Amendment I- Attachment II- PWS Solid Waste Transport FINAL.pdf

DHA PWS Template Under SAT August 2022 Rev. 1

Department of Defense Defense Health Agency

Performance Work Statement

Solid Waste Transport Service

30 June 2026

Dwight D. Eisenhower Army Medical Center (DDEAMC)

Updates, changes and corrects are in BOLD RED font.

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide Solid Waste Transport Service.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform solid waste transport service as defined in this Performance Work Statement (PWS), including collection, hauling, disposal, quarterly compactor maintenance, cleaning, deodorizing, ticketing, and associated record keeping.

1.1.2 Background: Dwight D. Eisenhower Army Medical Center is a government-run acute care hospital located at 300 North Hospital Road, Fort Eisenhower, Georgia 30905. The DDEAMC healthcare system consists of 24 buildings, including the main hospital. The main hospital is accredited by The Joint Commission and supports world-class medicine for military personnel and their families.

1.1.3 Scope: The contractor shall furnish all labor, supervision, management support, transportation, equipment, materials, and incidentals, except as specified herein as Government furnished, and shall collect, haul, and dispose of solid waste materials in accordance with all applicable federal, state, and local laws and regulations.

1.1.4 Period of Performance (PoP): The Period of Performance shall consist of a base year and four (4) one-year option periods, which may be exercised at the discretion of the Government. Additionally, the Government may require continued performance of any services within the limits and at the rates specified in the contract in accordance with FAR 52.217-8, Option to Extend Services (up to six months).

Base Year: 1 October 2026 – 30 September 2027 Option Year 1: 1 October 2027 – 30 September 2028 Option Year 2: 1 October 2028 – 30 September 2029 Option Year 3: 1 October 2029 – 30 September 2030 Option Year 4: 1 October 2030 – 30 September 2031 Option to Extend Services (FAR 52.217-8): Up to a 6-month extension

1.2 Administrative specifications

1.2.1 Place of performance: The work shall be performed at Dwight D. Eisenhower Army Medical Center (DDEAMC), 300 North Hospital Road, Fort Eisenhower, Georgia 30905. The primary pickup location is the third-floor loading dock of Building 300.

1.2.2 Recognized Federal holidays: The contractor is required to perform services on all scheduled days, including Federal holidays, except for the following:

• Independence Day

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• Thanksgiving Day

• Christmas Day

1.2.3 Hours of operation:

1.2.3.1 Service Performance: Scheduled pickup shall occur on Tuesday and Friday of each week between 0600 0400 and 0900 local time. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks.

1.2.3.2 Key Personnel Availability: The contractor's designated representative shall be available during normal duty hours (0730-1600, Monday-Friday) and available to meet with Government representatives within four (4) hours of notification to discuss problem areas.

1.3 Contractor Identification

1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear a visible badge or card that displays their name and the name of their company. Contractor personnel shall present a neat appearance.

1.4 Quality Control

1.4.1 Quality Control Plan (QCP): The contractor shall establish and maintain a complete quality control program to ensure that all services are performed in accordance with the requirements of this PWS. A comprehensive copy of the contractor's QCP shall be submitted with their proposal.

The QCP, at a minimum, must describe the methods for identifying, correcting, and preventing defects in the quality of service before performance becomes unacceptable.

1.5 Operating and Contingency Procedures

1.5.1 The contractor shall develop and submit procedures for the removal and disposal of solid waste with the cost proposal. These procedures shall include collection, haul, disposal, ticketing, record keeping, and primary/contingency disposal sites.

1.5.2 The contractor shall also submit a contingency plan with the cost proposal to be followed in the event of mobilization or natural disaster.

1.6 Security Requirements

1.6.1 AT Level I Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each affected employee to the COR. AT level I awareness training is available at: http://jko.jten.mil.

1.6.2 Access and General Protection/Security Policy: Contractor and all associated subcontractor’s employees shall provide all information required for background checks to meet https://www.google.com/url?q=http%3A%2F%2Fjko.jten.mil

August 2022 Rev. 1 installation access requirements. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9) as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.2.1 Identification for Background Checks: To meet installation access requirements, contractor and all associated subcontractor employees shall provide identification that includes a valid, REAL ID-compliant Driver's License/ID and an additional primary document (e.g., Birth Certificate or Social Security Card). These documents are required for background checks, which will be processed by the Fort Eisenhower Provost Marshal Office, Director of Emergency Services (DES), or Security Office.

1.6.3 For Contractors Requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI).

1.6.4 For Contractors That Do Not Require CAC but Require Access: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13) and applicable installation access and local security policies.

1.6.5 iWatch Training: The contractor and all associated sub-contractors shall brief all employees on the local iWatch program. This training shall be completed within 30 calendar days of contract award with the results reported to the COR.

1.6.6 Army Training Certification Tracking System (ATCTS): All contractor employees with access to a government information system must be registered in ATCTS at commencement of services and must successfully complete the DOD Information Assurance Awareness training prior to access and annually thereafter.

1.6.7 Threat Awareness Reporting Program (TARP): For all contractors with security clearances, per AR 381-12, contractor employees must receive annual TARP training by a CI agent.

1.7 Government Furnished Property and Services:

1.7.1 Services: The Government will provide restrooms and hand-washing facilities for the contractor's employees to use at the primary pickup location.

1.7.2 Facilities: The Government will not provide workspace for the contractor. The contractor shall provide all workspace necessary to perform the requirements of this contract.

1.7.3 Utilities: The Government will not provide utilities for the contractor.

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1.7.4 Equipment: The Government will furnish one (1) RamJet Self-Contained Auger Compactor ASC-215, 34 cubic yards. (Detailed manufacturer specifications are located in Attachment 3).

1.7.5 Materials: The Government will not provide materials to the contractor.

1.8 Contractor Furnished Supplies and Services

1.8.1 Except for those items or services specifically stated to be Government furnished, the contractor shall furnish all supplies, transportation, labor, and services required to perform work under this contract. Health screening requirements are the contractor’s responsibility.

1.9 DEFINITIONS AND ACRONYMS

1.9.1 Definitions and Acronyms: The following definitions and acronyms apply to this Performance Work Statement (PWS):

Term / Acronym

Definition

ALDF Appropriate Licensed Disposal Facility

CDR Contract Discrepancy Report

Contract Modification

A written alteration to the contract.

COR

The Contracting Officer’s duly recognized representative, appointed in writing by the Contracting Officer to perform specified functions as expressed in the letter of appointment.

DDEAMC Dwight David Eisenhower Army Medical Center, Fort Gordon/Fort Eisenhower, Georgia

Defective Service

A service output that does not meet the standard of performance associated with the Performance Requirements Summary.

DOC Directorate of Contracting

FY Fiscal Year

Legal Public Holidays

Independence Day (July 4), Thanksgiving Day, and Christmas Day are the only legal public holidays on which pickup is not required.

PRS A document that identifies the key service output of the contract that will be evaluated by the Government to ensure contract performance standards are met.

PWS

A document that accurately describes the essential technical requirements for providing items, materials, and/or services, including the standards used to determine whether the requirements have been met.

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QA Those actions taken by the Government to assure that the contractor’s performance meets contract requirements.

QASP

The document that prescribes methodology for conducting contract surveillance; it is informational and does not become part of the contract. Elements addressed include pickup criteria and weigh tickets.

QC Those actions taken by the contractor to control performance and timeliness so services meet contract requirements pertaining to quality.

Schedule

A definite fixed time, which may include a rotating scheme, coordinated by the Contracting Officer or authorized representative, for assuming assigned responsibilities described in the contract.

Solid Waste

Discarded, putrescible and nonputrescible wastes, except water-carried body waste and recovered materials, including garbage; rubbish such as paper, cartons, boxes, metal, tin cans, glass crockery, or dunnage; ashes; street refuse; dead animals; animal manures; food processing wastes; and any other waste material in a solid, semisolid, or liquid state not otherwise defined in O.C.G.A. 12-8-20 et seq., excluding material regulated under the Georgia Water Quality Control Act or Georgia Air Quality Control Act.

2.0 SPECIFIC TASKS

2.1 Collection, Hauling, and Disposal

2.1.1 Schedule: The solid waste compactor/container shall be removed from the third-floor loading dock of Building 300 on Tuesday and Friday of each week between 0400 and 0900 local time.

2.1.2 Turnaround Time: The compactor shall be transported to an appropriate licensed disposal facility and returned within two (2) hours to the third-floor loading dock of Building 300.

2.1.3 Schedule Deviations: Should unusual conditions require a deviation from the established schedule, the contractor shall perform required services only upon approval of the Contracting Officer Representative and concurrence of the Contracting Officer at no additional cost to the Government. Any costs incurred by the Government because of a contractor-requested deviation shall be charged to the contractor.

2.1.4 Transport Compliance: The contractor shall transport all solid waste in accordance with federal, state, and local laws and regulations. Any costs required to meet additional regulatory requirements caused by the contractor’s actions shall be borne by the contractor.

2.1.5 Equipment Responsibility: If the Government-furnished compactor is damaged while in the possession of the contractor, the contractor shall repair it at no cost to the Government. If repair

August 2022 Rev. 1 cannot be performed onsite, the contractor shall provide a substitute container at no cost to the Government

2.1.5.1 Joint Inspection: To document the condition of the equipment, the COR or a designated representative may conduct a joint visual inspection with the contractor's driver upon pickup and return.

2.2 Quarterly Maintenance

2.2.1 The contractor shall perform quarterly preventative maintenance, cleaning, and deodorizing services on the Government-furnished trash compactor. The contractor shall document all deficiencies and any corrective actions taken. At a minimum, these services shall include:

2.2.1.1 Maintenance: A full inspection, cleaning, lubrication, adjustment, and testing of all electrical, mechanical, and safety-related components to ensure safe, reliable, and continuous operation.

2.2.1.2 Cleaning and Deodorizing: A thorough cleaning of the compactor to remove all accumulated debris and residue, followed by the application of appropriate deodorizing agents.

All applicable components shall be lubricated. The contractor shall verify proper operation through functional testing.

2.3 Weigh Tickets and Record Keeping

2.3.1 Upon return of the compactor, the contractor shall furnish a copy of the weight ticket issued by the disposal facility to the designated Government representative to verify the weight of solid waste and support billing.

2.4 Pricing Structure

The Government anticipates awarding a contract with separate line items for the distinct cost components of this service. Offerors' proposals should be structured to provide separate pricing for the following:

2.4.1 Waste Removal Fee: A fixed price per trip for the service of collecting, hauling, and returning the compactor.

2.4.2 Landfill Disposal Fee: A price per ton for the disposal of solid waste. This shall be based on the actual tipping fees charged by the licensed landfill. Invoices for disposal fees must be supported by certified weight tickets as specified in Section 2.3. Landfill disposal fees under the applicable landfill disposal CLIN shall be invoiced on a per-ton basis and reimbursed as a direct pass-through of the actual tipping fees charged by a licensed landfill. No contractor markup, profit, overhead, or administrative fee shall be applied to landfill disposal charges. Each invoice that includes landfill disposal charges shall be supported by legible, certified landfill weight tickets, as specified in Section 2.3, and by the landfill’s official receipt or invoice. If a licensed landfill increases its published tipping fees during

August 2022 Rev. 1 the period of performance, the Contractor may submit a written request for an equitable adjustment to the Contracting Officer. Any such request shall include official, publicly available documentation from the landfill substantiating the rate increase. Any adjustment shall be made only by formal contract modification in accordance with FAR 52.212- 4(c). [1]

2.4.3 Compactor Maintenance: An annual fixed price to cover the four (4) required quarterly maintenance, cleaning, and deodorizing services as specified in Section 2.2.

2.4.4 Contingency / Unscheduled Services (Optional): CLIN 0004 is established as a fixed Not-To-Exceed (NTE) amount for unscheduled or emergency services during each period of performance. Such services shall be ordered by the Government on an as-needed basis.

For planning purposes only, the Government estimates a historical frequency of four (4) unscheduled or emergency compactor pulls per year; however, this estimate is informational only and does not guarantee any minimum quantity of services. Services performed under CLIN 0004 shall be invoiced at the fixed unit rate established under CLIN 0002. The Contractor shall not be entitled to reimbursement in excess of the NTE amount established for CLIN 0004 unless authorized by formal contract modification.

3.0 Qualifications/Considerations

3.1 Permits: The contractor shall possess a solid waste permit from the Georgia Department of Natural Resources (DNR) and shall provide a copy of this permit to the Contracting Officer thirty (30) days prior to the contract start date.

3.2 Health Screenings: The contractor shall provide employees with all immunizations required by law and shall bear all costs associated with these health requirements.

4.0 Points of Contact

4.1 Contract Manager and Alternate: The contractor shall identify in writing one primary Contract Manager responsible for contract performance and at least one alternate who shall act in their absence.

4.1.1 Submission: The names, phone numbers, and after-hours contact information for these individuals shall be designated in writing to the Contracting Officer within fifteen (15) days prior to the contract start date.

4.1.2 Availability: The Contract Manager or alternate shall be available during normal duty hours (0730–1600, Monday through Friday) to discuss problem areas. They must be available to meet with Government representatives within four (4) hours of notification.

5.0 APPLICABLE PUBLICATIONS

5.1 Standard Compliance: The contractor shall abide by all applicable federal, state, and local regulations, publications, manuals, and local policies and procedures.

5.2 Specific Publications: Governing publications include, but are not limited to, the following:

5.2.1 Army Regulation (AR) 420-47, Solid and Hazardous Waste Management

5.2.2 Rules of the Georgia Department of Natural Resources, Environmental Protection Division, Chapter 391-3-4, Solid Waste Management

ATTACHMENT 1: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Required Service

Standard and

Paragraph

Maximum Allowable Deviation

Method of

Surveillance

Proportion of Requirement to Total Contract

Price

Collection, hauling, and disposal of solid waste

Pickup will occur on designated days within the timeframe stated in paragraph

2.1.1 and returned within the timeframe stated in 2.1.2.

Due to the nature of this contract, all required services are absolute and allow no deviation

Periodic inspection; 100% inspection two times per week

100%

ATTACHMENT 2: DELIVERABLES SCHEDULE

Description Paragraph Submission / Timing Recipient

Name of Contract Manager and Alternate(s)

4.1

15 days prior to contract start date and within 48 hours prior to change

Contracting Officer Representative

Quality Control Plan

1.4

Provided with cost proposal and 48 hours prior to change

Operating Procedures

1.5.1 proposal and 30 days prior to changes

Licenses / Permits

3.1 proposal and 30 days prior to changes

Contingency Plan 1.5.2 Provided with cost proposal Contracting Officer

Weigh Tickets

2.3.1

Upon return of compactor container to Building 300 for each haul

Designated Government Representative/

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ATTACHMENT 3 - EQUIPMENT SPECIFICATIONS AND PERFORMANCE

CHARACTERISTICS

Listed below are the specification and performance characteristics included in the FY26 source document for the RamJet self-contained auger compactor, ASC-215, 34 cubic yards.

Specification Item Value

Model / Type RamJet Self-Contained Auger Compactor ASC-215, 34 cubic yards

Charge Box Capacity 1.9 cu yd

Clear Top Opening 40 in L x 58 in W

Cycle Time 33 sec

Total Normal Force 39,900 lb

Total Maximum Force 49,500 lb

Normal Ram Face Pressure 22.9 psi

Maximum Ram Face Pressure 28.4 psi

Ram Penetration 6 in

Dimension A 4 ft 4-1/2 in

Dimension B 3 ft 7-1/4 in

Dimension C 5 ft 8-1/2 in

Dimension D 22 ft 11 in

Dimension E 8 ft 8 in

Unit Weight 11,100 lb

Overall Height with Hydraulic Tailgate Raised 16 ft 6 in

Hoist Requirement Selector valve (1500 psi minimum) to control hydraulic tailgate

Electrical Equipment Data

Motor Size Electric Motor Auger Diameter

Cycle Time Displacement Rate

Weight

15 HP 230-460V 36 inches 13 seconds 305 /hr 4,100 lbs

Hydraulic equipment: none listed in the FY26 source table.

ATTACHMENT 4- QUARTERLY PREVENTIVE MAINTENANCE CHECKLIST

QUARTERLY PREVENTIVE MAINTENANCE CHECKLIST

Electric Auger Compactor Facility/Location: ______________________________ Building/Area: _________________________________ Manufacturer: __________________________________ Model: _________________________________________ Serial/Asset No.: ______________________________ Quarter: ☐ Q1 ☐ Q2 ☐ Q3 ☐ Q4 Inspection Date: _______________________________ Technician: ____________________________________ Work Order No.: ________________________________

SAFETY REQUIREMENT: Maintenance, inspection, cleaning, or removal of jams involving access to hazardous areas must be performed only by authorized personnel following the manufacturer’s instructions and the facility’s approved Lockout/Tagout (LOTO) procedures.

1. SAFETY & LOCKOUT/TAGOUT

☐ Review equipment-specific safety requirements before beginning maintenance.

☐ Shut down equipment and apply required Lockout/Tagout procedures before accessing hazardous components.

☐ Verify stored or residual energy has been controlled before maintenance begins.

☐ Inspect safety labels and warning signs for condition and readability.

☐ Verify guards, covers, doors, and access panels are installed and secure.

☐ Inspect safety interlocks for damage or unauthorized bypass.

☐ Test emergency-stop device(s) according to manufacturer requirements.

☐ Check loading-door/gate safety devices for proper operation.

☐ Confirm no exposed moving parts are accessible during normal operation.

☐ Document and immediately report any safety deficiency.

2. GENERAL EQUIPMENT CONDITION

☐ Inspect exterior of compactor for physical damage.

☐ Check frame, housing, supports, welds, and mounting points.

☐ Inspect equipment for excessive rust or corrosion.

☐ Check doors, hinges, latches, handles, and access panels.

☐ Verify all guards and protective covers are properly secured.

☐ Inspect bolts, nuts, fasteners, and mounting hardware for looseness.

☐ Check surrounding floor and work area for damage or unsafe conditions.

☐ Verify operating instructions and safety signage are posted and legible.

3. AUGER & COMPACTION SYSTEM

LOTO REQUIRED BEFORE PHYSICAL INSPECTION

☐ Inspect auger screw/flighting for excessive wear, cracking, bending, or damage.

☐ Inspect auger shaft for signs of abnormal wear or movement.

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☐ Check auger clearance according to manufacturer specifications.

☐ Inspect bearings and bearing mounts for wear or damage.

☐ Check drive components for wear, looseness, or misalignment.

☐ Inspect chains, belts, couplings, sprockets, or gearbox components as applicable.

☐ Check for accumulated debris around the auger and drive system.

☐ Inspect compaction chamber for damage, excessive wear, or obstruction.

☐ Check discharge area/chute for buildup or obstruction.

☐ Verify auger rotates properly after maintenance and equipment is safely returned to service.

4. LUBRICATION

☐ Check lubrication points identified by the manufacturer.

☐ Lubricate bearings as required.

☐ Lubricate chains or other drive components where specified.

☐ Check gearbox oil level where applicable.

☐ Inspect gearbox, bearings, and seals for oil or grease leakage.

☐ Use only manufacturer-approved lubricant.

☐ Wipe away excess lubricant and clean any spills.

Lubricant Used: ______________________________________

5. ELECTRICAL SYSTEM

AUTHORIZED/QUALIFIED PERSONNEL ONLY

☐ Inspect electrical enclosure for physical damage.

☐ Check enclosure doors, seals, and latches.

☐ Inspect visible electrical cables and conduit for damage.

☐ Check power cord/connection where applicable.

☐ Inspect switches, buttons, indicator lights, and controls.

☐ Check START/STOP controls for proper operation.

☐ Test emergency-stop function.

☐ Test safety interlocks.

☐ Inspect accessible connections for signs of overheating or damage.

☐ Check motor for unusual heat, odor, vibration, or noise.

☐ Inspect control panel for signs of moisture, contamination, or overheating.

☐ Verify electrical covers and panels are properly secured after inspection.

6. HYDRAULIC SYSTEM — IF EQUIPPED

☐ Check hydraulic-fluid level.

☐ Inspect hoses for cracks, abrasions, bulges, or deterioration.

☐ Inspect fittings and connections for leaks.

☐ Inspect cylinders and seals for leakage.

☐ Check hydraulic pump for unusual noise or vibration.

☐ Inspect hydraulic reservoir condition.

☐ Check filter/service indicator if equipped.

☐ Correct any hydraulic leaks before returning equipment to service.

7. CLEANING & SANITATION

☐ Remove accumulated waste and debris using approved procedures.

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☐ Clean loading area.

☐ Clean exterior surfaces and controls.

☐ Inspect compaction chamber for excessive buildup.

☐ Check surrounding area for spilled waste or liquids.

☐ Check for evidence of pests or insect activity.

☐ Check for persistent or abnormal odors.

☐ Verify drainage areas are clear, if applicable.

☐ Confirm equipment and surrounding area are clean before returning to service.

8. OPERATIONAL TEST

Perform only after maintenance is complete, guards are restored, personnel are clear, and LOTO has been properly removed by authorized personnel.

☐ Verify all tools and maintenance materials have been removed.

☐ Verify all guards and access panels are reinstalled.

☐ Restore power according to approved procedure.

☐ Start equipment and observe normal startup.

☐ Check auger operation.

☐ Listen for unusual grinding, knocking, squealing, or other abnormal sounds.

☐ Check for excessive vibration.

☐ Verify START/STOP controls operate properly.

☐ Verify emergency-stop function.

☐ Verify safety interlocks operate properly.

☐ Check indicator lights/alarms.

☐ Observe one complete operating cycle, if permitted.

☐ Verify equipment shuts down normally.

☐ Confirm compactor is safe and ready for normal operation.

9. DEFICIENCIES / CORRECTIVE ACTIONS

Deficiency Identified: ____________________________________________________________ Corrective Action Taken: ____________________________________________________________ Parts Replaced: ____________________________________________________________ Additional Work Order Required: ☐ Yes ☐ No Work Order No.: _________________________________________

10. FINAL EQUIPMENT STATUS

☐ PASS — Equipment returned to normal service

☐ PASS WITH CORRECTIVE ACTION COMPLETED

☐ REQUIRES FOLLOW-UP MAINTENANCE

☐ OUT OF SERVICE — DO NOT OPERATE

Comments: ____________________________________________________________

Maintenance Technician Signature: _________________________ Date: __________________ Supervisor/Facility Representative: ________________________ Date: __________________

QUARTERLY MAINTENANCE RECORD

☐ Q1 (Jan–Mar) — Date: __________ Work Order: __________ Initials: ______ ☐ Q2 (Apr–Jun) — Date: __________ Work Order: __________ Initials: ______ ☐ Q3 (Jul–Sep) — Date: __________ Work Order: __________ Initials: ______ ☐ Q4 (Oct–Dec) — Date: __________ Work Order: __________ Initials: ______

IMPORTANT: This checklist supplements the manufacturer’s preventive-maintenance requirements not replaces it. Maintenance intervals, lubrication specifications, adjustment tolerances, replacement criteria, and electrical/mechanical procedures must follow the specific manufacturer’s operation and maintenance manual.

Electrical Equipment Data