SOW_HSCG41-16-Q-QW6617_updated_16SEP2016.pdf

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STATEMENT OF WORK (SOW) FOR

AUDIO/VISUAL EQUIPMENT UPGRADE/INSTALLATION

AT HAMILTON HALL BLDG 221, TRACEN YORKTOWN, VA

UPDATED 16 SEPTEMBER 2016

1. GENERAL.

1.1 SCOPE.

1.1.1 The Contractor shall remove existing audio/visual equipment (Crestron wireless touch panel, wireless router, switches and cabling) and provide new audio/visual equipment in computer lab/classrooms 106, 108, 126, 133, 136, 206, 234 at Hamilton Hall, Bldg 221.

1.1.2 The Contractor shall remove existing audio/visual equipment (Smart Board/Smart

Projector, Crestron wireless touch panel, wireless router, switches and cabling) and provide new audio/visual equipment in classrooms 222, 225, and 232 at Hamilton Hall, Bldg 221.

1.1.3 The Contractor shall remove existing audio/visual equipment (Sharp TV, Crestron wireless touch panel, wireless router, switches and cabling) and provide new audio/visual equipment in computer lab classroom 104.

1.1.4 The Contractor shall provide new permanent Video Teleconference equipment in conference room 112.

1.2 COORDINATION OF WORK.

1.2.1 The building consists of offices and classrooms and shall remain in operation during the entire working period. Work shall be conducted to cause the least possible interference with normal operations of the building. The contractor shall coordinate scheduled work with the

Technical Point of Contact CWO3 David Porco.

1.2.2 A site visit was conducted on Wednesday, 24 August 2016, at 10:00AM.

1.3 PERFORMANCE PERIOD.

The completion of the purchase order is 120 days After Receipt of Order (ARO).

1.4 REFERENCES.

All work shall be provided in accordance with the latest edition of the National Life Safety

Code, OSHA, and National Electrical Code.

1.5 GENERAL REPORT REQUIREMENTS.

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard Standard Workstation (Windows 7

Enterprise and Microsoft Office Applications).

1.6 QUALIFIED PERSONNEL.

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The Contractor shall provide qualified personnel to perform all specified requirements. All electrical work shall be performed by a licensed electrician in accordance with the most current version of the National Electrical Code.

1.7 LOCATION OF EQUIPMENT.

Minor revisions may be necessary or desirable to meet field conditions, to coordinate with the work of other trades, or to simplify the work. The contractor shall coordinate with the

Technical Point of Contact, CWO3 David Porco.

1.8 REMOVALS.

Existing audio/visual equipment being removed shall be turned over to the Government. All other equipment and material required to be removed shall become the property of the

Contractor unless otherwise stated and shall be removed from the site as soon as practical.

1.9 TESTING.

All electrical equipment and wiring shall be tested before being placed in operation.

Equipment shall be adjusted as necessary during testing to ensure satisfactory operation. Any equipment or wiring found defective during testing shall be repaired or replaced, and a new test shall be performed.

1.10 CONTRACTOR ACCESS AND USE OF PREMISES.

Ensure that Contractor personnel employed on the base become familiar with and obey base regulations. Personnel shall keep within the limits of the work and the Subway Shop in

Building 46. Entry into any facility not in the contract is strictly prohibited. Personnel shall be dressed in shirts, long pants, and shoes. Protective clothing and coveralls shall not be worn in the Subway Shop. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

The Contractor will be provided with an access form for their employees.

1.11 FIRE PREVENTION.

The Contractor shall comply with the standards of the National Fire Protection Association and 29 CFR 1910.119(k). In addition, the Contractor shall obtain a daily permit from the

Fire/Safety Officer (757-856-2853) prior to setting any fire, welding, or performing any cutting involving hot work.

1.12 WORKING HOURS.

Normal working hours are 0700 to 1700 (7:00am-5:00pm), Monday through Friday. Work outside normal hours, weekends and holidays, requires approval by the Government. The contractor shall submit written request to the Government 24 hours prior to such work for approval.

1.13 PARKING & STORAGE SPACE.

The Contractor will be authorized parking spaces during the performance of work. Overnight parking is not authorized except for dump trucks and other large equipment. There is no storage space available at the site.

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2. GOVERNMENT FURNISHED PROPERTY.

The Government will provide the existing equipment, existing cabling and existing power as is currently located within the area(s) of performance. Any additional requirements for power, conduit, chasing, switches, must be approved prior to beginning work. See Attachment 9 for

Government furnished property, which is not all inclusive.

3. CONTRACTOR FURNISHED PROPERTY.

The Contractor shall furnish all labor, tools, supplies, repair parts, filters, installation parts, cabling, and connectors to fulfill the requirements of this purchase order, except for the items specified herein, Section 2 Government Furnished Property. All cables shall meet best practices of the trade and shall be in compliance with all applicable federal, state, and local codes. The Contractor shall assume full responsibility and liability for compliance with all applicable local, state, and federal regulations pertaining to the health and safety of personnel and environmental management during the execution of work. Additionally, the Contractor shall provide the following documents in according to section 6.0 Deliverables.

Drawings/wiring schematics that shall illustrate the floor plan, location, equipment, name/model#, cabling pathways and all connectivity of all the equipment within the scope of the project.

Additional documentation for sub-system components to include video conferencing systems, programming/configuration audio/video and control systems.

An un-compiled copy of the modified control code.

4. REQUIREMENTS.

4.1 The Contractor shall be responsible for the following:

4.1.1 Removal of existing equipment – All equipment removed during the performance of this project will remain the property of the U.S. Government and shall be returned to the Technical

Point of Contact. All existing unused cables/wires shall be removed and discarded by the

Contractor.

4.1.2 Upon completion of service - The Contractor shall clean-up workspace and shall remove and dispose of any parts or debris caused by service performed daily. All work areas shall be kept neat and clean. The Contractor shall perform post completion sweeping and/or vacuuming as needed to leave a clean work area. All work in the area of performance shall be completed promptly to minimize the disruption to building occupants.

4.2 CLASSROOMS 106, 108, 126, 136, 206 AND 234 and COMPUTER ROOM 133.

4.2.1 No additional power sources are needed for the above listed classrooms. The Crestron

Touch Panel will be powered via Power over Ethernet (PoE).

4.2.2 The Government has an installation disc from the existing equipment installer, which contains the source code(s) for the Crestron Processor (CP2E). The Contractor will be provided the installation disc upon award to ensure the code is present.

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4.2.3 All current equipment sources are as follows:

Government Tower PC (HDMI)

Guest laptop with 2 connection capability (1 HDMI and 1 VGA)

Wolfvision EYE-12 Document Camera (HDMI)

Samsung DVD/VCR (HDMI)

4.2.4 The contractor shall provide EACH classroom with the following audio/visual equipment:

Crestron 7” Touch Screen model TSW-750-B-S.

TP-LINK Power over Ethernet (PoE) Injector model TL-PoE150S.

HDMI Matrix Switcher Kramer model KR-VS-66HN 6x6.

HDMI Audio Extractor AV Tool model AVT-AP-536.

(1) 4-Channel Mixer Rolls model MX51S Mini Mix.

All cables, connectors, hardware, audio matrix switcher, programming, mounting supports, HDMI connected devices and complete system checkout.

The contractor shall connect existing Government furnished work station computer to interface with new audio/visual equipment and adjust all monitor settings.

4.3 CLASSROOMS 222, 225 AND 232 and COMPUTER ROOM 104.

4.3.1 The Government requires (1) electrical drop to be placed in the vicinity of the 80 inch

TV monitor, in a discreet and convenient location. The Crestron Touch Panel will be powered via Power over Ethernet (PoE).

4.3.2 The Government has an installation disc from the existing equipment installer, which contains the source code(s) for the Crestron Processor (CP2E). The Contractor will be provided the installation disc upon award to ensure the code is present.

4.3.3 The Contractor shall be responsible for patching and painting. If painting is required, the

Contractor shall paint corner to corner for aesthetics requirements. The Government will provide the correct color code for matching.

4.3.4 All current equipment sources are as follows:

Government Tower PC (HDMI)

Guest laptop with 2 connection capability (1 HDMI and 1 VGA)

Wolfvision EYE-12 Document Camera (HDMI)

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Sony Blu-Ray DVD (HDMI)

4.3.5 The Contractor shall provide EACH classroom with the following audio/visual equipment:

HD Monitor brand name or equal to Sharp LC-80LE650U or exceed the following salient characteristics:

o 80 inch Liquid Crystal Display (LCD) TV o Backlight Type-Source: LED-Edge Lit o High Definition (1080P) Resolution o 120 Hz or 240 Hz refresh rate o Minimum: 4 HDMI ports, 2 USB o 16:9 Aspect Ratio o Built in Wi-Fi o Slim Design

ELO Touch System 22” LED Touch screen model 2201L. The ELO system shall be connected to the GFE via USB only. If software needs to be downloaded to the

GFE, the Government is not authorized to do so without prior internal approval. The

Government requires brand name or equal to or exceeds ELO Touch Monitor, Model

2201L. The Government will have the final decision on which product is acceptable.

Articulating mounting arm for ELO PC Monitor.

Tilting Display Wall Mount (60 to 90 inch display and up to 300 lbs).

Crestron 7” Touch Screen model TSW-750-B-S.

TP-LINK Power over Ethernet (PoE) Injector model TL-PoE150S.

HDMI Matrix Switcher Kramer model KR-VS-66HN 6x6.

HDMI Audio Extractor AV Tool model AVT-AP-536.

All cables, connectors, hardware, audio matrix switcher, programming, mounting supports, HDMI connected devices and complete system checkout.

The contractor shall connect existing Government furnished work station computer to interface with new audio/visual equipment and adjust all monitor settings.

4.4 CONFERENCE ROOM 112.

4.4.1 The Government requires two (2) electrical drops to be placed in the vicinity of the corner mounted 65 inch TV monitor and the 55 inch TV monitor, all to be in a discreet and convenient location. The corner mount equipment rack currently has an electrical drop within

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3 feet of the rack. The contractor shall make neat and clean all cabling leading to the existing wall receptacle.

4.4.2 The conference room is already wired for network capability of 384 kbps ISDN.

4.4.3 The contractor shall provide the following audio/visual equipment:

4K UHD Monitor shall be equal to (LG 55UH6150) or exceed the following salient characteristics:

o 55 inch Light Emitting Diode (LED) TV o Tru Black Panel o High Definition (1080P) Resolution o 120 Hz or 240 Hz refresh rate o Minimum: 3 HDMI ports, 1 USB o 16:9 Aspect Ratio

4K UHD Monitor shall be equal to (LG 65UH6150) or exceed the following salient characteristics:

o 65 inch Light Emitting Diode (LED) TV o Tru Black Panel o High Definition (1080P) Resolution o 120 Hz or 240 Hz refresh rate o Minimum: 3 HDMI ports, 1 USB o 16:9 Aspect Ratio o 1920x1080 pixels

HD Video Camera Cisco model CTS-SX20-PHD4-K9, 4x zoom with multi-site functionality. The monitor shall have picture in picture (PIP) capability in order to alleviate the need for dual displays.

ZCare Premier Package for the Cisco CODE SX20 for five (5) years.

Connectivity source Cisco TelePresence ISDN Link model CTS-ISDNLINK K9.

ISDN Network Terminator model NT-3.

Custom XLR Female to 3.5mm microphone cable adapter to Cisco codec.

Audio Technica Ceiling microphones model PRO-45W (white in color).

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Kramer Amplifier model KR-VM-2HDMIXL 1:2 HDMI.

Tilt wall mount bracket for LCD, LED, or Plasma TV (30 to 60 inch, max 165 lbs).

Full motion wall mount bracket for 32 to 65 inch TV, max 175 lbs.

All cables, connectors, hardware, audio distribution amplifier, programming, mounting supports, HDMI connected devices and complete system checkout.

Grounded duplex type rated at 20 ampere and 120 volt. Cover plates shall be stainless steel finish.

Conduit shall be electrical metallic tubing; minimum ½” above the suspended ceiling and surface metal raceway on brick wall. Wiring shall be type THWN, minimum

AWG No. 12.

Three (3) shelf wood (walnut in color) equipment rack with the following dimensions: (H) 32.375” x (W) 22.625” x (L) 20.75”. If the exact dimensions cannot be met, the CG is willing to accept dimensions close to requested measurements, upon review.

4.4.4 The contractor shall connect existing Government furnished work station computer to interface with new audio/visual equipment and adjust all monitor settings.

5. INSTALLATION.

5.1 CLASSROOMS 106, 108, 126, 136, 206 AND 234 and COMPUTER ROOM 133.

Finish work shall be straight, level, and plumb. All wiring/cable shall run above the suspended ceilings. Any wiring/cable ran on the open floor shall be in wire-mold or a similar product to conceal and protect the wiring/cable. All cabling, connectors, cable boxes required to install and interface entire audio and video system shall meet federal, state, and local compliance requirements. The Crestron Touch Screen shall be mounted flush on the wall just behind the instructor podium, as to provide ease of switching. All existing audio/visual equipment shall be re-wired from composite cabling to HDMI cabling.

5.2 CLASSROOMS 222, 225 AND 232 and COMPUTER ROOM 104.

ceilings. Any wiring/cable ran on the open floor shall be in wire-mold or a similar product to conceal and protect the wiring/cable. All cabling, connectors, cable boxes required to install and interface entire audio and video system shall meet federal, state, and local compliance requirements. Patch and paint (corner to corner) existing wall and/or ceiling after removing existing SMART Board prior to installing new monitor. The Crestron Touch Screen shall be mounted flush on the wall just behind the instructor podium, as to provide ease of switching.

All existing audio/visual equipment shall be re-wired from composite cabling to HDMI cabling.

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5.3 CONFERENCE ROOM 112.

ceilings. Any wiring/cable ran on the open floor shall be in wire-mold or a similar product to conceal and protect the wiring/cable. All cabling, connectors, cable boxes required to install and interface entire audio and video system shall meet federal, state, and local compliance requirements. Patch and paint (corner to corner) existing wall and ceilings after removing existing monitors.

5.4 SYSTEM OPERATIONAL VERIFICATION TESTING (SOVT).

The Contractor shall complete System Operation Verification Testing (SOVT) at the completion of the installation and prior to training. The SOVT shall include the testing of all equipment to ensure that the Audio/Video (A/V) System and all related equipment, including

Audio, Video Conferencing, Audio Conferencing, Display, Controller, interface, and any other equipment provided by the Contractor, or otherwise covered herein, are in an

“Operational Status” at the completion of the installation. For the purpose of the purchase order, “Operational Status” is defined as: Covered equipment being on-line and operating in an error free, normal condition or state. The Contractor shall provide a demonstration to the

Technical Point of Contact to confirm the proper functioning thereof. The SOVT shall take place no later than (NLT) one (1) business day after installation is completed.

5.5 TRAINING AND OPERATION MANUAL.

The Contractor shall provide an on-site training session to the Government personnel on the operation of the new audio/visual equipment in accordance with Section 6, Deliverables, along with the following documentation during the training session: Eight copies of the manufacturer’s operation and maintenance manual for each piece of the audio/visual equipment; any wiring diagram that was used to design the audio/visual interface system; and, the programming software for the Crestron Touch Screen/Processor.

5.6 ACCEPTANCE.

Prior to acceptance of the work performed under this purchase order, the Government will perform a final inspection. If the work performed is found to be unsatisfactory and not in accordance with the requirements of the purchase order, the Contractor shall begin any corrections not later than the first business day after notice of unsatisfactory performance is given. Rework shall be completed within 48 hours, excluding time required to obtain parts.

5.7 WARRANTY AND SERVICE MAINTENANCE AGREEMENT.

5.7.1 All new equipment shall have one year warranty and service with 20 hours technical support.

5.7.2 The Contractor shall provide Preventive and Service Maintenance for all the equipment for a total of five (5) years. Preventative Maintenance (PM) visits shall be quarterly, with a total of two (2) hours per room.

5.7.3 The Contractor shall respond within 30 minutes for telephone support through normal business hours, Monday through Friday, 0730 to 1700 (7:30am-5:00pm) EDT. For equipment

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5.7.4 The Contractor is not responsible for preventative maintenance of the GFE projectors/replacement lamps, with the exception of any connectivity completed by the

Contractor during upgrades.

5.7.5 The Contractor shall warranty installation, parts, materials, equipment, supplies, and services for a period of one year. The Contractor’s warranty shall be independent from and concurrent with any manufacturer warranties. The Contractor shall replace and/or repair all parts, materials, equipment and supplies at no cost to the Government, unless the damage or malfunction is expressly agreed to being the Government’s fault. The Contractor shall process all manufacturer warranty claims, and if requested by the Government, provide loaner or replacement equipment.

5.7.6 The Contractor shall replace and/or repair all parts, materials, equipment and supplies at no cost to the Government, unless the damage or malfunction is expressly agreed to being the

Government’s fault.

5.7.7 The Contractor shall process all manufacturer warranty claims, and if requested by the

Government, provide loaner or replacement equipment.

6. DELIVERABLES.

The Contractor shall deliver the following at the dates indicated below:

ITEM SOW DELIVERABLE DUE BY

3 3 All associated programming/configuration documentation. Drawings/wiring schematics. Un-compiled copy of the modified control code.

120 days after receipt of order

1 4 A Turn-key Audio/Video Presentation and

Teleconferencing System.

120 days after receipt of order

2 4.2.4

4.3.5

4.4.3

Provide and install equipment for all specified classrooms, computer rooms, and conference room.

120 days after receipt of order

4 5.5 Post installation user and technician familiarization training.

120 days after receipt of order

5 5.7 Warranty and Service Maintenance Plan. 120 days after receipt of order