SAPS RFP Amendment 0004 package.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

Offerors must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority).

IN ITEM NO. 10A.

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable is not, is required to sign this document and return is extended, is not extended. The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offerors

1 6

0004 3/28/2011 21102302DA020

COMMANDANT (CG-9126), USCG

2100 2nd Street, S.W., Suite 1100 Washington, DC 20593-0001

HSCG23-11-R-PMF001

2/24/2011

Please see the following pages.

Eric C. McDoniel

Solicitation HSCG23-11-PMF001 Amendment 0004

Solicitation HSCG23-11-R-PMF001 is amended as follows:

Solicitation pages 8, 9 and 27 are hereby revised due to incorrect page numbering. The revisions are incorporated in the attached change pages.

Solicitation page 65, Section L.3.4 (a) was revised under Question #17, amendment 0002; however, the change page was not included. The change page is hereby incorporated. Please see the attached change pages.

SOLICITATION: HSCG23-11-R-PMF001

C. 1.3.1.1 The Program Manager shall be available to the COTR via telephone between the hours of 0800 and 1700 EST, Monday through Friday, and shall acknowledge a request for discussion or resolution of technical problems within 2 hours of notification or in accordance with each task order awarded under this contract. If project execution occurs outside the hours of 0800-1700 EST Monday through Friday, the Program Manager will be available as required by the project execution schedule.

C.1.3.2 Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements specified in task orders awarded under this IDIQ contract. The Contractor shall utilize local resources (i.e.

personnel, technical services, transportation networks) to the maximum extent possible for economy and efficiency when working in foreign overseas locations. At any time during performance, the Government reserves the right to require the Contractor to provide supporting documentation as proof of all personnel qualifications, including subcontractor employees.

C.1.3.2.1 Specific Personnel. The Government designates the following as “Specific” personnel:

• Assistant Program Manager,

• Logistics Program Manager,

• Waterfront Manager, and

• Senior Training Coordinator.

In Section J-2, the Government has outlined preferred minimum qualifications for “Specific Personnel.”

C.1.3.3 Key Personnel. Before replacing any individual designated as Key Personnel by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key Personnel person being replaced. The Contractor shall not replace Key Personnel Contractor personnel without prior written consent from the Contracting Officer. The Government may designate additional Contractor personnel as Key Personnel in each task order awarded under this contract.

The following personnel are designated as “Key Personnel” for this IDIQ contract:

• Program Manager, [to be added at time of award]

C.1.3.3.1 The Contractor shall utilize local resources (i.e. personnel, technical services, transportation networks) to the maximum extent possible for economy and efficiency when working in foreign overseas locations. The Contractor shall be required to provide supporting documentation as proof of all personnel qualifications, including subcontractor employees.

SOLICITATION NUMBER: HSCG23-11-R-PMF001

C.1.3.4 Employee Identification. The contractor employees visiting or working at Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times. Contractor employees visiting facilities of foreign clients will comply with the foreign client’s identification requirements.

C.1.3.5 Employee Conduct. The Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States, the Department of Homeland Security and the U.S. Coast Guard.

C.1.3.5.1 The Contractor employees shall comply with all applicable U.S laws, regulations, and International agreements. As required, teach task order will specify any applicable foreign Government regulations, policies and procedures (e.g., force protection, fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) while performing services specified under this contract.

C.1.3.5.2 The Program Manager shall ensure all Contractor employees understand and abide by U.S. Coast Guard established rules, regulations and policies concerning safety and security.

C.1.3.5.3 The Contractor employees shall communicate directly with the Program Manager or Alternate for all matters requiring direction and clarification while performing services specified in task orders awarded under this contract.

C.1.3.6 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee for cause. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any task order awarded under this contract. The Contracting Officer will provide the Contractor with a written explanation to support any removal of a contractor employee.

C.1.4 SECURITY

Contractor access to classified information, up to Secret may be required under this contract. At a minimum, the Program Manager shall have a Secret Clearance at the time of Contract Award. All other Contractor employees that require access to classified information shall have proper security clearances in place, as required, at task order award. The requirement for access to classified information will be defined at the time of task order award. The details will be provided at the task order level utilizing a Department of Defense Form 254.

C.1.5 PROTECTION OF INFORMATION.

Contractor access to information protected under the Privacy Act may be required under this contract.

Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

Contractor access to proprietary information may be required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation. Additional details will be provided in each task order.

and signature. The DHS 700-21 form, comprised of three (3) signatures, are then sent to the contractor to use for authority to invoice for work completed. The Contracting Officer will file DHS 700-21 forms with the appropriate task order. The Contractor shall not invoice for services performed until a corresponding DHS 700- 21 form has been received containing all signatures.

E.4 RESERVED

E.5 CONCURRENT DELIVERY OF SPARES, SUPPORT EQUIPMENT AND TECHNICAL DATA

WITH PRIME EQUIPMENT.

Notwithstanding Government acceptance, delivery of prime equipment and/or training will not be considered complete and eligible for final payment unless required support equipment, spare parts, technical manuals, and/or technical documentation required for concurrent or prior delivery have been delivered and accepted as stipulated in the appropriate task order.

E.6 USE OF CONTRACTOR’S INSPECTION EQUIPMENT

The Contractor’s gauges and measuring and testing devices shall be made available for use by the Government when required to determine conformance with contract requirements. If conditions warrant, the Contractor’s personnel shall be made available to operate such devices and to verify their accuracy.

E.7 SPECIFIC INSPECTION AND ACCEPTANCE REQUIREMENTS

a) Inspection and Acceptance if supplies and services will be accomplished by the Contracting Officer at each place of performance as required by the Task Order.

b) Inspection and Acceptance of the technical and administrative data to be furnished hereunder shall be accomplished as specified in the Task Order

Inspection and test by the Government do not relieve the Contractor of responsibility for defects or other failures to meet contract requirements discovered before acceptance. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the Contract.

calculations, and schematic documentation may be included to further explain the proposal.

If the same supporting documentation is required in more than one place within a single volume, the proposal may reference the submission in the discussion. If more than one volume requires submission of the same documentation, the proposal must include the same information in each volume.

(g) Offerors are advised that the Government may use contractor advisory and assistance services to review proposals and provide support during the source selection process. When appropriate, advisors may have access to Offerors’ proposals, and may be utilized to objectively review a proposal in a particular functional area and provide comments and recommendations to the source selection evaluation board members and other Government personnel involved in the source selection process. They may not establish final assessments of risk or rate or rank Offerors’ proposals. Contractor advisory and assistance personnel are subject to criminal and civil penalties under the Procurement Integrity Act for unauthorized release of contractor bid or proposal information and will be required to sign Non-Disclosure Statements. The Government shall take into consideration requirements for avoiding conflicts of interest and ensure advisors comply with safeguarding contractor bid or proposal information and source selection information. Submission of a proposal in response to this solicitation constitutes consent to release the proposal to Contractor support/advisory personnel for the purposes stated herein.

3. Access to USCG Headquarters Building

The USCG Headquarters building at 1900 Half Street SW, Washington, DC 20024 is a controlled access building. For Offerors intending to hand carry proposals, prior arrangements for access must be made by contacting the Contracting Officer at least one work day prior to the date required for access. Expect delays clearing building security and plan accordingly. It is the Offeror’s responsibility to ensure that proposals are delivered by the due date and time required in the solicitation.

4. Submission of Offers

(a) Proposal Due Date

Proposals shall be submitted on April 7, 2011 at 2:00 PM EDT.

Proposals shall be delivered via commercial courier or hand carried to:

COMMANDANT (CG-9126)

ATTN: Eric McDoniel

U.S. COAST GUARD

2100 2ND ST SW STOP 7112

WASHINGTON DC 20593-7112