Solicitation Amendment HQ042325QE0560001 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form

The following changes have been made:

INFORMATION FROM TO

Response Due Date 19 May 2025 06 Jun 2025

Description/Specifications/Statement of Work

Miscellaneous text in this section has been deleted.

Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified to:

INSTRUCTIONS TO OFFERORS:

DFAS is issuing a request for quotation (RFQ) for shredding services for DFAS Cleveland, Ohio and Bratenahl, Ohio. This is a solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented to FAR 51.212-1 Instructions to Offerors with additional information included in this notice. This announcement constitutes the only solicitation and quotes are being requested.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, January 17, 2025.

This requirement is solicited as 100% Small Business Set-Aside. The associated NAICS is 561990 and the small business size standard is $16.5M.

Anticipated period of performance: 8/1/2025 through 7/31/2026 with four additional one-year option periods.

An Optional Site Visit will be held 5/30/2026 at 2:00PM EST. Please contact Jonathan Gemmer (jonathan.j.gemmer.civ@mail.mil) to coordinate.

ISSUED BY/CONTRACT SPECIALIST:

Jessica P. Breedlove E-Mail: jessica.p.breedlove.civ@mail.mil DFAS Contract Services Directorate 3990 E. Broad Street, Bldg. 21 Columbus, OH 43213-1152

CONTRACTING OFFICER:

Patrick E. Doup E-mail: patrick.e.doup.civ@mail.mil DFAS Contract Services Directorate 3990 E. Broad Street, Bldg. 21 Columbus, OH 43213-1152

Any inquiries/questions shall be addressed in writing and directed to the point of contacts listed by 4:30 p.m. EST, 12 May 2025. Questions will be answered at the discretion of the Contracting Officer.

All quotes should be emailed to the contacts listed above by the Solicitation closing date listed in block 8.

GENERAL INSTRUCTIONS:

Quotes shall include the vendor's name, address, CAGE, POC name, phone number, and email. Vendors may use the body of the email as a cover letter.

HQ042325QE0560001

Quotes shall also include the following attachments:

SF1449 (HQ042324QE056): Solicitation document- Clause fill-ins and pricing need added in on this document (all necessary information is highlighted).

Attachment 1: Technical Certification Form

All emails shall include the RFQ number in the subject line. Note: email submissions have a 10MB size limit.

SUBMISSION INSTRUCTIONS:

1. Technical Capability:

a. Technical Certification Form: Attached to the solicitation is a Technical Certification Form. The Technical Certification Form shall be completed, signed, and returned with the quote. Quotes received that fail to provide the completed and signed Technical Certification Form will not be evaluated further and will be ineligible for award. Quoters may include additional attachments as applicable to include brochures, specification sheets, etc.

2. Price Quote: Quoter shall provide pricing on all CLINs on the SF1449 (HQ042324QE056) and include additional attachments as applicable. Price is to be provided as firm fixed price and inclusive of all requirements outlined in the Statement of Work (SOW).

3. Provision/Clause Fill-Ins: Quoter shall complete all applicable fill-ins on the SF1449 (HQ042324QE056). Quotes shall remain valid for a minimum of 60 days.

The Government reserves the right to make a determination based solely on the information submitted and proceed without clarifications or discussions.

Frequently Asked Questions

1. How many bins do you want delivered/available on site during the initial delivery?

Vendor to provide a total of 100, 65-gallon (250# capacity) containers. The disbursement of these containers will be 80 for DFAS-CL, 20 for DFAS- Bratenahl. The containers shall initially be delivered as follows: 80 delivered to DFAS-CL and 20 delivered to DFAS-Bratenahl (SOW, Section 3.7, Bullet 2).

2. Approx. how many bins will be shredded/collected each time?

Vendor to provide service weekly, sometimes twice per week at AJC/DFAS-CL, with approximately 20 -30 tote/bin-containers emptied and replaced with empty containers each service (SOW, Section 3.7, Bullet 3).

3. How often will the shredding take place? (Bi-weekly or monthly or other) Vendor to provide service weekly, sometimes twice per week at AJC/DFAS-CL, with approximately 20 -30 tote/bin-containers emptied and replaced with empty containers each service (SOW, Section 3.7, Bullet 3).

4. Does the site require 2-wheeled or 4-wheeled 65-gallon lockable shred bins?

There is no requirement, but they would like to have the 4-wheeled 65-gallon bins for easier mobility.

5. Is there a scheduled day/time for the shredding that you would like added to the contract?

The contractor will pick-up paper/materials on an as needed basis on days mutually agreed upon by the COR/SME and Contractor. (Reference Section

3.5 Table of Estimated Quantities per Site for estimated number of bins and frequency for each place of performance location.) The time of collection is to be between the hours of 8:00 a.m. and 3:00 p.m. unless an adjusted time-period is mutually agreed upon by the COR (SOW, Section 4.0).

6. Will the contractor be required to gather bins around the building or will DFAS personnel bring them down to the docks for collection?

Bins will be placed on the dock by the Government for Contractor Pick up (SOW, Section 3.7 Table).

7. Are there any vehicle restrictions?

Vehicles used for collection by the contractor shall have watertight bodies, which do not permit loss of paper/material. Open-box trucks, with or without canvas cover, shall not be used. Collection vehicles will be operated in accordance with activity rules and regulations while in the activity area and will be kept closed when moving or when not actually engaged in collecting/shredding paper/material.

3.6.1. All vehicular equipment must be maintained in good repair and in a safe and clean condition. The contractor's name must be painted or otherwise displayed prominently on each contractor owned vehicle. The contractor will have sufficient equipment for backup of regularly assigned vehicles to insure completion of contract requirements in the event of breakdowns or other equipment problems. Vehicles used for shredding and transporting material to contractor's facility must have locking capability and are required to be locked. Facility must be secure, and personnel must be security cleared and bonded.

3.6.2. The COR or designee shall be authorized to observe the shredding and destruction process. The Contractor shall meet all Government security requirements and be agreeable to site inspections (SOW, Section 3.3).

8. Is there a requirement for a Certificate of Destruction?

A signed certificate for shredding/destruction must be issued upon completion of each job. The certificate will be submitted to the COR and indicate the date of shredding/destruction, identify the material destroyed, method of destruction, number of pounds/bins shredded and disposed and be signed by the individuals (contractor and Government) designated to destroy and witness the shredding. Destruction officials will be required to know, through their personal knowledge, that such material was shredded/destroyed. The certificate of destruction must include the contract number, invoice number, price per pound/bin or price for collection, total price, company name, date of destruction, and signature of a company manager. The certificate of destruction is to accompany the invoice (SOW, Section 5.2).

9. What type of items will need to be shredded or destroyed?

Materials to be shredded or destroyed may include photo impressions, computer tape, printouts, microfilm, diskettes, microfiche, floppy disk, compact disk, carbon paper, hard drives, CD's, carbon typewriter ribbons, notes, envelopes, work papers, staples, clips, or any other material containing names, addresses, SSN, credit information, and any confidential information which has served its purpose (SOW, Section 3.2).

10. Are there any size requirements, related to shredded materials?

Shredding will produce residue partial sized not exceeding 5/16 inch in width or smaller strips of all paper grades (un-separated) for shredding (SOW, Section 3.4).

BUILDING 21, 3990 E BROAD STREET

COLUMBUS, OH 43213-1152

UNITED STATES

Jessica Breedlove, Email: jessica.p.breedlove.civ@mail.mil Telephone: 614-701-2846 AdminBy:

SCD: PAS: