Amendment I- Attachment 1- Combined Synopsis Solicitation 21 August 2026.pdf

Date: 26 August 2026 Amendment 1. All Changes are RED font.

Combined Synopsis/Solicitation for Solid Waste Transport & Disposal

Action: Combined Synopsis/Solicitation Classification Code: S - Housekeeping Services NAICS Code: 562111 – Solid Waste Collection PSC: S222 – Housekeeping- Waste/Trash/Garbage Solicitation Number: HT940626QE077 Response Date: 03 September 2026 at 12:00PM EST

NOTICE: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as amended by the FAR Overhaul (RFO), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a separate written solicitation will not be issued.

Competition Approach: 100% Total Small Business Set-Aside. The associated NAICS code is 562111, with a small business size standard of $47.0 Million..

Description of Requirement: The Defense Health Agency (DHA) intends to procure a firm-fixed-price (FFP) contract for non-personal services to provide recurring collection, hauling, and disposal of municipal solid waste from a Government-owned compactor at Dwight D. Eisenhower Army Medical Center (DDEAMC), Fort Eisenhower, GA. The contractor shall provide all labor, vehicles, and supervision necessary to perform the service on a fixed twice-weekly schedule. The core performance requirements are to collect and return the compactor within a two-hour window and to perform quarterly preventative maintenance. The attached Performance Work Statement (PWS) provides full details.

Period of Performance: The contract will consist of one (1) Base Year, four (4) twelve-month Option Periods, and one (1) six-month Option to Extend Services in accordance with FAR 52.217-8.

• Base Year: 01 October 2026 – 30 September 2027

• Option Year 1: 01 October 2027 – 30 September 2028

• Option Year 2: 01 October 2028 – 30 September 2029

• Option Year 3: 01 October 2029 – 30 September 2030

• Option Year 4: 01 October 2030 – 30 September 2031

• FAR 52.217-8 Period: 01 October 2031 – 31 March 2032

System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database to be eligible for contract award.

Award without Discussions: The Government intends to award without discussions but reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Offerors should submit their best terms in their initial proposal.

Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Workflow (WAWF). See DFARS 252.232- 7006, Wide Area Workflow Payment Instructions, for more information.

Period for Acceptance of Quotations: The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as: N/A

Contract Financing: The Government intends to award a commercial Firm-Fixed-Price (FFP) contract for this requirement. Contract financing is not authorized for this acquisition.

Contact Information: A Contracting Officer’s Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award. Offerors shall clearly demonstrate their ability to meet the requirements and deliverable schedule as outlined in the associated solicitation and PWS.

As set forth in FAR 52.212-1 (g), Contract award, the Government intends to evaluate proposals and award one contract without discussions with offerors. The offerors’ initial proposal should contain the offerors best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines it necessary.

Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS

A. SUBMITTAL INSTRUCTIONS

• Questions: All inquiries regarding this solicitation shall be submitted via email. Inquiries must specifically reference the solicitation section or PWS page number in question. All questions will be answered collectively via an official Amendment to the Solicitation posted to SAM.gov.

• Deadline for Questions: 21 August 2026 at 12:00PM EST

• Submit To: Contracting Officer, Lenore Paseda at Lenore.y.paseda.civ@health.mil and Contract Specialist, Erin Biser at erin.l.biser.civ@health.mil.

• Proposal Submission: Submit ONE proposal via email. The proposal shall be clear and concise, with each factor submitted as a separate file. The RFQ number must be in the subject line of all email communications.

• Submission Deadline: Proposals must be received no later than 03 September 2026 at 12:00PM Eastern Time.

• Submit To: Lenore Paseda at Lenore.y.paseda.civ@health.mil and Erin Biser at erin.l.biser.civ@health.mil.

• Proposal Format: The proposal shall be clear, concise, and logically assembled. To ensure efficient evaluation, Offerors must adhere to the following formatting rules:

• Cover Page: Each complete submittal shall contain a cover page detailing the following:

• Offeror’s Name and Address

• CAGE Code and UEI Number mailto:Lenore.y.paseda.civ@health.mil https://www.google.com/url?q=mailto%3Aerin.l.biser.civ%40health.mil mailto:Lenore.y.paseda.civ@health.mil https://www.google.com/url?q=mailto%3Aerin.l.biser.civ%40health.mil

• Point of Contact (Name, Phone, Email) authorized to negotiate on behalf of the Offeror.

• The RFQ Number.

• Electronic Files Format: Proposals shall be submitted in formats readable by Microsoft Office 365 (Word, Excel) or Adobe Acrobat (searchable PDF).

• Word Documents: Set “save as type” to “Word Document (*.docx)”.

• Excel Spreadsheets: Set “save as type” to “Microsoft Excel Workbook (*.xlsx)”.

• PDFs: When creating PDF files, the Offeror must create the file to enable textual search and copy functions.

• Separate Files: Each evaluation factor must be labeled and submitted as a separate electronic file (e.g., "CompanyName_Factor1.pdf").

• Text: Text shall be formatted in standard 11-point or 12-point font with standard 1-inch margins.

• Page Limitations:

Volume I (Technical): Limited to 7 pages for the core technical approach.

• Exclusions from Page Count: The Quality Control Plan (QCP), the Contingency Plan, and the Subcontracting/FAR 52.219-14 compliance narrative are excluded from the core 7-page technical volume limit and may be submitted as separate attachments. To ensure concise submissions, these attachments are capped at the following individual page limits:

• Quality Control Plan (QCP): Maximum of five (5) pages.

• Contingency Plan: Maximum of three (3) pages.

• Subcontracting/Partnership Plan (FAR 52.219-14 Compliance

Narrative): Maximum of two (2) pages.

Volume II (Past Performance): Limited to three (3) pages per reference.

Volume III (Price): No page limit.

B. SPECIFIC CONTENT REQUIREMENTS

• FACTOR 1: TECHNICAL CAPABILITY APPROACH

• File Requirement: Submit one (1) electronic copy of the core technical volume and its permitted attachments (QCP, Contingency Plan, and Subcontracting Plan).

• Core Technical Content: The Offeror shall submit their written Operating Procedures for performing the services required in the Performance Work Statement (PWS). In accordance with PWS Section 1.5.1, these procedures must include and specifically detail the Offeror's approach to:

• Collection

• Hauling

• Disposal

• Ticketing

• Record Keeping

• Identification of the Primary and Contingency Disposal Sites to be used.

Permit and License Submittals (With Proposal):

To satisfy PWS 3.1 and the page 12 Deliverables Schedule, the technical proposal must include:

1. A copy of the active commercial solid waste transporter registry/collection authorization held by the entity physically performing the hauling operations (the Prime or the proposed Subcontractor).

2. A copy of the active Georgia EPD Solid Waste Handling Facility Permit (complying with Georgia EPD Rules Chapter 391-3-4) for the proposed receiving landfill/disposal site.

3. A signed Letter of Commitment from the permit/registry holder if utilizing a subcontracted partner.

• Subcontractor/Partnership Plan: If the Offeror intends to utilize subcontractors to perform any portion of this requirement, the Offeror must submit a narrative detailing the proposed arrangement. This plan must explicitly state:

1. The name, address, CAGE code, and UEI number of each proposed subcontractor.

2. The specific PWS tasks the subcontractor is designated to perform.

3. The estimated percentage of the total contract value and dollar amount to be performed by both the Prime Contractor and each subcontractor.

4. Explicit verification of whether each subcontractor qualifies as a "similarly situated entity" under NAICS 562111 to demonstrate compliance with the 50% performance rule under FAR 52.219-14.

This narrative must explicitly demonstrate how the Offeror will comply with FAR 52.219-14, Limitations on Subcontracting, by ensuring the prime contractor will not pay more than 50% of the amount paid by the Government to subcontractors that are not similarly situated entities. A similarly situated entity is a small business concern that has the same small business status as the prime contractor.

• FACTOR 2: PAST PERFORMANCE

• File Requirement: Submit one (1) electronic copy.

• Content: Provide past performance information for a maximum of three (3) recent and relevant contracts for similar solid waste collection, hauling, or other municipal facility services.

• Company/Client Name and Address.

• Brief description of the EMS services provided.

• Current Point of Contact (Name, Email, Phone).

• Proposed Subcontractor Past Performance:

If the Prime Offeror proposes to partner with a similarly situated small-business hauling subcontractor under NAICS 562111 to perform the core hauling and disposal operations, the Offeror may submit recent and relevant past performance references and PPQs for that proposed subcontractor. The proposal must include a signed Subcontract Agreement or Letter of Commitment explicitly defining the subcontractor's operational role.

• Past Performance Questionnaires (PPQs): Offerors are responsible for sending the attached PPQ (Attachment IV) to their clients. The clients must email the completed PPQs directly to the Contracting Officer and Contract Specialist prior to the proposal submission deadline.

(Note: If no past performance is submitted, the Offeror will be evaluated as having a "Neutral" confidence rating).

• FACTOR 3: PRICE PROPOSAL

• File Requirement: Submit one (1) electronic copy of the completed Pricing Sheet.

• Content: Offerors must complete and submit the revised Attachment III - Pricing Sheet (REVISED) issued via Amendment 0001.

Complete and submit Attachment III - Pricing Sheet.

•Option Period 5 (6-Month Extension) has been updated to reflect halved quantities (54 hauls, 339 tons, and 2 preventative maintenance services).

•Option Year 4-line items have been corrected to read sequentially (CLINs 4001, 4002, 4003, and 4004).

•CLINS 0003/1003/2003/3003/4003/5003 (Maintenance) Quantities updates FROM 1 to 4 (Option Years 1 through 4) and Quantities 1 to 2 Option Year 5. Reference Table below:

CLIN /

SLIN

Period of Performance Original Quantity

Revised Quantity

Unit of Issue

Service Frequency

0003 Base Year 1 4 Each Quarterly (4 services per year)

1003 Option Year 1 1 4 Each Quarterly (4 services per year)

2003 Option Year 2 1 4 Each Quarterly (4 services per year)

3003 Option Year 3 1 4 Each Quarterly (4 services per year)

4003 Option Year 4 1 4 Each Quarterly (4 services per year)

5003 Option Period 5 (6-Month Extension)

1 2 Each Quarterly (2 services per 6 months)

•CLIN 0004/1004/2004/3004/4004/5004 (Contingency) must be priced utilizing the mandatory, uniform Government-directed Not-To-Exceed (NTE) ceiling of $10,000.00 per period of performance. Unit of Measure Updated FROM Lot TO Months, Option Year 1 to 4 12 months and halved to 6 under Option Year 5. Reference Table Below.

CLIN /

SLIN

Period of Performance

Original Quantity

Revised Quantity

Original

UOM

Revised

UOM

Mandatory Period NTE Ceiling

0004 Base Year 1 12 Lot Months $10,000.00

1004 Option Year 1 1 12 Lot Months $10,000.00

2004 Option Year 2 1 12 Lot Months $10,000.00

3004 Option Year 3 1 12 Lot Months $10,000.00

4004 Option Year 4 1 12 Lot Months $10,000.00

5004 Option Period 5 (6- Month Extension)

1 6 Lot Months $10,000.00

•SCLS Minimum Wages: Proposed prices must account for the SCLS Wage Determination incorporated into the solicitation.

A.1. REQUIRED LABOR STANDARDS AND CLAUSES (Amendment 0001 Addition) This solicitation is subject to the Service Contract Labor Standards (SCLS) statute. Offerors must ensure all pricing complies with the mandatory wage rates and fringe benefits outlined in SCLS Wage Determination No. 2015-4469 (Revision 22) or the most current revision applicable to Richmond County, GA.

The following SCLS clauses are hereby incorporated by reference and apply to all six performance periods:

• FAR 52.222-41: Service Contract Labor Standards (AUG 2018)

• FAR 52.222-42: Statement of Equivalent Rates for Federal Hires (MAY 2014)

• FAR 52.222-43: Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)

4. Proposal Expenses and Pre-Contract Costs

• The RFQ solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any offeror submitting a proposal in response to this solicitation. Offerors are cautioned against submitting conditional RFQs.

• The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the offeror.

• Failure to clearly address all submittal requirements, evaluation criteria, and information requirements of the RFQ above may result in rejection of the submission.

Addendum to FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS

A. BASIS FOR AWARD

Basis of Evaluation: This procurement is being conducted in accordance with the commercial item procedures of FAR Part 12. The Government will award a contract to the responsible vendor whose quotation represents the best value to the Government, price and other factors considered. The non-price factors (Technical Capability and Past Performance), when combined, are significantly more important than Price. The formal source selection procedures described in FAR Part 15 will not be utilized.

B. EVALUATION CRITERIA

• FACTOR 1: TECHNICAL CAPABILITY:

• Basis of Evaluation: The Government will subjectively evaluate the offeror's submitted Operating Procedures for a comprehensive understanding of the requirement and the feasibility of their proposed approach to successfully fulfill the PWS requirements.

• Basis of Evaluation: The Government will subjectively evaluate the offeror's submitted Operating Procedures and associated attachments (QCP, Contingency Plan, and Subcontractor/Partnership Plan) for a comprehensive understanding of the requirement and the feasibility of their proposed approach to successfully fulfill all PWS requirements.

• Transporter Registry & EPD Facility Permit Evaluation: Proposals will be evaluated to verify that both the hauling entity holds active DNR transporter registration, and the destination facility possesses an active Georgia EPD Solid Waste Handling Permit.

Missing permits at proposal submission will result in a rating of Unacceptable.

• Subcontracting Compliance Evaluation: The Subcontracting/Partnership Plan will be evaluated to ensure compliance with the subcontracting limitations of FAR 52.219-14, verifying that a non-compliant "pass-through" structure is avoided.

• Subcontracting Compliance Evaluation: The Subcontracting/Partnership Plan will be evaluated to ensure compliance with the subcontracting limitations of FAR 52.219-14, verifying that a non-compliant "pass-through" structure is avoided.

• Core Operational Evaluation: The technical volume will be evaluated on the offeror's ability to maintain the pickup schedule (Tuesdays/Fridays, 0400–0900 local time) and successfully meet the strict two-hour turnaround window (PWS 2.1.2).

• Factor 1 Rating Standard:

• Acceptable: The proposal demonstrates a feasible, realistic technical approach that meets all requirements of the Performance Work Statement (PWS).

• Unacceptable: The proposal fails to demonstrate a feasible technical approach that meets the PWS requirements.

• FACTOR 2: PAST PERFORMANCE:

• Recency: Performance on a contract that is ongoing or was completed within the last three (3) years from the release date of this solicitation.

• Relevance: Performance on contracts of a similar scope, size, and complexity to this requirement, specifically defined as the provision of municipal solid waste collection, hauling, disposal, or compactor maintenance services in a commercial or comparable high-volume environment.

• Performance Quality: The Government will assess the quality of the recent and relevant performance utilizing the submitted Past Performance Questionnaires (PPQs), as well as data retrieved from government-wide databases including the Contractor Performance Assessment Reporting System (CPARS).

• Confidence Rating: The Government will assign an overall performance confidence rating using the following simplified criteria:

• Acceptable Confidence: Based on the offeror's recent and relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

• Low Confidence: Based on the offeror's recent and relevant performance record, the Government has low expectations or significant concerns that the offeror will successfully perform the required effort.

• Neutral Confidence: The offeror lacks a record of recent and relevant past performance. In accordance with FAR guidelines, a neutral confidence rating will be evaluated neither favorably nor unfavorably.

• FACTOR 3: PRICE:

• Basis of Evaluation: The proposed price will be evaluated for fairness and reasonableness. Prices must be entirely compatible with the technical capability portion of the proposal.

List of Attachments:

• Attachment I: Combined Synopsis/Soliciation

• Attachment II: Performance Work Statement (PWS)

• Attachment III: Pricing Sheet

• Attachment IV: Past Performance Questionnaire (PPQ)