HQ072723R0002 Solicitation 20221226.pdf

SEE ADDENDUM

( No Col lect Cal ls )

HQ072723R0002

b. TELEPHONE NUMBER

916-999-2797

8. OFFER DUE DATE/LOCAL TIME

5. SOLICITATION NUM BER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

( SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t . Use Only)

23.

CODE 10. TH IS ACQUISI TION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ07279. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAM E

ROBYNN L. HAGAN

2. CONTRACT NO. 3 . AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLI CI TATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52. 212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRI ATION DATA

1. REQUISITION NUMBER

20.

ADDI TIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52. 212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDI NG ANY ADDITI ONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO I TEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THI S DOCUMENT AND RETURN

% FOR:SET ASI DE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE MICROELECTRONICS ACTIVITY (HQ)

MECC 4234 54TH STREET

MCCLELLAN CA 95652

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0727 16. ADMINISTERED BY

12. DI SCOUNT TERMS11. DELIVERY FOR FOB DESTI NA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLIC ITATION

RFQ IFB RFPX

DEFENSE M ICROELECTRONICS ACTIVITY (HQ)

DANIEL BALBERCHAK

FINA 4234 54TH STREET

M CCLELLAN CA 95652

TEL: ( 916) 999-2996 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$41,500,000

NAICS:

522320

X

OFFER DATED

29. AW ARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWI SE IDENTIFI ED ABOVE AND ON ANY

COPI ES TO ISSUI NG OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN- OWNED

SM ALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF54

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEI VED INSPECTED

32b. SIGNATURE OF AUTHORI ZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATI VE

32e. MAILI NG ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORI ZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FI NALPARTIALCOMPLETE

36. PAY MENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHI P NUMBER

PARTI AL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT

41b. SIGNATURE AND TITLE OF CERTIFYI NG OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC 'D (YY/ MM/DD) 42d. TOTAL CONTAI NERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ072723R0002

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

FIAR/DAI Support

FFP

Contractor shall provide Defense Agencies Initiative (DAI) technical and sustainment support services and Financial Improvement & Audit Readiness (FIAR), in accordance with DMEA Performance Work Statement (PWS) number 22-2D5.

Mark all CDRL items with the distribution statement as shown in Block 9 of the CDRL's and with the following additional statement: The U.S. Government retains unlimited data/computer software rights to this item.

FOB: Destination

PSC CD: R710

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot

Data Deliverables

FFP

Contractor shall provide all data deliverables in support of CLIN 0001, as outlined in contract, DD 1423-1, Contract Data Requirements Lists, Data Item Numbers A001, A002, A003, A004, A005, A006, A007, A008, A009¸ A010, A011, A012, A013, A014, A015, A016, and A017. Data is Not Separately Priced (NSP).

Mark all CDRL items with the distribution statement as shown in Block 9 of the CDRL's and with the following additional statement: The U.S. Government retains unlimited data/computer software rights to this item.

FOB: Destination

PSC CD: R710

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Task Travel

FFP

Contractor-incurred travel and travel-related costs in support of CLIN 0001 services. The total amount funded on this CLIN is to be included in the overall contract price.

The Government is not obligated to reimburse the Contractor for travel and/or travel-related expenses incurred in excess of the funded amount of this line item;

and, the Contractor is not obligated to incur travel and/or travel-related expenses in excess of the funded amount of this line item until the Contracting Officer notifies the Contractor in writing that the estimated cost for travel and travel related expenses has increased.

Contractor travel and travel-related costs shall be governed by Federal Joint Travel Regulations (JTR) for per diem rates (lodging and meals/incidentals (M&I) in effect at the time of travel. The Contractor must submit documentation substantiating travel and travel related expenses, e.g. receipts, for costs over $75.00. Documentation must be submitted with invoices via WAWF for Government approval.

The Contractor will make up to two (2) each round-trip trips from (your location), to McClellan, CA and other DMEA approved locations, as coordinated through the DMEA Contracting Officer’s Representative and Program Manager. Travel to other locations, or in excess of the number of trips identified in the resulting contract, shall be authorized via contract modification prior to travel. Contractor is to book flight and any other travel arrangements a minimum of 30 days in advance of travel to minimize travel costs to the government. Contractor will provide justification if travel arrangements are made less than 30 days in advance of travel.

FOB: Destination

1001 12 Months OPTION FIAR/DAI Support

FFP

Contractor shall provide Defense Agencies Initiative (DAI) technical and sustainment support services and Financial Improvement & Audit Readiness (FIAR), in accordance with DMEA Performance Work Statement (PWS) number 22-2D5.

Mark all CDRL items with the distribution statement as shown in Block 9 of the CDRL's and with the following additional statement: The U.S. Government retains unlimited data/computer software rights to this item.

1002 1 Lot OPTION Data Deliverables - Option Year

FFP

Contractor shall provide all data deliverables in support of CLIN 1001, as outlined in contract, DD 1423-1, Contract Data Requirements Lists, Data Item Numbers A001, A002, A003, A004, A005, A006, A007, A008, A009¸ A010, A011, A012, A013, A014, A015, A016, and A017. Data is Not Separately Priced (NSP).

Mark all CDRL items with the distribution statement as shown in Block 9 of the CDRL's and with the following additional statement: The U.S. Government retains unlimited data/computer software rights to this item.

1003 1 Task OPTION Travel - Option Year

FFP

Contractor-incurred travel and travel-related costs in support of CLIN 1001 services. The total amount funded on this CLIN is to be included in the overall contract price.

The Government is not obligated to reimburse the Contractor for travel and/or travel-related expenses incurred in excess of the funded amount of this line item;

and, the Contractor is not obligated to incur travel and/or travel-related expenses in excess of the funded amount of this line item until the Contracting Officer notifies the Contractor in writing that the estimated cost for travel and travel related expenses has increased.

Contractor travel and travel-related costs shall be governed by Federal Joint Travel Regulations (JTR) for per diem rates (lodging and meals/incidentals (M&I) in effect at the time of travel. The Contractor must submit documentation substantiating travel and travel related expenses, e.g. receipts, for costs over $75.00. Documentation must be submitted with invoices via WAWF for Government approval.

The Contractor will make up to two (2) each round-trip trips from (your location), to McClellan, CA and other DMEA approved locations, as coordinated through the DMEA Contracting Officer’s Representative and Program Manager. Travel to other locations, or in excess of the number of trips identified in the resulting contract, shall be authorized via contract modification prior to travel. Contractor is to book flight and any other travel arrangements a minimum of 30 days in advance of travel to minimize travel costs to the government. Contractor will provide justification if travel arrangements are made less than 30 days in advance of travel.

2001 12 Months OPTION FIAR/DAI Support

FFP

Contractor shall provide Defense Agencies Initiative (DAI) technical and sustainment support services and Financial Improvement & Audit Readiness (FIAR), in accordance with DMEA Performance Work Statement (PWS) number 22-2D5.

Mark all CDRL items with the distribution statement as shown in Block 9 of the CDRL's and with the following additional statement: The U.S. Government retains unlimited data/computer software rights to this item.

2002 1 Lot OPTION Data Deliverables - Option Year

FFP

Contractor shall provide all data deliverables in support of CLIN 2001, as outlined in contract, DD 1423-1, Contract Data Requirements Lists, Data Item Numbers A001, A002, A003, A004, A005, A006, A007, A008, A009¸ A010, A011, A012, A013, A014, A015, A016, and A017. Data is Not Separately Priced (NSP).

Mark all CDRL items with the distribution statement as shown in Block 9 of the CDRL's and with the following additional statement: The U.S. Government retains unlimited data/computer software rights to this item.

2003 1 Task OPTION Travel - Option Year

FFP

Contractor-incurred travel and travel-related costs in support of CLIN 2001 services. The total amount funded on this CLIN is to be included in the overall contract price.

The Government is not obligated to reimburse the Contractor for travel and/or travel-related expenses incurred in excess of the funded amount of this line item;

and, the Contractor is not obligated to incur travel and/or travel-related expenses in excess of the funded amount of this line item until the Contracting Officer notifies the Contractor in writing that the estimated cost for travel and travel related expenses has increased.

Contractor travel and travel-related costs shall be governed by Federal Joint Travel Regulations (JTR) for per diem rates (lodging and meals/incidentals (M&I) in effect at the time of travel. The Contractor must submit documentation substantiating travel and travel related expenses, e.g. receipts, for costs over $75.00. Documentation must be submitted with invoices via WAWF for Government approval.

The Contractor will make up to two (2) each round-trip trips from (your location), to McClellan, CA and other DMEA approved locations, as coordinated through the DMEA Contracting Officer’s Representative and Program Manager. Travel to other locations, or in excess of the number of trips identified in the resulting contract, shall be authorized via contract modification prior to travel. Contractor is to book flight and any other travel arrangements a minimum of 30 days in advance of travel to minimize travel costs to the government. Contractor will provide justification if travel arrangements are made less than 30 days in advance of travel.

3001 12 Months OPTION FIAR/DAI Support

FFP

Contractor shall provide Defense Agencies Initiative (DAI) technical and sustainment support services and Financial Improvement & Audit Readiness (FIAR), in accordance with DMEA Performance Work Statement (PWS) number 22-2D5.

Mark all CDRL items with the distribution statement as shown in Block 9 of the CDRL's and with the following additional statement: The U.S. Government retains unlimited data/computer software rights to this item.

3002 1 Lot OPTION Data Deliverables - Option Year

FFP

Contractor shall provide all data deliverables in support of CLIN 3001, as outlined in contract, DD 1423-1, Contract Data Requirements Lists, Data Item Numbers A001, A002, A003, A004, A005, A006, A007, A008, A009¸ A010, A011, A012, A013, A014, A015, A016, and A017. Data is Not Separately Priced (NSP).

Mark all CDRL items with the distribution statement as shown in Block 9 of the CDRL's and with the following additional statement: The U.S. Government retains unlimited data/computer software rights to this item.

3003 1 Task OPTION Travel - Option Year

FFP

Contractor-incurred travel and travel-related costs in support of CLIN 3001 services. The total amount funded on this CLIN is to be included in the overall contract price.

The Government is not obligated to reimburse the Contractor for travel and/or travel-related expenses incurred in excess of the funded amount of this line item;

and, the Contractor is not obligated to incur travel and/or travel-related expenses in excess of the funded amount of this line item until the Contracting Officer notifies the Contractor in writing that the estimated cost for travel and travel related expenses has increased.

Contractor travel and travel-related costs shall be governed by Federal Joint Travel Regulations (JTR) for per diem rates (lodging and meals/incidentals (M&I) in effect at the time of travel. The Contractor must submit documentation substantiating travel and travel related expenses, e.g. receipts, for costs over $75.00. Documentation must be submitted with invoices via WAWF for Government approval.

The Contractor will make up to two (2) each round-trip trips from (your location), to McClellan, CA and other DMEA approved locations, as coordinated through the DMEA Contracting Officer’s Representative and Program Manager. Travel to other locations, or in excess of the number of trips identified in the resulting contract, shall be authorized via contract modification prior to travel. Contractor is to book flight and any other travel arrangements a minimum of 30 days in advance of travel to minimize travel costs to the government. Contractor will provide justification if travel arrangements are made less than 30 days in advance of travel.

4001 12 Months OPTION FIAR/DAI Support

FFP

Contractor shall provide Defense Agencies Initiative (DAI) technical and sustainment support services and Financial Improvement & Audit Readiness (FIAR), in accordance with DMEA Performance Work Statement (PWS) number 22-2D5.

Mark all CDRL items with the distribution statement as shown in Block 9 of the CDRL's and with the following additional statement: The U.S. Government retains unlimited data/computer software rights to this item.

4002 1 Lot OPTION Data Deliverables - Option Year

FFP

Contractor shall provide all data deliverables in support of CLIN 4001, as outlined in contract, DD 1423-1, Contract Data Requirements Lists, Data Item Numbers A001, A002, A003, A004, A005, A006, A007, A008, A009¸ A010, A011, A012, A013, A014, A015, A016, and A017. Data is Not Separately Priced (NSP).

Mark all CDRL items with the distribution statement as shown in Block 9 of the CDRL's and with the following additional statement: The U.S. Government retains unlimited data/computer software rights to this item.

4003 1 Task OPTION Travel - Option Year

FFP

Contractor-incurred travel and travel-related costs in support of CLIN 4001 services. The total amount funded on this CLIN is to be included in the overall contract price.

The Government is not obligated to reimburse the Contractor for travel and/or travel-related expenses incurred in excess of the funded amount of this line item;

and, the Contractor is not obligated to incur travel and/or travel-related expenses in excess of the funded amount of this line item until the Contracting Officer notifies the Contractor in writing that the estimated cost for travel and travel related expenses has increased.

Contractor travel and travel-related costs shall be governed by Federal Joint Travel Regulations (JTR) for per diem rates (lodging and meals/incidentals (M&I) in effect at the time of travel. The Contractor must submit documentation substantiating travel and travel related expenses, e.g. receipts, for costs over $75.00. Documentation must be submitted with invoices via WAWF for Government approval.

The Contractor will make up to two (2) each round-trip trips from (your location), to McClellan, CA and other DMEA approved locations, as coordinated through the DMEA Contracting Officer’s Representative and Program Manager. Travel to other locations, or in excess of the number of trips identified in the resulting contract, shall be authorized via contract modification prior to travel. Contractor is to book flight and any other travel arrangements a minimum of 30 days in advance of travel to minimize travel costs to the government. Contractor will provide justification if travel arrangements are made less than 30 days in advance of travel.

Section C - Descriptions and Specifications

PERFORMANCE OF WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

DMEA PWS No. 22-2D5

3 June 2022

Contracting Officer Representative: Daniel Balberchak, DMEA/FINA, (916) 999-2996 Project Manager: Diana Allison, DMEA/FINA, (916) 999-2952

1.0 SCOPE:

1.1 TITLE: Financial Transaction Cycle Planning, Processing, and Sustainment Support Services

1.2 TASK DESCRIPTION: The Defense Microelectronics Activity (DMEA)/Financial Management (FM) requires contractor services to support in all areas of financial, accounting, auditing, inventory, and systems planning/processing/sustainment.

1.3 PURPOSE: The purpose of this task is to provide financial management and systems sustainment support services to ensure DMEA is in compliance with all government and Department of Defense financial policies and regulations to include Financial Improvement Audit Remediation.

2.0 REFERENCED DOCUMENTS:

2.1 GOVERNMENT DOCUMENTS:

Document No. Date Title N/A Financial Improvement and Audit Readiness Guidance DODI 4000.19 December

16, 2020 Support Agreements

2.2 OTHER DOCUMENTS: None

2.3 GOVERNMENT FURNISHED PROPERTY:

Description Part Number Date Available Government Laptops

2.4 GOVERNMENT FURNISHED INFORMATION

Description Date Date Available Financial Records Miscellaneous After Date of Contract

(ADC)

2.5 GOVERNMENT FURNISHED FACILITIES/ACCESS:

Facility/Access Date Available DMEA Complex, 4234 54th Street, McClellan, CA; Building 1 After Date of Contract

(ADC)

Access to Rm 100: Resources required:

(1) Work area to include personal computer and all required software to perform FIAR tasks.

(2) Virtual access to systems to include local area network (e-mail and internet access).

After Date of Contract

(ADC)

(3) Photo identification, such as Common Access Card.

3.0 REQUIREMENTS:

3.1 GENERAL REQUIREMENTS:

3.1.1 Travel: The contractor is required to travel to accomplish this requirement as appropriate. Negotiated travel is considered acceptable upon contract award. Additional/changed travel requiring an increase in delivery order funding shall be forwarded to the Procurement Contracting Officerfor processing a delivery order modification prior to travel. If an increase in delivery order funding is not required, the contractor shall notify the DMEA Project Engineer/customer, in writing, of additional/changed travel. Additional/changed travel shall be briefed at DMEA Program Management Reviews (PMRs).

3.1.2 Notification of Rights: The contractor shall identify and receive written government approval from the PCO prior to committing to the use of any privately developed items, components, processes, computer software, and/or technical data which they:

(i) Intend to deliver with Limited Rights

(ii) Intend to deliver with Government Purpose Rights

(iii) Intend to deliver with Restricted Rights

(iv) Have not yet determined if such rights should apply.

3.1.3 Disposition of Excess Material and Contractor-Acquired Property (CAP): The contractor shall deliver a list of all CAP items. CAP items selected for delivery to the Government will be identified in an Exhibit under Section B of the contract. Excess material and CAP shall be dispositioned in accordance with the Government Property clause in this contract and the contractors approved property management system. (A003)

3.1.4 Training: The Contractor shall complete The Cyber Awareness Challenge, Personal Identifiable Information (PII), DMEA Security Awareness training annually, and any other training required to use and maintain access to Government computers or to work in a Government building.

3.2 PROGRAM MANAGEMENT: The contractor shall establish and maintain a status of efforts for DMEA’s financial transaction cycles, perform administrative, technical, financial management, and Enterprise Contractor Manpower Reporting Application (eCRMA)reporting functions during the course of this effort and shall maintain a status of their effort towards achieving the PWS objectives, including all technical activities and efforts, problems/deficiencies, impacts, audit readiness “deal breakers” and recommended solutions. The contract shall also provide monthly reports to DMEA/FM. (A001)

3.2.1 Technical Interchange Meetings (TIMs): The contractor shall conduct TIMs as necessary in the performance of this task. The TIM with the contractor shall be scheduled when there is need for technical interchange between the government and the contractor. The content of the meeting can include the discussion of any information that has impact upon the task activities, including documentation contents or format. (A002)

3.3 TASK REQUIREMENTS:

3.3.1 Financial Management Transaction Oversight, Processing, Accounting, and Reporting Support

3.3.1.1 Transaction Oversight of Service Providers

The contractor shall support monitoring of DMEA financial transaction status to include execution, processing, posting, reconciliation, and clearing. The contractor shall conduct working group meetings with DMEA’s financial service providers to facilitate processing of financial transactions and interfaces. The contractor shall monitor transaction detail posting and clearing accounts in accordance with (IAW) United States Standard General Ledger (USSGL) in the Defense Agencies Initiative (DAI) Enterprise Resource Planning (ERP) system. The contractor shall monitor accuracy and timeliness of reporting of financial transactions through Defense Departmental Reporting System Budgetary (DDRS-B) and Audited Financial Statements (AFS). The contractor shall support on-going monitoring procedures for ages and uncleared transactions, to include both accounts payable and accounts receivable. The contractor shall maintain a status open issues with service providers and provide recurring updates to DMEA/FM to facilitate timely resolution. The contractor shall support review and coordination of Memorandums of Understandings between DMEA and services providers for financial activities. (A004)

3.3.1.2 Dormant Account Review – Quarterly (DARQ)

The contractor support DMEA compliance with DARQ requirements which include review of unliquidated obligations, unfilled customer orders, and accounts payable. (A005)

3.3.1.3 Transaction Initiation and Processing for Financial Reporting The contractor shall initiate general ledger financial transactions to process and record accruals and allowances IAW Generally Accepted Accounting Principles (GAAP). The contractor shall ensure required key supporting documentation is developed for initiation of financial transactions. The contractor shall develop Journal Vouchers (JVs) and supporting documentation as required. (A006)

3.3.1.4 Financial Transaction Reporting Oversight

The contractor shall assist DMEA with financial reporting issues and ensure reporting is in compliance with federal accounting requirements and DMEA accounting treatment guidance. This can include, but not limited to, researching accounting issues, recommending changes, developing, and revising Standard Operating Procedures (SOPs) for recurring processes and policies, providing whitepapers documenting issues and recommendations to senior leadership for resolution. The contractor shall conduct reviews of JVs prepared by service providers as well as recommend JV actions to DMEA FM. (A007)

3.3.1.5 Financial Transaction Processing Reconciliation and Clearing The contractor shall prepare DMEA financial transaction reconciliations. Which can include, but not limited to:

Timekeeping, Financial Reporting reconciliations, Entitlement reconciliations, Funds Balance with Treasury, as required by Department of Defense (DoD) DMEA policies, or other government authority. The contractor shall perform recurring financial reconciliations and document the results in reconciliation packages (memorandums and key supporting documentation). The contractor shall utilize Advana to conduct financial reconciliations as required.

The contractor shall support DNEA in performing reconciliation activities in conjunction with the Defense Logistics Agency (DLA) financial reporting guidance. Identify, document, research variances/discrepancies, maintaining a status of each variance through clearing and resolution. (A008)

3.3.2 Transaction-Level Process Cycle Memorandums and Assessments

3.3.2.1 Document and Asses Transaction Level Process Cycles

For each Financial Assessable Unit (AU), the contractor shall identify and develop inventory of reporting objectives, financial reporting risks, and internal controls, which include: internal controls over financial processes, Complementary User Entity Controls (CUECs), and entity level controls relevant to financial transaction execution.

The contractor shall identify financial management policies based on guidance and regulations from DoD, Office of Management & Budget (OMB), Federal Accounting Standards Accounting Board (FASAB), Department of Treasury, Governement Accountability Office (GAO), etc. the contractor will provide technical guidance, analysis and recommendation for execution of financial policies and procedures under applicable regulations and law. The contractor shall support DMEA in maintaining accurate SOPs that are required for financial processes. The contract shall also develop assessments, detailed plans and strategies for financial cycles internal controls by DMEA’s OMB Circular 123 program. (A009)

3.3.2.2 DMEA Service Provider Oversight and CUECs

The contractor shall review service provider reports and documentation to include System and Organization Controls (SOC) Reports. The contractor shall also prepare DMEA workbooks which will include evaluation of deficiencies reported in the SOC reports and compliance with CUEC requirements. The contractor shall develop assessment strategies and execute detailed places for CUECs. (A010)

3.3.3 Financial Transaction Information Systems Access Control Oversight

3.3.3.1 Monitoring Financial Transaction Information Systems

The contractor shall maintain an inventory and relationship diagram for all financial information systems used to execute DMEA’s financial transactions. The contractor shall develop assessment strategies and plans to assess availability of access request forms, accuracy of access request forms, application of least privilege, separation of duties, timely deactivation of accounts, access granted matches access authorized, and training compliance. The contract shall also identify, document, and recommend actions necessary to correct issues. (A011)

3.3.4 Records Management Support for Financial Transaction Processing

3.3.4.1 Financial Transaction Processing Documentation

The contractor shall maintain an inventory of key records required for each financial type, including storage and central repository as well as responsible party. The contractor shall establish records management plans that ensure storage and retrieval of all documentation. (A012)

3.3.5 Defense Agencies Initiative (DAI) Support

3.3.5.1 DAI Project Management

The contractor shall assist in the development of DMEA-specific plans to accomplish initiatives related to the DAI accounting system, including oversight of system changes, interfaces, and business process improvements. The contractor shall maintain the status of all critical tasks and providing monthly status updates to report on the program’s progress, risks, and issues. (A013)

3.3.5.2 Coordination with DAI Stakeholders

The contractor shall represent DMEA at DAI Working Group Meetings and attend meetings related to DAI in person, virtual, or teleconference. (A014)

3.3.5.3 DAI Help Desk Support

The contractor shall provide help desk support by facilitating an issue-resolution process. The support should include identification, troubleshooting, escalation, and closure of issues. The contractor shall maintain a help desk operational manual, document issues /status reported by DMEA users, and document issues escalated to the DAI Program Management Office Help Desk as well report helpdesk metrics on a monthly basis. (A015)

3.3.5.4 DAI Training

The contractor shall train DMEA DAI users to ensure that they are fully capable of independently accessing and operating DAI for their job functions. This support shall include performing a training needs assessment to identify focus areas for DMEA DAI users to support training of current and new employees. The contractor shall deliver training through a blend of instructor-led, computer-based, and/or written instruction, as needed. This support shall include reporting with written training recommendations, conduct training and provide training materials to target training recommendations, and providing a monthly report of training courses provided, summaries of information covered, and roster of attendees. (A016)

3.3.6 Non-Disclosure Agreement (NDA)

The contractor and all contractor staff assigned to this contract shall sign a non-disclosure agreement (NDA) and adhere to the terms of the NDA, to protect sensitive information of the Government and the Defense Agency.

3.3.7 Data/Computer Software Rights

The U.S. Government retains unlimited data/computer software rights to all government furnished property.

3.4 PROGRAM SUMMARY: The contractor shall summarize all work accomplished under this PWS, including significant technical accomplishments, problems encountered, solutions implemented, recommendations for improvement, and a comparison of planned schedules and costs with final performance. (A017)

4.0 DATA ITEMS: The following Contract Data Requirements List (CDRLs) apply to this delivery order and shall be submitted as described below. Indicate on the cover of all delivered data the contract number, delivery order number, PW number, PWS title, and the current DMEA Project Engineer name and office symbol.

1. Sequence Number A001

2. Title Program Management

3. Subtitle Monthly Status Report

4. Authority DI-MGMT-80368A

5. Contract Reference Para. 3.2

6. Requiring Office DMEA/ FINA

7. DD 250 Req LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency Monthly

11. As of For cost data, information presented shall be as of the contractor’s normal financial month end-date. For all other data, information presented shall be as of the end of the calendar month.

12. Date of First Submission 10 days after the first full month of performance

13. Date of Subsequent Submission 10th calendar day of each month

14. Distribution See Distribution List

15. Total See Distribution List

16. Remarks Contractor format is acceptable. Include in the report a table/log of additional/changed travel. All eCMRA data shall be reported no later than October 31 of each calendar year.

1. Sequence Number A002

2. Title Conference Minutes

3. Subtitle TIM Minutes

4. Authority DI-ADMN-81250A

5. Contract Reference Para. 3.2.1

6. Requiring Office DMEA/FINA

7. DD 250 Req LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency As Required (ASREQ)

11. As of N/A

12. Date of First Submission 10 calendar days after TIM

13. Date of Subsequent Submission N/A

14. Distribution See Distribution List

15. Total See Distribution List

16. Remarks Contractor format is acceptable. Include presentation materials in the

TIM minutes.

1. Sequence Number A003

2. Title Status of Government Furnished Equipment (GFE) Report

3. Subtitle Master Government Property List of GFP, GFE, GFM and

Contractor Acquired Property

4. Authority DI-MGMT-80269

5. Contract Reference Para. 2.3 and 3.1.3

6. Requiring Office DMEA/ FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency AS REQ

11. As of N/A

12. Date of First Submission 30 days after award.

13. Date of Subsequent Submission 30 days prior to the end of the Period of Performance indicated in the

Delivery Order

14. Distribution See Distribution List

15. Total See Distribution List

16. Remarks Contractor Format Acceptable. Use DID as guidance only. The

Contractor is required to purchase material or equipment during performance of the contract. The Contractor shall maintain a Master Government Property List (MGPL) inclusive of all GFP and CAP during performance of the contract. The MGPL will consist of the following data elements as applicable: Accountable Contract, Property Description, Original Manufacturer, Type Designation, CAGE, Part Number, Model Number, Serial Number, Quantity, Item Unique Identifier or equivalent, Equipment Location, Condition of Property, Government Property Type (GFE, GFM, CAP), Unit Acquisition Cost, and remarks. A final MGPL shall be delivered electronically in a spreadsheet using Microsoft Office Excel 30 days prior to contract completion. Final MGPL shall be suitable for close-out purposes containing use/disposition recommendations.

1. Sequence Number A004

2. Title Technical Report – Study/Services

3. Subtitle Project Plan

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.1.1

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission 1 MARO

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

15. Total See Distribution List

16. Remarks Contractor format is acceptable.

1. Sequence Number A005

3. Subtitle Statement to Process Analysis

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.1.2

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission 1 MARO

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

1. Sequence Number A006

3. Subtitle Quantitative Drill Down

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.1.3

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission Per the Project Plan

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

1. Sequence Number A007

3. Subtitle Assessable Unit Prioritization

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.1.4

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission Per the Project Plan

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

1. Sequence Number A008

3. Subtitle System Inventory List

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.1.5

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission Per the Project Plan

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

1. Sequence Number A009

3. Subtitle Identify Financial Reporting Objectives

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.2.1

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission Per the Project Plan

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

1. Sequence Number A010

3. Subtitle Perform Risk Assessments

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.2.2

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission Per the Project Plan

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

1. Sequence Number A011

3. Subtitle Identify Internal Controls

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.3.1

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission Per the Project Plan

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

1. Sequence Number A012

3. Subtitle Process Documentation

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.4.1

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission Per the Project Plan

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

1. Sequence Number A013

3. Subtitle Standard Operating Procedures

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.5.1

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission Per the Project Plan

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

1. Sequence Number A014

3. Subtitle Key Supporting Documentation

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.5.2

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission Per the Project Plan

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

1. Sequence Number A015

3. Subtitle Assess Internal Controls

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.5.3

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Government retains unlimited data/computer software rights to this item.

10. Frequency ASREQ

11. As of N/A

12. Date of First Submission Per the Project Plan

13. Date of Subsequent Submission Updates as required

14. Distribution See Distribution List

1. Sequence Number A016

3. Subtitle Identify and Document Deficiencies

4. Authority DI-MISC-80508B

5. Contract Reference Para 3.3.5.4

6. Requiring Office DMEA/FINA

7. DD 250 Req. LT

8. App Code N/A

9. Distribution Statement Req’d To protect information and technical data that advance current technology or describe new technology in an area of significant or potentially significant military application or that relate to a specific military deficiency of a potential adversary. Information of this type may be classified or unclassified. The U.S. Government retains unlimited data/computer software rights to this item." If H-900, paragraph (o) is included in the delivery order, this additional statement does not apply to those items identified as technical data or computer software to be furnished with restrictions. The U.S.

Governme…