HSS26033-BURIALSVCS-ad3.pdf

This is Addendum 3 to a Request for Proposals issued by the Delaware Department of Health and Social Services, Division of Social Services, for indigent burial and cremation services. The addendum modifies the procurement timeline for the HSS-26-033 Indigent Burial solicitation. The services encompass comprehensive end-of-life care including body transportation, embalming, grave opening and closing, concrete grave markers, and burial or cremation services across New Castle, Kent, and Sussex counties. The revised schedule establishes a questions deadline of January 23, 2026, at 4:30 PM EDT, a non-mandatory pre-bid meeting on February 6, 2026, at 1:00 PM EDT via Microsoft Teams, a response to questions posting date of February 27, 2026, and a revised proposal submission deadline of March 20, 2026, at 1:00 PM EDT. The estimated award notification date is May 31, 2026. The contract will have an initial two-year term with three optional one-year renewal extensions. Interested vendors should direct inquiries to Eddie Mui or Jonna Church at the phone numbers provided.

Pricing will be structured on a per-case basis with vendors proposing separate costs for different service types in each county. Vendors must hold appropriate Delaware licenses and certifications and provide proof of insurance with minimum coverage limits of $1,000,000 in Commercial General Liability per occurrence and automotive liability coverage. Monthly invoices must include detailed reporting of cases with decedent names, referral dates, burial locations, and costs, with payments processed within 30 days of complete documentation. The State reserves the right to award multiple contracts to different vendors and may utilize cooperative pricing arrangements. No specific budget range is disclosed, and the procurement does not specify set-aside designations for disadvantaged enterprises. Background check requirements apply for employees accessing state property or vulnerable populations.