SAPS RFP Amendment 0003 Package.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

Offerors must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority).

IN ITEM NO. 10A.

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable is not, is required to sign this document and return is extended, is not extended. The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offerors

1 25

0003 3/24/2011 21102302DA020

COMMANDANT (CG-9126), USCG

2100 2nd Street, S.W., Suite 1100 Washington, DC 20593-0001

HSCG23-11-R-PMF001

2/24/2011

Please see the following pages.

Eric C. McDoniel

Solicitation HSCG23-11-PMF001 Amendment 0003

Solicitation HSCG23-11-R-PMF001 is amended as follows:

Section C, paragraph C.1.3.2.1 has been revised. The revision is incorporated in the attached change pages.

Section C, Paragraph C.1.4 has been revised. The revision is incorporated in the attached change pages.

Section E, paragraph E.4 has been revised. The revision is incorporated in the attached change pages.

Section I.1.A has been revised. The revision is incorporated in the attached change pages.

Section L.3.2 (a) has been revised. The revision is incorporated in the attached change pages.

Section L.3.5 (j) has been revised. The revision is incorporated in the attached change pages.

Section M.2 has been revised. The revision is incorporated in the attached change pages.

Section J, Attachment 2 has been revised. The revision is incorporated in the attached change pages.

Section L, attachment 3 has been revised. The revision is incorporated in the attached change pages.

Answers to offeror's questions are attached. Answers to questions are provided to clarify the requirements of the solicitation. Answers to questions do not change the requirements of the solicitation or the resulting contract. If changes to the solicitation are required, solicitation change pages will be issued with the amendment to the solicitation.

SOLICITATION: HSCG23-11-R-PMF001

factors (direct, indirect and profit) in accordance with the Offeror’s standard accounting system.

c. The following fully burdened indirect factors to be applied to other direct costs will be used for the duration of the contract. All indirect factors to be applied to other direct costs shall be fully burdened inclusive of all factors (direct, indirect and profit) in accordance with the Offeror’s standard accounting system.

d. A cross-walk is incorporated as an attachment in Section J-2. If an Offeror’s labor titles vary from those already identified in Section B.3 Offeror’s may substitute existing labor categories to more accurately reflect the Offeror’s proposed labor mix. The Offeror shall include with the substitutions to the cross-walk, copies of position descriptions, and statements of qualification for each corresponding category.

Fixed Price Rates Item No. Personnel Labor Category Title Labor Rate

Base Period Labor Rate Opt Period 1

Labor Rate Opt Period 2

Labor Rate Opt Period 3

Labor Rate Opt Period 4

P0010 Program Manager

P0020 Assistant Program Manager

P0030 Waterfront Manager

P0040 Logistics Program Manager

P0050 Senior Engineer

P0060 Senior Training Coordinator

P0070 Senior Logistics Analyst

P0080 Logistics Analyst

P0090 Senior Combat Systems Engineer

P0100 Test Engineer

P0110 Field Engineer

P0120 Junior Support Engineer

P0130 Program Analyst

P0140 Senior Computer Programmer

P0150 Computer Programmer

P0160 Equipment/Data Analyst

P0170 Technical Data Analyst

P0180 Data Manager

P0190 Support Personnel

P0200 Instructor

SOLICITATION NUMBER: HSCG23-11-R-PMF001

C. 1.3.1.1 The Program Manager shall be available to the COTR via telephone between the hours of 0800 and 1700 EST, Monday through Friday, and shall acknowledge a request for discussion or resolution of technical problems within 2 hours of notification or in accordance with each task order awarded under this contract. If project execution occurs outside the hours of 0800-1700 EST Monday through Friday, the Program Manager will be available as required by the project execution schedule.

C.1.3.2 Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements specified in task orders awarded under this IDIQ contract. The Contractor shall utilize local resources (i.e.

personnel, technical services, transportation networks) to the maximum extent possible for economy and efficiency when working in foreign overseas locations. At any time during performance, the Government reserves the right to require the Contractor to provide supporting documentation as proof of all personnel qualifications, including subcontractor employees.

C.1.3.2.1 Specific Personnel. The Government designates the following as “Specific” personnel:

• Assistant Program Manager,

• Logistics Program Manager,

• Waterfront Manager, and

• Senior Training Coordinator.

In Section J-2, the Government has outlined preferred minimum qualifications for “Specific Personnel.”

C.1.3.3 Key Personnel. Before replacing any individual designated as Key Personnel by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key Personnel person being replaced. The Contractor shall not replace Key Personnel Contractor personnel without prior written consent from the Contracting Officer. The Government may designate additional Contractor personnel as Key Personnel in each task order awarded under this contract.

The following personnel are designated as “Key Personnel” for this IDIQ contract:

• Program Manager, [to be added at time of award]

C.1.3.3.1 The Contractor shall utilize local resources (i.e. personnel, technical services, transportation networks) to the maximum extent possible for economy and efficiency when working in foreign overseas locations. The Contractor shall be required to provide supporting documentation as proof of all personnel qualifications, including subcontractor employees.

C.1.3.4 Employee Identification. The contractor employees visiting or working at Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times. Contractor employees visiting facilities of foreign clients will comply with the foreign client’s identification requirements.

C.1.3.5 Employee Conduct. The Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States, the Department of Homeland Security and the U.S. Coast Guard.

C.1.3.5.1 The Contractor employees shall comply with all applicable U.S laws, regulations, and International agreements. As required, teach task order will specify any applicable foreign Government regulations, policies and procedures (e.g., force protection, fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) while performing services specified under this contract.

C.1.3.5.2 The Program Manager shall ensure all Contractor employees understand and abide by U.S. Coast Guard established rules, regulations and policies concerning safety and security.

C.1.3.5.3 The Contractor employees shall communicate directly with the Program Manager or Alternate for all matters requiring direction and clarification while performing services specified in task orders awarded under this contract.

C.1.3.6 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee for cause. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any task order awarded under this contract. The Contracting Officer will provide the Contractor with a written explanation to support any removal of a contractor employee.

C.1.4 SECURITY

Contractor access to classified information, up to Secret may be required under this contract. At a minimum, the Program Manager shall have a Secret Clearance at the time of Contract Award. All other Contractor employees that require access to classified information shall have proper security clearances in place, as required, at task order award. The requirement for access to classified information will be defined at the time of task order award. The details will be provided at the task order level utilizing a Department of Defense Form 254.

C.1.5 PROTECTION OF INFORMATION.

Contractor access to information protected under the Privacy Act may be required under this contract.

Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

Contractor access to proprietary information may be required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation. Additional details will be provided in each task order.

and signature. The DHS 700-21 form, comprised of three (3) signatures, are then sent to the contractor to use for authority to invoice for work completed. The Contracting Officer will file DHS 700-21 forms with the appropriate task order. The Contractor shall not invoice for services performed until a corresponding DHS 700- 21 form has been received containing all signatures.

E.4 RESERVED

E.5 CONCURRENT DELIVERY OF SPARES, SUPPORT EQUIPMENT AND TECHNICAL DATA

WITH PRIME EQUIPMENT.

Notwithstanding Government acceptance, delivery of prime equipment and/or training will not be considered complete and eligible for final payment unless required support equipment, spare parts, technical manuals, and/or technical documentation required for concurrent or prior delivery have been delivered and accepted as stipulated in the appropriate task order.

E.6 USE OF CONTRACTOR’S INSPECTION EQUIPMENT

The Contractor’s gauges and measuring and testing devices shall be made available for use by the Government when required to determine conformance with contract requirements. If conditions warrant, the Contractor’s personnel shall be made available to operate such devices and to verify their accuracy.

E.7 SPECIFIC INSPECTION AND ACCEPTANCE REQUIREMENTS

a) Inspection and Acceptance if supplies and services will be accomplished by the Contracting Officer at each place of performance as required by the Task Order.

b) Inspection and Acceptance of the technical and administrative data to be furnished hereunder shall be accomplished as specified in the Task Order

Inspection and test by the Government do not relieve the Contractor of responsibility for defects or other failures to meet contract requirements discovered before acceptance. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the Contract.

SECTION I – CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

www.acquisition.gov/far/index.html

A. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.202-1 Definitions (JUL 2004) 52.203-3 Gratuities (APR 1984) 52.203-5 Covenant Against Contingent Fees (APR 1984) 52.203-6 Restrictions on Contractor Sales to the Government (SEPT 2006) 52.203-7 Anti-Kickback Procedures (OCT 2010) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal Improper Activity (JAN 1997) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (JAN 1997) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010) 52.203-17 Contractor Code of Business Ethics and Conduct (APR 2010) 52.204-1 Approval of Contract (DEC 1989) 52.204-2 Security Requirements (AUG 1996) 52.204-4 Printed or Copied Double-Sided on Recycled Paper (AUG 2000) 52.204-7 Central Contractor Registration (APR 2008) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2010) 52.209-6 Protecting the Government’s Interest when Subcontracting with Contractor’s Debarred, Suspended, or

Proposed for Debarment (SEP 2006) 52.209-7 Updates of Information Regarding Responsibility Matters (JAN 2011) 52.211-5 Material Requirements (AUG 2000) 52.215-2 Audit and Records – Negotiation (OCT 2010) 52.215-8 Order of Precedence – Uniform Contract Format (OCT 1997) 52.215-19 Notification of Ownership Changes (OCT 1997) 52.215-10 Price Reduction for Defective Cost and Pricing Data (OCT 2010) 52.215-17 Waiver of Facilities Capital Cost of Money (OCT 1997) 52.215-19 Notification of Ownership Changes (OCT 1997) 52.216-7 Allowable Cost and Payment (TIME AND MATERIAL CLINS ONLY) 52.217-8 Option to Extend Services (NOV 1999) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JUL 2005) 52.219-8 Utilization of Small Business Concerns (MAY 2004) 52.219-9 Small Business Subcontracting Plan (OCT 2010), Alternate II (Oct 2001) 52.219-16 Liquidated Damages – Subcontracting Plan (JAN 1999) 52.219-24 Small Disadvantaged Business Participation Program – Targets (OCT 2000) 52.222-1 Notice to the Government of Labor Disputes (FEB 1997) 52.222-3 Convict Labor (JUN 2003) 52.222-20 Walsh-Healy Public Contracts Act (OCT 2010) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (MAR 2007) 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible

Veterans (SEP 2010) 52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010) 52.222-37 Employment Reports Veterans (SEP 2010)

L.3 GENERAL INSTRUCTIONS

1. Point of Contact

All questions and/or requests for clarification concerning this solicitation shall be submitted in writing (may be transmitted electronically) and addressed solely to the Contracting Officer.

Each question shall include the referenced document name, specific page, paragraph, and/or clause requiring clarification. The Government will provide all answers in writing.

2. Proposal Instructions

(a) The Government intends to evaluate the proposals submitted and select one contractor for award of a firm fixed price, time and materials IDIQ contract.

(b) Portions of the Offeror’s proposal may be incorporated by reference into any resultant contract at award. If discussions are conducted, specific areas to be incorporated will be identified. If discussions are not conducted and award is made based upon the initial proposal, the Government reserves the right to incorporate specific areas without consent of the Offeror.

(c) The Offeror is responsible for providing its best submission on its initial offer.

(d) These instructions prescribe the format of proposals and describe the approach to be used in the development and presentation of proposal information. Proposals must be prepared in accordance with these instructions, providing all required information in the format specified.

Failure of a proposal to comply with these instructions may be grounds for exclusion of the proposal from further consideration.

(e) The information must be presented in sufficient detail to allow a comprehensive evaluation of the Offeror’s ability to deliver the services. The proposal shall clearly demonstrate these in a concise, logical manner, which is easy to read and understand. Proposal development should emphasize brevity, clarity and organization. Excess verbiage, unnecessarily elaborate brochures, or lengthy, repetitious, disorganized presentations beyond those sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the Offeror’s lack of understanding of the requirements or lack of cost consciousness. Elaborate artwork, expensive paper and binding, and expensive visual or other presentation aids are neither necessary nor desired. The Government reminds Offerors that unsupported promises to comply with the contractual requirements will not be sufficient.

(f) Proposals shall completely address the required information in the order in which it appears in these instructions. Wherever information is required to be in a matrix, table or other prescribed format, such information shall be provided in the exact specified matrix, table, or format.

(e) The CD-ROM copy of each proposal volume shall be formatted the same as the paper/hard-copy, with appropriate folders/directories corresponding to each divider tab. Each CD-ROM shall be labeled on the disc and on the jewel case or protective cover to include: the Offeror’s Name; the solicitation name and number; and, as applicable, the volume, set number, disk number and number of disks in set (e.g., Price Volume – Set One - Disk 1 of 2).

(f) All electronic submissions shall be source files 100% operable/compatible with and in native formats for one of the following software: Microsoft Office 2007 or higher versions, and AutoCAD® Version 2005. When creating electronic copies of licenses, certificates, and documents, containing a signature or hand written data, the image shall be recorded into “.PDF” format compatible with Adobe Acrobat 8.0.

(g) Offerors are strongly discouraged from submitting proposals using the US Postal Service due to extensive delays and possible damage associated with security requirements involving irradiation of all incoming mail.

(h) The required number of copies of the proposal must be received by the Contracting Officer at U.S. Coast Guard Headquarters prior to the date and time specified in Section L.3.4 above.

This requirement applies also to those Offeror’s intending to hand carry proposals. No changes or additions to a volume will be permitted after this date, except as provided in Section L.4, “RFP Clarifications and Amendments.” An Offeror that fails to meet any due date will be considered “late” in accordance with FAR 52.215-1 - Instructions to Offerors - Competitive Acquisition, incorporated in L.1.

(i) All Offerors are responsible for including sufficient details to permit a complete, accurate evaluation of each proposal. Each Volume of the proposal shall consist of a Table of Contents, Summary Section, Narrative discussion, and a Glossary of all abbreviations and acronyms used, with an explanation for each. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

(j) The Offeror shall prepare a version of the proposal that is releasable under the Freedom of Information Act (FOIA). This version shall be submitted as the Redacted Copy volume two weeks after proposal submission to the POC listed in Section G.1. The Redacted Copy volume shall have all proprietary information either removed or blanked out. The electronic submission may consist of scanned pages in .PDF format.

(k) Notwithstanding FAR Clause 52.215-1 at Paragraph L.1A of this section, the proposal acceptance period is 180 days after the date set for receipt of proposals. The Offeror shall make a clear statement in the proposal cover page that the proposal is valid until this period.

FACTOR 2 – TECHNICAL APPROACH

The Offeror’s Technical proposal will be evaluated for risk. The risk rating assigned will reflect the Government’s confidence in the Offeror’s ability to successfully perform the technical effort described in it its proposal for the Sample Task.

The technical evaluation team will evaluate the practicality of the Offeror’s approach and methodology, understanding of the requirements, viability and comprehensiveness of the technical approach to the Sample Task.

The technical approach will enable the Technical Evaluation Team to assess each Offeror’s level of familiarity with, and understanding of, the work to be performed under the Sample Task. Technical approach will be evaluated to obtain capability information and assess the effectiveness of the Offeror’s response to the Sample Task in the RFP.

The Offeror’s Technical proposal will also be evaluated as a measure of merit and the Government’s confidence in the Offeror’s ability to meet the RFP requirements.

General Evaluation Guidelines: The evaluation of the technical proposal will use the following four

(4) general evaluation guidelines:

1. Approach- The degree to which the technical approach demonstrates a process or methodology to successfully perform the requirements in the Sample Task .

2. Understanding- The degree to which the technical approach for performing the requirements is logical and feasible given the requirements. The degree to which the risks to technical performance are identified and mitigated.

3. Viability- The degree to which the proposed technical approach is realistic, achievable, in meeting the requirements of the Sample Task within the specified constraints and environment.

4. Comprehensiveness- The degree to which the technical approach addresses the requirements of the Sample Task of the RFP and all facets of the factor in a complete manner.

Evaluation Criteria: Based on the above General Evaluation Guidelines, the Government will assess the degree to which the Offeror:

(1) demonstrates an approach to performing dry dock repairs on the USCGC HAMILTON, a

378-foor High Endurance Cutter, subsequent to EDA transfer, that meets all the requirements [See Section L, Attachment 2 - SPECIFICATION FOR SAMPLE TASK] and provides for delivery of the USCGC HAMILTON.

Question #1 Reference: Page 19, Section C, Paragraph C.5.3.3 states, “The Contractor shall provide transportation and shipping services for delivery of vessels …to final destination in the foreign customer’s country.”

Please confirm that that is intended to provide for the towing of vessels to overseas destinations, and not the sailing of the vessel by a contractor crew.

Answer:

Providing transportation and shipping services does not include sailing of the vessel by a contractor crew.

Question #2 Reference: Page 13, Section C.5.1.1, states “At minimum, the Contractor shall provide access to updated, real‐time information for each task…”

Can you please clarify what is meant by “real‐time” in this context?

Real‐time in this context refers to real‐time access to task order information that is updated, at a minimum, daily.

Question #3 Reference: Page 13, Section C.5.1.2.

Please clarify more fully the meaning of “secure” in sentence 2.

The meaning is to have a website with username and password controlled access.

Question #4 Reference: Page 35, Section H.3 states “The Government expects a one‐year task order for planning and management of overall contract as outlined in C.5.1.”

What is the expected time frame of issuing this task order; shortly after contract award or not until the U.S. Government has reached an agreement with a foreign government to transfer an asset.

Answer:

The Government anticipates issuing a request for proposal (RFP) on the one‐year task order for planning and management shortly after contract award.

Question #5 Reference: Section J, Attachment 2, Assistant Program Manager Labor Category requires five years experience serving aboard a surface combatant or USCG vessel. US Navy Engineering Duty Officers would be highly qualified for such a position, spending up to 30 years in shipbuilding and repair, but may only have one 3‐year tour serving at sea on a naval vessel, which might not be a surface combatant, but just as complex.

Would the Government change this 5 year requirement to "preferred"?

Answer:

Yes, the Government would accept 5 years experience serving aboard a surface combatant or USCG vessel as preferred.

Section J, Attachment 2 has been revised. The revision is incorporated in the change page of Amendment 0004 to the solicitation.

Question #6 Reference: Page 69, Section L.4.B Volume II: Technical Proposal, Background: Bullet 5.

Given the timeline proposed by the RFP (i.e it is already mid‐FY11) is it the intent of the RFP to represent a scenario of an urgent availability with little time for advance planning for training, drydock availability contracting, logistics planning, and so on, or should the Offeror ignore the date and provide a plan that includes sufficient time for advance planning?

Answer:

The intent of the RFP is to represent a current day scenario of an availability to potentially occur within 60 days of task order award.

Question #7 Reference: Page 69, Section L.4.B.1 Volume II: Technical Proposal, Background.

Given that the RFP makes a statement regarding the HAMILTON is in a “safe‐to‐sail” condition, is it the intent of the RFP to represent a “hot” transfer scenario and is thus not a reactivation availability?

Correct, the intent is to represent a “hot” transfer.

Question #8 Reference: Page 69, Section L.4.B.1 Volume II: Technical Proposal.

Since the vessel is already under the command of the Bandarian navy and none of the work items deal with the removal of any specific technology, should the Offorer assume all the technology onboard the vessel is being transferred to the foreign county and any sensitive technology has been removed and already been replaced?

Answer:

Yes, assume all technology onboard has transferred to the foreign country with the vessel and any technology that is not releasable has been removed.

Question #9 Reference: Page 8, Section C, Paragraph C.1.4 Security, states, "Contractor employees that require access to classified information shall have proper security clearances in place, as required, at task order award at the time of contract award."

Since a specific task order that requires access to classified information may not be put into place until long after "contract award", the requirement for when the access must be in place is unclear. Please clarify.

Answer:

The requirement for access to classified information will be defined at the time of task order award, not contract award.

Paragraph C.1.4 has been revised. The revision is incorporated in the change page of Amendment 0003 to the solicitation.

Question #10 Reference: Part 1, Section E.4 page 27.

This section appears to apply to “data deliverables” but that is not clear. If a deliverable consists of material goods, such as covered by SOW Section C.5.2.8.7 “Direct Requisitioning and Material Support” or C.5.2.8.9 “Provisions”, does the same thirty day Government Acceptance Period specified in E.4(b) apply?.

Answer:

The Government has removed paragraph E.4. Additionally, E.7.1 will be required for deliverables. The revision is incorporated in the change page of Amendment 0003 to the solicitation.

Question #11 Reference: Page 5, Section B, Paragraph B.3 (d) Labor rates; states that the “Offeror may add to the crosswalk other recommended labor categories or supplement existing labor categories to more accurately reflect the Offeror’s proposed labor mix.”

If the Offeror adds such labor categories, are labor rates also to be provided and if so, how are they to be factored into the total labor price? Should hours be assigned to the added labor categories and if so, do we subtract those from one of the other labor categories on the Price Worksheet of Section L, Attachment 3?

See Amendment 0002, Question #34, change page #5.

Question #12 Reference: Pages 4‐5, Section B.3, Paragraphs a, b, and c.

The words "the following..." are used, however a table is only provided for the labor categories. Also, the table on page 5 titled "Fixed Price Rates" is redundant with "Section J, Attachment 3, Price Sheet". Finally, the words "Fixed‐Price Rates" used in e. and for the title of the table on page 5 are confusing in that paragraph a. indicates there will be "firm‐fixed price and time‐and‐material task orders". For clarity, the following changes are suggested:

∙ 1st sentence paragraph a. ‐ delete the word "following". After "labor rates" add "shown in Section J, Attachment 3 ‐ Price Worksheet".

∙ 1st sentence paragraph b. ‐ delete the word "following". After "direct material and/or subcontracts" add "and shown in Section J, Attachment 3 ‐ Price Worksheet".

∙ 1st sentence paragraph c. ‐ delete the word "following". After "other direct costs" add "and shown in Section J, Attachment 3 ‐ Price Worksheet".

∙ Delete paragraph e. and the Table “Fixed Price Rates” in their entirety Answer:

Per Section L.4.1 (a) the labor rates and indirect rates offered in Section L, attachment 3 will be incorporated into Section B.3 of any resultant contract. The Government has removed paragraph B.3.e. The revision is incorporated in the change page of Amendment 0003 to the solicitation.

Question #13 Reference: Page 8, Section C, Paragraph C.1.3.2.1 on states that, “At a minimum the Government envisions the following personnel, but not limited to, designated as “Specific” personnel” and it lists four Specific Personnel labor categories. Section L, Part L.4.C, TAB B – Specific and Key Personnel on page 71, states that, “Offerors shall submit detailed resumes for the specified Specific and Key Personnel” but the 5th bullet states that, “The Government will evaluate resumes only for the specified Key Personnel.”

Does that mean that the Government will not evaluate the resumes for the four specified Specific Personnel although it requires those resumes to be submitted?

See Amendment 0002, Question # 9, change page 71.

Question #14 Reference: Page 8, Section C, Paragraph C.1.3.2.1, states that, “At a minimum the Government envisions the following personnel, but not limited to, designated as “Specific” personnel” and it lists four Specific Personnel labor categories.

Does “but not limited to” mean that the Offeror may identify additional Specific Personnel categories from the ones listed in Section J Attachment 2, and submit resumes for those personnel as part of Volume III? Furthermore, if we add additional labor categories as allowed by Section B.3.d, can we also designate them as Specific Personnel and include a resume?

Answer:

The Government has revised Section C, paragraph C.1.3.2.1. The revision is incorporated in the change page of Amendment 0003 to the solicitation. Additionally, please see page 5, Section B (d).

Question #15 Reference: Page 28, Section E.7.1 states “All contract data deliverables shall be subject to formal review and disposition by the Government within 45 calendar days…”,Section E.4 (b) states ‘The COTR will have thirty (30) days to review deliverables and make comments.”

Please clarify the Government review period in number of days and whether they are calendar days or working days.

See Question #10. E.7.1 will be required for deliverables.

Question #16 Reference: Page 31‐32, Section G.3 does not mention the DHS 700‐21 form described in E.3 (page 26).

Please clarify what the requirements are for invoicing Answer:

See Amendment 0002, Question # 16. Any additional invoicing requirements to include DHS 700‐21 as prescribed by E.3 will be defined in each task order.

Question #17 Reference: Page 35, Section H.5 Travel states The Government will not reimburse the Contractor for travel to the primary place of performance.

If the Prime Contractor and Subcontractors are in different locations, will the Government reimburse for travel required by a Subcontractor to the Contractor primary place of performance, understanding that the travel must be approved by the COTR?

Answer:

No, the Government will not reimburse the Prime Contractor and subcontractor for travel required by a Subcontractor to the Contractor primary place of performance.

Question #18 Reference: Section L.4.B Volume II: Technical Proposal, Requirement: in bold “The U.S. Coast Guard drawings, technical publications, standard specifications will be provided to contractors upon request,…”.

Does this mean this information will be supplied now (for use in preparing proposal)? If so, if we request specific information, will it only be sent to us?

See Amendment 0002, Question # 12.

Question #19 Reference: Page 67, Section L.3 GENERAL INSTRUCTIONS, Subsection 5. Proposal Preparation and Submission states;

“The Offeror shall prepare a version of the proposal that is releasable under the Freedom of Information Act (FOIA).

This version shall be submitted as the Redacted Copy volume and shall have all proprietary information either removed or blanked out. The electronic submission may consist of scanned pages in .PDF format.”

Complying with this requirement will take substantial effort on the part of the Offeror to produce a version of the proposal that is properly vetted and cleared to meet the requirements stated in the solicitation and for the Government to review multiple submittals. In addition, if the proposals are revised before the award, there will be multiple iterations of the redacted proposals. To avoid a burdensome effort for the Contractor (to create) and the Government (to review) possibly multiple versions of the redacted proposals from multiple bidders, would the Government consider changing this requirement to allow the Awardee to submit the FOIA version of the proposal 2 weeks after the award date?

Answer:

The Government has revised Section L.3.5 (j). The revision is incorporated in the change page of Amendment 0003 to the solicitation.

Question #20 Reference: Section J, Attachment 2 defines the requirements for each labor category. For Senior Program Manager, it specifies “Current Program Manager Certification at the equivalent of DHS or DAWIA Level III is required at award and shall be maintained throughout the duration of the contract.”

Will the Government accept Program Management Professional (PMP) certification by PMI as equivalent?

Yes, PMP certification by PMI is acceptable.

Question #21 Reference: Section J, Attachment 2 defines the requirements for each labor category. For Senior Program Manager, it specifies “Current Program Manager Certification at the equivalent of DHS or DAWIA Level III is required at award and shall be maintained throughout the duration of the contract.” Since the USCG did not begin significant training of its acquisition workforce until the mid‐2000’s, many recently retired USCG officers and civilians do not possess the stated certification yet are otherwise highly qualified for the position of Senior Program Manager.

Would the Government allow a number of years of program management experience in Government acquisition programs to equate to DHS or DAWIA Level III program management certification?

No, Program Manager Certification is required.

Question #22 Reference: Page 31, Section G.3(a)

The invoice requirements include submitting a hard copy and an electronic copy of an invoice.

Which submission determines when the clock starts on the Prompt Payment Act?

Answer:

In accordance with the Prompt Payment Act, Government will utilize as a received date, a proper copy of an electronic or hardcopy invoice, whichever is received first.

Question #23 Reference: Page 36, Section H.5.

The invoice requirements include submitting a hard copy and an electronic copy of an invoice.

Will the “travel required by the government outside the local commuting area...” that is reimbursable be reimbursed as an Other Direct cost (ODC) under the applicable task order, or through some other method?

Yes. Travel will be reimbursed as an ODC under the applicable Task Order.

Question #24 Reference: Section J Attachment 1.10 (last page). There are five sections requiring a signature. It appears that the first two signatures for “This subcontracting plan was submitted by ...” and “This subcontracting plan was reviewed by ...” should be completed by the offeror, While it seems that the last three signature sections are to be left blank for later completion by others. Is this a correct assumption?

Yes. The last three signature lines are reserved for the appropriate Government review and approvals.

Question #25 Reference: Page 64, Section L.3.2.(a).

This section refers to offerors submitting “prices for all CLINs in Section L.” We do not see any CLINs in Section L but Section L, Attachment 3 (which has no CLIN #s) appears to be the pricing schedule to be submitted by the offerors.

Please clarify.

Answer:

The Government has revised Section L.3.2 (a). The revision is incorporated in the change page of Amendment 0003 to the solicitation.

Question #26: Page 38, Section I.1.A. Federal Acquisition Regulation "52.209‐8 Updates of Information Regarding Responsibility Matters (APR 2010)".

This FAR clause referenced is not listed on farsite.hill.af.mil. Can you please provide the link to this clause?

Answer:

The Government has revised Section I. FAR Clause 52.209‐8 was revised in January 2011. The revision is incorporated in the change page of Amendment 0004 to the solicitation.

Question #27: Page 18, Transit Support, the first sentence talks about “return transit of Foreign Customer vessels”.

What was the origination before the return transit? We are confused about the particular wording here since “return” implies coming back from somewhere you have already been.

Answer:

In this context, "return" means the foreign crew returning to their country aboard the acquired vessel. However, the vessel is only transiting one direction, from its location at time of transfer to the recipient government's country.

Question #28 Reference: Page 81, Section M.2, Factor 2, Evaluation Criteria (1), bottom of page states “…with the constraints that exist (time, funding, working with foreign governments).

Can the Government please provide what these constraints are expected to be, at least in terms of time and funding?

Answer:

The Government has revised Section M.2, Factor 2, Evaluation Criteria (1). The revision is incorporated in the change page of Amendment 0003 to the solicitation.

Question #29 Reference: Section L, Attachment 3.

Although the Government gave a positive answer to question #31 of Amendment 0002, Section L‐3 attachment was not updated appropriately.

Answer:

The Government has revised Section L, Attachment 3. The revision is incorporated in the change page of Amendment 0003 to the solicitation.

SECTION J ATTACHMENT 2

LABOR CATEGORY REFERENCE

COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed education and experience may be used to meet the experience requirements.

Program Manager - A Bachelors degree in one of the following disciplines is preferred:

Engineering, Physical Science, Business or Financial Management. If the bachelor’s degree is not in one of the above disciplines, the person shall have in addition to a degree, 5 years experience serving aboard a surface combatant or USCG vessel is preferred.

Additionally, the labor category shall have 20 years of increasing engineering management responsibility, including at least 5 years of naval shipbuilding or overhaul experience. Current Program Manager Certification at the equivalent of DHS or Defense Acquisition Workforce Improvement Act of 1990 (DAWIA) Level III is required at award and shall be maintained throughout the duration of the contract. Foreign military sales experience is highly desirable. PMP Certification is an acceptable alternative to the DHS or DAWIA Level III Program Manager Certification.

Assistant Program Manager - A Bachelors degree in one of the following disciplines is preferred: Engineering, Physical Science, Business, or Financial Management. If the Bachelors degree is not in one of the above disciplines, it is preferred that the labor category shall have in addition to the degree, five (5) years experience serving aboard a surface combatant or USCG vessel. Additionally, the person shall have 15 years of increasing engineering management responsibility including at least 5 years of naval shipbuilding overhaul experience.

Logistics Program Manager - A Bachelors degree in the Arts or Sciences. The Logistics Program Managers shall have nine (9) years experience including three (3) years experience in Navy/USCG Project Management involving all aspects of the Logistics Support Planning and Execution on surface combatant or USCG vessel programs and 6 years experience in logistics planning and execution activities supporting a surface combatant/USCG vessel program/project office to include at least 1 year of experience in 4 or more of the following Integrated Logistics Support (ILS) elements: maintenance planning and test equipment, technical documentation, supply support, computer resources, facilities, manpower and personnel, packaging/handling/transportation and training. Maintenance planning is preferred as one of the four elements.

Waterfront Manager - A Bachelors degree in one of the following disciplines is preferred:

Engineering, Physical Science, Business or Financial Management. The Waterfront Manager shall have at least two (2) years experience in management of complex projects involving naval/USCG ships and combat systems. The Waterfront Manager shall have experience in naval shipbuilding and overhaul in public or private shipyard environment.

The Waterfront Manager shall have experience in managing a large and diverse group of individuals ranging from professional to industrial worker. The Waterfront Manager shall have experience in management of schedules for large and complex projects.

Senior Engineer - A Bachelors degree in Engineering is preferred. The Senior Engineer shall have eight (8) years of engineering experience including at least five (5) years of specific engineering experience related to the requirements of the Request for Proposal

(RFP).

Senior Training Coordinator - A Bachelors degree, or higher, in education or training is preferred and five (5) years experience in supervising shipboard training and/classroom training and curriculum development. Direct experience training foreign nationals is required. Direct experience building training materials, training programs, On-The-Job (OJT) training events and using interpreters to facilitate training are required.

Familiarization with USCG training programs and policies is preferred.

Senior Logistics Analyst - A Bachelors degree in the Arts or Sciences or an equivalent degree is preferred. Six (6) years of experience in logistics planning and execution activities supporting a surface combatant/USCG vessel program/project office to include at least one (1) year of experience in four (4) or more of the following ILS elements:

maintenance planning, support and test equipment, technical documentation, supply support, computer resources, facilities, manpower and personnel, packing/handling/transportation, and training is preferred. Maintenance planning is preferred as one of the four elements.

Logistics Analyst - A Bachelors degree in the Arts or Sciences or an equivalent degree is preferred. Three (3) years experience in supporting a surface combatant/USCG vessel program/project office to include at least one (1) year of experience in two (2) or more of the following ILS elements: maintenance planning, support and test equipment, technical documentation, supply support, computer packaging/handling/transportation, and training, is preferred.

Senior Combat Systems Engineer - A Bachelors degree in the Sciences or equivalent. A Bachelors degree in one of the following disciplines is preferred: Engineering, Physical Sciences, Computer Science or Mathematics. If a Bachelors degree is not in one of the above disciplines, the person shall have in addition, three (3) years serving aboard a surface combatant/USCG vessel in a combat systems capacity. Additionally, the candidate shall have eight (8) years of increasing systems integration management responsibility including at least five (5) years of combat systems installation, overhaul, and upgrade or integration experience, is preferred.

Engineer - A Bachelors degree in the Arts or Sciences or equivalent. A Bachelors degree in one of the following disciplines is preferred: Engineering, Physical Science, or Mathematics. If the Bachelors degree is not in one of the above disciplines, the person shall have in addition to the degree, three (3) years serving aboard a surface combatant/USCG vessel. Additionally, the candidate shall have five (5) years of increasing engineering management responsibility including at least two (2) years of naval shipbuilding or overhaul experience, is preferred.

Test Engineer - A Bachelors degree in the Arts or Sciences or equivalent. A Bachelors degree in one of the following disciplines is preferred: Engineering, Physical Science, or Mathematics. If the bachelors degree is not in one of the above disciplines, it is preferred the person has in addition to the degree, three (3) years experience serving aboard a surface combatant/USCG vessel. Additionally, a candidate with five (5) years of increasing engineering management responsibility including at least two (2) years of naval shipbuilding or overhaul experience obtained using Quality Assurance analysis techniques, test evaluation procedures or test support requirements, is preferred.

Field Engineer - This labor category is intended to serve as a field service engineer for the installation, troubleshooting, repair and testing of hull, mechanical, electrical, weapons and electronic systems aboard FMS ships. The Field Engineer shall have a high school diploma or GED equivalent. Six (6) years of progressive experience in the servicing of ship systems including the planning of the field services and four (4) years of the required experience obtained servicing hardware aboard ships, is preferred.

Junior Support Engineer - A Bachelors degree in one of the following disciplines:

Engineering, Physical Science or equivalent experience. Experience in Foreign Military Sales, service aboard a surface combatant/USCG vessel, experience with Navy combat systems or experience with Navy shipbuilding or overhaul, is preferred. Equivalent experience may be substituted for post secondary education as follows: two (2) years of experience in Foreign Military Sales, service aboard a surface combatant vessel, experience with Navy combat systems or experience with Navy shipbuilding or overhaul equals one (1) year of college. Experience substituted for meeting post secondary educational requirements is in addition to other required experience.

Program Analyst - A Bachelors degree in the Arts or Sciences or equivalent experience.

Three (3) years experience in analysis techniques related to the requirements of the RFP, is preferred. FMS experience is preferred. Equivalent experience may be substituted for post-secondary education as follows: two (2) years of experience in analysis techniques related to the requirements of the RFP equals one (1) year of college. Experience substituted for meeting post secondary educational requirements is in addition to other required experience.

Senior Computer Programmer - A Bachelors degree in the Arts or Sciences or equivalent experience. Seven (7) years of specific experience in designing, developing, modifying and implementing Management Information systems, is preferred.