CO_Pre-Proposal_Conference_Slides.ppt
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- Solicitation number
- HSHQW8-13-R-00002
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Slides from Pre-Proposal Conference held on January 16 2013
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Department of Homeland Security Federal Protective Service
RFP #HSHQW8-13-R-00002
RFP #HSHQW8-13-R-00002
PRE-PROPOSAL CONFERENCE
Protective Security Officer (PSO) services in the State of Colorado.
| When: January 16, 2013, 1:30 p.m. – 3:30 p.m. |
| Where: Denver Federal Center (DFC) |
Lecture Hall, Bldg 25
RFP # HSHQW8-13-R-00002
REQUEST FOR PROPOSAL(RFP)
| RFP Number HSHQW8-13-R-00002 |
| RFP Issued on January 11, 2013 |
| Full and Open Competitive Procedures under FAR part 12 |
| PSO Services at various Locations in Colorado |
RFP # HSHQW8-13-R-00002
DISCLAIMER:
| Statements made at this meeting or in response to inquiries do not revise the written terms of the solicitation. |
| Changes to the solicitation must be made in writing via amendment. |
RFP # HSHQW8-13-R-00002
CONTRACT TYPE
| Government anticipates awarding a single Indefinite Delivery Indefinite Quantity (IDIQ) Labor Hour Contract |
| Individual labor hour type task orders will be issued with fixed hourly rates |
RFP # HSHQW8-13-R-00002
CONTRACT TRANSITION
| Government anticipates award on or after August 1, 2013 |
| Government anticipate a maximum of 120 days for transition |
RFP # HSHQW8-13-R-00002
GENERAL SCOPE
The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, per-employment screenings, reports, and files necessary to accomplish the required PSO services as described in the SOW
RFP # HSHQW8-13-R-00002
GENERAL SCOPE (continued) The instant acquisition will be utilizing the most recent standardized FPS Statement of Work(SOW) for PSO services.
Some significant differences between this SOW and one in the incumbent contracts include increased requirements for screener training, semi-annual firearms qualifications, an increase in contractor reporting requirements, increased medical/physical standards, more stringent uniform and equipment specifications.
| Contractor must have a qualified PSO force for the duration of the contract that meets the complete FPS requirements identified in the RFP. |
| Armed PSOs MUST have valid state/city/county firearms license permit required by law and show proficiency with the use of the firearms before working on an order. |
RFP # HSHQW8-13-R-00002
In addition to the Basic PSO services detailed in SOW, the contractor shall be required to provide Temporary Additional Services (TAS) and Emergency Services (ESS) in support of Region 8.
RFP # HSHQW8-13-R-00002
SITE LOCATIONS
| The services to be provided shall be accomplished various locations in Colorado identified in the RFP, Exhibit 1A. |
| The estimated basic service requirements by locality was provided within the RFP (Exhibit 1A). |
| Specific place(s) of performance and hours of service will be incorporated on the individual order(s) when issued. |
RFP # HSHQW8-13-R-00002
PERIOD OF PERFORMANCE
| The performance periods will be established as follows: | |
| Base Year: | January 1, 2014 through December 31, 2014 |
| Option Year 1: | January 1, 2015 through December 31, 2015 |
| Option Year 2: | January 1, 2016 through December 31, 2016 |
| Option Year 3: | January 1, 2017 through December 31, 2017 |
| Option Year 4: | January 1, 2018 through December 31, 2018 |
| Option per FAR 52.217-8 January 1, 2019 – June 30, 2019 |
Individual orders will include specific performance periods
RFP # HSHQW8-13-R-00002
INSURANCE REQUIREMENTS
Insurance Requirements: Certificate required before actual work is performed. The successful Contractor must furnish the Contracting Officer a current Certificate of Insurance, meeting the minimum requirements specified in the solicitation. A new certificate must be presented before physical performance on all option periods.
RFP # HSHQW8-13-R-00002
SCHEDULE OF PRICES
| Basic Services CLINs will be priced as a weighted average hourly rate (fully burdened) |
| TAS and ESS CLINs will be priced as a weighted average hourly rate (fully burdened) |
| COOP - Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established Not To Exceed (NTE) Amounts in the Schedule of Supplies/Services and Prices. |
RFP # HSHQW8-13-R-00002
SCHEDULE OF PRICES(con’t)
| Contractors shall submit price quotes on the provided Pricing Schedule included in the RFP |
| Government suggests that the Contractor complete the “Price Element Breakdown” (RFP Attachment 6). |
| The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price |
RFP # HSHQW8-13-R-00002
SOURCE SELECTION CRITERIA
Contractors shall submit quotes based on the following four (4) evaluation factors:
| 1) Relevant Past Performance |
| 2) Management Approach |
| 3) Socio-Economic Factor |
| 4) Price |
RFP # HSHQW8-13-R-00002
SOURCE SELECTION CRITERIA (
(Continued)
| The technical evaluation factors are listed in descending order of importance. |
| Relevant Past Performance |
| Management Approach |
| Socio Economic Factor |
| Relevant Past Performance and Management Approach are both significantly more important than Socio Economic Factor. |
| The technical evaluation factors, when combined, are significantly more important than price. |
RFP # HSHQW8-13-R-00002
RELEVANT PAST PERFORMANCE
Relevant past performance is recent (i.e. within the last five years) performance under projects that are of a similar or directly related scope, magnitude and complexity to that described in the solicitation
The Government will also consider the quality of the Contractor’s relevant past performance on all relevant past performance projects including, but not limited to, the past performance projects submitted by the Contractor
Information provided in response to this factor will be used to assist the Government in determining the degree of performance risk associated with award of this project to the Contractor
MANAGEMENT APPROACH
| Evaluation will focus on techniques and/or strategies described that demonstrate ability to successfully accomplish this requirement |
| Offerors shall address: |
| Quality Assurance (including Supervision and QC), |
| Transition |
| Staffing |
| Successful Offeror’s MA will be incorporated into the resultant contract |
RFP # HSHQW8-13-R-00002
SOCIO-ECONOMIC FACTOR
| All Offerors (to include small businesses) shall address Extent of Participation of Small Disadvantaged Business Concerns |
| Each Offeror must provide with its offer targets expressed as dollars and percentages of the total evaluated contract price for the services required by the solicitation |
| The targets will be incorporated into and become part of any resulting contract. |
| Contractors shall be required to report SDB participation during the term of the contract. |
RFP # HSHQW8-13-R-00002
BASIS FOR SELECTION
The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful contractors determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.
RFP # HSHQW8-13-R-00002
PROPOSAL SUBMISSION REQUIREMENTS
| Price Proposal |
| Standard Form 1449 & Pricing Schedule |
| Technical Proposal |
| Relevant Past Performance (a maximum of three) |
| Management Approach |
| A. Quality Assurance |
| Field Level Supervision (Attachment 8) |
| B. Transition |
| C. Staffing |
| Socio Economic Factor |
IMPORTANT DATES
| Questions are due: 2:00PM (MST) on January 30, 3013 |
| Proposals are due: 2:00PM (PST) on February 15, 2013 |
DHS/NPPD/FPS
West Consolidated Contracting Group ATTN: Karl Johnson 32125 32nd Avenue South, Suite 100 Federal Way, WA 98001
RFP #H HSHQW8-13-R-00002
RFP #H HSHQW8-13-R-00002
QUESTIONS
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