Attachment 2 - Tech Cert Form.xls
XLS spreadsheet 52 KB Posted
- Attached to
- DFAS Cleveland and Bratenahl Shredding Services
- Solicitation number
- HQ042325QE056
- Issued by
-
Defense Finance and Accounting Service
About this file
The document is a Technical Certification Form for a shredding services solicitation by the Defense Finance and Accounting Service (DFAS) in Cleveland and Bratenahl, Ohio. The requirement involves providing 100 65-gallon containers (80 for DFAS-Cleveland, 20 for DFAS-Bratenahl) for secure document destruction, with weekly or twice-weekly service to empty approximately 20-30 containers per service visit.
Key technical specifications include handling Personally Identifiable Information (PII) through a closed-loop shredding and recycling process, with shredded material reduced to no more than 5/16 inch particle size. The vendor must be NIAD AAA Certified, use watertight collection vehicles, employ appropriately cleared employees, and comply with local, state, and federal disposal regulations. Materials to be destroyed include various document types containing sensitive information like names, addresses, Social Security numbers, and credit information. The solicitation number is HQ042325QE056, and the vendor must complete and return this certification form to be considered for award.
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Text version
Sheet1
| Technical Certification Form. | Shredding, DFAS-Cleveland | |
| Complete and return this form with your quote. If you do not return this completed form, your quote may not be considered for award. | UPR HQ0103516114 | |
| Does your quote include this service? | Yes/No. Answer all questions. Do not leave a row blank. | |
| 1 | Quantity 100 each 65-gallon (250# capacity) containers to be provided. 80 containers for DFAS-Cleveland, 20 for DFAS-Bratenahl. | |
| 2 | Initial Delivery of the 100 quantity containers shall be made to both the DFAS-Cleveland (quantity 80) and the DFAS-Bratenahl (quantity 20) locations | |
| 3 | Pickup of full containers for both the DFAS-Cleveland and DFAS-Bratenahl locations shall be made at DFAS-Cleveland location only until further notice. (NOTE--at a later date full containers for DFAS-Bratenahl may need to be picked up at the DFAS-Bratenahl location rather than at DFAS-Cleveland. The vendor will be advised of this change.) | |
| 4 | Shredded PII Material shall be handled in a facility that handles both shredding and recycling | |
| 5 | Materials to be shredded/destroyed may include: photo impressions, computer tape, printouts, notes, envelopes, work papers, staples, clips, any other material containing names, addresses, SSN's, credit information. | |
| 6 | Shredded material shall be handled through a 'closed loop system' shredding and recycling company. | |
| 7 | Shredding shall produce a particle size not exceeding 5/16 inch in width. | |
| 8 | Only appropriately cleared employees shall shred and destroy material from collection to destruction | |
| 9 | Destroyed shredded material shall be transported and disposed of in accordance with all applicable local, state, and federal laws and regulations. | |
| 10 | Contractor shall provide on-site and off-site shredding services for various types of unclassified materials. | |
| 11 | Vendor shall be NIAD AAA Certified. The NAIC AAA certification shall consist of Audit Quality, Regulatory Alignment, Security Specifications, Provide Audit Report, Free Compliance Monitoring, Oversight, Transparency Program Acceptance, Program Recognition. AAA Certification Program. | |
| 12 | Collection vehicles shall have watertight bodies. | |
| 13 | Vendor to provide service weekly, sometimes twice weekly. Approximately 20-30 containers shall be emptied and replaced with empty containers during each service. |
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File details come from the government source that posted it. Updated .