Attachment 2 - Proposal Instructions (Amendment 0003).pdf

Solicitation HQ085020R0004 Attachment 2 (Section L)

ATTACHMENT 2 - PROPOSAL INSTRUCTIONS FOR THE

SDA MISSION SYSTEMS ENGINEERING AND INTEGRAGRATION (MSEI)

TRANCHE 0 (T0) PROGRAM

July 24, 2020

The Offeror shall propose to perform the MSEI work as outlined in the PWS through five volumes. Specific volume contents and associated page limits are detailed below.

PROPOSAL CONTENT OVERVIEW

• Volume I – Technical Solution and Schedule This volume shall be a hybrid oral and written proposal presentation. It will contain a detailed description of the Offeror’s proposed technical solution and its schedule to deliver mission systems engineering and integration services to meet the SDA T0 objectives.

• Volume II – Price and Rationale This volume shall contain the Offeror’s cost-plus-fixed-fee (CPFF) and associated supporting cost detail for the initial Task Order.

• Volume III – Experience and Past Performance This volume shall contain résumés for key personnel to be assigned to this effort and up to five (5) recent (within the last five

(5) years), relevant examples of delivery of MSE&I services for complex systems, subsystems, or components. Offerors may also include up to three (3) past performance examples for each team member, subcontractor, partner, intra-company provider and/or vendor the Offeror considers significant in the accomplishment of the requirements contained in the PWS. An Offeror is free to define “significant” but shall clearly describe its rationale for such a designation within its proposal.

• Volume IV –Small Business Participation Commitment Document This volume shall consist of a Small Business Participation Commitment Document (see RFP Attachment

6) that describes the Offeror’s small business inclusion for this procurement.

• Volume V – Organizational Conflict of Interest Mitigation Strategy This volume shall describe how the Offeror will mitigate the risk of conflict of interest if it has proposed, intends to propose, or has been awarded work for other SDA efforts. If this volume does not apply, the Offeror shall state so.

PROPOSAL TIMELINE

Proposals are due on August 13, 2020 at 1200 ET.

Proposals received after 1200 ET on the due date will be considered late and will not be evaluated. Offerors whose proposals are considered late will be so informed by the contracting officer and their proposals deleted without any files being opened or read. Classified Appendices, Attachments, and/or Volumes may be submitted if required. Classified submittals may be delivered electronically or via hard copy.

The oral portion of the proposal will be scheduled to occur no earlier than 1 week after receipt of the proposal. The Offeror will act in good faith in accommodating the Government panel’s need to schedule briefings with multiple offerors. Offerors should expect the oral portion of the proposal to take place between 5 and 10 work days after the proposal due date. Offerors will be contacted via email to schedule oral proposal presentations, and should provide appropriate contact information along with proposals to facilitate coordination of schedules. While all attempts will be made to accommodate schedules, it is important to note that all presentations will take place within a limited time window and failure to accommodate the Government’s schedule may be grounds for exclusion from the remainder of the competitive award process.

PROPOSAL CONTENT INSTRUCTIONS

Volume I will be a hybrid of oral and written content. Volumes II, III, IV, and V will be written only. The font in normal text for all volumes shall be no smaller than Times New Roman 12 pt., while text in figures and tables shall be no smaller than Times New Roman 10 pt. All margins for written documents (top, bottom, left, and right) shall be no smaller than one inch. There is no margin limit on Volume I written content. All pdf pages formatted larger than 8.5 inches X 11 inches shall be counted as two pages. Note: Nonconforming proposals may be rejected without review.

Volume I – Management and Technical Approach (40 slides, 90 min presentation, 60 min Q&A)

Volume I will be a hybrid of oral and written content.

Volume Ia – Oral Presentation

The Offeror will present up to 40 content slides (cover slides, transitions, and agendas do not count against the content slides) over the course of up to 90 minutes. This will be followed by up to 60 minutes of questions and answers (Q&A) by the acquisition panel to allow for clarifications in the oral presentation or other proposal content (written volumes). The oral presentation shall be briefed by the following key personnel who are expected to execute this work at the start of contract award: Program Manager, Lead Systems Engineer, Ground Systems Lead, Test and Experiments Lead and Network and Communication Systems Lead in addition to other individuals the Offeror believes are relevant contributors. The presentation will be provided using video-teleconference methods.

Slide format is at the discretion of the Offeror but content will be limited in size to 12 pt. font and up to one page of notes, also in 12 pt. font. There are no margin limitations, but slides will adhere to an 8.5x11 size limitations in standard or 16:9 format.

Volume Ia should demonstrate the Offeror’s understanding of this work as described in the PWS and provide an overall approach to providing systems engineering and integration services necessary to meet the desired objectives of T0. In addition, this section should, at a minimum, describe the following:

• Overall MSEI plans and processes to be implemented for this scope of work

• How the approach delivers T0 with through scaling

• Integration of schedule and technical deliverables

• How the approach provides flexibility to the Government

• How the Offeror will cooperatively work with Government entities and vendors, some on fixed price contracts, in order to meet end-to-end mission performance levels.

• How the Offeror will deliver an integrated ground segment, including the mission integration element and the NRL-led constellation operations

• How the Offeror would organize the work outlined in the PWS into a WBS or other appropriate structure. The Offeror should discuss ways to control costs for the initial task order and describe how subsequent work could be approached in various pricing and incentive structures to deliver best value and performance to the Government.

• How the Offeror would distribute staff, at various skill levels or labor categories, across the work outlined in the proposed WBS or other structure.

• Approach to planning and executing end-to-end tests and operational demonstrations of space based systems.

Volume Ib – Draft Plans and Personnel Documents

These documents shall emphasize differences from standard processes that enable the Offeror to work with multiple vendors across the SDA enterprise that are performing on a accelerated schedules and/or fixed price contracts. The Offeror shall described how it will integrate the diverse elements of each segment to ensure interoperability between the elements.

• Draft Program Plan (maximum of 20 pages)

• Draft Systems Engineering Management Plan (SEMP) (maximum 20 pages)

• Staffing plan to include key personnel, process for filling these staff roles (when vacant), surge support strategy. (Maximum 10 pages)

• Key Personnel Résumés (must include: Program Manager, Lead Systems Engineer, Ground Systems Lead, Test and Experiments Lead and Network and Communication Systems Lead and Information Systems Security Manager (ISSM). Not to Exceed Two

(2) Pages Each, maximum 16 pages total)

The Offeror should identify the key personnel planned to be assigned to this program. Résumés should be in bullet format and include:

a) Summary statement highlighting experience and expertise

b) Current role with the Offeror to include current assignments/programs

c) Planned role within the MSEI program

d) Education (Academic and military if applicable)

e) Military or Government space-related experience (if any)

f) Commercial sector space-related experience (if any)

g) Traditional aerospace/defense contractor space-related experience (if any)

h) Anticipated level of effort percentage to be assigned to this program

i) Signed statement agreeing to support the SDA T0 MSEI program if awarded

Proposed staff members not currently employed by the Offeror may be included as appropriate.

In those cases, the Offeror shall include signed contingent offer letters. These letters shall be signed by both the Offeror and the proposed staff member and should state the willingness of the proposed staff member to join the Offeror in support of the T0 MSEI program if awarded.

Volume II – Price and Rationale (No Page Limit) – Initial Task Order Only

The Government requests the following information to assist in its determination of Cost Reasonableness for the Task Order 0001 (see Attachment 1 - PWS Sections 4 -5 and Evaluation Factors for Award, Section M). The Government intends to award Task Order 0001 upon execution of the underlying IDIQ contract award. The period of performance for Task Order 0001 shall be 18 months.

1. Executive Summary and Pricing Rationale

The Offeror shall detail its pricing assumptions and rationale that formed the basis of its cost-plus-fixed-fee (CPFF)/cost submission. Where appropriate, the Offeror should discuss its use of internal resources in driving down performance costs.

2. Detailed Price Proposal

The Offeror should provide a general work breakdown structure proposed to perform the work as outlined in the PWS and provide pricing data for each WBS element.

A. Supporting Pricing Data:

1) Provide the total price and elements of cost, including at a minimum:

a) Price of major tasks by fiscal year by Work Breakdown Structure (WBS) element (Level 3 or below)

b) A summary of projected funding requirements by quarter for Government Fiscal Year, Contractor Fiscal Year, and Calendar Year to enable fiscal payment planning

c) Direct labor, including labor categories and man-hours, and labor rates1;

1 The Offeror shall complete the Labor Categories-Labor Rates table provided with this RFP (Attachment 7). The labor categories and rates contained in the table will be incorporated into the contract and shall be used to price Task

d) Cost by the prime and major subcontractors

e) Price and percentage of price by the prime and subcontractors

f) Price by major risk/activity

g) Materials

h) Other Direct Costs (ODCs) (e.g., travel, equipment, etc.)

i) Overhead/Indirect charges, and rates used to calculate overhead/indirect costs;

j) An itemization of major equipment purchases and documentation supporting the reasonableness of the proposed equipment costs (vendor quotes, past purchase orders/purchase history, detailed engineering estimates, etc.)

k) Subcontracts – See Section B below.

l) Identification of pricing assumptions of which may require incorporation into the resulting award instrument (e.g., use of Government Furnished Property, access to Government Subject Matter Experts, etc.)

2) The WBS should include but not be limited to the following elements:

a) Project Management

b) Mission and System Engineering

c) Ground Segment Engineering

d) Configuration Management

e) Verification

B. Subcontractor Proposals

The Offeror is responsible for compiling and providing all subcontractor proposals to the Government. Subcontractor proposals include ITWAs or similar arrangements. All proprietary subcontractor proposal documentation, prepared at the same level of detail as that required of the Offeror, which cannot be provided with the Offeror’s proposal shall be provided to the Government either by the Offeror or by the subcontractor organization by e-mail (osd.pentagon.ousd-r-e.mbx.sda-rfp-20-0004@mail.mil ) when the proposal is submitted. The subject line of the e-mail shall contain the lead organization’s proposal title, lead organization name, lead organization proposal submission date, and subcontractor name.

Each file submitted must be clearly labeled with the SDA RFP number, proposer organization, proposal title (short title recommended), Volume number and Appendix or Attachment number (as appropriate).

0001 and all future task orders.

3. Technical Data and Computer Software Rights Assertions The Offeror shall clearly delineate all limitations on data/hardware/computer software rights.

It is SDA’s assumption that no hardware, technical data or computer software will be provided with less than Government Purpose Rights (see DFARS 252.227-7013, 7014, 7015) and that the vast majority of information generated will be provided with Unlimited Rights to the Government. Should the Offeror disagree, it must clearly identify those elements to be provided with less than Unlimited Rights and identify the rationale for its assertion(s) using the following format.

Technical Data Computer

Software To be Furnished with

Restrictions

Summary of Intended Use in the Conduct of the Effort

Basis for Assertion

Asserted Rights Category

Name of Person Asserting

Restrictions

(LIST) (NARRATIVE) (LIST) (LIST) (LIST)

Volume III – Experience and Past Performance (40 page limit)

1. Executive Summary

The Offeror should introduce the current and past performance citations that are included in this volume. The Offeror should clearly state why it has chosen the efforts it believes best proves its ability to execute the work outlined in the PWS. Each citation should provide specific, measurable validation of the Offeror’s rationale and document successful current and past performance directly relevant to the current solicitation. The SDA expects direct correlation between the current and past performance citations. Significant disconnects between the efforts cited could be grounds for elimination from further consideration for award.

2. Recent, Relevant Current and Past Performance

The Offeror should clearly demonstrate its ability to satisfy the totality of SDA’s T0 MSEI requirements, for no less than two (2) and up to five (5) separate efforts by the prime and at least one (1) and up to three (3) separate efforts for each major subcontractor. Offerors are free to define “major” based on their proposed solution but should provide rationale for such designation. For each example, the Offeror should identify:

a) Customer (Name, domestic or foreign, phone, email, affiliation)

b) Scope and Contract number

c) Place of performance, period of performance (must be within last five (5) years), contract/agreement type

d) Bid cost/price, currently invoiced cost/price, Estimate at Completion with rationale for any variance greater than ten (10) percent of original bid cost/price

e) Specific rationale for effort selection and detailed justification of relevance

Offerors are highly encouraged to use key graphics to convey important elements of their current and past performance. These artifacts should be taken directly from the efforts cited and be suitable for use by the SDA in conjunction with interviews which may be conducted with the customers named in each citation.

Volume IV - Small Business Utilization Plan / Small Business Participation Commitment Document (6 page limit)

The Offeror shall submit a Small Business Utilization Plan and/or Small Business Participation Commitment Document (see RFP Attachment 6) detailing its anticipated small business inclusion for this procurement to include selection and evaluation processes. While the SDA will not mandate specific percentage goals by individual small business type, Offerors must meet the minimum quantitative requirement of small business participation which is five percent (5) of the total proposed contract value (to include options if applicable). Offerors shall detail planned small business contribution by type (Woman-Owned, Disadvantaged, Veteran-Owned, Service Disabled, etc.)

and by type of work expected to be performed (administrative, engineering, assembly, test and evaluation, modeling and simulation, etc.).

Volume V – Organizational Conflict of Interest mitigation strategy (6 page limit)

IAW FAR 9.5, Organizational and Consultant Conflicts of Interest, the Contracting Officer has analyzed the planned acquisition and determined that a potential Organizational Conflict of Interest (OCI) may exist with respect to this solicitation if the Offeror has also proposed to, intends to propose to, or has been awarded work for, other SDA efforts..

The Offeror shall perform its own OCI analysis and submit the results of that analysis as part of its proposal. Specifically, the Offeror shall analyze the planned acquisition for actual or potential OCI situations associated with its, or any of its teammate’s or subcontractor’s, performance under any contract it, or any of its teammates or subcontractors, has been or may be awarded by any federal agency or other entity. The Offeror shall describe in detail the methodology used to identify actual or potential OCI issues. If the Offeror identifies any actual or potential OCI with respect to its, or its subcontractor’s or teammate’s, performance, the Offeror shall provide an OCI Mitigation Plan to be incorporated as an attachment to any resulting contract. Any proposed avoidance or mitigation techniques shall be consistent with FAR 9.5 and the most recent decisions of the Government Accountability Office and the U.S. Court of Federal Claims.

If an award is made to the Offeror, the resulting contract may include an organizational conflict of interest limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the Government may, after discussions with the Offeror and consideration of ways to mitigate or avoid identified actual or potential conflicts of interest, insert a clause or term and condition in the resulting contract that disqualifies the Offeror from further consideration for award of future contracts.

Resolution of OCI issues are treated in a manner similar to the Contracting Officer’s contractor responsibility determination. Any communications necessary to resolve OCI issues shall not be considered discussions. As such, the Contracting Officer may issue Evaluation Notices to the Offeror prior to any decision to enter into discussions in order to resolve questions or concerns with the Offeror’s OCI analysis or mitigation plan.

PROPOSAL DELIVERY INSTRUCTIONS

Volumes Ia and Ib shall be entirely unclassified.

SDA requests Offerors submit all unclassified content electronically.

Electronic submission instructions:

All Volumes along with any Appendices or Attachments should be submitted only in .pdf format and must be submitted independently by file as SDA will not accept .zip files. Files are limited to twenty (20) megabytes (MB) each. All electronic submissions must be received NO LATER THAN 1200 August 13, 2020. Offerors should submit one (1) copy of each unclassified Volume and Appendices and/or Attachments to be used for any and all printing or official copy retention.

Offerors are free to request read receipts for each email sent.

Unclassified Information may be emailed to osd.pentagon.ousd-r-e.mbx.sda-rfp-20- 0004@mail.mil. Files larger than 20 MB should be sent via DoD Secure Access File Exchange (SAFE). Offerors submitting via DoD SAFE must send an email to the address above notifying SDA of this submission method NO LATER THAN 1200 ET on July 28, 2020.

Confidential and Secret information may be emailed to OSD.SDA.Proposals@mail.smil.mil.

Offerors submitting Confidential and/or Secret information must send an unclassified email to osd.pentagon.ousd-r-e.mbx.sda-rfp-20-0004@mail.mil notifying SDA of this submission method NO LATER THAN 1200 EDT on August 13, 2020.

Top Secret Information may be emailed to SDA.Proposals@osdj.ic.gov. Offerors submitting Top Secret information must send an unclassified email to osd.pentagon.ousd-r-e.mbx.sda-rfp- 20-0004@mail.mil notifying SDA of this submission method NO LATER THAN 1200 EDT on August 13, 2020.

Hard copy submission instructions:

Hard copy submissions shall only be used by Offerors who are submitting classified information and who do not have access to the electronic submission methods mentioned above. Hard copy classified submissions shall be delivered with inner envelope sealed and addressed to SDA, ATTN: Dr. Derek Tournear, with reference to the Request for Proposal (RFP) number, and conspicuously marked with the appropriate classification level. The outer envelope shall be sealed with NO RFP identification or classification and only addressed to R&E SECURITY, mailto:osd.pentagon.ousd-r-e.mbx.sda-rfp-20-0004@mail.mil mailto:osd.pentagon.ousd-r-e.mbx.sda-rfp-20-0004@mail.mil mailto:OSD.SDA.Proposals@mail.smil.mil mailto:osd.pentagon.ousd-r-e.mbx.sda-rfp-20-0004@mail.mil mailto:SDA.Proposals@osdj.ic.gov mailto:osd.pentagon.ousd-r-e.mbx.sda-rfp-20-0004@mail.mil mailto:osd.pentagon.ousd-r-e.mbx.sda-rfp-20-0004@mail.mil

ATTN: Mr. Mark P. Koch. If delivering hard copy submissions, then Offerors should submit one (1) copy of each Volume and Appendices and/or Attachments to be used for any and all printing or official copy retention requirements and one (1) additional copy of each Volume and Appendices and/or Attachments. Offerors submitting hard copy classified information must send an unclassified email to osd.pentagon.ousd-r-e.mbx.sda-rfp-20-0004@mail.mil notifying SDA of this submission method NO LATER THAN 1200 ET on August 13, 2020 in order to coordinate receipt of the submission. Hard copy submissions must be received NO LATER THAN 1200 EDT on August 1, 2020.

1. Confidential and Secret information may be hand-carried or mailed, in accordance with DoD 5220.22-M, to 3015 Defense Pentagon, Room 5B1066, Washington, DC 20301.

Hand-carried delivery shall have arrival time of delivery coordinated by contacting R&E Security at 703-695-3717.

2. Top Secret Information must be hand-carried to Room 5B1066 with arrival time coordinated, as stated above. Sensitive Compartmented Information (SCI) must be marked, managed and transmitted in accordance with DoDM 5105.21, Volumes 1-3.

mailto:osd.pentagon.ousd-r-e.mbx.sda-rfp-20-0004@mail.mil