MSEI RFP Questions and Answers (Amendment 0004).pdf

Document Section Section Title Page Question SDA Response

Attachment 3 Evaluation Factors

It is unclear how the Orals section will be evaluated. (1)

When executing orals, do the briefers have to brief the entire slide or some of the slide in order to get credit for all the content on the slide? [or] (2) Do offerors get credit for all content on the slide upon submission?

Offerors will be evaluated on written and spoken content. Orals are an opportunity to explain or clarify topics that can be hard to fully understand with just written content. Orals are not an opportunity, however, to introduce topics found nowhere else in the proposal.

Attachment 2 5.2 CDRL List 20

RFP calls out four CDRLS's, "CDRL List ‐ Small Business

Subcontracting Report (SBSR). The MSE&I Contractor shall deliver a small business subcontracting report twice per year. ‐ Contract Status Report (CSR). The MSE&I

Contractor shall deliver a monthly Contract Status

Report. ‐ Contract Funds Status Report (CFSR). The

MSE&I Contractor shall deliver a monthly CFSR. ‐ Data

Accession List (DAL). The MSE&I Contractor shall deliver the DAL CDRL every 6 month"

Can the government provide details of what is required within these CDRL's, specifically the Contract Status

Report and the Contract Funds Status Report?

CDRLs requirements have been rescinded. Attachment

1 ‐ PWS has been revised accordingly.

Q&A

Page 1, #5 ‐ “Please list only cost plus fixed fee labor rates on Attachment 7 –

Labor Categories – Labor

Rates”

Page 2, #9 ‐ “Rates to be proposed under

Attachment 7 are ceiling rates to be utilized for proposal and execution on future FFP Task Orders.

For CPFF Task Orders, rates in Attachment 7 shall be used for proposal purposes only.”

The Government requires each Offeror to complete the

SF33 and Section K. Please confirm these documents should be included in Volume II, Price & Rationale

The SF33 (and Section K) will be provided as standalone document(s).

Q&A

Page 1, #7 – “Yes, subcontractor data should be included in this attachment for all subcontractor work priced in Task Order 0001 only.”

Page 6, #12 ‐ “Each offeror will be required to submit only one (1) Attachment 7.

It is unclear if the customer expects the rates on

Attachment 7 to be a) Fixed price ceiling rates used for future FFP Task orders, or b) cost plus fixed fee rates to be used only for TO1. Fixed price ceiling rates are typically different from cost plus fixed fee rates due to delivery risk vendors must consider due to future, undefinitized FFP task requirements.

Our recommendation is the rates provided in Attachment

7 are segregated between Fixed price ceiling rates and cost plus fixed fee rates on two (2) separate tabs. Tab 1 includes Fixed price ceiling rates that will be used for future FFP Task orders. Tab 2 is used for cost plus fixed fee rates in development of prices for TO1. The labor category titles will align between the two to enable confirmation that the cost plus fixed rates do not exceed the fixed price ceiling rates.

This question has been answered in Amendment 0002

Q&As. Each vendor shall submit one (1) set of Labor

Rates (Attachment 7) as part of proposal submission.

Attachment 2 Detailed Price Proposal

It is unclear if the customer expects subcontractor rates to be separately identified from Prime contractor rates.

The direction to Question B is dependent on the direction provided in response to Question A.

If our recommendation to Question A is acceptable, our further recommendation is 1) the prime contractor shall provide a single set of fixed price ceiling rates that do not differentiate between Prime contractor and subcontractor staff and represent maximum chargeable rates regardless of employer; 2) for cost plus fixed rates supporting Task order 1, rates are identified as either prime or subcontractor since the cost basis and indirect loads will be different.

If our recommendations above are not acceptable please provide clearer direction on how vendors are to compliantly respond to the RFP’s current, conflicting instructions.

It is expected that all labor categories (prime or sub), to be furnished as part of Task Order 1, will be disclosed in Attachment 7. For subcontractors, fully burdened hourly rates are acceptable within Attachment 7.

However, it is still expected that subcontractors conform to the requirements in Volume II.

Attachment 2 Detailed Price Proposal Supporting Price Data

Can the Government please clarify what they are referring to when they ask to see Price by major risk/activity

The Government would like to see price by major category of work.

Q&A

Amend 002 Q&A, Question

18 (counting from top down)

Supporting Price Data

Can the government please confirm this requirement will be on future task orders: An itemization of major equipment purchases and documentation supporting the reasonableness of the proposed equipment costs (vendor quotes, past purchase orders/purchase history, detailed engineering estimates, etc.)

If major equipment purchases are contemplated for the fulfillment of scope in Task Order 0001, this detailed price proposal requirement is valid.

HQ085020R0004 Q&As (Amendment 0004)

DD254

Please confirm that Volume V page limit is six pages as stated in Amendment 0002. Response to Q&A question

18 states it is four pages.

In the situation of a conflict between documents, the information in an RFP amendment takes precedence over answers to provided questions.

DD254

DD 254, Block Attachment for Block 13 requires all personnel to maintain a minimum of Top Secret

Clearance. Block 10.e(1) has SCI checked "Yes". Can the

Government please confirm the clearance requirements for key personnel being

Would the Government please specify which of the Key

Personnel are required to be SCI eligible?

Contractor personnel, including key personnel, assigned to this Contract must be able to obtain and maintain the security clearance necessary to perform the scope of work in the Performance Work Statement.

Proposal

Content

Overview;

Proposal

Content

Instructions for

Volume III, Para

Proposal Content Overview;

Proposal Content

Instructions for Volume III, Para

RFP states, "Top Secret Information may be emailed to

SDA.Proposals@osdj.ic.gov. Offerors submitting Top

Secret information must send an unclassified email to osd.pentagon.ousdnd an unclassified email to osd.pentagon.ousd‐r‐e.mbx.sda‐rfp20‐0004@mail.mil notifying SDA of this submission method NO LATER THAN

1200 EDT on August 13, 2020."

Can we transmit TS/SCI level proposal volumes to this email address?

Yes, TS/SCI content may be sent to

SDA.Proposals@osdj.ic.gov.

Attachment 1 PWS

RFP states, "Volume III – Experience and Past

Performance This volume shall contain résumés for key personnel to be assigned to this effort and up to five (5) recent (within the last five (5) years), relevant examples of delivery of MSE&I services for complex systems, subsystems, or components. Offerors may also include up to three (3) past performance examples for each team member, subcontractor..."

Within the 40 pages of Volume III ... Will the government confirm that the prime contractor can submit up to five

(5) relevant past performance examples? And, Will the government confirm that each subcontractor can also submit up to three (3) past performance examples?

Confirmed.

Attachment 2 Sec L Proposal Content

Instructions

The RFP has instructions to provide Volume I, and then there is a Ia ‐ Orals Presentation and Ib ‐ Draft Plans and

Personnel Documents.

Can these two documents be submitted as separate files, or are they to be submitted as one Volume I?

Volume Ia is for Oral Presentations. It is highly recommended that the proposer provide copies of slides (up to 40) prior to the scheduled Oral

Presentation. However, it is not required as part of the proposal submission deadline.

Would the customer agree that the use of government organizational seals/logos are approved for use in the

Tranche proposal to show relationships of location, missions, and relationships (i.e, DoD, SDA, MDA, OPNAV

N2/N6, US Army TITAN, NRL, Blossom Point, etc.)

While this practice is deemed acceptable while a contract is underway the Government requests

Offerors refrain from using this practice in their proposals.

SF 33 Section B and K Section B and Section K fill‐ins

The fill‐ins need to be completed and included in the submission back to the government, but there is no indication of which volume this goes into. Could the government please clarify where these should be included?

The completed model contract should be submitted along with the other proposal volumes as a separate file.

Does the government wants a completed model contract to include Section K Reps and Certs.

Yes. The completed model contract should be submitted along with the other proposal volumes as a separate file.

Attachment 2 ‐ Proposal Instructions Volume Ia ‐ Oral Presentation 2

For the oral presentation it says slide format is at the discretion of the offeror. Can the government please clarify or give guidance to what is meant by there being no margin limitations but slides needing to adhere to an

8.5x11 size limitation in standard or 16:9 format? Is the recommendation to use one of the built‐in slide sizes – widescreen or standard?

“No margin limitations” means charts can be built that use the entire space on the slide, compared to a word processing document where margins are typically used to restrict usable space on a page. Slides can use the standard (4:3) or wide screen (16:9) format however they must fit onto an 8.5” x 11” piece of paper for printing.

Attachment 2 ‐ Proposal Instructions

Can the government please clarify if there will be a validity period statement required as part of our submission?

SDA will assume all offers are valid for 180 days from the date of submission unless the Offeror indicates otherwise in its proposal.

Attachment 2 ‐ Proposal Instructions

AND Q&A‐ 24 July 2020

From Attach 2: The Offeror will present up to 40 content slides (cover slides, transitions and agendas do not count against the content slides)…

From July 24 Q&A: Title Pages, Table of Contents, and List of Figures or Tables are included in the page counts listed.

Can the government please confirm the intent to count title/cover pages, table of contents, and list of figures or tables as part of the allowed page or slide count? If yes, we would like to recommend the government reconsider this and allow for these items to not be included in the page counts listed, regardless of artifact.

The Government will allow the Title Pages, Table of

Contents, and List of Figures and Tables to not count towards the page maximum.