HSS26033-BURIALSVCS-pr.pdf.xlsx

This file is a pre-bid meeting attendance record for the Delaware Department of Health and Social Services, Division of Social Services' Indigent Burial and Cremation Services solicitation (HSS-26-033). The procurement seeks a pool of qualified vendors to provide comprehensive end-of-life services including body transportation, embalming, grave opening and closing, concrete grave markers, and burial or cremation services across New Castle, Kent, and Sussex counties. The non-mandatory pre-bid meeting was scheduled for February 5, 2026, at 1:00 PM EST, with multiple funeral homes and service organizations listed as attendees, including Evan W. Smith Funeral Home, McPherson Funeral Home, Bennie Smith Funeral Home, and several RFP management and procurement service vendors. Questions must be submitted by January 23, 2026, at 4:30 PM EDT through the Euna Procurement Portal, with proposal submissions due March 13, 2026, at 1:00 PM EDT and an anticipated award notification date of May 31, 2026. The contract will have an initial two-year term with three optional one-year renewal extensions.

Vendors must hold appropriate Delaware licenses and certifications and provide proof of insurance with minimum coverage limits of $1,000,000 in Commercial General Liability per occurrence and automotive liability coverage. Pricing will be structured on a per-case basis with separate costs proposed for different service types in each county, with vendors required to submit monthly invoices detailing cases, decedent names, referral dates, burial locations, and costs, processed within 30 days of complete documentation. The State reserves the right to award multiple contracts to different vendors and may utilize cooperative pricing arrangements. No specific budget range is disclosed, and no performance or bid bonds are required. Vendors must comply with background check requirements for employees accessing state property or vulnerable populations and are prohibited from storing or transferring non-public State data outside the United States. Monthly usage reports and quarterly subcontracting diversity reports are required, with no specific set-aside designations noted in the solicitation.