Q-A_Matrix_05082018_Q33_response.xlsx

XLSX spreadsheet 18 KB Posted May 8, 2018

Attached to: Aegis Ashore Missile Defense Test Complex (AAMDTC) Operations and Support (O&S) Services
Solicitation number: HQ0276-17-R-0003
Issued by: DOD Missile Defense Agency

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Latest Question & Answer Matrix to date (as of 05/08/2018).

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File	Type	Posted
HQ0276-17-R-0003_Solicitation_05082018_page_11rev.docx	DOCX document	May 8, 2018
AAMTDC_OS__Industry_Day_slides_MASTER_10_APR_18.pptx	PPTX presentation	Apr 17, 2018
HQ0276-17-R-0003_Solicitation_04172018.docx	DOCX document	Apr 17, 2018
Q-A_Matrix_04162018.xlsx	XLSX spreadsheet	Apr 17, 2018
Q-A_Matrix_04052018.xlsx	XLSX spreadsheet	Apr 5, 2018
Q-A_Matrix_03212018.pdf	PDF	Mar 26, 2018
HQ0276-17-R-0003_032018.docx	DOCX document	Mar 20, 2018
VIEWNet_Application_instructions.pdf	PDF	Mar 13, 2018
Q-A_Matrix.xlsx	XLSX spreadsheet	Mar 13, 2018
Industry_Day_Site_Visit_Registration_Form_03132018.docx	DOCX document	Mar 13, 2018
HQ0276-17-R-0003_Solicitation_03132018.docx	DOCX document	Mar 13, 2018

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Sheet1

HQ0276-17-R-0003 Weapons System Operations & Services (O&S) Support (RFP) Question/Answer Matrix
Question #	RFP Section	If Section J,

list Attach or

Exhibit	Paragraph	Page	Question or Comment	Government Response
	Q&A Responses Posted March 26, 2018
	1	L		L-7.1.1.1	15	The Mechanical and Electrical/ Universal Control Console effort was not described in Attachment J-1 (SOW). Our understanding is that the Mechanical and Electrical/Universal Control Console maintainers are being sourced through a separate acquisition. Please clarify.	The monitoring and operating of the Universal Control Console (UCC) is not included in the O&S Services requirements.
	2	J	J-1	5.3, 5.5	6	The SOW section 5.3 describes four (4) key personnel (AN/SPY-1D(V), MK 41 VLS, ACN, and MK 99 FCS technicians); however, the requirement in SOW section 5.5 is to ensure that the ACS is operational and available to support testing. Are the O&S services for the entire ACS required as described in SOW section (3) - Background, or is the effort limited to the four systems being maintained by the key personnel.	The O&S services requirement are NOT limited to the four personnel identified but apply to the entire ACS. The contractor must provide support for the entire ACS, as described in SOW section (3) - Background. Section 5.3 identifies KEY personnel to primary components of the ACS and emphasize the importance of these four components and the personnel assigned to them.
	3	L		L-2.1, L-9.1, L-9.5	3, 18, 22	RFP Section L indicates an option to extend the contact an additional six (6) months. Our interpretation is that three (3) separate six month options are to be estimated for the Base Year and the two (2) Options Years. Unclear as to how that should be detailed in the proposal given the current CLIN Item structure. Please clarify.	The contractor should price out the three-year base period along with two one-year option periods. If it is decided in the future that additional performance up to the full 6 months permitted by clause option will be required, the Government will issue a Request for Proposal to the contractor to price out the option exercise as specified.
	Q&A Responses Posted April 5, 2018
	4	L, M, J	J-1	L-7.1.1.1, E

M-3.1.1 Section 5 15

4	Pursuant to the Government response to question 1 regarding Mechanical and Electrical support of the ACS O&S: Section L requires the bidder to provide the approach for the Mechanical and Electrical O&S support and Section M indicates it is part of the evaulation criteria, however, the Section J-1 SOW effort does not describe the mechanical and electrical requirements. Is it up to the bidder to determine the scope and level of mechanical and electrical support?	All verbiage of Mechanical/Electrical support has been removed from Sections L and M and the SOW. Revised documents are hereby incorporated into the RFP.
	5	J	J-1	5.5.4	8	Is it the governments expectation that the console sub-mode operators are available full time to support testing?	Maintenance may require technicians to be able to operate in certain sub-modes for the conduct of the maintenance action and to verify system operability. This requirement is separate and distinct from console operations during Flight Tests, Ground Tests and other formal Aegis and/or BMDS testing and discovery events, which will be performed by others. Technical support is required during these events.
	6	J	J-1	5.4	6	Can the Government provide the frequency and type of planned test events by year?	Refer to the IMTP as a starting point. AAMDTC is in a near continual state of testing for one or two 8-hour shifts per day, Monday through Friday. Other test activities may be added and or schedules readjusted at any time. The contractor will need to provide full-time technical support, perform maintenance that is coordinated with operations, and provide technical support as required.
	7	J	J-1	5.5
5.5.4	7
8	Does the Government intend the operator support in section 5.5.4 to include only configuration of the submodes, or is the intent to have dedicated console operators for all planned test events? Please clarify.	Maintenance may require technicians to be able to operate in certain sub-modes for the conduct of the maintenance action and to verify system operability. This requirement is separate and distinct from console operations during Flight Tests, Ground Tests and other formal Aegis and/or BMDS testing and discovery events, which will be performed by others. Technical support is required during these events.
	8	L

M J J-1 7.0 3.0

Various	14
5	Attachment J-1 SOW, outlines O&S Services requirements for the ACS and its sub elements, however in various places throughout Section L and Section M, the bidder is asked to provide their O&S services approach for the AWS. Can the Government please clarify which scope (ACS or AWS) should be included to meet the requirements of sections L and M?	AWS is the core Aegis Weapon System. ACS is the Aegis Combat System, which includes VLS and any other sensors, weapon systems, and communications systems that are networked into the AWS via Command and Decision (CND) and Weapons Control System (WCS) interfaces. Our requirement is for maintenance on AWS plus VLS, so technically it is ACS, but not the entire combat system because C4I elements are maintained by another government agency.
	Q&A Responses from Industry Day, April 11, 2018
	9	J	J-1	N/A	What is the role of AAMDTC in support of the Japan Aegis Ashore program?	The Japan Aegis Ashore program is not currently within the scope of the AAMDTC O&S requirement.
	10	J	J-1		The requirement specifies technicians for four Aegis elements (SPY, VLS, ACI, FCS) but no system level technician. Who does MDA intend to oversee the required system level maintenance such as OCSOT?	System and element level maintenance at AAMDTC is within the scope of this contract. See MIPS to be uploaded in Viewers Library.
	11	L		L-4.4 Table L-1 and L-8.4 Tab 5	Which is due 15 days prior to submittal of proposal: Past Performance Volume or Past Performance Questionnaire? L-4.4 Table L-1: Proposal Org. and Volume Content Volume IV: Past Performance due date for entire volume is 15 days prior to proposal. L-8.0 Volume IV: Past Performance Questionnaire states due date of questionnaire is 15 days prior.	The Past Performance Volume, which includes the questionnaire, is due 15 days prior to the submittal of the proposal. Section L-8.4 Tab 5 has been updated for clarification.
	12				Since the site visit is April 11, will an extension of the due date be beyond 15 May 2018?	No, the due date currently remains 15 May 2018. However, based on Industry Day questions received, an additional one (1) or two (2) CDRLs will be added regarding quarterly and weekly PMS reporting (see SOW language update at Section 5.5.1).

At the time of this additional change, the proposal due date is expected to be extended, with the extension period to be determined depending upon the time to post the CDRL update. Please note that the current update removes the requirements for a small business subcontracting plan, EVM reporting CDRLs (A005 and A006), and clarifies cybersecurity compliance expectations and lines of demarcation for elements and support systems listed in the CSEL.

	13					Has the final RFP been released?	The final RFP was released March 13, 2018. It is updated periodically, so please continue to monitor FBO and VIEWNet for updates.
	14					Will the Government seek approval of alterations/configuration changes?	Alteration/Configuration Changes are not part of the scope of this contract.
	15	J	J-1			Will the contractor have to set up and develop the PMS/MRC program?	No.
	16	J	J-1			Is there a requirement to have MK4I VLS Certification for handling launch sequence and canisters?	No, there is not a requirement to have MK41 VLS Certification for handling launch sequence and canisters for this contract.
	17					What SOPs are already established? Will the contractor have to develop SOP's?	The SOPs needed to perform O&S under this contract are established and in place (see referenced documents in solicitation). The contractor will not have to develop SOP's.
	18					Will all drawings and tech manuals be provided?	Yes, all drawings and tech manuals will be provided during contract performance.
	19					Will the OEM installation contractor be in conflict of OCI?	All offerors will need to comply with special clause H-09 in the contract regarding OCI's when submitting their proposal . OCI's will be determined in accordance with H-09.
	20					Will the unrestricted procurement for AAMDTC require a small business plan for percentage of work, i.e. SB%, SDB%?	No, a small business plan is not required.
	21					What is the manning level for the O&S Services? Labor types? (Categories of Labor). Will there be a requirement for Key Personnel? How many key & types?	Reference SOW 5.3 Key Personnel requirements. Also, reference SOW 5.1.2 Transition Plan. See question 22 as well.
	22	J	J-1			The SOW specifies aloft work and topside corrosion control, but Aegis elements have a single technician. What is MDA's expectation for situations requiring two plus people (e.g., safety observer for VLS or SPY arrays)?	Refer to SOW section 5.1.2 Transition Plan. The contractor will provide Transition Plan for establishing the required processes that ensure successful performance of this contract. This plan shall include an org structure to include the appropriate number of personnel and functional assignments to effectively accomplish the full scope of contract work.
	23					Is calibration of technical equipment done at PMRF calibration lab or is it sent out to Navy facility?	Calibration is an OGA function accomplished on a regularly scheduled basis. The maintainers only responsibility is to draw technical equipment from a central issue point, use it, and return it.
	24					What is the ordnance handling process? What is in scope with ordnance handling?	Ordnance handling is handled by an OGA and out of scope for this contract. Maintainers will be responsible for the pre- and post-onload testing as part of the PMS process. Refer to OPNAVINST 4790.4 series and CSOSS.
	25	J	J-1	8.1	10	J-1 SOW Section 8.1, page 10 - Cybersecurity states contractor shall designate an ISSO. Can Government clarify roles and responsibility of onsite ISSO because contract does not require support of any contractor provided classified systems.	Onsite ISSO is responsible for system administration, account creation and account management for technicians under this contract.
	26					Does NAVSEA requirement for painting apply to this facility?	No, Government material/tools (paint and brushes) will be provided for contractor use.
	27					Are there any berthing spaces for personnel that have to stay for 24 hours?	No, there are no berthing spaces located at AAMDTC. No one has to stay for 24 hours.
	28					There are inherent capacity limitations with a single technician for each Aegis element (SPY, FCS, VLS, ACI). What is MDA's expectation for live-fire test support, specifically what is the maximum on-station time for a technician?	Reference SOW 5.4 Surge Support. Contractor may be required to work more than 40 hours within a week, and during weekends and holidays especially in support of ballistic missile live fire test events. Staffing will be up to the contractor to determine how best to fulfill the requirements.
	29					Who maintains C&D consoles?	C&D consoles are not maintained under this contract. The Aegis Computer Network Technician (ACNT) will maintain the DDG OJ-827. Refer to CSEL Element ADS.
	30					Will the contractor be responsible for resurfacing SPY-1 arrays?	No, the Government is asking the contractor to do only organizational level maintenance, not depot-level maintenance such as resurfacing the SPY-1 arrays.
	31					Is the FCS MK 99 fully functional, or passive only? (Does FCS include an X-Band transmitter?)	Yes, an X-Band is included. The contractor should address maintenance of both S-Band and X-Band maintenance in their cost proposal.
	32					Where does the contractor's responsibility begin and end with respect to auxiliary services interfaces?	See CSEL in Viewers Library and lines of demarcation specified in the SOW update at section 5.4.*
	Q&A May 08, 2018
	33	F, L		L-9.1	F - 11
L - 18	Section F contains a start date of 14 March - 13 March for the Base Year and 2 Option Years. Should the bidder assume that the aforementioned Period of Performance is to be used in the development of the estimate or should the Period of Performance be based off of the Contract Award Date of November (plus 36 months and 12 months respectively) as provided in the Industry Day Slide 19, dated 10 April 2018?	The POP dates of 14 March - 13 March for the Base Year and 2 Option Years was based on original award date of March 2018. Bidders should utilize the antiicapted contract award date of November plus 36 months and 12 months respectively. Updated Solicitation (Page 11) and Section L (Page 18) documents have been posted to reflect this clarification.

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