RFP_3_1_2016.pdf

SOLICITATION HSCG23-16-R-MAV106

PART 1 – THE SCHEDULE

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

CONTRACT LINE ITEM NUMBER (CLIN)

See attached Spreadsheet

SECTION C

STATEMENT OF WORK

See Section J, Attachment 1: Statement of Work.

SECTION D

PACKAGING AND MARKING

N/A

SECTION E

INSPECTION AND ACCEPTANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Also, the full text of the clause may be accessed electronically at this address:

http://www.acquisition.gov/far/

The following is a summary of the applicable FAR clauses incorporated by reference:

NUMBER TITLE DATE

52.246-2 INSPECTION OF SUPPLIES FIXED PRICE AUG-96

52.246-16 RESPONSIBILITY FOR SUPPLIES APR-84

USE OF CONTRACTOR’S INSPECTION EQUIPMENT

The Contractor’s gauges and measuring and testing devices shall be made available for use by the Government when required to determine conformance with contract requirements. If conditions warrant, the Contractor’s personnel shall be made available to operate such devices and to verify their accuracy and condition.

ACCEPTANCE OF LEASED AIRCRAFT

The Contractor shall provide personnel to assist the USCG in conducting acceptance testing of the leased aircraft. A fully conforming lease aircraft for inspection and acceptance purposes shall include:

a) Completion of all GFE integration, with open items as mutually noted

b) Completion of all tests and validations, with open items as mutually noted

c) Completion of aircraft inspection and verification to ensure the modified aircraft meets USCG requirements

The Contractor shall complete the DD-250 for the modified aircraft immediately following the completion of acceptance testing. All known discrepancies and exceptions (items not fully completed or outstanding discrepancies) identified by the Contractor shall be documented on the DD-250.

http://www.acquisition.gov/far/

ACCEPTANCE OF DATA DELIVERABLES

a) All contract data deliverables will be reviewed by the Coast Guard for various purposes, including progress monitoring, quality checks (random and systematic), and to ensure the Coast Guard has a reasonable expectation of the Contractor meeting the contract requirements.

Deliverables may be returned without comments, recommendations, or with advisory notes concerning contract compliance.

b) Approvals will be limited to the extent defined in the contract. Data deliverables requiring Government approval shall be subject to the requirements in each CDRL. Data not requiring Government approval will be accepted by the Government providing it reasonably meets the requirements in the CDRL including correctness, completeness, and quality. Data not requiring Government approval will not relieve the Contractor from meeting the contract requirements including, but not limited to, performance and verification requirements. Absence of comments by the Coast Guard shall not relieve the Contractor of responsibility for complying with the requirements in this contract.

c) Final approval and/or acceptance of documentation required herein will be by letter of approval and/or acceptance of the Contracting Officer, or electronic equivalent. Any acknowledgment of receipt of data or documentation shall be construed as a waiver of review or as an acknowledgment that the data or documentation is in conformance with the contract. All contract data deliverables shall be subject to formal review and final disposition by the Government as specified in the CDRL. Rejection of any contract data deliverable is only authorized by the Contracting Officer. If a contract data deliverable is rejected, requiring resubmission by the Contractor, the Government will provide all deficiencies, comments, recommendations, and advisory notes with its final disposition. Subsequent resubmitted data deliverables shall be subject to the aforementioned process.

SECTION F

DELIVERIES OR PERFORMANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Also, the full text of the clause may be accessed electronically at this address:

http://www.acquisition.gov/far/

The following is a summary of applicable FAR clauses incorporated by reference:

NUMBER TITLE DATE

52.242-17 GOVERNMENT DELAY OF WORK APR-84

52.247-30 F.O.B. ORIGIN, CONTRACTOR’S FACILITY FEB-06

52.247-55 F.O.B. POINT FOR DELIVERY OF GOVERNMENT JUN-03

FURNISHED PROPERTY

DELIVERY SCHEDULE

Offerors should attempt to schedule to have all aircraft modifications completed, with Government acceptance occurring on or before August 30, 2016. Offerors shall contact the Contracting Officer prior to the proposal response deadline if they cannot meet a delivery schedule that will result in acceptance of the modified aircraft occurring after September 15, 2016.

EARLY DELIVERY NOTICE

The Contractor is authorized to tender modified aircraft prior to the time set forth in the proposed schedule. If the Contractor anticipates presenting any modified aircraft for acceptance earlier than the Contractor proposed delivery dates, the Contractor shall provide written notice 30 days in advance to the Government.

PLACE OF DELIVERY

Leased aircraft under this contract shall be delivered to the Government fully modified and set up for flyaway from the aircraft modification facility unless otherwise specifically addressed herein.

PERIOD OF PERFORMANCE

The Government intends to award a contract with a base period of 12 months from date of award and 4 option periods for 12 months each. The Government anticipates an award date of June 1, 2016.

OPTION EXERCISE

The Government may, within the constraints specified within this clause, exercise any of the optional contract line items at the prices set forth in Section B of this contract. Option CLINs may be exercised once or multiple times within the periods specified.

The exercise of any option is the unilateral right of the Government, and shall be via contract modification executed by the Contracting Officer in accordance with FAR 52.217-7, incorporated below and set forth in Section B.

52.217-7 OPTION FOR INCREASED QUANTITY – SEPARATELY PRICED LINE ITEM

(MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

SECTION G

CONTRACT ADMINISTRATION DATA

DEFINITION OF DAYS

Unless otherwise stated, all references to “days” in this solicitation and its associated attachments refer to calendar days.

PAYMENT ADDRESS

Pursuant to the requirements of FAR 52.204-7, payment shall be made in accordance with the address established in the Contractor’s Central Registration.

AUTHORITY OF GOVERNMENT PERSONNEL

a) The Contracting Officer (KO) is the only person authorized to approve changes in any of the requirements under this contract. In any event, no other individual has the authority to issue any direction under this contract, either technical or otherwise, which constitutes a change to the terms, conditions, price, or delivery schedule of this contract.

b) The Contracting Officer’s Representative (COR) is responsible for administering the performance of work under this contract. Under no circumstances, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms and conditions of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the KO prior to completion of the contract.

c) The COR may give technical direction to the Contractor that fills in details, requires pursuit of certain lines of inquiry, or otherwise serves to facilitate the Contractor’s compliance with the contract. To be valid, technical direction by the COR must be consistent with the general scope of the work set forth in this contract.

PAYMENT AND INVOICE INFORMATION

1. The Government will make payment in accordance with FAR 52.232-33, Payment by Electronic Transfer-Central Contractor Registration (JUL 2013).

2. Invoice instructions

(a) The Contractor shall provide the following information on all invoices:

1. Contract Number, CLIN number, Item & Quantity number, Invoice number, and price being invoiced.

2. Name of the Contracting Officer.

3. Invoice Routing Code (IRC) provided in paragraph (b) below.

4. The contract shall include the requirements specified in FAR Clause 52.232-25, Prompt Payment.

(b) The Coast Guard unique Invoice Routing Code (IRC) for this contract or delivery order is:

CG-9127 CG-9127-Invoices@uscg.mil

(c) Each invoice must be submitted to the designated billing office via one of the following modes listed in descending order of preference:

(1) FINCEN Website invoice receipt form:

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

(2) Fax: (757) 523-6900 Mailed to: Commercial Invoices mailto:CG-9127-Invoices@uscg.mil http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

U.S. Coast Guard Finance Center 1430A Kristina Way Chesapeake, VA 23326

(d) To facilitate processing, all proper invoices and any supporting information submitted electronically using the FINCEN web based invoice submission capability must be submitted as a single Adobe.pdf formatted file, or as otherwise specified in the contract.

(e) Supporting documentation along with a courtesy copy of the invoice shall also be e-mailed to the Contracting Officer and COR

(f) In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date in which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the later of:

(i) For invoices that are mailed or transmitted via facsimile, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

(ii) For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(ii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date;

or

b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice);

or

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(4) Web-based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

(5) Payment inquiries and status may be obtained - at the following website:

https://www.fincen.uscg.mil/secure/payment.htm

ADDRESS OF CORRESPONDENCE

All contract correspondence shall be forwarded to the Contracting Officer at the following address:

COMMANDANT (CG-9127)

ATTN: JERRY LOW

U.S. COAST GUARD MAIL STOP 7800

2703 MARTIN LUTHER KING JR AVE SE

WASHINGTON DC 20593-7800

E-mail: Jerry.Low@uscg.mil

ACCOUNTING AND APPROPRIATION DATA

RESERVED

https://www.fincen.uscg.mil/secure/payment.htm mailto:Jerry.Low@uscg.mil

CONTRACTOR REPRESENTATIVE AUTHORIZED TO SIGN DOCUMENTS

Upon execution of the contract, the Contractor shall provide a list to the Contracting Officer which identifies the Contractor representative(s) authorized to sign written communications and/or make obligations on behalf of the Contractor. The list shall specifically contain the following:

a) Name of the individual authorized to sign Contractor-generated technical data and Contractor management type documentation; and,

b) Type of documentation each individual is authorized to sign.

c) Upon addition or deletion of one or more names, the list shall be revised accordingly and the updated list shall be provided to the Contracting Officer.

SECTION H

SPECIAL CONTRACT REQUIREMENTS

PERFORMANCE MANAGEMENT

The contractor shall be responsible for the performance metrics specified herein. The following paragraphs define the performance metrics and specify measurement and calculation requirements. The aircraft operational availability (Ao) for the contract is 95%. All data relevant to these calculations shall be provided to the Coast Guard upon request. All maintenance actions shall be included in the performance metric calculations. Any maintenance action exclusions or exclusions of data from performance metric calculations shall be disclosed in the applicable reports with a full explanation.

a) Operational Availability (Ao).

i. Availability of the LRCCA to perform its operational missions is dependent on a wide range of variables. These included availability of mission, maintenance crews, special tools, ground support and launching equipment, and spare parts. The U.S.

Coast Guard has assigned a hierarchy to the LRCCA when the aircraft is Fully Mission Capable, Partially Mission Capable, or Not Mission Capable. The LRCCA Operational Availability (Ao) percentage is designed to maximize availability to Coast Guard Air Station Washington, while meeting the manufacturers FAA-approved maintenance requirements of the aircraft. The Ao is to be computed and verified semi-annually.

b) Fully Mission Capable (FMC)

i. The LRCCA will be considered FMC when it is available for dispatch with required systems, subsystems, and accessories in fully functional working order as designed.

c) Partially Mission Capable (PMC)

i. The LRCCA will be considered PMC when the aircraft is in a flyable condition but one or more of the required systems, subsystems, or accessories to those systems are degraded.

d) Not Mission Capable (NMC)

i. The LRCCA will be considered NMC when it is not available for dispatch for required missions.

e) Computing Availability

i. Semi Annual Ao = Uptime/ (Uptime + Downtime)

ii. Required Ao = 95%

iii. Uptime represents the amount of time the system has been fully operational based on

8760 hours per year (365 days * 24 hours/day).

iv. Downtime represents the sum of NMC time and PMC time in hours or fraction thereof. Outside of any normal wear and tear, any downtime which is caused by the aircraft entering scheduled depot maintenance will not be included in computing Availability to determine compliance with the Required Ao. The Coast Guard and the Contractor mutually agree that downtime will be measured from the time the Contractor is notified by the Coast Guard Air Station Washington Maintenance personnel the affected aircraft system is returned to Ready for Issues (RFI) status.

f) Calculating NMC and PMC Time

i. Not Mission Capable (NMC) uses 100% of the time to calculate NMC time.

ii. Partially Mission Capable (PMC): The calculation of PMC time shall be applied to systems not impacting safety of flight, but reflecting level of service provided.

Examples may include impacts on aircraft range, ability to operate at short airfields, impaired aircraft avionics, intermittent cabin communications and galley equipment.

A rate of 25% shall be used to calculate PMC time for such components. PMC time impacts on Ao will be addressed in each semi-annual review by the COR.

Components not providing 95% reliability shall be repaired or replaced by the Contractor.

iii. Example 1: If the Microwave Oven was inoperative on the LRCCA for a 24 hour period due to supply or maintenance issues, then PMC would be calculated as (24 hours x .25 = 6 hours). This value would be added to “downtime” in determination of Ao.

iv. Example 2: If multiple systems were not mission capable for the same time period, PMC would equal the applicable time not available. However, the calculated total PMC shall never exceed 100%.

g) Inability to Meet Required Availability Rates.

i. A 1.05% price reduction on the Contractor will be applied if the required availability rate is not met over the measured semi-annual period. The price reduction shall be included in the next invoice period after the contractor is notified by the Coast Guard of a failure to meet 95% availability. This formula will be applied on a linear scale and shall consider lost mission capability, cost of travel on commercial airlines, and lost executive work time. The data will be based only on officially- documented maintenance records and flight logs. The chart below is based upon an example annual lease price of $3,000,000 and will be adjusted at contract award to reflect 1.05% of the proposed lease price.

Availability Price Reduction 94% $ 31,578.95 93% $ 63,157.89 92% $ 94,736.84 91% $ 126,315.79 90% $ 157,894.74

ii. Note 1: Data calculations continue at same rate below 90%.

PART II – CONTRACT CLAUSES

SECTION I

CONTRACT CLAUSES

FAR/HSAR CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Also, the full text of the clause may be accessed electronically at this address:

http://www.acquisition.gov/far/ or http://dhsconnect.dhs.gov/org/comp/mgmt/cpo/Documents/ch3052.html

NUMBER TITLE DATE

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS APR-2014

52.212-4 CONTRACT TERMS AND CONDITIONS -

COMMERCIAL ITEMS-(o) will be replaced with contractor provided warranty if applicable MAY-2015

52.232-40 PROVIDING ACCELERATED PAYMENT TO SMALL

BUSINESS SUBCONTRACTORS DEC-2013

52.245-1 GOVERNMENT PROPERTY- ALT I APR-2012

3052.205-70 ADVERTISING, PUBLICIZING AWARDS, AND

RELEASES- ALT I SEP-2012

3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE

EXPATRIATES JUN-2006

3052.223-90 ACCIDENT AND FIRE REPORTING (USCG). DEC-2003

3052.242-72 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE. DEC-2003

FAR/HSAR CLAUSES INCORPORATED BY FULL TEXT

52.212-3 and 52.212-5 are listed separately in Attachment 7.

PART III – LIST OF DOCUMENTS

SECTION J

ATTACHMENTS

TITLE DATE

1 Statement of Work March 2016 2 List of Government Furnished Equipment (GFE) /

Government Furnished Information (GFI)

NA

3 USCG LRCCA Paint Specification NA 4 DD Form 250 Aircraft Acceptance 5 Contract Deliverable Requirements List (CDRL) March 2016 6 DD Form 254 Award Date 7 Clauses incorporated by Full Text NA 8 Past Performance Questionnaire (PPQ)* NA

*will be removed at award

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K

REPRESENTATIONS & CERTIFICATIONS

K.1. CLAUSES

FAR CLAUSES/PROVISIONS INCORPORATED BY REFERENCE

The following applicable FAR clauses/provisions are hereby incorporated by reference:

NUMBER TITLE DATE

52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES IN CERTAIN

ACTIVITIES OR TRANSACTIONS RELATING TO IRAN –

REPRESENTATIONS AND CERTIFICATIONS

OCT-2014

FAR CLAUSES/PROVISIONS INCORPORATED BY FULL TEXT

The following applicable FAR clauses/provisions are hereby incorporated by full text:

NUMBER TITLE DATE

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS JAN-2016

52.209-7 52.215-6

INFORMATION REGARDING RESPONSIBILITY MATTERS

PLACE OF PERFORMANCE

JUL-2013

OCT-1997

52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS FEB-1999

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2016)

(a)(1) The North American Industry classification System (NAICS) code for this acquisition is 532411.

(2) The small business size standard is $32,500,000.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certification in the solicitation.

The offeror shall indicate which option applies by checking one of the following boxes:

[X] (i) Paragraph (d) applies.

[_] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(2) The following certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

___ (i) 52.204-17, Ownership or Control of Offeror.

___ (ii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

___ (iii) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Certification.

___ (iv) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Certification.

___ (v) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (Alternate I only).

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(d) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201);

except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

(End of provision)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

(a) Definitions. As used in this provision—

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceeding at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and https://www.acquisition.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%204_12.html#wp1073667

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Offeror [_] has [_] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the Offeror checked “has” in paragraph (b) of this provision, the Offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the Offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the Offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the Offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the Offeror has provided the requested information with regard to each occurrence.

(d) The Offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central Contractor Registration database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

52.215-6 PLACE OF PERFORMANCE (OCT 1997)

(a) The Offeror or respondent, in the performance of any contract resulting from this solicitation, [ ] intends, [ ] does not intend (check applicable block) to use one or more plants or facilities located at a https://www.acquisition.gov/ different address of the Offeror or respondent as indicated in the proposal or response to request for information.

(b) If the Offeror or respondent checks “intends” in paragraph (a) of this provision, it shall insert in the following spaces the required information:

Place of Performance Name and Address of Owner and (Street Address, City, County, Operator of the Plant or Facility if Other State, Zip Code) than Offeror or Respondent

(End of provision)

52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

The offeror represents that— It [ ] has, [ ] has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation;

It [ ] has, [ ] has not filed all required compliance reports; and Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained before subcontract awards.

SECTION L

INSTRUCTIONS TO OFFERORS

L.1. CLAUSES

FAR 52.252-1, “SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 98)

The following FAR clauses incorporated by reference:

NUMBER TITLE DATE

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE APR-1991

52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY APR-1991

52.222-24 PRE-AWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE

EVALUATION

FEB-1999

SOLICITATION PROVISIONS IN FULL TEXT

The following provisions are hereby incorporated in full text:

NUMBER TITLE DATE

52.211-2 AVAILABILITY OF SPECIFICATION, STANDARDS, AND DATA ITEM

DESCRIPTIONS LISTED IN THE ACQUISITION STREAMLINING AND

STANDARDIZATION INFORMATION

APR-2014

52-216-1 TYPE OF CONTRACT APR-1984

52.233-2 SERVICE OF PROTEST SEP-2006

52.211-2 AVAILABILITY OF SPECIFICATIONS, STANDARDS, AND DATA ITEM

(a) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(1) ASSIST (http://assist.daps.dla.mil);

(2) Quick Search (http://assist.daps.dla.mil/quicksearch);

(3) ASSISTdocs.com (http://assistdocs.com).

(b) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(1) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(2) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(3) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111- 5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

http://assist.daps.dla.mil/ http://assist.daps.dla.mil/quicksearch http://assistdocs.com/ http://assist.daps.dla.mil/wizard

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

(End of Provision)

52.233-2 SERVICE OF PROTEST (SEPT 2006)

a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Department of Homeland Security United States Coast Guard Commandant (CG-9127) ATTN: Jerry Low 2703 Martin Luther King Jr Ave SE, Stop 7800 Washington DC 20593-7800

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

L.2. PROPOSAL INSTRUCTIONS, PREPARATION AND SUBMISSION

A. OVERVIEW

This acquisition will be conducted using FAR Part 12 and FAR 15 – Contracting by Negotiation.

In determining source selection, a lowest price technically acceptable (LPTA) process will occur.

The Government intends to select one Offeror for award of a firm fixed price contract on initial offers.

B. GENERAL INSTRUCTIONS

1. Proposal Instructions

Portions of the Offeror’s proposal may be incorporated by reference into any resultant contract at award. If discussions are conducted, specific areas to be incorporated will be identified. If discussions are not conducted and award is based upon the initial proposal, the Government reserves the right to incorporate specific areas without consent of the Offeror. Because the Government intends to award without discussions, the Offeror is responsible for providing its best submission on its initial offer. These instructions prescribe the format of proposals and describe the approach to be used in the development and presentation of proposal information. Proposals must be prepared in accordance with these instructions, providing all required information in the format specified. Failure of a proposal to comply with these instructions may be grounds for exclusion of the proposal from further consideration. Specific instructions on the content requirements for each volume are identified below. The information must be presented in sufficient detail to allow a comprehensive evaluation of the Offeror’s ability to deliver the leased aircraft. The proposal shall clearly demonstrate these in a concise, logical manner, which is easy to read and understand. Excess verbiage, unnecessary elaborate brochures, or repetitious, disorganized presentations beyond those sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the Offeror’s lack of understanding of the requirements or lack of cost consciousness. No cost/price data shall be included in any other volume than the Cost/Price Volume. This program is unclassified. No classified data shall be submitted as part of an Offeror’s proposal. Failure to submit any of the information requested by this solicitation may be cause for unacceptable consideration.

The Government will not pay any costs incurred by any Offeror in the preparation and submission of a proposal in response to this RFP.

2. Response Date

The proposal shall be submitted no later than 30 days after the date the solicitation is issued, no later than 1300 EST.

Proposals shall be delivered via commercial courier or hand carried to:

COMMANDANT (CG-9127)

United States Coast Guard, STOP 7800 ATTN: Jerry Low, Contracting Officer 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7800

If hand carried, Offerors will need to arrive at Gate 4 – Visitor Center where packages will be picked up by a Government POC. Please be sure to call the Contracting Officer, Jerry Low at 202-475-3298 or the Contract Specialist, Vallerie Pringle at 202-475-3083 approximately 30 minutes prior to arrival on campus.

The Offeror is solely responsible for ensuring its proposal arrives in a timely manner. Late submissions will not be accepted.

4. Proposal Preparation and Submission

The Offeror agrees to hold offers firm for 180 days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

The Offeror’s proposal shall be submitted in accordance with the table below. Each proposal volume shall be submitted both as a paper/hard copy and in electronic format on a Compact Disc (CD) in the quantities shown. Include on the label of the CD, the path to the file to initially open.

Identify one complete paper/hard copy set of each proposal as ‘ORIGINAL’ on the outside binder(s) and on the interior page(s). In the case of discrepancy between the various copies, the proposal marked as ‘ORIGINAL’ shall take precedence

The cover letter shall include the Point of Contact (POC) name, telephone number, e-mail address and company DUNS number.

Ensure no price information is contained in Volume I.

Volume Title Paper Copies

Electronic Copies

Page Limitation

I Technical Proposal 5 5 75 II Price Proposal 5 5 No Limit III Contract Documentation 5 5 No Limit IV Redacted Copy of all Volumes 1 No Limit

Written proposals shall be bound using standard three (3) ring loose leaf binders or similar technique. Volumes may consist of more than one binder. Each binder shall be numbered (e.g. 1 of 6) and labeled with the title of the volume, the solicitation name and number, and the Offeror’s company name. Each binder shall include a table of contents.

The offer shall be prepared on standard 8-1/2” by 11” page format, 1.5-spaced, single-sided, with 1” minimum margins. The type used shall be no smaller than 11 Times New Roman. Tables and spreadsheets may use a reduced font of not less than ten (10) point font. Drawings are exempt from this requirement but must be clearly legible. Illustrations, including photographs, drawings, diagrams, tables, and charts may be included in the proposals. Illustrations may be provided on fold-out pages. These pages are limited to 11 x 17 inches when unfolded and 8 ½ x 11 inches when folded.

The CD copy of each proposal volume shall be formatted the same as the paper/hard-copy. Each CD shall be labeled on the disc and on the jewel case or protective cover to include: the Offeror’s company name; the solicitation name and number; and, as applicable, the volume, set number, disk number and number of disks in set (e.g. Price Volume – Set One – Disk 1 of 2).

All price/cost breakdowns and reports in the electronic submission shall be submitted in Microsoft Excel format. All electronic submissions shall be source files that are 100% operable/compatible with and in native formats for one of the following software: Microsoft Office 2007.

When creating electronic copies of licenses, certificates, and documents, containing a signature or hand written data, the image shall be recorded into “.PDF” format compatible with Adobe Acrobat 8.0, and text contained within those .PDF files shall be searchable using Optical Character Recognition (OCR) within Adobe Acrobat or through other OCR enabled software.

Formulas and functions must not be converted to values or text and all cells shall be unlocked and unprotected so as to facilitate the Government determination that the cost/price estimate has been constructed with generally acceptable mathematical assumptions and calculations that can be replicated by the Government using Excel 2007.

Offerors are strongly discouraged from submitting proposals using the US Postal Service due to extensive delays and possible damage associated with security requirements involving the irradiation of all incoming mail.

The required number of copies of the proposal must be received by the Contracting Officer at Coast Guard Headquarters prior to the date and time specified above. This requirement applies also to those Offeror’s intending to hand carry proposals. No changes or additions to a volume will be permitted after this date. An Offeror that fails to meet any due date will be considered “late” in accordance with FAR 52.215-1 – Instructions to Offerors- Competitive Acquisition.

All Offerors are responsible for including sufficient details to permit a complete, accurate evaluation of each proposal. Each Volume of the proposal shall consist of a Table of Contents, Summary Section, Narrative discussion, and a Glossary of all abbreviations and acronyms used, with an explanation of each. The Summary Section shall also contain a brief abstract of the file.

Proprietary information shall be clearly marked.

The Contractor shall prepare a version of the proposal that is releasable under the Freedom of Information Act (FOIA). This version shall be submitted as a “Redacted Copy” volume and shall have all proprietary information either removed or blanked out. The electronic submission may consist of scanned pages in .PDF format.

B. SPECIFIC INSTRUCTIONS

1. VOLUME 1 – TECHNICAL PROPOSAL.

Volume I shall be broken out into two different sections 1) Technical Factor and 2) Past Performance Factor. Any Past Performance information submitted within Volume I shall be relevant to the scope and complexity of the LRCCA requirement and include a reference point of contact for each example. Past Performance Questionnaires (PPQs) are located per Section J and must be received by the Government by the due date of the Proposals in order to be included in the evaluation.

Cover pages, table of contents, and PPQs are not included in the Volume I page limitation.

The Technical Proposal shall depict the elements described below:

Offerors shall demonstrate their ability to meet all the requirements identified in the Solicitation. Offerors shall include an explanation of rationale used to develop the proposed solution in order to meet the requirements identified in the Statement of Work.

Offerors shall describe their proposed plan to ensure the leased aircraft will successfully be supported to meet the requirements depicted in the Statement of Work, to include the maintenance and logistics elements that will ensure the aircraft meets the 95% operational availability requirement per the Statement of Work.

Offerors shall describe the proposed aircraft to be tendered for lease under this effort.

Offerors shall provide the proposed aircraft’s production serial number (s/n) and aircraft maintenance and safety records, to include number of flight hours, cycles (takeoff/landing), and APU hours. Additionally, Offerors shall provide a diagram of the aircraft’s current cabin configuration and describe the installed avionics plus any installed equipment depicted in any installation CLIN that is currently aboard the proposed aircraft. Offerors shall provide maintenance and safety records of the proposed aircraft provided in the Offeror’s technical proposal will not count against the Volume 1 Page Limitation. Offerors shall include planned schedule for aircraft modifications based on the requirements. The planned schedule shall incorporate all aircraft modifications, excluding items that may already be installed on the aircraft. Electronic versions of this draft schedule may be submitted in Microsoft Project 2007 compatible file.

Past Performance Section:

The Offeror shall demonstrate their ability to supply the required aircraft and services to meet the Government’s need through a record of relevant past performance. The Offeror shall describe their previous performance (as prime or lead contractor) on contracts of similar scope and complexity to the LRCCA requirement. Offeror shall identify their specific role for the referenced past performance.

Offeror’s shall submit Past Performance information on at least three (3) but no more than five (5) recent contracts during the past five years from the date of issuance of this solicitation that you consider relevant in demonstrating your ability to perform the proposed effort. The information presented by the PPQs, together with information from any other sources available to the Government may provide input for this evaluation factor. The Offeror shall include rationale supporting your assertion of relevance. Past Performance information is limited to 15 pages. PPQs are not included in the Volume 1 page limitation. PPQs are limited to one per past performance reference.

2. VOLUME II – PRICE PROPOSAL

The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

The price proposal must be mathematically correct and all parts must be numerically consistent. It must correlate with the technical proposal in a logical and consistent manner.

All information pertaining to the dollar value or rate value of cost or price shall be confined to the Price Volume.

Supporting documents and /or reports not in an Excel format shall be submitted electronically in Microsoft Word version 2007 format.

This volume shall be organized into the following sections with no page limitations:

1. Tab A – Price Proposal: Offerors shall provide firm fixed prices for all CLINs detailed in Section B of this solicitation (excel sheet provided).

Each Offeror’s proposal must be based on the Offeror’s own technical proposal, the Government’s specifications and other requirements contained within this solicitation. If the prices to be used are based on a published price list, or catalog, the Offeror shall so state, and provide a copy of the document with their price proposal.

If the prices are to be based on established market price, not otherwise published, or are prices applicable only to the proposed contract, the Offeror shall so state.

i. All prices contained in the pricing schedule reflect total compensation for the services/supplies detailed therein and are fully inclusive of all costs including labor, overhead, G&A and profit.

ii. For evaluation purposes only, Offerors shall adhere to the following guidance for pricing the following CLINs:

a. CLINs 0001, 1001, 2001, 3001, and 4001 rates shall include 500 flight hours of use per year.

b. CLINs 0002, 1002, 2002, 3002, and 4002 amounts will be provided by the Government after award, and Offerors shall not provide pricing for these CLINs.

c. For evaluation purposes only, CLINS 0003, 1003, 2003, 3003, and 4003 shall be priced at a per-hour rate assuming 200 additional hours of aircraft usage each year.

d. For the above option CLINs, the Government makes no guarantee that these CLINs will be exercised during the contract period.

iii. All items covered under option years may be ordered and performed during the scheduled period of performance of this contract. Offeror’s are required to provide prices for these items under option years. The prices for all option items will be evaluated in accordance with FAR 52.217-5. The U.S.

Government makes no guarantee that the option years will be exercised.

2. Tab B – Price Information: Since the principal purpose of this effort is for the lease of a commercial aircraft, this RFP is being released under NAICS 532411; however installation, in accordance with the requirements and specifications, is included in the effort. The Offeror shall prepare a Price Proposal that contains all information necessary to evaluate the prices discounts proposed by the Offeror.

Offerors must provide a price for ALL items including Options.

3. VOLUME III – CONTRACT DOCUMENTATION

This volume shall be organized into following sections with no page limitations.

(a) Standard Form 33, “Solicitation, Offer and Award,” with blocks 12 through 18 completed and signed by the Offeror. The KO will accept your offer via SF1449 at award.

(b) RFP Section B, “Supplies or Services and Price/Costs,” with the Offeror’s proposed line item prices inserted in the appropriate spaces in Excel file provided.

(c) RFP Section G, “Contract Administrative Data,” completed by the Offeror, unless it is clear on the SF33 who can sign on behalf of the Offeror.

(d) RFP Section K, “Representations, Certifications and Other Statement of Offerors,” completed by the Offeror. Do not forget Attachment 7 fill-ins.

L.3. RFP CLARIFICATIONS AND AMENDMENTS

In order to provide any necessary clarifications to this RFP, questions may be submitted to the Coast Guard via email to the Contracting Officer, Jerry Low at Jerry.Low@uscg.mil and the Contracts Specialist, Vallerie Pringle at Vallerie.J.Pringle@uscg.mil.

The cutoff dates for questions will be 1300 ET on March 9, 2016. There is further opportunity at Industry Day on March 10, 2016 for additional questions.

mailto:Jerry.Low@uscg.mil mailto:Vallerie.J.Pringle@uscg.mil

RFP Amendments/Answers to questions will be released via the Federal Business Opportunities website (www.fbo.gov) as needed.

L.4 DEBRIEFING UNSUCCESSFUL OFFERORS

Notifications to and debriefing of Offerors will be conducted in accordance with FAR 15.5.

SECTION M

EVALUATION FACTORS FOR AWARD

M.1 CLAUSES

FAR 52.252-1, “SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 98)

The following FAR clauses incorporated by reference:

NUMBER TITLE DATE

52.217-5 EVALUATION OF OPTIONS JUL-90

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interest, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of clause)

M.2 PROCEDURES FOR AWARD

Proposals shall be submitted in accordance with the instructions in Section L. Proposals will be reviewed for compliance with the solicitation requirements. Failure of a proposal to comply with the instructions in Section L may be grounds for exclusion of a proposal from further consideration. If proposals contain more than the specified page limits, only the pages up to the limiting number for that volume will be evaluated.

A proposal may be rejected as being grossly deficient and excluded from further consideration for award under any of the following conditions:

a. If a major rewrite of any section or sections is required to permit evaluation.

b. If proposals contain a charge for failure to exercise an option.

If a proposal has been rejected as grossly deficient, the Contracting Officer will notify any affected Offeror in writing no later than 30 days after the proposal due date.

The Government intends to evaluate proposals and award contracts without discussions with the Offerors, except clarifications as described in FAR 15.306(a), and will evaluate each offer on the basis of the Offeror’s initial proposal. Therefore, the initial proposal should contain the Offeror’s best terms from a technical and cost/price standpoint.

M.3 BASIS FOR AWARD

http://www.fbo.gov/

The selection decision will involve an evaluation of the proposals non-price factors. For LPTA source selections, this is accomplished by establishing the requirements to be evaluated on an “acceptable” or “unacceptable” basis. In order to be considered suitable for award, the proposal must receive an acceptable rating for every non-price factor. Once all the acceptable proposals have been evaluated, the lowest price proposal will be selected for award.

M.4 EVALUATION FACTORS AND RATING METHODOLGY

EVALUATION FACTORS

1. TECHNICAL

The Government will evaluate the Offeror’s proposed aircraft for lease, the proposed schedule for aircraft modifications, and the maintenance and logistics planning the Offeror will employ to ensure compliance with 95% operational availability. The entire Technical Section will receive a rating of acceptable or unacceptable. The Offeror must meet all the technical requirements to receive an acceptable rating.

2. PAST PERFORMANCE

The Government will evaluate the Offeror’s ability to supply the required supplies and services that meet the Government’s needs, including schedule, based on the Offerors demonstrated record of past performance. This factor will be evaluated on the basis on relevant past performance for the Offeror, including performance on contracts of similar scope and complexity for similar products with similar installations.

The Government will evaluate Past Performance, including information in the PPQs, as it relates to the solicitation requirements. The information presented by the PPQs, together with information from any other sources available to the Government (e.g., Government maintained databases and other references, including contractual, technical, and end-user representatives), may provide input for this evaluation factor. Offerors are cautioned that the Government will use information provided by the Offeror and information obtained from other sources in the evaluation of past performance.

In the case of an Offeror without a record of relevant past performance or for whom information on…