AT QPL Announcement Amendment 00005 .pdf

Advanced Technology (AT) X- ray System

HSTS04-08-R-CT2042

Amendment 00005

Advanced Technology (AT) System

Amendment to Announcement, Issued April 28, 2008 April 23, 2012

I. BACKGROUND

The Transportation Security Administration (TSA) is seeking sources for Advanced Technology (AT) systems for screening passenger carry-on baggage to be used in the Nation’s airports. The TSA will establish a Qualified Product List (QPL) based on the overall performance of each Offeror’s AT against TSA’s specifications and in accordance with the QPL process detailed in Section II (Instructions) of this announcement. Only Offerors that respond to this announcement, and who demonstrate that they can fulfill TSA’s requirements, will be eligible for placement onto the QPL. This is an open QPL, and as such, Offerors may submit white papers in response to this announcement to TSA at any time, although testing may only occur on a periodic basis. If an Offeror fails to meet TSA’s requirements during the Qualification Data Package (QDP) submittal or qualification testing, the Offeror will not be permitted to re-test sooner than 30 days after the failure, unless TSA determines otherwise. If the Offeror fails a second time, the Offeror will be locked out of future testing for six (6) months after the second failure, unless TSA determines otherwise.

This acquisition is subject to a qualification requirement and is governed by the policies and procedures regarding qualification requirements set forth in the Federal Acquisition Regulation (FAR) 9.2 Qualification Requirements.

II. INSTRUCTIONS

Offerors must follow the steps of the QPL process as outlined below. Should an Offeror fail to successfully complete a step, the Offeror will not be eligible to proceed to the subsequent step.

In order to be placed on the QPL and be considered for any potential AT procurements, Offerors must successfully complete all steps.

Failure to provide complete and accurate data or not being able to meet any of the requirements of Steps 1-6 and/or failure to meet all the technical requirements may result in the Offeror being disqualified from the AT QPL process. Offerors who desire to submit multiple models for evaluation must comply with the entire QPL announcement process for each system. Each system submitted for evaluation must have clear design or functional differences.

Step-1:

Industry sources interested in participating in this procurement must respond to this announcement. The offeror must submit to TSA a white paper not to exceed 5 single-sided pages (12 pt. font, 1 inch margins, 8.5” x 11” paper) describing each of the requirements as defined in Section III (White Paper Requirements) of this announcement. White papers shall be submitted via e-mail to Ms. Kerry Toscano at Kerry.Toscano@dhs.gov.

TSA will evaluate the Offeror’s white paper against the requirements documented under Section III (White Paper Requirements) of this announcement to determine if the Offeror is eligible to proceed to the next QPL step. Offerors will be notified in writing of eligibility approximately two (2) weeks after white paper submission.

Upon notification from TSA of successfully meeting the white paper requirements, Offerors may request access to the AT Functional Requirements Document (FRD) and Qualification Management Plan (QMP). Offerors must successfully complete TSA’s clearance process for Sensitive Security Information (SSI) prior to being given access to the AT FRD or any SSI material. Offerors shall comply with the process and procedures in accordance with Attachment A (Offeror Access to Sensitive Security Information) in order to request and access SSI material.

Step-2:

After review of the FRD, Offerors wishing to participate must submit a Qualification Data Package (QDP) providing evidence of conformance to the FRD requirements.

The Offeror shall submit three (3) hard copies and three (3) electronic copies (DVD or CD) of their QDP via mail or FedEx to the following address.

Transportation Security Lab (TSL) WJ Hughes Tech Center, Bldg. 315 Atlantic City Airport, NJ 08405 Attn: William Petracci, TSL-10

The Offeror shall notify Ms. Kerry Toscano via e-mail at Kerry.Toscano@dhs.gov prior to QDP submission, or if there are any questions or concerns.

Step-3:

Once the QDP is accepted by TSA, the Offeror must submit two (2) units to the TSL, conforming to the FRD (at no cost to the TSA) for Qualification Testing. The Offeror shall ship, maintain, bail, and submit these units at no cost to TSA. Prior to TSA accepting the Offeror’s system at the TSL, the Offeror will be required to enter into a no-cost bailment agreement that will address the responsibilities and liabilities of the parties for the equipment while in the custody of the TSA during the QPL process. The Offeror must submit their units to the TSL no later than one (1) week after the bailment agreement has been established. Qualification Testing will take approximately two (2) to four (4) weeks.

Step-4:

A Baseline Configuration Audit of the system will be conducted prior to the start of Qualification Testing. The Offeror must submit a drawing tree, the system Bill of Materials (BOM), and associated engineering drawings to depict the physical existence of installed parts in advance of the scheduled configuration audit date.

The Offeror must perform a preliminary selection of Configuration Items (CIs) based on major components/critical items list. During the Pre-Audit Meeting the OST CM Team, the Technical Lead, and the Offeror will reach consensus on those items that will accurately represent the system. CIs are selected based on function, performance, safety, and serviceability.

During the Baseline Configuration Audit, part numbers will be compared to production drawings and drawing revisions will be examined against change notices for accuracy. Actual machine components will be verified on the machine. Part numbers, name plates, and serial numbers will be physically verified (i.e., inspected CIs will exhibit appropriate labeling of parts nomenclature) against associated documentation. Part numbers which are verified, validated, and physically identified will be recorded and comments annotated under discrepancies and recommendations.

Step-5:

TSA will conduct a QPL Operational Test and Evaluation (OT&E) for Offerors who successfully complete the TSL Qualification Testing and configuration audit. The OT&E will be conducted at multiple airports for a timeframe of approximately thirty (30) to sixty (60) days, not including one (1) week of training and unit burn-in time. The Offeror must support and maintain up to five

(5) AT units during OT&E at no-cost to the Government. TSA reserves the right to adjust the number of units required and the duration of the OT&E.

The RFP will be provided to the Offerors who successfully enter OT&E. Being presented the RFP does not guarantee successful completion of OT&E.

Step-6:

After OT&E, TSA will analyze the results to determine if the Offeror’s unit meets TSA’s requirements. If the Offeror successfully completes all steps of the QPL process, the Offeror’s tested and qualified technology will be added to the AT QPL, and the Offeror will be notified by the TSA Contracting Officer that they are eligible to respond to the AT Request for Proposal (RFP). The Offeror will be required to submit a proposal within a timeframe specified by the TSA Contracting Officer. Placement on the QPL does not guarantee a contract award.

Summary:

The table below summarizes the steps of the AT QPL process and provides an approximate timeline for each step. This timeline is an estimate, and TSA reserves the right to adjust timeframes as necessary.

QPL Step Timeframe

1. White Paper Submittal and Review TSA review will be completed approximately 2 weeks from date of white paper submission

2. QDP Submittal and Review TSA review will be completed approximately 30 days after QDP submission

3. Qualification Testing Approximately 2-4 weeks

4. Baseline Configuration Audit Approximately 1 week

5. OT&E Approximately 30-60 days

6. OT&E Results Analysis Within 1 month of Final OT&E

III. WHITE PAPER REQUIREMENTS

Offerors’ white papers must include all information listed below and must meet each technical requirement or identify how the system will be modified to meet the defined requirement in order to proceed to Step 2 for QDP Submittal and Review.

A. Company Information: Company name, address, point of contact, business size status, location of production facilities, CCR registration, DUNS number, CAGE code, and Security Classification.

B. Product Model and Specifications: Production history of the unit must also be provided, including month/year of initial production and quantity produced in each of the last six

(6) months. The Offeror shall submit a specification sheet (cut-sheet) which does not count toward the five (5) pages of the white paper.

C. Manufacturing Capabilities: The Offeror shall provide the location of manufacturing facilities in which the current AT product is produced. Descriptions of these facilities must provide; size, number of employees, production capacity for each AT model, current operating level as a percentage of maximum capacity and the types of manufacturing operations performed in each facility. Each company must also provide historical past performance references (min. of three references with POC information).

D. Unit Pricing: The Offeror shall provide a commercial price per unit for the AT unit. If the AT is not presently a commercial product then the Offeror shall provide a price that reflects the rough order of magnitude of cost per unit. This pricing is for white paper review only, and Offerors will have an opportunity to revise their pricing when responding to the Request for Proposal based on a better understanding of the requirements, quantity discounts, etc.

E. Technical Description: The Offeror shall provide a description of the system addressing its capabilities against the following minimum technical requirements.

1. The AT system shall provide an automated threat detection capability that highlights explosives. The displayed image to the operator shall be assessed using ASTM F792-01 test kit and the score shall be presented in the white paper. If the system does not meet this requirement, please identify how the system will be modified to meet the defined requirement.

2. The AT system shall be designed to integrate into the airport checkpoint with minimal impact on the current configuration. The system shall be capable of operating on commercially available 120 VAC/60Hz supply with a +/- 10% voltage tolerance and up to a +/- 3% variance in frequency at no more than 20 Amp service. If the system does not meet this requirement, identify how the system will be modified to meet the defined requirement.

3. The system shall fit within a footprint of 365.76 cm long by 243.84 cm wide (144 in long by 96 in wide). This footprint must include maintenance access and the Operator Control Panel protrusion from the scanner. If the system does not meet this requirement, please identify how the system will be modified to meet the defined requirement.

4. The total weight (live load) shall not exceed 416.04 kg/m2 (85 lbs/ft2) based on the actual footprint dimensions of the system. The point load (concentrated load) shall not exceed 453.59 kg over a 193.55 cm square (1,000 lbs over a 30 in square) floor area. The Offeror shall indicate the number of support legs and pad size including the maximum actual load in pounds-per-square-in (psi) per leg. If the system does not meet this requirement, please identify how the system will be modified to meet the defined requirement.

5. The AT system shall have a minimum tunnel aperture of 24” wide and 16” high.

If the system does not meet this requirement, please identify how the system will be modified to meet the defined requirement.

6. The AT system shall have a processing time of 25 seconds or less, where the processing time is determined using articles 20 to 22 inches long with varying level of complexity. Processing time is captured for a single article with no other articles within the system or in queue. Processing time is the time from when the leading edge of an article reaches the first conveyor (i.e. queuing conveyor, if a queuing conveyor is required to meet the image quality and properly spaced articles, or scanner conveyor, if a queuing conveyor is not required) to the time the trailing edge of the article exits the AT system. The processing time also includes the time required to stop the belt, present all auto-detection results for the article, and the restarting of the belt. If the system does not meet this requirement, please identify how the system will be modified to meet the defined requirement.

7. The AT system shall have an Advance Time of 5.5 seconds or less. Advance

Time is the amount of time it takes to: start the belt, allow the system to scroll the full article image onto the screen, and stop the belt. Advance Time is captured during fully loaded conditions and once a first article has already been presented on the display monitor of the Operator Station. If the system does not meet this requirement, please identify how the system will be modified to meet the defined requirement.

8. The AT system shall be certified by an OSHE Nationally Recognized Testing Laboratory (NRTL) for electrical and radiation safety. The AT System must operate in such a manner so as not to present a safety hazard to Transportation Security Officers (TSOs) or passengers. Such safety hazards would, at a minimum, include electrical hazards, radiation exposure, tripping hazards, bodily injury hazards due to sharp corners or edges, and an adverse impact on electronic medical devices such as pacemakers. If the system does not meet this requirement, identify how the system will be modified to meet the defined requirement.

IV. ATTACHMENTS

Attachment A – Offeror Access to Sensitive Security Information

V. CONTACT INFORMATION

Offerors shall submit questions pertaining to this announcement via e-mail to Ms. Kerry Toscano at Kerry.Toscano@dhs.gov.

This announcement is for information purposes only and shall not be construed as a commitment or a promise of a contract by the Government. This announcement does not commit the Government to pay any costs incurred in the submission of responses. Only proposals from qualified Offerors will be evaluated for award.