Pricing,_Instructions,_Checklist,_filed_level_supervision,_seniority_list.pdf

December 2016 Version Applicable: Prevailing WD(s)/CBA(s):

PRICING ELEMENT Ordering Period I Ordering Period

II

6 Month Extension (FAR

O rdering Period III Ordering Period IV Ordering Period V 52.217-8) Total Regular Hourly Wage Rate Proposed (Ref Note 1) Health and Welfare Hourly Rate Proposed (Ref Note 1)

Total Productive Hours Proposed -

Total Regular Wage Direct Labor -$ -$ -$ -$ -$ -$ -$ Cost for Premium Portion of Estimated Overtime Hours (Ref Note 2) - Shift Differential Pay - Bonus/Performance Pay -

Subtotal - Productive Labor -$ -$ -$ -$ -$ -$ -$

PSO Fringe Benefits and Non-Productive Time (Ref Note 4) Health and Welfare (Ref Notes 1 & 3) -$ Pension (Ref Note 1) - 401K Matching (Ref Note 1) - Annual Benefit - Holiday - Vacation - Sick - Personal - Jury Duty - Bereavement - Training - Guard Mount - Breaks & Lunches (See Breaks & Lunches Tab for Additional Pricing Info Required) - Other -

Sub-Total Fringe Benefits and Non-Productive Time -$ -$ -$ -$ -$ -$ -$

Taxes

FICA -$

FUTA -

SUTA -

Other -

Sub-Total Taxes -$ -$ -$ -$ -$ -$ -$

Overhead -$

Other Direct Elements (Reference Note 4) Workman's Comp Insurance -$ General Liability Ins - Uniforms - Body Armor - Weapons - Ammunition - Personal Protection Equipment - Targets - Travel - Guard License Fees - Medical/Physical Fitness/Drug Screen - Other Start-Up/Transition - Vehicle (Lease or Depreciation) - Vehicle Maintenance - Vehicle Fuel Charges - Computer Usage Charges (Storage, Mainframe, Internet) - Third Party Systems (e.g. Post Confirmation System) - Consultants/Professional fees - Other:

XXXXX -

XXXXX -

XXXXX -

Model for Price Realism

Sub-Total - Other Direct Elements -$ -$ -$ -$ -$ -$ -$

Non-PSO Positions (See Non-PSO Positions Tab for additional Price Info Required) -$ -$ -$ -$ -$ -$ -$

General and Administrative -$

Total Price w/o Profit -$ -$ -$ -$ -$ -$ -$

Profit -$

Grand Total -$ -$ -$ -$ -$ -$ -$

Basic Rate

Explanatory Notes

Note 1 - Rates

Note 2 - Cost for Premium Portion of Estimated Overtime Hours

Note 3 - Health and Welfare

Note 4 - Fringe Benefits, Non-Productive Time, and Other Direct Element Pricing

Signature and Title of Preparer

For the purpose of this price breakdown model, these elements should be separately broken out as shown, even if it is the contractor's accounting practice to include these items in their Overhead and/or G&A rate. However, the contractor should reduce their reported Overhead and G&A amounts for the impact of these separately identified price elements to the extent they are already included in their Overhead and G&A. This will ensure that price elements are not duplicated in the breakdown.

Provide written narratives describing the basis of the proposed Wage and Health & Welfare rates, including when WEIGHTED AVERAGES are used due to multiple applicable wage determinations. Narrative on the Basis of the Proposed Wage and Health & Welfare Rates

Provide a description of the basis of estimate for the H&W amount proposed in Row 18 as well as a description of any estimates, including the specific cost elements/spreadsheet rows containing those estimates, of any other health and welfare amounts priced into the proposal. For example, if all H&W cost proposed, inclusive of any H&W amounts paid for non-productive time (if applicable), is included in Row 18, then the narrative should describe that all H&W costs are included in Row 18 and how those costs were calculated. However, if for example H&W costs paid for Non- Productive time, if applicable, are included in Rows 22 through 30, then the narrative should clearly describe those Rows that contain costs for H&W and the basis of estimate for those costs.

Narrative on the Basis of Estimate for H&W Costs

The "Cost for Premium Portion of Estimated Overtime Hours" line item (Row 11) is for contractors to input the lump sum premium cost for overtime hours estimated to be worked. These amounts should only represent the premium portion of overtime cost because the basic wages are already included in the Total Regular Wage Direct Labor (Row 10). The Government will not provide SCA price adjustments during contract performance for the premium portion of overtime hours worked. Accordingly, contractors should consider any applicable escalation for the overtime premium portion of the labor costs included in their price proposal. Note, contractors are required to input the percentage of overtime hours compared to productive hours on the "FTEs, Nonproductive Hrs, & OT" worksheet.

Introduction

This Price Element Breakdown Template is a Microsoft Excel based pricing tool that provides a standardized format for costing a PSO labor hour rate. The template was designed to assist contractors in pricing their proposal. Contractors should only complete those cost elements which apply to their proposal. The cost data provided in these worksheets are considered data other than certified cost pricing data as discussed under FAR 15.403-5(b)(2).

Instructions for Completion

1. The Price Element Breakdown file contains four worksheets entitled “Model for Price Realism”, “Breaks & Lunches”, “Non-PSO Positions”, and “FTEs, Nonproductive Hrs, & OT”.

2. Provide the name of your company and the solicitation number for your submission in the header section of the “Model for Price Realism” worksheet.

3. The “Model for Price Realism” worksheet contains for reference notes near the bottom of the spreadsheet: Note 1 – Rates (Weighted Avearages); Note 2 – Cost for Premium Portion of Estimated Overtime Hours; Note 3 – Health and Welfare; and Note 4 – Fringe Benefits, Non-Productive Time, and Other Direct Element Pricing. These notes provide intructions on completing the “Model for Realism” and, for Notes 1 and 3, require narratives on the bases of estimate for the Rates and Health and Welfare Cost.

4. The offeror shall input the rates, hours, and cost amounts for those line items listed on the “Model for Price Realism” worksheet that apply to the current proposal. Note, the amounts for “Breaks & Lunches” (Row 30) and “Non-PSO Positions” (Row 72) are automatically populated when the applicable supporting worksheets are completed.

5. Row 10 of the “Model for Price Realism” worksheet automatically calculates Total Regular Wage Direct Labor. Total Regular Wage Direct Labor is calculated by multiplying the Regular Hourly Wage Rates Proposed inputted by the offeror in Row 5 by the Total Productive Hours Proposed inputted by the offeror in Row 8.

6. Rows 15, 33, 41, 70, 76, and 80 of the “Model for Price Realism” worksheet automatically calculate applicable totals, therefore data should not be inputted into these rows. Row 82 automatically calculates the labor hour rate applicable to the inputted data;

therefore data should not be inputted into this row.

7. Rows 66-68 provide the option to insert “Other” price elements, which are not included in the standardized listed elements. If including “Other” price elements, insert a description of each element in the applicable worksheet cell. If additional “other” price elements are needed for the breakdown, please insert new rows under Row 68 and list the additional elements.

8. The purpose of the “Breaks & Lunches” worksheet is to provide specific cost data regarding breaks, lunches, and relief that was included in the offeror’s proposal. The “Breaks & Lunches” worksheet provides detailed instructions on completing the worksheet and required narrative on the offeror’s basis of estimate. Note that the narrative requires that the offeror identify which cost elements from the "Model for Price Realism" worksheet contain the break and relief costs included in each identified element. For example, if the Relief line item from the “Model for Price Realism” includes $1,000 for paid break costs and $200 for Relief Officer travel, the offeror would identify as such in their narrative. If the wages, taxes, and fringe cost elements include $1,200 for the PSO relief costs, such amounts shall be identified in the narrative. The narrative also requires that the offeror detail the basis of estimate for determining the paid break and/or lunch hours priced into the proposal. The “Breaks & Lunches” worksheet will automatically populate to the “Model for Price Realism” worksheet.

9. Cost data for the Non-PSO Positions shall be entered under the “Non-PSO Positions” worksheet as directed by the instructions found on the worksheet. Total costs for the Non-PSO positions identified under the “Non-PSO Positions” worksheet will automatically populate the “Model for Price Realism” worksheet under the Non-PSO Position line item.

10. The purpose of the “FTEs & Non-Productive Hours” worksheet is for contractors to provide the Government with additional information concerning the estimated number of Full Time Equivalent (FTE) PSOs and Non-Productive Hours per FTE proposed. The “FTEs & Non-Productive Hours” worksheet contains detailed instructions on inputting the required information. A narrative describing the basis of estimate for the proposed number of FTEs and Non-Productive Hours per FTE is required in the text box provided.

This worksheet is only for informational purposes to assist the Government in understanding offerors’ proposals. The data inputted on the “FTEs & Non-Productive Hours” worksheet does not automatically populate any cells and is not referenced in any formulas in the other worksheets of the “Price Element Breakdown” workbook.

11. Additional worksheets may be provided to explain any calculations, bases of estimate, or other factors/judgments used to determine the pricing amounts in the template.

12. The worksheet is not locked and may be adjusted by the offeror as appropriate.

Attachment 7 Award Approval Request

For Solicitation Number HSHQEC-17-R-00012

This award approval request shall be completed only if an offeror represents under Homeland Security Acquisition Regulation (HSAR) clause 3052.209-76, Prohibition on Federal Protective Service guard services contracts with business concerns owned, controlled, or operated by an individual convicted of a felony, that it IS a business concern owned, controlled or operated by an individual convicted of a felony.

1. Name and Address of the business concern submitting the proposal:

2. Basis for Award Request (Please check applicable basis and provide a detailed explanation):

o Subject felony is not a serious felony as defined by (HSAR) 48 CFR 3009.171-5 o Individual does not or no longer owns, control or operate the business concern o Commission of a serious felony no longer calls into question the individual or business concern’s integrity or business ethics and that an award would be consistent with the mission of FPS

3. Name and Date of Birth of Individual Convicted of a Felony

4. Full Description of Roles and Interests (indicate what the individual owns, controls, or operates, or may own, control or operate the business concern):

5. Date Sentenced:

6. Statute/Charge:

7. Docket/Case Number:

8. Court/Jurisdiction:

9. Nature and Circumstances Surrounding the Conviction:

10. Protective Measures (taken by the individual to or business concern to reduce or eliminate the risk of further misconduct):

11. Responsibility and Restitution (actions the individual has taken to accept responsibility and make restitution for past misconduct resulting in the felony conviction):

Pursuant to HSAR 3052.209-76(e)(2), the offeror shall provide the following statement to any individual whose information will be submitted with this award request.

Privacy Notice. The collection of this information is authorized by the Federal Protective Service Guard Contracting Reform Act of 2008 (Pub.L 110-356) and Department of Homeland Security (DHS) implementing regulations at Homeland Security Acquisition Regulation (HSAR) 48 CFR 3009.171. This information is being collected to determine whether an individual that owns, controls, or operates the business concern submitting this offer has been convicted of a felony that would disqualify the offeror from receiving an award. This information will be used by and disclosed to DHS personnel and contractors or other agents who require this information to determine whether an award request should be approved or denied. Additionally, DHS may share this personal information with the U.S. Justice Department and other Federal and State agencies for collection, enforcement, investigatory, or litigation purposes, or as otherwise authorized.

Submission of this information by the individual is voluntary, however, failure to provide it may result in denial of an award to the offeror. Individuals who wish to correct inaccurate information in or to remove their information from an offer that has been submitted should contact the business concern submitting the offer and request correction. Should individuals seek to correct inaccurate information or remove their information from an offer that has been submitted in response to a solicitation for FPS guard services prior to contract award, an authorized representative of the business concern submitting the offer must contact the contracting officer of record and request that the firm’s offer be formally withdrawn or submit a correction to the award request.

After contract award, it is recommended that an authorized representative of the business concern that submitted the inaccurate or erroneous information contact the contracting officer of record. The contracting officer will handle such requests on a case by case basis.

I hereby deny this award approval request:

(Contracting Officer Signature) Date:

(Print Name)

I hereby recommend approval of this award request:

(Contracting Officer Signature) Date:

(Print Name)

I hereby approve this award request to permit award of a contract for Federal Protective Service Protective Security Officer services to a business concern owned, controlled, or operated by an individual convicted of a felony.

(HCA Signature) Date:

(Print Name)

Field Level Supervision Exhibit

1. In the spaces below, provide the number of full-time equivilant field level supervisors that will be assigned to this effort:

2. Complete the spreadsheet below to indicate the distrubition of supervisory hours by location.

Locations (List each Separately) Supervisor Post

Days Supervisor at This Location

Hours Per Day at This

Location

Total Supervisor Hours at Each

Location for a 12 Month Period Remarks

Grand Total

LEGEND:

Grand Total: Provide the summed total for Supervisory Hours provided for a 12 month period.

Supervisory Post: For each location, provide the number and type of supervisors that shall be provided. Use the following abbreviations: AS = Area Supervisor, SS = Site Supervisor (indicate the sites supervised), RS = Roving Supervisor (indicate the locations supervisied).

Days Supervisor at this Location: Use the following nomenclature(s):

Total Supervisor Hours for a 12 Month Period: For each location provide the Supervisory hours that will be provided for a 12 month period.

(This Spreadsheet must be completed and returned with your proposal/quote.)

Area Supervisor:

Site Supervisor:

Roving Supervisor:

"M-F" - Monday through Friday excluding "SSH" - Saturdays, Sundays and Federal

Total # of Field Level Supervisors:

"7 Days" - 7 days a week including Federal holidays

Note: For purposes of completing this spreadsheet, the Contract Manager, Training Instructor, Quality Assurance Personnel and "Lead" PSOs are NOT considered field level supervisors:

Location: Locations are areas of operations/responsibilities that will be established to meet the field level supervision required by the Statement of Work. e.g. Building, Complex, Section of a City/Town, Geographic part of State

ATTACHMENT 9

PROPOSAL CHECKLIST FOR OFFERORS

RFP – HSHQEC-17-R-00012

The below checklist will serve to assist you in insuring that all required elements of your proposal are submitted. You are cautioned that the below is a summary of items necessary for submittal with your proposal, however it is imperative that you completely and thoroughly examine all elements of the Request for Proposal and all Amendments thereto, as these sections provide more detailed information regarding our evaluation and describes particular items you must address on forms and your narratives. Failure to comply and adequately respond to the full requirements of the solicitation may result in an Unacceptable rating. If there is a discrepancy between the information provided on this checklist and the body of the Request for Proposal and Amendments, the Request for Proposal and Amendments shall take precedence.

PROPOSAL SUBMISSION REQUIREMENTS SUMMARY

PACKAGE ONE – TECHNICAL PROPOSAL

RELEVANT PAST PERFORMANCE: Submission Guidelines

1. Contractors may submit up to a maximum of three (3) contract references for evaluation. Where a teaming arrangement is proposed, an additional maximum of up to three (3) projects for partner(s)/subcontractor(s) may be submitted. Thus a maximum of no more than six (6) projects (3 for the prime and 3 for the subs or other partners) may be submitted in total.

2. Past Performance Questionnaires (Attachment 4) may be submitted for each reference contract. Contractors shall forward the Past Performance Questionnaire to a cognizant representative of the customer organization that purchased the services from your company.

3. If a teaming arrangement is proposed, a narrative and/or the actual Teaming Agreement if one exists shall be submitted as part of the proposal.

MANAGEMENT APPROACH: Minimum Submission Requirements

A. Quality Assurance

1. Field Level Supervision. Complete Attachment 8, “Field Level Supervision Exhibit”.

2. Quality Assurance.

a. Provide a narrative summary of your Quality Control Plan which will be provided as a post award deliverable. At a minimum, the summary shall detail what will be inspected, the methods of inspection to be used and the frequency of inspections.

b. Discuss your processes for addressing non-compliance issues (employee and other) which are identified through their Quality Control efforts.

B. Transition. Offerors shall outline significant transition steps and the associated timeframes for completing these steps to assure timely contract start-up and performance.

PROPOSAL SUBMISSION REQUIREMENTS SUMMARY

PACKAGE TWO – ALL NON-TECHNICAL DOCUMENTS

PRICE PROPOSAL

1. SF 1449

2. Acknowledge Amendments (if any) in accordance with the instructions in Block 11 of the Amendment(s) SF 30.

3. Pricing Schedule

4. Detailed Breakdown of Proposed Unit Prices. Price Element Breakdown Worksheet (Attachment #6) provides expected form.

5. Indirect Burden Rates for the proposed Base year and four Option years.

OTHER DOCUMENTS TO INCLUDE IN PACKAGE TWO

Disclosure. Completed disclosure required under HSAR 3052.209-76, Prohibition on Federal Protective Service Guard Services Contracts with Business Concerns Owned, Controlled, or Operated by an Individual Convicted of a Felony (Dec 2009).

Representation and Certifications. Completed certification. See FAR 52.212-3. Offeror Representations and Certifications – Commercial Items (November 2017) Information Regarding Responsibility Matters. Completed certification. See FAR Clause 52.209-7 (July 2016)

Seniority Date - DC0365 Seniority Date - DC0467 8/4/2017 1/3/2012 8/3/2017 6/1/2013

7/19/2017 2/10/2016 6/12/2017 4/3/2017 5/23/2017 4/21/2017 4/30/2017

4/8/2017 Seniority Date - DC0719 2/27/2017 10/5/2010 2/22/2017 5/1/2007 11/9/2016 5/1/2004 8/18/2016 4/12/2010 8/18/2016 5/9/2012

6/2/2016 5/5/2010 3/14/2016 8/26/2013

10/14/2015 4/14/1999 4/2/2015 5/23/2016

3/16/2015 10/1/2008 2/27/2015 Seniority Date - DC0001

10/20/2014 4/4/2007 11/21/2013 5/1/1997

6/2/2013 3/4/2008 10/25/2012 12/17/2007

8/17/2012 1/1/2005 7/1/2012 4/25/2007

6/29/2012 4/28/2012 5/18/2012 4/6/2009 1/23/2012 10/1/2009

1/1/2012 10/18/2001 10/4/2010 3/27/2015

5/6/2010 10/21/2016 4/21/2010 11/11/2016

2/4/2010 1/28/2012 1/24/2010

5/4/2009 3/9/2009

11/19/2007

Attachment 10 - Seniority List

6.9 Other Special Training

Attachment_3 Revised

Attachment 9 - Proposal Submission Checklist - May 2017 Version