Hourly charges shall commence when the carrier’s driver reports to shipper/consignee/destination and consignee representative with the proper equipment ordered for loading or unloading, and terminates when driver(s) is/are released by the representative. The pickup and/or delivery time shall be annotated on BoL by the representative, the consignor or consignee.

1.22 (RCC) Reconsignment or Diversion

1.22.1 Reconsignment or Diversion service will be provided by the carrier subject to the following:

1.22.2 Reconsignment and Diversion are considered similar terms, and the use of either term will mean:

1.22.2.1 Change in the place of delivery within the original destination;

1.22.2.2 Change in the original destination; or

1.22.2.3 Any other change in delivery, which requires an additional movement of the shipment.

1.22.3 Only entire shipments may be reconsigned.

1.22.3.1 Carrier will charge RCC(1) $______ when shipment does not involve a change in original destination.

1.22.3.2 Carrier will charge RCC(2) $______ per shipment when changed from original destination. The carrier will also be entitled to the applicable published accessorial and line-haul rates from origin to new destination via the interception point. Assessment of linehaul minimum charges will be based on actual total miles travelled from origin via intercept point to new destination.

1.22.4 Rates will be negotiated when carrier does not have an applicable lanes on file to or from the interception point.

1.22.5 Payment of all charges for Reconsignment/Diversion will be the responsibility of the shipper.

1.22.6 When a shipper or consignee refuses, rejects or requests a shipment be returned to origin, return movement will be subject to rate of original inbound movement or to the rate applicable for return movements, whichever is lower. Carrier will obtain a BoL from the party requesting return. Charge for returned freight will be applicable to return/refusal/rejected shipment rate of $_________. Returning a shipment to the point of origin will not be interpreted as a continuous movement.

1.22.7 Time waiting for return paperwork after expiration of free time is considered unloading time and subject to detention charges.

1.23 (RCL) Redelivery

1.23.1.1 When final delivery of a DoD shipment cannot be accomplished due to circumstances beyond the control of, and through no fault of the carrier, then the carrier will contact consignee for additional guidance within 24 hours of original delivery attempt.

1.23.1.2 A shipment shall not be considered late delivery if it involves circumstances that require a redelivery. If redelivery is not accomplished, or if forwarding instructions are not furnished by the shipper/consignee to the carrier within 24-hours of carrier’s notification of the original delivery attempt, the shipment may be subject to additional changes

1.23.1.3 The redelivery charge will be RCL(1) $_______ per hundred pounds, subject to a minimum charge of RCL(2) $_______ per shipment, and a maximum charge of RCL(3) $_______ per shipment.

1.23.1.4 Redelivery charges shall not apply to any shipment if a consignee elects on its own to pick up a shipment at carrier terminal (not applicable to rail).

1.24 (RLS) Relocation of Vehicle

1.24.1 At shipper/consignee request, a carrier shall provide Relocation of Vehicle (trailer spotting) service, i.e. moving a vehicle from one location to another within the same installation/property. A charge of RLS(1) $_______ will be assessed for each relocation and must be certified by shipper or consignee on the BoL.

1.25 (RSS) RESTRICTED SPEEDS

1.25.1 TSPs may at times be restricted to speeds below those posted because of the unusual requirements or characteristics of the shipment. The following charges shall apply:

1.25.1.1 RSS(1) $______ 20 MPH or less

1.25.1.2 RSS(2) $______ 21 to 25 MPH

1.25.1.3 RSS(3) $______ 26 to 35 MPH

1.25.1.4 RSS(4) $______ 36 to 40 MPH

1.25.1.5 RSS(5) $______ 41 to 46 MPH

1.26 (SAT) Pickup and Delivery on Saturdays

1.26.1 When a shipper requests, pickup or delivery service to be provided at times other than an

1.26.1.1 SAT(1) $______ per hour or fraction per driver on Saturdays, subject to a minimum charge of

SAT(2) $______ per driver.

1.26.1.2 Hourly charges shall commence when the carrier’s driver reports to shipper/consignee/destination and consignee representative with the proper equipment ordered for loading or unloading, and terminates when driver(s) is/are released by the representative. The pickup and/or delivery time shall be annotated on BoL by the representative, the consignor or consignee.

1.27 (SDL) Split Delivery

1.27.1 A carrier will verify and ensure that a BoL is annotated when delivery to more than one location within same receiving installation/facility is requested by the shipper/consignee.

1.27.2 For each Split Delivery provided, excluding the final delivery, a charge of SDL(1) $_______ will apply.

1.27.3 Split Delivery can be used with stop-off service.

1.28 (SOC) Stop-Off in Transit

1.28.1 Stop-off in transit service can consist of up to three stops between origin and destination.

Stop-off service will apply only on shipments subject to truckload rates.

1.28.2 Charges: Linehaul

1.28.2.1 When rate qualifiers are based on distance, and the mileage through the stop-off point(s) exceeds the direct mileage from origin to destination, the line-haul charges will be based on applicable mileage from point of origin via the stop-off point(s) to final destination.

1.28.2.2 When line-haul charges are determined under any of the following:

1.28.2.3 If point of origin via the stop-off point(s) exceeds the direct applicable mileage from origin to destination, all excess mileage will be subject to an added charge of SOC(1) per mile.

1.28.2.4 Charges. The charge for stop-off service will be SOC(2) for each stop, excluding the initial pickup and final delivery.

1.29 (SPU) Split Pickup

1.29.1 Carrier will verify and ensure that a BoL is annotated when pickup at more than one location within same receiving installation/facility is requested.

1.29.2 For each Split Pickup provided, excluding the initial pickup, a charge of SPU(1) $_______ will apply.

1.30 (SRG) Storage

1.30.1 DoD freight that is held in possession of the carrier by reason of an act or omission of the consignor, consignee or owner, or for customs clearance or inspection or for any reason not the fault of the carrier, will be considered stored, subject to the following conditions and charges:

1.30.2 Storage charges on freight in carrier’s possession awaiting line haul transportation will begin at 8:00 a.m. the day after the freight is received by the carrier.

1.30.3 No charges will be assessed if freight is delivered within 24 hours of arrival notification.

1.30.4 Free time will begin at 8:00 a.m. on the next business day.

1.30.5 In instances of “hostage freight,” carrier, and their subcontractors, shall be prohibited from exercising state warehousemen’s liens, other any other liens arising under state law, or from selling U.S. Government property to satisfy accrued storage or other transportation charges.

The contractor shall at all times be responsible for the acts of their carriers, and will ensure the carriers are fully paid according to the terms of any subcontract for storage or transportation charges in order to eliminate “hostage freight situations, and the unlawful exercise of a state lien on federal property by subcontractors. Hostage freight situations may also be reviewed by a carrier review board to administratively determine whether a contractor is financially responsible, where the contractor fails to pay justly owed sums to one of its subcontractors. SDDC shall also have the option to conduct carrier review boards to determine whether a carrier should be held liable for damages caused to the Government in a “hostage freight” situation, and file any claims as required.

1.30.6 After free time has expired, shipments will be subject to the following charges:

1.30.6.1 Shipments weighing less than 10,000 pounds will be subject to Storage charges of SRG(1)

$_______ per day, per shipment.

1.30.6.2 Shipments weighing 10,000 pounds or more will be subject to Storage charges of SRG(2) $_______ per day, per shipment.

1.31 (SRS) Surveying Routes

1.31.1 When requested, the contractor will furnish necessary vehicle(s) and employee(s) or agent(s) to perform survey service for the safety of the shipment at a charge of:

1.31.1.1 SRS(1) $_________ per mile per vehicle, subject to a minimum charge of SRS(2) $_________ for each survey vehicle; and

1.31.2 SRS mileage is based on one-way mileage of the route followed by the survey vehicle(s).

1.32 (URC) Loading-Unloading by Carrier

1.32.1 Loading and/or unloading service performed by carrier, unassisted by shipper or consignee, will be subject to a charge of:

1.32.1.1 URC(l) $_______ per hundredweight, subject to a minimum charge of URC(2) $_______.

1.32.1.2 Charges will be based on actual weight handled. The carrier will obtain certification that the service was performed and indicate the amount of weight handled.

1.32.2 If the carrier is unable to perform this service, no penalty will be assessed.

1.33 (VFN) Vehicles Furnished but not used

1.33.1 If shipper cancels a freight movement after a carrier vehicle has been dispatched, the carrier will be entitled to a charge of VFN(1) $_______ per vehicle. A carrier will be paid for LTL/TL for each vehicle furnished and not used or the minimum line haul transportation rates, whichever is less. These charges will not apply if 4 hours notice of cancellation before time of pickup is provided.

1.33.2 VFN charges will not apply when:

1.33.2.1 Notice of cancellation is received by the carrier prior to actual dispatch of vehicle.

1.33.2.2 The carrier is inbound with a loaded trailer that is scheduled for outbound loading from the same installation.

1.33.3 For shipments to/from vendors, the Contractor will be responsible for validating pickup date/time annotated on 219 with pick up location to ensure availability of shipment.

Lack of coordination may result in denial of certain accessorials (i.e., Vehicles Furnished But Not Used - VFN).

1.34 (WTV) Weight Verification

1.34.1 When scales for weight verification are available and furnished by requesting shipper or consignee, no charges for Weight Verification shall apply for TL vehicles.

1.34.2 Upon request of shipper or consignee, when a carrier verifies weight of a shipment at scales not located at origin or destination, a flat fee charge of WTV(1) $____ per vehicle will apply.

1.34.3 If not requested by shipper or consignee, the carrier shall have the option, at their convenience and expense, to reweigh the shipment any time prior to delivery.

1.34.3.1 When there is a discrepancy between the reweigh weight and the weight shown on the BL, the carrier will be responsible for requesting a BL correction notice from the issuing officer, who will issue the corrected BL.

1.34.3.2 If the BL correction notice causes an increase or decrease to the total shipment cost from the original BL:

1.34.3.2.1 The carrier will submit the reweigh ticket to the contractor within 3 Government business days.

The contractor will post the reweigh ticket in Syncada within 3 Government business days.

1.34.3.2.2 Minimum required data on a reweigh ticket shall include BL number, date of reweigh, and the verified weight.

1.34.3.2.3 If a reweigh ticket is not provided to the issuing officer within 6 Government business days of delivery notification, any reweigh price difference will be denied.

1.34.4 Upon weight verification not located at origin or destination, if TL shipment must be returned to origin for weight correction, carrier my may submit charges through the contractor for return mileage via an eBill through Syncada.

1.34.5 If a shipment is not weighed at the pickup location and the carrier is fined for being overweight at the first weigh station outside of the pickup location, the carrier may issue an eBill for an amount equal to the fine. It will be the responsibility of the carrier to issue supporting documentation to the contractor who will post the documentation through Syncada prior to payment of the fine. It will be the responsibility of the carrier to ensure obvious discrepancies in weight are resolved prior to departure at origin. An eBill may be submitted for the fine only if the fine is due to an incorrect shipment weight on the original BL. If scales are available at origin but contractor elects not to confirm BL weight, any fines incurred due to overweight will not be the responsibility of the Government.

1.34.6 If a carrier does not verify weight of the shipment, DoD will not be responsible for any fines or penalties associated with excess gross vehicle weights.

1.34.7 The carrier shall have the option, at their convenience and expense, to reweigh LTL freight any time prior to delivery.

1.34.7.1 When there is a discrepancy between the reweigh weight and the weight shown on the BL, the carrier will be responsible for requesting a BL correction notice from the issuing officer who will issue the corrected BL.

1.34.7.2 If the BL correction notice causes an increase or decrease to the total shipment cost from the original BL:

1.34.7.2.1 The carrier will submit the reweigh ticket to the contractor within 3 Government business days.

The contractor will post the reweigh ticket in Syncada within 3 Government business days.

1.34.7.2.2 Minimum required data on a reweigh ticket shall include BL number, date of reweigh, and the verified weight.

1.34.7.2.3 If a reweigh ticket is not provided to the issuing officer within 6 Government business days of delivery notification, shipment payment will be placed on hold in Syncada until a copy of the reweigh ticket is provided.