AT QPL Announcement Amendment 00004

Advanced Technology (AT) X- ray System

HSTS04-08-R-CT2042

Amendment 00004

Advanced Technology (AT) X-ray System

Amendment to Announcement, Issued April 28, 2008

May 4, 2011

I. BACKGROUND

The Transportation Security Administration (TSA) is seeking sources for Advanced Technology

(AT) X-ray systems for screening passenger carry-on baggage to be used in the Nation’s airports.

The TSA will establish a Qualified Product List (QPL) based on the overall performance of each

Offeror’s AT against TSA’s specifications and in accordance with the QPL process detailed in

Section II (Instructions) of this announcement. Only Offerors that respond to this announcement and who demonstrate that they can fulfill TSA’s requirements will be eligible for placement onto the QPL. This is an open QPL, and as such, Offerors may submit white papers in response to this announcement to TSA at any time, although testing may only occur on a periodic basis. If an Offeror fails to meet TSA’s requirements during the Qualification Data Package (QDP) submittal or qualification testing, the Offeror will not be permitted to retest sooner than 30 days after the failure, unless TSA determines otherwise. If the Offeror fails a second time, the Offeror will be locked out of future testing for six months after the second failure, unless TSA determines otherwise.

This acquisition is subject to a qualification requirement and is governed by the policies and procedures regarding qualification requirements set forth in the Federal Acquisition Regulation

(FAR) 9.2 Qualification Requirements.

II. INSTRUCTIONS

Offerors must follow the steps of the QPL process as outlined below. Should an Offeror fail to successfully complete a step, the Offeror will not be eligible to proceed to the subsequent step.

In order to be placed on the QPL and be considered for any potential AT procurements, Offerors must successfully complete all steps.

This procurement action will be restricted to those companies that have been determined by the

Government, based on information provided in their response to this announcement, to meet

TSA’s requirements.

Failure to provide complete and accurate data or not being able to meet any of the requirements of Steps 1-6 and/or failure to meet all the technical requirements may result in the Offeror being disqualified from the AT QPL process. Offerors who desire to submit multiple models for evaluation must comply with the entire QPL announcement process for each system. Each system submitted for evaluation must have clear design or functional differences.

Step-1:

Industry sources interested in participating in this procurement must respond to this announcement. The offeror must submit to TSA a white paper not to exceed 5 single-sided pages (12 pt. font, 1 inch margins, 8.5” x 11” paper) describing each of the requirements as defined in Section III (White Paper Requirements) of this announcement. White papers shall be submitted via e-mail to Ms. Kerry Toscano at Kerry.Toscano@dhs.gov.

TSA will evaluate the Offeror’s white paper against the requirements documented under Section

III (White Paper Requirements) of this announcement to determine if the Offeror is eligible to proceed to the next QPL step. Offerors will be notified in writing of eligibility approximately two weeks after white paper submission.

Upon notification from TSA of successfully meeting the white paper requirements, Offerors may request access to the AT Functional Requirements Document (FRD) and Qualification

Management Plan (QMP). Offerors must successfully complete TSA’s clearance process for

Sensitive Security Information (SSI) prior to being given access to the AT FRD or any SSI material. Offerors shall comply with the process and procedures in accordance with Attachment

A (Offeror Access to Sensitive Security Information) in order to request and access SSI material.

Step-2:

Offerors wishing to participate after review of the FRD must submit a Qualification Data

Package (QDP) providing evidence of conformance to the FRD requirements.

The Offeror shall submit 3 hard copies and 3 electronic copies (DVD or CD) of their QDP via mail or FedEx to the following address.

Transportation Security Lab (TSL)

WJ Hughes Tech Center, Bldg. 315

Atlantic City Airport, NJ 08405

Attn: William Petracci, TSL-10

The Offeror shall notify Ms. Kerry Toscano via e-mail at Kerry.Toscano@dhs.gov prior to

QDP submission, or if there are any questions or concerns.

Step-3:

Once the QDP is accepted by TSA, the Offeror will be required to submit two units to the TSL, conforming to the FRD (at no cost to the TSA) for the Qualification Testing. The Offeror shall ship, maintain, bail, and submit these units at no cost to TSA. Prior to TSA accepting the

Offeror’s system at the TSL, the Offeror will be required to enter into a no-cost bailment agreement that will address the responsibilities and liabilities of the parties for the equipment while in the custody of the TSA during the QPL process. The Offeror must submit their units to mailto:Kerry.Toscano@dhs.gov the TSL no later than one week after the bailment agreement has been established. Qualification

Testing will take approximately two weeks.

Step-4:

A Baseline Configuration Audit of the system will be conducted prior to the start of

Qualification testing. The Offeror will submit a drawing tree, the system Bill of Materials

(BOM), and associated engineering drawings to depict the physical existence of installed parts in advance of the scheduled configuration audit date.

The Offeror will perform a preliminary selection of Configuration Items (CIs) based on major components/critical items list. During the Pre-Audit Meeting the OST CM Team, the Technical

Lead, and the Offeror will reach consensus on those items that will accurately represent the system. CIs are selected based on function, performance, safety, and serviceability.

During the Physical Configuration Audit, part numbers will be compared to production drawings and drawing revisions will be examined against change notices for accuracy. Actual machine components will be verified on the machine. Part numbers, name plates, and serial numbers will be physically verified (i.e., inspected CIs will exhibit appropriate labeling of parts nomenclature) against associated documentation. Part numbers which are verified, validated, and physically identified will be recorded and comments annotated under discrepancies and recommendations.

Step-5:

TSA will conduct a QPL Operational Test and Evaluation (OT&E) for Offerors who successfully complete the TSL Qualification testing and configuration audit. The OT&E will be conducted at multiple airports for a timeframe of approximately thirty (30) to sixty (60) days, not including one (1) week of training and unit burn-in time. The Offeror will support and maintain up to five

AT units during the OT&E at no-cost to the Government. TSA reserves the right to adjust the number of units required and the duration of the OT&E.

The RFP will be provided to the Offerors who successfully enter OT&E. Being presented the

RFP does not guarantee successful completion of OT&E.

Step-6:

After the OT&E, TSA will analyze the results to determine if the Offeror’s unit meets TSA’s requirements. If the Offeror successfully completes all steps of the QPL process, the Offeror’s tested and qualified technology will be added to the AT QPL, and the Offeror will be notified by the TSA Contracting Officer that they are eligible to respond to the AT Request for Proposal

(RFP). The Offeror will be required to submit a proposal within a timeframe specified by the

TSA Contracting Officer. Placement on the QPL does not guarantee a contract award.

Summary:

The table below summarizes the steps of the AT QPL process and provides an approximate timeline for each step. This timeline is an estimate, and TSA reserves the right to adjust timeframes as necessary.

QPL Step Timeframe

1. White Paper Submittal and Review 2 weeks from date of white paper submission

2. QDP Submittal and Review 30 days after QDP submission

3. Qualification Testing Variable (2 week period per

Offeror)

4. Baseline Configuration Audit Variable (1 week period per

Offeror)

5. OT&E Variable (30-60 day period)

6. OT&E Results Analysis Within 1 month of Final OT&E

III. WHITE PAPER REQUIREMENTS

Offerors’ white papers must include all information listed below and must meet each technical requirement in order to proceed to Step-2 for QDP Submittal and Review.

A. Company name, address, size status, and disadvantaged business status, if any, business status, location of production facilities, CCR registration, DUNS number, and Security

Classification.

B. Product Model and specifications. Production history of the unit must also be provided, including month/year of initial production and quantity produced in each of the last six

(6) months. The Offeror shall submit a specification sheet (cut-sheet) which does not count toward the five (5) pages of the white paper.

C. Unit pricing. The Offeror shall provide a commercial price per unit for the AT unit. If the AT is not presently a commercial product then the Offeror shall provide a price that reflects the rough order of magnitude of cost per unit. This pricing is for white paper review only, and Offerors will have an opportunity to revise their pricing when responding to the Request for Proposal based on a better understanding of the requirements, quantity discounts, etc.

D. Technical Description: The Offeror shall provide a description of the system addressing its capabilities against the following minimum technical requirements.

1. The AT system shall provide an automated threat detection capability that highlights explosives. The x-ray image shall be assessed using ASTM F792-01 test kit and the scored shall be presented in the white paper. The minimum scores will be defined in the product specification.

2. The AT system shall be designed to integrate into the airport checkpoint with minimal impact on the current configuration. The system shall be capable of operating on commercially available 120 VAC/60Hz supply with a +/- 10% voltage tolerance and up to a +/- 3% variance in frequency at no more than 20 Amp service. The system shall not exceed a footprint of 365.76 cm long by 152.40 cm wide (144 in long by 60 in wide).

These dimensions do not include the OCP protrusion from the scanner or the baggage handling equipment options. The total weight (live load) shall not exceed 416.04 kg/m2

(85 lbs/ft2) based on the actual foot print dimensions of the system. The point load

(concentrated load) shall not exceed 453.59 kg over a 193.55 cm square (1,000 lbs over a

30 in square) floor area. The Offeror shall indicate the number of support legs and pad size including the maximum actual load in pounds-per-square-in (psi) per leg.

3. The AT system shall have a minimum tunnel aperture of 24” wide and 16” high with minimum belt speed of 19.8 cm/sec (7.8 in/sec).

4. The AT system shall be certified by an OSHE Nationally Recognized Testing

Laboratory (NRTL) for electrical and radiation safety. The AT System must operate in such a manner so as not to present a safety hazard to TSOs or passengers. Such safety hazards would, at a minimum, include electrical hazards, radiation exposure, tripping hazards, bodily injury hazards due to sharp corners or edges, and an adverse impact on electronic medical devices such as pacemakers.

E. Manufacturing Capabilities: All interested parties must provide the location of manufacturing facilities in which current AT product is produced. Descriptions of these facilities must provide; size, number of employees, production capacity for each AT model, current operating level as a percentage of maximum capacity and the types of manufacturing operations performed in each facility. Each company must also provide historical past performance references (min. of three references with POC information).

IV. ATTACHMENTS

Attachment A – Offeror Access to Sensitive Security Information

V. CONTACT INFORMATION

Offerors shall submit questions pertaining to this announcement via e-mail to Ms. Kerry Toscano at Kerry.Toscano@dhs.gov.

This announcement is for information purposes only and shall not be construed as a commitment or a promise of a contract by the Government. This announcement does not commit the

Government to pay any costs incurred in the submission of responses. Only proposals from qualified Offerors will be evaluated for award.