UEG.pdf

U.S. Department Of Transportation

United States Coast Guard

Contractors E Gu

ISC Kodia

Decem nvironmental ide k Complex ber 2002

CONTRACTORS ENVIRONMENTAL GUIDE

INTEGRATED SUPPORT COMMAND

KODIAK, ALASKA

Prepared for

Department of Transportation U.S. Coast Guard

ISC Kodiak Kodiak, Alaska 99169

December, 2002

Prepared by

Dan Guenthner Chief, Environmental Protection Section

(907) 487-5320

TABLE OF CONTENTS

Page

TABLE OF CONTENTS ...........................................................................................................i LIST OF ACRONYMS AND ABBREVIATIONS .......................................................................... iv CHAPTER 1 – EXECUTIVE SUMMARY..................................................................................1-1 Introduction......................................................................................................................1-1 Environmental Overview....................................................................................................1-1 Training Requirements ......................................................................................................1-1 CHAPTER 2 – HAZARDOUS MATERIALS MANAGEMENT .......................................................2-1 Introduction/Overview.......................................................................................................2-1 Definitions ........................................................................................................................2-1 Permits and Plans .............................................................................................................2-1 Procedures and Practices...................................................................................................2-2 CHAPTER 3 –HAZARDOUS WASTE MANAGEMENT...............................................................3-1 Introduction/Overview.......................................................................................................3-1 Definitions ........................................................................................................................3-1 Permits and Plans .............................................................................................................3-1 Procedures and Practices...................................................................................................3-1 Commonly Generated Wastes ............................................................................................3-2 CHAPTER 4 – SOLID WASTE..............................................................................................4-1 Introduction/Overview.......................................................................................................4-1 Definitions ........................................................................................................................4-1 Procedures and Practices...................................................................................................4-1 Procedural Flowcharts .......................................................................................................4-2 CHAPTER 5 – CONTRACTOR PROCESSES ...........................................................................5-1 CHAPTER 6 – TRAINING REQUIREMENTS ..........................................................................6-1 Hazardous Materials ..........................................................................................................6-1 Hazardous Waste Management..........................................................................................6-1 Training Requirements ......................................................................................................6-2 CHAPTER 7 – RECORDKEEPING REQUIREMENTS................................................................7-1 Hazardous Materials ..........................................................................................................7-1 Hazardous Waste ..............................................................................................................7-1 Solid Waste ......................................................................................................................7-2 CHAPTER 8 – STORMWATER/WASTEWATER ......................................................................8-1 Introduction/Overview.......................................................................................................8-1 Permits and Plans .............................................................................................................8-1 Procedures and Practices...................................................................................................8-1 Construction Projects ........................................................................................................8-2 APPENDIX 1 - REFERENCES...............................................................................................9-1 Hazardous Materials ..........................................................................................................9-1 Hazardous Wastes ............................................................................................................9-1 Recycling..........................................................................................................................9-2 Liquid Oily Waste ..............................................................................................................9-2 Storm Water Discharges ....................................................................................................9-3 APPRENDIX 2 – WASTE MANAGEMENT FLOWCHARTS ......................................................10-1 Aerosol Can - 1 ...............................................................................................................10-2 Batteries - 3....................................................................................................................10-3 Ozone Depleting Substances - 5.......................................................................................10-4 Fuel Filters- 6 .................................................................................................................10-5 Oil Filters - 9...................................................................................................................10-6 Oil/Water Seperator Residue – 10 ....................................................................................10-7

Table of Contents i December 2002

Paint-Related Residue - 12 ..............................................................................................10-8 Paint Cleaner – Solvent - 13 ............................................................................................10-9 PCB-Containing Waste - 14............................................................................................10-10 Sandblast Grit - 15 ........................................................................................................10-11 Solid Waste - 16 ...........................................................................................................10-12 Universal Waste - 17 .....................................................................................................10-13 Used Oil - 18 ................................................................................................................10-14 Waste Water - 19..........................................................................................................10-15 Waste Water/Bilge Water – 19A.....................................................................................10-16 Antifreeze - 22..............................................................................................................10-17 Hazardous Waste Packaging & Storage - 101..................................................................10-18 Hazardous Material or Non-Hazardous Waste - 103.........................................................10-19 DOT Labels USCG .........................................................................................................10-20 Hazardous Waste Label USCG........................................................................................10-21 Non-Hazardous Waste Label USCG.................................................................................10-22 APPENDIX-3 -BLANK FORMS............................................................................................11-1 Training Log ...................................................................................................................11-2 Spill Report.....................................................................................................................11-3 Waste Accumulation Area Job Description & Training ........................................................11-5 Waste Accumulation Area Protocol’s (Waste, Used Oil, Universal Waste) ............................11-6 Waste Accumulation Area Manager Designations ............................................................11-10 Waste Accumulation Area Inspection Log .......................................................................11-11 Waste Accumulation Log ...............................................................................................11-12 Waste Accumulation Log Continuation Sheet ..................................................................11-13 Field Inspection Report: Waste Accumulation Area..........................................................11-14 Hazardous Material Inventory Sheet...............................................................................11-15 Used Oil & Related Material ...........................................................................................11-16 Request Form For LOWS Fluid Disposal ..........................................................................11-17 Authorized Chemical Use List (ACUL)..............................................................................11-21

Table of Contents ii December 2002

LIST OF ACRONYMS AND ABBREVIATIONS

AAC Alaska Administrative Code ACUL Authorized Chemical Use List ADEC Alaska Department of Environmental Conservation ADF&G Alaska Department of Fish & Game ADNR Alaska Department of Natural Resources AIRSTA Air Station AST Aboveground Storage Tank BMP Best Management Practices BOD Biological Oxygen Demand BOSS Base Operations and Support System Contractor BTEX Benzene, Toluene, Ethylene, Xylene CESQG Conditionally Exempt Small Quantity Generator CEU Civil Engineering Unit CFC Chlorofluorocarbons CFR Code of Federal Regulations Cm2 Square centimeter CO Commanding Officer COD Chemical Oxygen Demand COMDTPUB Commandant’s Publication COMDTINST Commandant’s Instruction COMDTNOTE Commandant’s Note COMMSTA Communication Station COTP Captain of the Port DC Damage Control DoD Department of Defense DOSH Alaska Division of Occupational Safety and Health DOT Department of Transportation DRMO Defense Reutilization Marketing Office DRMS Defense Reutilization and Marketing Service EEBD Emergency Escape Breathing Device ECE Environmental Compliance Evaluation EO Executive Order EPA Environmental Protection Agency EPCRA Emergency Planning and Community Right-To-Know Act EPPP Emergency Planning, Preparedness, and Prevention FD &CC US Coast Guard Facilities Design and Construction Center FIFRA Federal Insecticide, Fungicide and Rodenticide Act FOTW Federally Owned Treatment Works FRP Facility Response Plan gpd Gallon per day Gr/ft3 Grams per cubic foot HAZCOM Hazardous Materials Communication HAZMIN Hazardous Material Minimization Center HAZWOPER Hazardous Waste Operations and Emergency Response HHM Household Hazardous Materials HMMS Hazardous Material Management System HWSB Hazardous Waste Storage Building

List of Acronyms and Abbreviations iii December 2002

LIST OF ACRONYMS AND ABBREVIATIONS (Continued)

HWT Hazardous Waste Technician IERPP Integrated Emergency Response and Preparedness Plan ISC Integrated Support Command LBP Lead-Based Paint LDR Land Disposal Restrictions LEPC Local Emergency Planning Committee LORSTA or

LORAN

Long Range Aids to Navigation Station

LOWS Liquid Oily Waste System Facility LQG Large Quantity Generator MBtu Million British Thermal Units mg milligram Mg/L Milligram per liter ML Mark, Large (version of PCB label) MAA Master at Arms MARPOL International Convention for the Prevention of Pollution from Ships MCL Maximum Contaminant Level MCLG Maximum Contaminant Level Goal MLCPAC Maintenance and Logistics Command Pacific MLPACINST Maintenance and Logistics Command Pacific Instruction MPCD Marine Pollution Control Device MRDL Maximum Residual Disinfectant Residual MRDLG Maximum Residual Disinfectant Residual Goal MREM Milliroentgen Equivalent in Man (measurement of radiation) MSDS Material Safety Data Sheet MSGP Multi-sector General Permit (EPA-stormwater) MVAC Motor Vehicle Air Conditioner NESHAPS National Emission Standards for Hazardous Air Pollutants NFPA National Fire Protection Association ng/J Nanogram per Joule NMFS National Marine Fisheries Service NOV Notice of Violation NPDES National Pollutant Discharge Elimination System NPREP National Preparedness for Response Exercise Program NRC National Response Center NSPS Air emissions New Source Performance Standards NTU Nephelometric Turbidity Units OBA Oxygen Breathing Apparatus ODPCP Oil Discharge Prevention and Contingency Plan ODS Ozone- Depleting Substance OJT On the Job ORL Owner Requested Limit OSHA Occupational Safety and Health Administration P2 Pollution Prevention PADS Physical Agent Data Sheet PAL Pre-Approved Limit PCB Polychlorinated Biphenyls PCI picoCuries POL Petroleum Oil and Lubricants

List of Acronyms and Abbreviations iv December 2002

LIST OF ACRONYMS AND ABBREVIATIONS (Continued)

POTW Publically Owned Treatment Works ppm parts per million psig pounds per square inch gauge RCRA Resource Conservation and Recovery Act SARA Superfund Amendments and Reauthorization Act SEALS Navy Special Warfare Detachment SHPO State Historic Preservation Officer SOP Standard Operating Procedure SPCC Spill Prevention, Control, and Countermeasure SPEM Strategic Plan for Environmental Management SQG Small Quantity Generator SWPPP or

SWP3

Stormwater Pollution Prevention Plan

TDS Total Dissolved Solids TEAM Guide The Environmental Assessment and Management Guide TKN Total Kjeldahl Nitrogen TOC Total Organic Carbon TPH Total Petroleum Hydrocarbons TSCA Toxic Substance Control Act TSDF Treatment, Storage, or Disposal Facility TSS Total Suspended Solids TTHM Total Trihalomethanes UEG Unit Environmental Guide UIC Underground Injection Control USCG U.S. Coast Guard USDA U.S. Department of Agriculture USFS U.S. Forest Service UST Underground storage tank USF&WS U.S. Fish & Wildlife Service WAA Waste Accumulation Area

List of Acronyms and Abbreviations v December 2002

CHAPTER 1 - EXECUTIVE SUMMARY

Introduction:

This Contractors Environmental Guide (CEG) provides information to aid personnel with the Contractor to comply with applicable federal, state, local, and United States Coast Guard (USCG) environmental compliance requirements and management practices. Compliance with the policies and procedures outlined in this UEG should result in conformance with all applicable federal, state, USCG, and local environmental requirements. By following the CEG the Contractor will be complying with the Coast Guard Environmental Vision Statement, “Our Business Values the Environment.”

Environmental Overview:

COMPLIANCE AREA GENERAL REQUIREMENTS

Hazardous Materials �� Maintain and follow a hazard communications (HAZCOM) plan; provide copy to government COTR.

�� Train personnel in the use of the Material Safety Data Sheets (MSDS) and to recognize hazards of the materials they use.

�� Keep up-to-date MSDSs of products used by the Contractor.

�� Store hazardous material containers in approved lockers or secondary containment areas.

�� Promptly report and cleanup spills.

�� Provide copy to government COTR and Environmental Section.

Hazardous Waste

�� Identify hazardous wastes generated by the contractor’s activities.

�� Manage hazardous wastes in containers that are:

�� Made of materials compatible with the waste they hold, �� In good condition, �� Closed, except when adding waste, �� Labeled with a red and white “Hazardous Waste” label that also identifies the container contents.

�� Manage hazardous waste containers within designated Waste Accumulation

Areas (WAAs) and control access to waste containers in WAAs �� Promptly contact your COTR you will be removing full containers from WAAs and notify the ISC Kodiak HWSB Operator to let them know the full containers are coming.

�� Sample and provide analytical of HW to ISC Kodiak HWSB Operator.

�� Promptly report and clean up spills.

Solid Waste �� Accumulate solid wastes to prevent litter and animal attraction.

�� Separate recyclable materials including office paper, cardboard, and scrap metals �� Separate asbestos containing material and lead-based paint debris and chips and turn in with hazardous wastes.

Training Requirements:

TRAINING TYPE FREQUENCY CONTRACTOR

SUPERVISOR

ALL HANDS

HAZCOM On assignment X X HAZCOM When new chemicals are X X

Executive Summary 1-1 December 2002

TRAINING TYPE FREQUENCY CONTRACTOR

SUPERVISOR

ALL HANDS

introduced Hazardous Waste Management

Within six months of assignment and annual refresher

X X

Job-specific Waste Management Training

X

Executive Summary 1-2 December 2002

CHAPTER 2 – HAZARDOUS MATERIALS MANAGEMENT

YOUR HAZARDOUS MATERIALS MANAGEMENT REQUIREMENTS

�� Maintain Hazardous Communications (HAZCOM) plan �� Provide initial and refresher HAZCOM training.

�� Maintain up-to-date copies of MSDS and PADS.

�� Promptly report and clean up spills.

�� Store hazardous materials properly.

Introduction/Overview:

This chapter addresses the proper storage and handling of hazardous materials and, to a limited extent, spill contingency and response requirements related to hazardous materials.

Definitions:

Hazard Communication (HAZCOM) – This is the OSHA requirement for employers to communicate chemical and physical hazards to their employees.

Hazardous Materials are substances or materials capable of posing an unreasonable risk to human health, safety, and property. Hazardous substances include but are not limited to flammable, combustible, corrosive, reactive, and poisonous materials.

Material Safety Data Sheet (MSDS) is printed material developed and written by chemical manufacturer or importer, which contains information on the characteristics of their hazardous chemical or product.

Physical Agent Data Sheets (PADS) printed material developed by the Alaska Division of Occupational Safety and Health, which explain physical hazards such as noise and heat stress.

Permits and Plans:

HAZCOM Plan - A Hazardous Materials Communications (HAZCOM) plan is required by OSHA.

The general requirements for the plan are found in 29CFR1910.1200. The plan shall be developed and provided to the government COTR and Environmental Section at the pre-construction or pre-arrival conference. The plan must show how the following goals are met:

�� Employees are taught how to recognize and use the information on Material Safety Data Sheets (MSDSs), hazardous materials labels, and other warning signs;

�� Employees are made aware of the hazardous chemicals known to be present; and

�� Employees are taught specific hazards of the chemicals the employee will be using.

Material Management 2-1 December 2002

HAZCOM Training Plan - The HAZCOM training plan, which is part of the HAZCOM plan must include:

�� Location of MSDSs for each hazardous chemical the employees may be exposed to while working;

�� Information on the labeling system;

�� Information on precautionary measures that need to be taken to protect employees during the workplace’s normal operating conditions and in foreseeable emergencies;

�� The methods used to inform the employees of the hazards associated with non-routine tasks; and

�� Handling requirements for materials once they become wastes (hazardous and universal waste training).

Procedures and Practices:

Hazardous Material Used - The Contractor will normally use the following hazardous materials:

�� Paints (Latex, Oil based, Enamel’s, Epoxy’s, etc.);

�� Lubricants;

�� Oils;

�� Greases;

�� Solvents;

�� Gasoline;

�� Diesel;

�� Thinners;

�� Primers;

�� Hydraulic fluids;

�� Acids;

�� Bases; and �� Other similar materials.

Hazardous Materials Activities - Personnel use the hazardous materials while conducting facility maintenance, construction activities, equipment maintenance, and general contract work.

MSDS and PADS - A current MSDS for each hazardous material present shall be available at the job site where the material is used or stored. A new MSDS for a product shall be obtained whenever a new chemical is introduced to the job site work area, or when the chemical composition of a hazardous material changes.

To obtain an MSDS, the Contractor should:

�� Contact the product vendor or manufacturer and request the current MSDS for the product

(a toll-free number often is provided on the product label);

�� Search the Internet at:

o Cornell University Planning, Design, and Construction (PDC):

http://msds.pdc.cornell.edu/msdssrch.asp;

Material Management 2-2 December 2002 o Vermont Safety Information Resources Inc. (SIRI):

http://hazard.com/msds/index.html; or o Kansas State University:

http://www.phys.ksu.edu/area/jrm/Safety/msds.html

In addition to MSDSs, Alaska has eight physical agents for which the Alaska Division of Occupational Safety and Health (DOSH) requires physical agent data sheets (PADS) be available to personnel who may encounter these hazards. The eight physical agents are:

�� Cold stress*;

��Hand-arm vibration*;

��Heat stress*;

�� Ionizing radiation;

�� Lasers;

��Noise*;

�� Radio frequency/microwave radiation; and ��Ultraviolet radiation;

(* commonly apply to the Contractor)

Copies of these PADS should be available for personnel to consult and review. The Contractor supervisor also may want to have PADS on other physical agents available for review. All PADS are available on line at www.labor.state.ak.us/lss/pads/.

Hazardous Materials Inventory - The Contractor shall maintain an inventory of the types and quantities of hazardous materials stored at the work site for the job. The Contractor shall provide a complete Authorized Chemical Use List prior to bringing hazardous material onto the facility. Periodically, the Environmental and Fire Protection Branch will request an inventory of the Contractor’s hazardous materials as part of the preparation of ISC Kodiak’s annual community right-to-know reporting requirement.

Inventories of hazardous materials in Contractors storage lockers should not exceed a seven to ten day supply. Hazardous materials shall be placed in storage lockers and have secondary containment to contain spills of the material. Hazardous material shall not be stored outside and subject to the effects of weather. Damaged containers shall be immediately removed from the job site.

Hazardous materials are stored in materials lockers within the Contractor job site. Hazardous materials used by the Contractor must be stored in containers that are:

�� In good condition;

�� Compatible with the product they hold;

�� Closed except when in use; and �� Labeled with the name of the product or chemicals they contain.

Weekly Hazardous Material Management Performance Directive - Weekly, the Contractor must ensure that:

��Hazardous material inventories are current;

�� All MSDSs are current and in orderly condition;

�� Containers of hazardous materials are properly labeled;

�� Bulk hazardous material storage facilities are orderly; and ��Hazardous materials stored in lockers are compatible with one another and the lockers are clean and orderly.

Material Management 2-3 December 2002

The COTR and/or the Environmental and Fire Protection Branch personnel will inspect the Contractor’s hazardous material storage areas for deficiencies. Noted deficiencies will become part of the project file and subject to penalties and credits back to the government.

Hazardous Materials Storage – All liquids and other materials that could cause harm to the environment must be stored with some sort of secondary containment (i.e.: a containment storage locker, a containment pallet, an overpack drum, an area diked off and lined with plastic, etc). Incompatible materials must be separated and stored in a manner that will prevent mixing.

Disposal of Hazardous Materials - The preferred option to dispose of a hazardous material is to use it for its intended purpose. If this is not possible and the material is still in useable condition, then the material should be removed from the work site by the Contractor and disposed of appropriately.

Material Management 2-4 December 2002

CHAPTER 3 – HAZARDOUS WASTE MANAGEMENT

YOUR HAZARDOUS WASTE MANAGEMENT REQUIREMENTS

�� Properly identify hazardous waste and universal waste generated by Contractor activities.

�� Meet the requirements for the operation of hazardous waste accumulation areas.

�� Accumulate hazardous wastes and universal wastes in proper containers and inspect accumulation containers weekly.

�� Track hazardous and universal waste generation and accumulation.

�� Provide initial and annual refresher training for personnel with hazardous waste and universal waste management responsibilities.

�� Meet emergency preparedness and contingency planning requirements.

�� Report and clean up releases.

�� Maintain required records.

This Chapter discusses the requirements related to the generation, accumulation, and disposal of hazardous wastes, universal wastes and used oil. Flowcharts for proper hazardous waste management and disposal procedures are provided in Appendix 2.

A hazardous waste is a material that Contractor personnel have decided to dispose of, and which is:

�� Ignitable [a liquid with a flash point less than 140� F, Department of Transportation (DOT) oxidizer, or flammable compressed gas];

�� Corrosive (pH 2 or less or pH 12.5 or greater);

�� Reactive - unstable, explosive or spontaneously combustible at room temperature, emits poisonous fumes, water reactive, cyanide or sulfide bearing, or may explode when heated under confinement;

�� Toxic - contains one or more of forty specific constituents above levels specified in the regulations (examples, lead, silver, chromium, methyl ethyl ketone); or

�� A chemical specifically named in the hazardous waste regulations.

A Universal waste is a waste battery, lamp, pesticide or mercury thermostat. These wastes may be managed under the universal waste regulations instead of the hazardous waste regulations.

Used oil is any oil that has been refined from crude oil or synthetic oil that has been used and, as a result of use, has been contaminated by physical or chemical impurities.

Hazardous Waste Management 3-1 December 2002

Hazardous Waste Generator Status - Currently, ISC Kodiak, and therefore each unit and activity on the base, is regulated as Large Quantity Generator (LQG) of hazardous waste.

Applicable LQG standards include requirements for:

�� Accumulation of wastes in containers;

�� Reporting and recordkeeping;

�� Employee training; and �� Emergency preparedness and contingency planning.

Never mix waste streams of any kind.

Separate waste management requirements apply to universal wastes and used oil.

Commonly Generate Wastes:

Hazardous wastes, universal wastes, used oil, and associated wastes, which are routinely generated by Contractor’s and are managed in Waste Accumulation Areas (WAAs), are shown below:

��Used Oil;

��Used synthetic oil;

�� Empty containers;

�� POL contaminated rags;

�� Paint and paint slop;

��Used antifreeze;

�� Aerosol cans (including empty cans);

�� Asbestos debris;

�� Lead-based paint chips and debris;

�� PCB contaminated material, soils, and equipment;

�� Florescent lamps;

�� Batteries;

�� Thermostats;

�� Exit Signs and smoke detectors containing radioactive material;

�� Spent solvents;

�� Solvent contaminated rags; and ��Waste fuel.

Hazardous Waste Accumulation - Accumulation of hazardous wastes must be done at an appropriately managed Waste Accumulation Area (WAA). A WAA is a satellite accumulation point from a central waste storage area. At ISC Kodiak the central storage area is the Hazardous Waste Storage Building (HWSB) N48. The establishment of any WAA must be approved by the Environmental and Fire Protection Branch prior to beginning accumulation of any waste stream. A contractor may accumulate up to 55 gallons of hazardous waste (per waste stream) in containers at a WAA if the following conditions are met:

��Waste must be accumulated in containers at or near the point where the waste is generated;

and �� The containers used must be:

o Under the control of the people generating the waste;

o In good condition and compatible with the waste it holds;

o Closed, except when waste is added;

o Placed in a form of secondary containment;

o Marked with the words “Hazardous Waste” or other words that identify the contents; and

Hazardous Waste Management 3-2 December 2002 o Marked with the accumulation start date when full.

�� Full containers must be transferred to the HWSB within 3 days (72 hours).

�� A Contractor who exceeds the 55-gallon limit must transfer the excess waste to the HWSB within 3 days (72 hours).

When a container of hazardous waste is full, the Contractor or WAA manager shall promptly call their COTR or the HW Coordinator at 487-5588 to arrange for transfer of the container to the HWSB. Appropriate supporting waste management information, such as a log that shows the contents of the container or an MSDS for the material, must accompany the waste when it is transferred to Building N48. The Contractor is responsible for transporting the full container(s) to Building N48.

Universal Waste Accumulation - To meet the Universal waste rules, universal waste must be properly contained, marked, and dated.

Always store universal waste in containers that will prevent releases of hazardous constituents to the environment. Any universal waste containing free liquid must be stored with some sort of secondary containment. If a battery, thermostat, or pesticide container is broken or shows evidence of leakage, it must be placed in a container that is:

�� In good condition;

�� Structurally sound;

�� Compatible with the waste; and �� Kept closed.

Broken lamps containing mercury must be managed as hazardous waste.

Containers holding used batteries must be appropriately marked as “Universal Waste – Battery(ies),” “Waste Battery(ies),” or “Used Battery(ies).” Containers holding waste pesticides must be marked with the words “Universal waste – Pesticide(s)”, or “Waste – Pesticide(s)” and the manufacturer’s label if possible. Containers holding waste thermostats must be clearly marked as “Universal Waste – Mercury Thermostat(s)”, “Waste Mercury Thermostat(s)”, or “Used Mercury Thermostat(s)”. Containers holding waste lamps must be marked as “Universal Waste – Lamps”, “Waste Lamps”, or “Used Lamps”.

A container holding any universal waste must be clearly marked with the accumulation start date (ASD). For universal wastes the ASD is the date when the first item was placed into the container. Transfer universal waste to the HWSB within 6 months of the ASD.

Waste Disposal - Hazardous wastes and some other wastes are sent off site for treatment and disposal or recycling with a contractor under a Defense Reutilization and Marketing Service (DRMS) contract. Hazardous wastes are moved from the job sites to Building N48 by the Contractor and must be accompanied by an accumulation log, and product MSDS (if appropriate).

The Contractor shall also provide appropriate analytical data for the hazardous waste generated to the HW Coordinator at Building N48. The Contractor shall contact the HW Coordinator to ensure proper labeling and container tracking is followed while working onboard ISC Kodiak.

Flowcharts - To illustrate waste disposal requirements, flowcharts are provided in Appendix 2, which include step-by-step instructions. A list of hazardous waste flowcharts is provided for the Contractor is provided below.

WASTE DISPOSAL FLOWCHARTS

Waste Name Flowchart Aerosol Cans 1

Hazardous Waste Management 3-3 December 2002

Antifreeze 22 Batteries 3, 17 Used oil 18 Paint, Paint-Related Waste 12 Hazardous Waste Packaging and storage 101 Non-hazardous Waste and Hazardous Material Packaging and Storage 103 Spent Solvents 13 Universal Wastes 17

Hazardous Waste Management 3-4 December 2002

CHAPTER 4 – SOLID WASTE

YOUR SOLID WASTE REQUIREMENTS

�� Reduce the amount of solid wastes produced and recycle solid wastes as much as possible.

�� Manage solid wastes to prevent windblown litter, animal attraction, and other nuisances.

�� Properly dispose of solid wastes to the Kodiak Island Borough Landfill, the Threshold

Recycling Facility or through the HWSB, as directed for the specific waste.

This chapter discusses the collection, storage, recycling, and disposal of solid wastes. Recycling and resource recovery activities also are included in this chapter because they are considered a form of solid waste management.

Solid waste is any garbage or refuse from a domestic, industrial, or commercial activity. A solid waste can be solid, liquid, or semi-solid in form. Solid waste is considered to be non-hazardous trash, rubbish, garbage, bulky wastes, liquids, or sludge generated by Contractor activities.

General – All Contractors, with the exception of the Base Operations Support Services (BOSS) contractor, is responsible for all costs associated with solid waste management. This includes the collection, containerizing and disposal of all solid waste. To the extent indicated in the paragraph below, this excludes recyclable commodities. Under no circumstances is the contractor permitted to utilize base dumpsters or other containers. The contractor should provide adequately sized dumpsters for the project duration and should contract with local vendors for hauling debris.

Recycling – The Borough of Kodiak and ISC Kodiak collects & recycles corrugated cardboard, aluminum cans, office paper, paperboard, newspapers, magazines, plastics, scrap metal, and used lead-acid batteries for recycling. With the exception of scrap metal and lead-acid batteries, Contractors are encouraged to utilize the recycling dumpsters provided throughout the ISC Complex to recycle appropriate materials. Dumpsters are color coded according to the table below. Contractor personnel shall contact the Environmental and Fire Protection Branch to learn about how to participate in other recycling activities or to investigate recycling of other materials.

Bin Color Recyclable Commodity Red Corrugated cardboard (broken down) and paper bags

Yellow Aluminum Cans (no tin/steel cans) Blue Newspapers, Magazines, Paperboard, Junk Mail, Plastics (#1, 2, & 4 only)

Solid Waste 4-1 December 2002

Additionally, some types of used oils can be processed at the ISC’s Liquid Oily Waste System (LOWS) and burned for fuel in the Central Heating System plant. Contractors desiring to utilize the LOWS facility will be required to submit a request form and required analytical to the ENVFP branch for approval or disapproval of the fluids the Contractor proposes to submit for processing.

This request shall give ample time for the government to review the request and make a determination based on mission needs, operational constraints, or other factors that might impair the government’s ability to perform its day-to-day operations. Refer to Appendix 3 for LOWS request form.

Collection and Storage of Solid Wastes - All solid wastes and all materials separated for recycling must be collected and stored so that:

�� The wastes do not cause a fire, health, or safety hazard;

�� Food wastes are stored in covered or closed containers which are nonabsorbent, leak proof, durable, easily cleaned, and designed for safe handling;

�� Waste containers are of an adequate size and number to contain all waste generated between disposals;

�� Bulky wastes are stored so as not to create a nuisance and to avoid the accumulation of solid waste and water in and around the bulky items; and �� Reusable waste containers are capable of being serviced without the collector coming into contact with the waste.

�� Liquid wastes are stored within secondary containment.

Hazardous wastes, oily wastes, recyclable materials, and other types of wastes must be segregated from one another to facilitate their proper management and disposal.

Solid wastes and materials separated for recycling must be collected according to the following minimum schedules:

�� Food wastes must be collected at least once each week;

�� Bulky wastes must be collected at least once every three months;

�� All wastes must be collected with sufficient frequency to minimize the propagation or attraction of pests and the creation of nuisances.

Solid Waste Disposal - The Borough operates a baler and landfill that accepts most non-hazardous solid wastes from the Contractor. If there is any question about whether the landfill can or will accept a solid waste for disposal, the Contractor shall contact the landfill.

The landfill can accept typical domestic and commercial solid wastes for disposal, including paper, cardboard, wood, metals, plastics, rigid foams, and food wastes. The following wastes are NOT accepted by the landfill: and therefore you must contact the COTR or the hazardous waste coordinator at 487-5588 for disposal:

�� Untreated sewage sludge;

�� Liquid wastes;

�� Oily wastes;

�� Chemicals;

�� Radiological wastes; or, Solid Waste 4-2 December 2002

�� Explosives.

Procedural Flow Charts (Located in Appendix 2):

Flowcharts 9,16,18, and 103 show solid waste management procedures.

Solid Waste 4-3 December 2002

CHAPTER 5 – CONTRACTOR PROCESSES*

*If provided as part of a service to the government under a services contract.

Process

Materials Used

Wastes Generated

Possible Disposal Methods

Painting Enamel paints Polyurethane paints

Empty aerosol cans

HWSB

Waste paint HWSB Electrical varnish Empty containers Solid waste Contractor Used paint brushes Waste paint HWSB Corrosion preventive compounds Empty containers Aerosol cans

Solid Waste Contractor

Cleaning Contact cleaner Empty containers Solid Waste Contractor

Butane fuel Empty cylinders Vendor

Surface Preparation solvents

Adhesives Silicon lube Electrical lube

Empty containers Solid Waste Contractor

Spent solvents HWSB Solvent contaminated rags HWSB

Engine Lubrication

Greases and oils Empty containers Solid Waste Contractor

Lubricating oils Used oil LOWS or local vendor Used oil filters Solid Waste Contractor Greases Empty containers Solid Waste Contractor POL contaminated rags HWSB

Engine fluid changes

Oil Used oil

LOWS or local vendor

Empty containers Solid Waste contractor Used oil filter Solid Waste contract Antifreeze Used antifreeze

Empty containers

HWSB

Solid Waste contractor

Waste fuel HWSB

Equipment Maintenance/Oil Changes

Lubricating oils Used oil

LOWS or local vendor

Oil filters Solid Waste Contractor

Empty aerosols

Lead acid batteries Spent batteries Vendor POL Contaminated rags HWSB Waster Fuel HWSB Greases Empty containers

Solid Waste

Rags HWSB

Contractor Processes 5-1 December 2002

Diesel and gasoline fuel filters

Used diesel and gasoline filters

HWSB

Starter fluid Empty containers Solid Waste

Housekeeping Cleaning products Empty containers Solid Waste Contractor Light bulbs Spent bulbs HWSB

Building Maintenance

Replace asbestos materials

Asbestos containing materials HWSB

Fluorescent bulbs Spent bulbs HWSB

Note: Contractor may not utilize government services for their own maintenance process derived wastes.

Only waste generated by work under contract will be accepted by the government. Refer to Section 2, 3, and 4.

Contractor Processes 5-2 December 2002

CHAPTER 6 – TRAINING REQUIREMENTS

YOUR TRAINING REQUIREMENTS

�� Hazcom Training.

�� Hazardous and Universal waste handling.

�� Spill response training.

Hazardous Materials:

HAZCOM - OSHA requires HAZCOM training for all employees who may come in contact with hazardous materials in the workplace. This training teaches employees how to read the MSDS, product labels, and other information so that they know how to protect themselves in the workplace. This training is required under 29 CFR 1910.1200, and COMTDINST M5100.47.

HAZCOM Training Plan - The HAZCOM training plan should be prepared as part of the HAZCOM Plan. It should include:

�� Location of MSDSs for each hazardous chemical the employees may be exposed to while working;

�� Information on the labeling system;

�� Information on precautionary measures that need to be taken to protect employees during the workplace’s normal operating conditions and in foreseeable emergencies;

�� The methods used to inform the employees of the hazards associated with non-routine tasks; and

�� Handling requirements for materials once they become wastes (hazardous and universal waste training).

Hazardous Waste Management:

WAA Managers - WAA managers are required to attend hazardous waste management training within six months from contract start date and at least annually thereafter. Contractors are required to have personnel trained to this level to manage hazardous waste accumulation areas.

This training can be scheduled and given by the ISC Environmental staff for specific requirements at ISC Kodiak. Contact the COR to coordinate this training. This training is required under 40

CFR 265.16.

Used Oil Spill Response - Training is required for all Contractor personnel involved in managing used oil. Training must include procedures to follow when a spill occurs and include notification procedures, containment of the release, and safety practices. This training is included as part of the introductory hazardous waste training provided to WAA managers. The training topics to be covered are found in 40 CFR 279. 22 (d).

Training Requirements 6-1 December 2002

Hazardous Waste Training - All employees who have hazardous waste responsibilities (i.e., those who handle or otherwise manage hazardous wastes or related records) must receive initial hazardous waste management training, within six months of contract start date, and annual refresher training thereafter. The training must teach the employee how to comply with the EPA requirements that apply to their waste management duties and how to respond to waste-related emergencies that may occur. This training is not available through the ISC’s Environmental Staff and is the Contractor’s responsibility to arrange. This training is required under 40 CFR 265.16.

Universal Waste Training - All employees who handle or have responsibility for managing universal wastes (batteries, lamps, mercury containing thermostats) must be informed of the proper management and emergency response procedures for the universal wastes they handle.

This training is required under 40 CFR 273.16. This training can be provided by the ISC’s Environmental Staff and should be arranged by the Contractor’s WAA manager and/or the COR.

Training Requirements:

Training Type

Frequency WAA Managers

Personnel With Waste

Duties

All Personnel

Supervisors

HAZCOM On assignment X X HAZCOM When new chemicals are introduced

X X

Introduction to Hazardous

Waste

On assignment

X

Job-specific Waste

Management

On assignment and annual refresher

Hazardous Waste

Management

On assignment and annual refresher

Training Requirements 6-2 December 2002

CHAPTER 7 – RECORDKEEPING REQUIREMENTS

YOUR RECORDKEEPING REQUIREMENTS

�� HAZCOM Training plan.

�� Training records.

�� Waste Analyses.

�� Inspection records.

Hazardous Materials:

The following hazardous materials records must be maintained for three years and then placed in the inactive files unless otherwise noted: Reports of hazardous materials releases;

�� MSDS Training Plan;

�� HAZCOM training records; and

�� Results of inspections, correspondence and other documentation relating to resolution of inspections.

Hazardous Waste:

The following records must be maintained for three years and then placed in the inactive files unless otherwise noted:

�� Hazardous waste determination records (analytical reports and other documentation that show why wastes are or are not regulated as hazardous wastes);

�� Job titles, job descriptions, and education or training requirements for personnel with hazardous waste management responsibilities;

�� Hazardous waste training records for personnel with hazardous waste management responsibilities;

�� Hazardous Waste Weekly Container Inspection Checklists; and �� Inspection checklists and maintenance records for emergency response equipment.

Solid Waste:

Laboratory analyses and other information used to determine whether a particular solid waste is regulated as a hazardous waste or not, must be kept for a period of three years after the waste was last generated.

Recordkeeping Requirements 7-1 December 2002

CHAPTER 8 – STORM WATER/WASTEWATER

YOUR STORMWATER/WASTEWATER REQUIREMENTS

�� Reduce the amount of wastewater produced as much as possible.

�� Manage storm water run-off to prevent silting, and contamination to the waters of the United States.

�� Properly manage these issues to ensure compliance with ISC Kodiak discharge permits.

�� Properly dispose of wastewater as necessary for the specific waste.

�� Provide initial and annual refresher training for personnel for stormwater pollution prevention practices.

�� Maintain training records.

�� Follow prescribed “Best Management Practices” (BMP’S)

This chapter discusses the issues related to possible impacts on storm water run-off, wastewater discharges, permitting and plan requirements, and disposal of storm water/wastewater.

Controlling these activities is essential in preventing violations of ISC Kodiak discharge permits.

Storm water runoff from specific industrial activities are regulated by EPA’s National Pollutant Discharge Elimination System (NPDES) program. Wastewater and non-domestic wastewater is regulated and processed in accordance with Best Management Practices outlined in discharge permits issued by Federal and State Agencies.

Storm water - Runoff that results from rain falling on exposed surfaces such as parking lots, roads, runways, roofs, construction activities and ground surfaces. Pollutants may dissolve in the storm water, become suspended or float to the surface. Runoff is then discharged to receiving waters.

Wastewater - Domestic wastewater is produced from operation of residences, offices, buildings, and are discharged to sanitary sewer system. Non-hazardous industrial wastewater oily water mixtures and miscellaneous other sources, including storage tank decomissioning, and construction dewatering generated by contractors from projects.

Wastewater-Industrial wastewater exhibiting hazardous characteristics are regulated as hazardous waste under Chapter 3. Non-hazardous wastewater generated by contractor such as oily water mixtures are required to follow Best Management Practices. Contractors needing to utilize the LOWS facility will be required to submit a request form and required analytical to the ENVFP branch for approval or disapproval of the fluids the Contractor proposes to submit for processing. This request shall give ample time for the government to review the request and make a determination based on mission needs, operational constraints, or other factors that

Storm Water/Wastewater 8-1 December 2002 might impair the government’s ability to perform its day-to-day operations. Refer to Appendix 3 for LOWS request form.

Storm water - The Facility storm water pollution prevention plan describes measures, Best Management Practices (BMPs) and other controls which contractors will utilize to prevent pollution and contamination of storm water runoff. Larger construction projects disturbing soil are required to prepare a storm water construction plan for submittal to EPA.

Contractors are required to employ BMP’s while conducting work on ISC Kodiak. BMP’s listed below are examples of the types of BMP’s:

�� Good Housekeeping Practices

�� Minimizing Exposure through Proper Hazardous Materials Management

�� Preventative Maintenance

�� Spill Prevention and Response

�� Filter Fabric and Hay Bales to Prevent Silting to Receiving waters

�� Employee Education and Training

�� Routine and Reoccurring Inspections

Construction Projects:

Construction Projects 1 acre or larger which will disturb the soil require a SWPPP for construction activities as prescribed by NPDES Phase II requirements. Submission of a Notice of Intent that includes general information 48 hours before construction to State and Federal agencies and a Notice of Termination when final stabilization of the site is achieved. A sample SWPPP checklist follows on the next page:

Storm Water/Wastewater 8-2 December 2002

Date: Reviewed By:

Construction SWPPP Checklist

SWPPP Requirement Yes No N/A Does the Plan describe the site and potential pollutant sources including:

Nature of the construction activity

Description of sequence of major activities on the site which would disturb soils for major portions of the site

Estimates of total site area and total area to be disturbed by clearing, grubbing, or excavating

Estimates of runoff coefficient of site for pre and post construction condition

Existing data on soil or quality of discharge from site

A site map indicating drainage patterns and anticipated slopes after grading and:

– Areas to be disturbed and areas which will not be disturbed

– Location of major structural and non-structural controls identified in the plan

– Surface waters and wetlands

– Locations where storm water discharges to a surface water

Locations and description of any discharge associated with industrial activity other than construction such as dedicated batch plants

Name of the receiving waters and areal extent of wetland acreage at or near the site which will be disturbed by or receive discharges from the project.

Does the SWPPP include a description of appropriate control measures (BMPs) that will be implemented as a part of construction activity to control pollutants in storm water discharges…