FIAR Q A Amendment 0001.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- HT0014-25-R-0008
- Issued by
-
Defense Health Agency
About this file
This is a Questions & Answers document (Amendment 0001) for RFP #HQ0014-25-R-0008 for Financial Improvement & Audit Remediation (FIAR) and Audit Support Services for the Defense Health Agency. The document addresses 41 vendor questions and government responses regarding various aspects of the solicitation.
Key clarifications include: changing the contract type from Firm Fixed Price to Labor Hour, updating submission instructions for proposals via email rather than SAM.gov, confirming the new proposal due date of February 19, 2025 at 11:00am Eastern, clarifying minimum qualifications for Level II Financial & Actuarial Manager positions, confirming required onsite presence at Walter Reed National Military Medical Center and ATAA locations with a third team traveling between locations, and maintaining the 20% small business participation requirement. Technical clarifications indicate that contractors must develop new training curriculum and risk profile dashboards from scratch, and must demonstrate capabilities in SQL, Python, Tableau, and Microsoft Access. The government will provide necessary software licenses and facilities for training sessions.
View the file
Other files
Show all 18
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Question/Answer Document |
| RFP #HQ0014-25-R-0008 |
| # | Reference | Category | Vendor Question | Government Response (Contracting) | |
| 2 | SF1449 - Continuation Sheet - all CLIN descriptions | Solicitation | CLIN descriptions reference the PWS dated January 8, 2025. Please clarify if the reference should be to the PWS dated January 29, 2025. | Yes. Please see Solicitation Amendment 0001. Dated dates from January 8, 2025 to February 18, 2025. | |
| 3 | PWS page 11 | Solicitation | The PWS POP dates do not align to the Solicitation Section F Period of Performance dates. Please clarify which are correct. | Yes. Please see the attached FIAR AUDIT PWS Amendment 0001 updating the POP dates. | |
| 4 | SF1449 - Continuation Sheet - all CLIN descriptions | Solicitation | In PWS section 1.11.3, page 5, the PWS states: "Type of Contract: The government will award a Firm-Fixed Price contract for this requirement", which is typical for this type of requirement, but on the SF 1449 and in "Attachment 9 Pricing matrix", there are inconsistent references for both FFP and LH CLINs. Can the government clarify that all CLINS will be FFP, and make corresponding updates to both the SF1449 and the "Attachment 9 Pricing matrix"? | Yes. Please see the attached FIAR AUDIT PWS Amendment 0001 updating the the contract type from Firm Fixed Price to Labor Hour. | |
| 6 | FIAR Audit PWS; Non-Key Personnel Qualification (Attachment 8) | Solicitation | In the solicitation reference is made to Level II Financial & Actuarial Manager LCAT in CLIN 0003. However, the PWS and Non Key Personnel Qualification Template (Attachment 8) do not include minimum qualifications for the Level II Financial & Actuarial Manager LCAT. Can the government clarify the minimum qualifications for Level II Financial & Actuarial Manager LCAT in the current PWS (page 10) and include the LCAT in the Non Key Personnel Qualification Template (Attachment 8)? | Yes. Please see FIAR AUDIT PWS Amendment 0001 to include Level II Financial & Actuarial Manager LCAT under Non-Key Personnel and Attachment 8 Non-Key Personnel Qualification Amendment 0001 to include Level II Financial & Actuarial Manager LCAT. | |
| 7 | Attachment 9 - Pricing Matrix (Tab 1 - Price Schedule Summary) | Solicitation | The Pricing Matrix (Tab 1 - Price Schedule Summary) and SF1449 - Continuation Sheet include inconsistent LCATs. The Pricing Matrix includes different LCATs across Base Period and Option Periods. Option Period 3 and Option Period 4 LCATs do not align to LCATs in SF1449 - Continuation Sheet or Pricing Matrix - Tab 1 in Base Period, Option Period 1 and Option Period 2. Please advise if the government will be updating Option Period 3 and Option Period 4 LCATs in Attachment 9, Pricing Matrix (Tab 1 - Price Schedule Summary). | Yes. Please see Attachment 9 - Pricing Matrix Amendment 0001 | |
| 8 | Attachment 3 - Past Performance Evaluation Questionnaire | Solicitation | Past Performance Evaluation Questionnaire submission date is in the past (January 24, 2024). Please clarify the due date for Past Performance Evaluation Questionnaire. | Yes. Please see Attachment 3 - Past Performance Evaluation Questionnaire Amendment 0001 | |
| 9 | Attachment 3 - Past Performance Evaluation Questionnaire | Solicitation | Section A, Part 1 of Attachment 3 - Past Performance Questionnaire include different contract # and contract title. Please advise if this will need to be changed to HT001425R0008; DHN-NCR FIAR & Audit Services Support. | Yes. Please see Attachment 3 - Past Performance Evaluation Questionnaire Amendment 0001 | |
| 10 | Attachment 3 - Past Performance Evaluation Questionnaire | Solicitation | Instructions to Quoters Sending Reference Questionnaire Forms states that "For Government Contracts, send to the Contracting Officer or Technical Representative". Within the Solicitation (Page 68) it states in Section (E) Past Performance (Volume IV) that "Past performance contract references must be completed by the customer, Contracting Officer Representative (COR), or the Contracting Officer using the Past Performance Questionnaire's (PPQ). Please advise if customers are sufficient to complete the PPQ, as CORs and KOs are often not within the same office as they move into different positions and are no longer available to complete questionnaires. | The offerors do not need to submit a PPQ for refernces that are listed in PPIRS/CPARS. If the CPARS is available the Government will retrieve the infomration from CPARS. | |
| 11 | Attachments | Solicitation | Attachments begin at #3. Can the government confirm that there are no additional attachments. | Yes, Confirmed. There are no additional attachments | |
| 12 | OCI Certification Form | Solicitation | We understand an OCI Certification is required. Will the government be providing an OCI Certification Form to be completed or can industry draft and submit their own form? | Please Attachment 10 Conflict of Interest | |
| 13 | FIAR Audit PWS; Non-Key Personnel Minimum Qualifications | Technical | Level 1 Financial & Actuarial Analyst LCAT includes requirement of PMP, CPA, CISA, CDFM, or CGFM Certification. Please advise if LCAT certification is requirement or if relevant years of equivalent experience are sufficient in lieu of certification. For example "1 year of additional experience supporting DoD, Military Health, and/or Federal Government agencies will be accepted in lieu of the PMP, CISA, CDFM or CGFM certification". | No. The Level 1 Financial & Actuarial Analyst does not require a cerification. | |
| 14 | Solicitation; Questions and Responses to Solicitation | Solicitation | All questions, concerns, or requests for clarification are to be submitted via SAM.gov by 12:00pm EST on February 12, 2025. SAM.gov does not provide a method for submitting questions. Can the government clarify if questions are to be submitted to the emails of Contract Officers as provided via SAM.gov? | Yes, Please see Solicitation Amendment 0001 | |
| 15 | Solicitation; Electronic Submission | Solicitation | Electronic copies of each volume are to be submitted through SAM.gov. Can the government please clarify, if electronic copies of each volume are to be submitted to the emails of Contract Officers as provided via SAM.gov? | Yes, Please see Solicitation Amendment 0001 | |
| 16 | Pricing Matrix (Attachment 9) | ||||
| Option Periods 3 and 4 | Solicitation | Labor categories differ from Base and Option Periods 1 and 2. Would the Government please confirm labor categories for Option Periods 3 & 4? | See response to Question 7 | ||
| 17 | Past Performance Evaluation Questionairre (Attachment 3) |
The questionnaire must be submitted to tanzania.m.robinson.civ@health.mil, carlos.a.sikaffy.civ@health.mil, and phillip.w.york2.civ@health.mil, no later than January 24, 10:00am Eastern.
| Solicitation | Would the Government please confirm the Past Performance Questionairre submission date is the quote due date and time specified in the instructions (February 19, 11:00am Eastern)? | See response to Question 8 | ||
| 18 | 52.212-1 ADDENDUM, QUESTIONS AND RESPONSES TO SOLICITATION | Solicitation | Would the government please confirm that SAM.gov has an upload feature set up fo rthis procurement. | See response to Question 14 |
| 19 | Section 1.6, Administrative Specifications, Page 3, First Paragraph | Solicitation | With the recent Executive Memorandum for “return to work”, what is the expected level of effort onsite (Government site). Three locations are mentioned within the RFQ: Bethesda, MD, Ft. Belvoir, VA, and Walter Reed Hospital. Does the Government intend to provide adequate space for contractor support teams? What is the frequency for contractors to report to each location? Please define the requirement for onsite support at each location: time (core hours), days, percent of FTE. | Yes. Please see the attached FIAR AUDIT PWS Amendment 0001 removing the telework language and replacing it Alternative Duty Station. |
| 20 | Section 1.12, Non-Key Personnel, Page 8, First Row | Technical | Is it the Government’s intent to require the Level I Financial & Actuarial Analyst resource to have at least 2 years of experience with a PMP, CPA, CISA CDFM, or CGFM certification? Please clarify. |
| Per the requirements to sit for these exams, all college graduates with a four-year degree require a minimum of 2 years and up to a minimum of 5 years of related work experience in their respected fields. | No. The Level 1 Financial & Actuarial Analyst does not require a cerification. | ||||
| 21 | Section 1.12, Non-Key Personnel, Page 8, First Row | Solicitation | The LCATS provided in the RFI did not require certifications unlike the RFP; this may create inconsistencies with submitted ROMs. Is the government willing to honor the original requirements provided in the RFI? | No. The Government is no longer in the Source of Sought (RFI) stage of the requirement. | |
| 22 | Section 1.13, Non-Key Personnel, Page 8 | Solicitation | What are the minimum qualifications for the L2 Financial & Actuarial Analyst? The description appears to have been omitted from the PWS. | See response to Question 6 | |
| 23 | PWS Section 5.2.8, FIAR Program, Page 21, First Paragraph | Technical | Please confirm the contractor is required to prepare, conduct, and attend no more than 5-8 trainings per year, beyond the mandatory trainings for DHA compliance. Will the Government provide facilities and equipment for these training sessions? | Yes, the contractor is required to prepare, conduct, and attend no more than 5-8 trainings per year, beyond the mandatory trainings for DHA compliance.Yes, the Government will provide facilities and equipent for these training sessions. | |
| 24 | PWS Section 5.2.10, Military Treatment Facility Support, | ||||
| Page 22, First Paragraph | Technical | What are the required team sizes for each MTF stated within the RFP? Is it the government's intent to have three teams positioned at each location or will one team travel between each location for specific meetings and taskings? | There is a required team located at WRNMMC and ATAA onsite. The third team will be traveling between locations (MTFS/HQ) and/or Alternate worksite. | ||
| 25 | Section 5.4.3, Audit Training & Meeting Support, Page 27, First Paragraph | Technical | What is the DHA NCR MTFs’ existing curriculum? Will this be provided to the contract support for reference or will this be developed from scratch? | ||
| Is it the Government’s intent to reuse, replace, or enhance/revise its existing curriculum? | No there is not a current DHA NCR MTFs’ training curriculum that will fulfill this requirement. Vendor will need to develop content from scratch. | ||||
| 26 | Section 5.5.6, |
Risk Profile & Dashboarding,
| Page 30, First Paragraph | Technical | Will DHA provide an existing Risk Profile dashboard for the contract support team to review, revise, refresh? Please provide all available software, programs, tools available (ATO'd, approved, etc. by DHA IT) for the team to utilize to develop dashboard(s) on the DHA network. | No, Vendor will need to develop Risk Profile Dashboard wit DHA NCR leadership. For available software, please see question #27. |
| 27 | Section 5.5.6, Risk Profile & Dashboarding, | ||
| Page 30, First Paragraph | Technical | SQL, Python, Tableau, and Microsoft Access are all mentioned in the PWS. Are these required areas of knowledge for the team to successfully support DHA? |
Does DHA have the appropriate licenses to operate Tableau and is this the primary software for Dashboarding?
Does DHA have access to QLIK or other dashboarding tools for creation of analytical solutions? Yes, SQL, Python, Tableau, and Microsoft Access are examples (but not limited to) of advanced analyical capabilties that are required to perform Risk Profile and Dashboarding. DHA will provide access and licenses for necessary performance of the PWS, appropriate.
28 Section 7, Attachment 5, Estimated Workload Data, Page 42 and Section SF 1449-Continuation Sheet,
| HT0014-25-R-0008 – FIAR, Page 3 to 20 | Solicitation | Could the Government please confirm that the contractor must use the Government identified labor categories and estimated hours specified in the PWS and SF1449-Continuation sheet for their proposal? | Yes, confirmed. The offorer must use the Labor Categories and estimated hours as shown in the PWS and SF1449. | ||
| 29 | HT0014-25-R-0008 – FIAR, Section 52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | ||||
| 1) BASIS FOR CONTRACT AWARD, Page 31 | Solicitation | The RFQ states, "Quotes that take exception to any requirement, state assumptions or impose requirements not in or contrary to the solicitation or otherwise qualify the quote shall not be considered and shall be deemed unacceptable for award." Please confirm that a Quoter may include their standard general assumptions in the Price Proposal as long as they do not take exception to any requirements and are not contrary to the solicitation. | Please see referenced section, clearly states "Quotes that take exception to any requirement, state assumptions or impose requirements not in or contrary to the solicitation or otherwise qualify the quote shall not be considered and shall be deemed unacceptable for award" | ||
| 30 | HT0014-25-R-0008 – FIAR, Section SF 1449 – Continuation sheet, Page 4, 7, 11, 14 and 18 | Solicitation | Could the Government revise the contract type to Labor Hour (LH) for consistency with the solicitation requirements? | Please see referenced section, clearly states "Labor Hours" | |
| 31 | FIAR AUDIT PWS, Section Part 7 Attachment 5-Estimated Workload Data, Page 42 | Solicitation | Given that the contract type for this procurement is Labor Hour, could the Government update it to Labor Hour for consistency? | Yes. Please see the attached FIAR AUDIT PWS Amendment 0001, updating the contract type from FFp to LH. | |
| 32 | Attachment 9 Pricing Matrix, Tab 1 - Price Schedule Summary, Column D | Solicitation | The total price is calculated in column D (Total FTE’s) and column E (Total Hours), which does not compute the price. Could the Government please update the title of column D to “Proposed Labor Rate”? | Yes. Please see Attachment 9 - Pricing Matrix Amendment 0001 | |
| 33 | Attachment 9 Pricing Matrix, Tab 2 - Labor Categories, Column A | Solicitation | The Base Period CLINS are not aligned with the solicitation or the CLINs listed in Tab 1. Could the Government provide an updated version of Attachment 9? | Yes. Please see Attachment 9 - Pricing Matrix Amendment 0001 | |
| 34 | Section SF 1449 - Continuation Sheet, Page 4, Item Number 0003 | Solicitation | Level II Financial & Actuarial Analyst is listed as "FFP" while all other Item Numbers are listed as "LH". Please clarify. | Yes, Please see Solicitation Amendment 0001, replacing FFP to LH. | |
| 35 | HT0014-25-R-0008 – Section Exhibit/Attachment Table of Contents, PPQ, Attachment 3, Page 59 | Solicitation | The date for PPQ submissions to DHA-NCR from customer references is listed as 24-JAN-25. As the solicitation was released after this date, can the Government confirm that PPQs are due to the Government POCs listed in Attachment 3 by the same date and time of the RFQ response, February 19, 2025 by 11 am Eastern. | Yes. Please see Attachment 3 - Past Performance Evaluation Questionnaire Amendment 0001 and Solicitation Amendment 0001 with updated the due date | |
| 36 | HT0014-25-R-0008 – Section C. Pass/Fail (Volume 2), Small Business Commitment Participating Document (SBPDC), 2. Minimum Quantitative Requirement (MQR) | Solicitation | Per the solicitation, Participation of Small Businesses: Offerors must meet the minimum small business participation requirement of 20% of the total contract dollars. Are there minimum small business socioeconomic participation requirements for SDB, WOSB, HUBZone SB, or SDVOSB? | Please see referenced section, clearly states "Participation of Small Businesses: Offerors must meetthe minimum small business participation requirement of 20% of the total contract dollars." | |
| 37 | Attachment 5, Small Business Subcontracting Plan | Solicitation | Attachment 5, Small Business Subcontracting Plan template, is not current per FAR 52.219-9 (FAR 52.219-9 does not appear to be incorporated by reference in the solicitation). May offerors use their own template for alignment with the 15 elements of a small business subcontracting plan, as required by FAR 52.219-9? | No. Please see referenced section, clearly states in "A.QUOTE VOLUMES’ REQUIREMENTS" and C Pass/Fail number 4 Subcontracting Plan (Attachment 5)" | |
| 38 | Attachment 4, Small Business Participation Commitment Document | Solicitation | Attachment 4, Small Business Participation Commitment Document template is missing HUBZone SB in Table 3, Small Business Participants, Business Category(ies) column header. Should Table 2, Minimum Quantitative Requirement include OTSB subcontractor dollar value and percentage so that the Prime Contractor + OTSB subcontractor(s) + Total Small Business = Total Contract Value (Awarded)? | Yes. See Attachment 4 SB Participation Commitment Document Amendment 0001 to include Other Than Small Business | |
| 39 | HT0014-25-R-0008 – Section C. Pass/Fail (Volume 2), Small Business Commitment Participating Document (SBPDC), 2. Minimum Quantitative Requirement (MQR) | Solicitation | Per the solicitation, Small Business Commitment Participating Document (SBPDC) (All Offerors other than small businesses): | ||
| All Offerors that are not small businesses shall provide the following SBPCD requirements and substantiating documentation to demonstrate how you will meet these requirements. Did the Government intend to exclude small businesses from the SBPCD requirement? The SBPCD is usually required of all prime offerors, while the small business subcontracting plan (FAR 52.219-9) only applies to OTSB prime offerors. The SBPCD template indicates in Section 1, Prime Contractor Size, that the prime offeror may be a small business. | The question is not clear. Please see referenced section, clearly states "Prime Contractor Size: Identify the applicable size and applicable socioeconomic categories for the PRIME Offeror in your proposed SBPCD. Include this information within the initial section of the proposedSBPCD Attachment 3, and check all applicable boxes." | ||||
| 40 | HT0014-25-R-0008 – FIAR, 4) RATING METHODS A. FACTOR 1 - TECHNICAL APPROACH AND CAPABILITY, Pages 34-35 | Solicitation | Please confirm that Table 1. Combined Technical/Risk Rating Method on page 35 of the RFQ is how Factor 1 will be evaluated and that the scoring table shown on page 36 will not be used. If the table on page 36 will not be used, please delete from the solicitation. | Yes, Please see Solicitation Amendment 0001 to remove duplicate Table 1 Combined Technical/Risk Rating Method | |
| 41 | HT0014-25-R-0008 – FIAR,52.212-1 ADDENDUM 52.212-1 INSTRUCTIONS TO QUOTERS-COMMERICAL ITEMS (JUN 2020) “ADDENDUM’”, A.1.4.3 Pages Counted, Page 62 | Solicitation | Please confirm that an RFQ cross-reference matrix and teaming arrangements listed under the Pages not counted are not submission requirements since they are not listed in the Quote Volumes Requirements on page 60. If they are required, please update the Quote Volumes Requirements and provide instruction for what needs to be submitted. | Please see referenced section, clearly states "Each page shall be counted except the following:" |
File details come from the government source that posted it. Updated .