Att-6-SB Subcontracting Plan.pdf

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SMALL BUSINESS SUBCONTRACTING PLAN

This plan is provided as a tool but it does not establish minimum requirements for an acceptable plan.

FPS encourages Offerors to adopt this plan and expect to thoroughly review the Subcontracting plan requirement set forth in FAR 19.704 and FAR clause 52.219-9, Small Business Subcontracting plan

Please note that the U.S. Department of Homeland Security has the following subcontracting goals:

Fiscal year 2010-2011 Small Business Subcontracting Goals

Category Percentage SB Subcontracts 40.0% SDB Subcontracts 5.0% WOSB Subcontracts 5.0% HUBZone Subcontracts 3.0% SDVOSB Subcontracts 3.0%

I. HOW TO DO THE MATH CALCULATION:

Goals must be stated in both dollars ($) and percentage (%).

The contractor must state the estimated total subcontracting dollars planned to be subcontracted to all types of business (small business (SB), small disadvantage business (SDB), women-owned small business (WOSB), HUBZone, and small disadvantage veteran own small business (SDVOSB).

The small business dollar amount must include all subgroup category amounts; i.e., HUBZone, SDB, SDVOSB, WOSB (plus any “other small businesses” that do not fall within one of these specified subgroups).

The dollar amounts planned for subcontracting to SB, HUBZone, SDB, WOSB, SDVOSB concerns must be expressed in the subcontracting plan as percentages of the total subcontracting dollars to all concerns.

*Only the “large” plus “all small” should equal the total.

The dollars shown below are only examples.

Subcontracted to: Dollars Percentage

SB $40,000 40%

SDB $5,000 5.0%

WOSB $5,000 5.0%

HUBZone $3,000 3.0%

SDVOSB $3,000 3.0%

Note: The total $40,000 to all Small businesses already includes each subgroup (SDB, WOSB, HUBZone, and SDVOSB), plus other small businesses that are only small and do not fall into a specified category. Do not add together subgroups to reach the total Small figure, as the same dollars can be double and triple counted for each group as applicable to the company receiving the order.

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SUBCONTRACTING PLAN INFORMATION

II. IDENTIFICATION DATA:

Company Name:

DUNNS:

Address:

Date Prepared: Solicitation Number:

GOALS:

Estimate dollar value of all planned subcontracting:

BASE PERIOD 1ST OPTION 2ND OPTION 3RD OPTION 4TH OPTION

Explain the method used to develop the subcontracting plan.

Explain how services to be subcontracted were established Explain the capabilities of small business concerns

Indirect and overhead costs HAVE BEEN or HAVE NOT BEEN included in the dollar and percentage subcontracting goals stated above. (Check one).

If indirect and overhead costs HAVE BEEN included, explain the method used to determine the proportionate share/percentage of such costs to be allocated as subcontract

III. PROGRAM ADMINISTRATOR:

FAR 52.219-9(d)(7) requires information about the company employee who will administer the subcontracting program. Please provide the name, title, address, phone number, position within the corporate structure, and the duties of that employee.

Name:

Title:

Position:

Address:

Telephone:

Company Name:

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IV. FAR CLAUSES INCLUSION:

FAR 52.219-9(d)(9) requires that your company provides assurances that it will include the clause at FAR 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

Company Name: ________________________________ agrees that the clause will be included and that the plans will be reviewed against the minimum requirements for such plan. Once the plan is negotiated, approved, and implemented, the plan must be monitored through the submission of period reports, including Individual Subcontracting Reports and Summary of Subcontracting Reports through the eSRS website www.esrs.gov.

In accordance with the policy letters published by the Office of Federal Procurement Policy, such assurance must describe the offer’s procedures for review, approval, and monitoring for compliance with such subcontracting plan.

FAR 52.219-9(d)(10) requires that your company:

1) cooperate in any studies or surveys as may be required

2) submit periodic reports which shows compliance with the subcontracting plan

3) submit Individual Subcontracting Reports and Summary Subcontracting Reports through the eSRS website

4) ensure that subcontractor/s agree to submit Individual Subcontracting Reports and Summary

Subcontracting Reports through the eSRS website

Calendar Period Report Due Date Due 09/01 - 02/31 Individual Subcontracting Report 03/31 03/01 - 08/31 Individual Subcontracting Report 09/30 09/01 – 08/31 Summary Subcontracting Report 10/30

FAR 52.219-9(d)(11) requires a list of the types of records your company will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. These records include, but are not limited to, the following:

a) records identifying small business concern source lists, guides, and other data identifying such vendors

b) records on all subcontract solicitations over $100,000 which indicate for each solicitation to the small business concerns.

c) records to support outreach efforts, e.g., contact with minority and small business trade associations, attendance at small, HUBZone small, minority, and women-owned small business procurement conference and trade fairs

d) records to support internal activities to (1) guide and encourage purchasing personnel, e.g., workshops, seminars, training programs, incentive awards; and monitor activities to evaluate compliance.

e) Records to support your compliance with the subcontracting plan: (Please describe) http://www.esrs.gov/

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V. TIMELY PAYMENT TO SUBCONTRACTORS:

FAR 52.219-8(a) requires your company to establish and use procedures to ensure the timely payment of amounts due pursuant to the terms of your subcontract with small business concerns.

Company Name: _______________________________ has established and uses such procedures:

IV. DESCRIPTION OF GOOD FAITH EFFORT:

Maximum practicable utilization of small business concerns as subcontractors in Government contracts is a matter of national interest with both social and economic benefits. When a contractor fails to make a good faith effort to company with a subcontracting plan, these objectives are not achieved, and 15 U.S.C.

637(d)(4)(F) directs that the contractor must pay liquidated damages. In order to demonstrate your compliance with a good faith effort to achieve the small business subcontracting goals, outline the steps your company plans to take. These steps will be negotiated with the contracting officer prior to approval of the plan.

The Offeror is advised that this subcontracting plan will be made a material part of the contract.

V. ACCEPTANCE AND APPROVAL:

This subcontracting plan was submitted by:

This subcontracting plan was submitted by:

This subcontracting plan was accepted by:

Signature: Signature:

Name/Title Date Contracting Officer Date