Solicitation Amendment HQ003426QE1830001 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of theoffer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purposes of this amendment are to: Block 14 (Description of Amendment/Modification):

1) Update the PWS to add Section 5.1.20 and 5.1.21 and establish CLINs 0003, 0004, 1003, 2003,3003 and 4003.

2) Extend the vendor quote submission deadline to September 14, 2026 by 11:00A.M. EST.

3) Add Attachment 3, WarU Site Map.

4) Provide responses to the first round of industry questions/comments

5) An extension has been granted for vendor questions to September 8, 2026 by 1:00P.M. EST

Solicitation/Contract Form

The following modifications were made:

Information From To Response Due Time 02:00 PM 11:00 AM Response Due Date 31 Aug 2026 14 Sep 2026

Supplies or Services & Prices or Costs

Line Item 0003

The following Line Item(s) were added:

Item Supplies / Services Quantity Unit Unit Price Amount

The Contractor shall perform all tasks related to Aesthetics Maintenance Services in accordance with (IAW) the Performance Work Statement (PWS) Section 5.1.20.

(Complete within 30 days of contract award)

Pricing Arrangement: Firm Fixed Price

1 Each

Line Item 0004

The following Line Item(s) were added:

Item Supplies / Services Quantity Unit Unit Price Amount

Other Direct Costs (Performance Work statement Section 5.1.21)

Notify both the contracting officer and COR when 75 percent of the obligated ceiling of the line item is reached. The contractor exceeds the not to exceed (NTE) amount at its own risk.

Pricing Arrangement: Time and Materials

1 Lot

Labor Rates:

Category Rate Title Rate Sub-Category

Other Direct Costs Other Direct Costs USD 13,000.00

Line Item 1003

The following Line Item(s) were added:

Item Supplies / Services Quantity Unit Unit Price Amount

Other Direct Costs (Performance Work statement Section 5.1.21)

Notify both the contracting officer and COR when 75 percent of the

HQ003426QE1830001

1003 obligated ceiling of the line item is reached. The contractor exceeds the not to exceed (NTE) amount at its own risk.

Pricing Arrangement: Time and Materials

1 Lot

Labor Rates:

Category Rate Title Rate Sub-Category

Other Direct Costs Other Direct Costs USD 13,000.00

Line Item 2003

The following Line Item(s) were added:

Item Supplies / Services Quantity Unit Unit Price Amount

Other Direct Costs (Performance Work statement Section 5.1.21)

Notify both the contracting officer and COR when 75 percent of the obligated ceiling of the line item is reached. The contractor exceeds the not to exceed (NTE) amount at its own risk.

Pricing Arrangement: Time and Materials

1 Lot

Labor Rates:

Category Rate Title Rate Sub-Category

Other Direct Costs Other Direct Costs USD 13,000.00

Line Item 3003

The following Line Item(s) were added:

Item Supplies / Services Quantity Unit Unit Price Amount

Other Direct Costs (Performance Work statement Section 5.1.21)

Notify both the contracting officer and COR when 75 percent of the obligated ceiling of the line item is reached. The contractor exceeds the not to exceed (NTE) amount at its own risk.

Pricing Arrangement: Time and Materials

1 Lot

Labor Rates:

Category Rate Title Rate Sub-Category

Other Direct Costs Other Direct Costs USD 13,000.00

Line Item 4003

The following Line Item(s) were added:

Item Supplies / Services Quantity Unit Unit Price Amount

Other Direct Costs (Performance Work statement Section 5.1.21)

Notify both the contracting officer and COR when 75 percent of the

4003 obligated ceiling of the line item is reached. The contractor exceeds the not to exceed (NTE) amount at its own risk.

Pricing Arrangement: Time and Materials

1 Lot

Labor Rates:

Category Rate Title Rate Sub-Category

Other Direct Costs Other Direct Costs USD 13,000.00

Description/Specifications/Statement of Work

Header Miscellaneous Text (Modified):

PERFORMANCE WORK STATEMENT (PWS)

Warfighter Acquisition University (WarU) Aesthetics Maintenance Services

1 INTRODUCTION: This is a non-personal services contract to provide grounds maintenance and snow removal. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Background: Warfighter Acquisition University (WarU) requires the services of a contractor to perform ground's maintenance and snow/ice removal at its Fort Belvoir, Virginia CAMPUS. The total paved area is approximately 201,000 square feet. The total grass area is four (4) acres.

1.2 DESCRIPTION OF SERVICES: The Contractor shall provide ground maintenance and snow removal as defined in this PWS except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.3 OBJECTIVES: to maintain a well-kept weed free safe environment for faculty, staff and students

1.4 SCOPE: The work shall include mowing, trimming. edging, hedge maintenance, shrub maintenance, flower bed maintenance, leaf and debris removal, core aeration, seeding, fertilizing, rocking and snow/ice removal of WarU CAMPUS area. All debris Organic and nonorganic shall be removed from the site. The contractor shall provide all labor, equipment, and materials necessary to maintain the CAMPUS to the standards specified unless prior agreement has been arranged.

1.4 PERIOD OF PERFORMANCE: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.5 CONTRACT TYPE: The Government will award a Firm Fixed Price

1.6 PLACE OF PERFORMANCE: WarU Campus Ft. Belvoir Va

1.7 HOURS OF OPERATION: WarU's working core hours and days are from 7:00 a.m. to 5:00p.m. est. time, Monday through Friday, except Federal Holidays.

Work can be done during these hours as well as holidays and weekends.

1.8 Climatic Conditions: Rainfall varies with the wettest months usually in April through July. Snowfall expected during the period of October through April. The first killing frost may be expected about October, and the last killing frost generally occurs in May.

1.9 Quality Control (QC): Quality Control is the responsibility of the Contractor. The contractor is responsible for the delivery of quality services to the government.

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractor's QCP must contain a systematic approach to monitor operations to services are provided to the Government. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered nonconformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent reoccurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall submit for approval a QCP to the Contracting Officer and COR no later than 30 calendar days after contract award.

1.10 Quality Assurance. The government shall monitor the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and the minimum acceptable defect rate(s).

1.11 Recognized Holidays.

New Year's Day, Labor Day Martin Luther King Jr's Birthday, Columbus Day President's Day, Veteran's Day Memorial Day, Thanksgiving Day Juneteenth, Christmas Day Independence Day

1.12 Contract Manager. The contractor shall provide a point of contact with who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the POC is absent shall be designated in writing. The contract POC or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.13 PERFORMANCE EVALUATION MEETINGS: The Contracting Officer may require the contractor to meet with the Contracting Officer, Contracting Officer Representative (COR), and other Government personnel as deemed necessary. The COR is Kevin Tabor. The Contractor and COR may request a meeting about the contract if they believe such a meeting is necessary with all or any of the parties involved in the contract (Contractor, COR and government officials). These meetings shall be held at no additional cost to the government.

PART 2 DEFINITIONS & ACRONYMS

As used throughout this Performance Work Statement, the following terms shall have the meaning set forth below. Any word found in all Capital letters and underlined in the contract shall be referred to this section for a specific definition.

2.1 COR: Contracting Officer's Representative - A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor.

2.2 Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provision of this contract.

2.3 WarU: Warfighter Acquisition University.

2.4 Debris: All organic and nonorganic items including but is not limited to, any type of trash, paper, cans, bottles, plastics, litter, weeds, limbs, leaves, overgrowth, rocks and other similar items not listed but designated by COR.

2.5 Fertilize: The process of applying nutrients that have a natural or synthetic origin to soils or to plant tissues of plants, flowers bushes or grass to supply one or more essential nutrients to the growth of plants, bushes, flowers or grass where the soil has become deficient in nutrients which are essential for proper growth.

2.6 Government Representative: The person(s) whom the KO will designate by name and/or position title to conduct liaison between the Contractor and the CO on matters pertinent to this contract and be his/her authorized representative.

2.7 Grass Cutting/mowing: Grass cutting shall include cutting and trimming of all grasses, weeds and other vegetation which is one inch or less in diameter (at ground level).

2.8 Campus: All the grounds, walkways, driving/parking areas, stairs, ramps, fenced areas, associate structures and buildings surrounding the listed buildings from the building to the curb meeting the street, another buildings or walkway.

Buildings include 231,226,208,206,204,291,202,292,205,207and 209. The grass area with walkway and pavilion between 19th street and 19th street student parking and 19th street student parking lot. The grass area with walkway and staircases between 18th street and 18th street student parking and 18th street student parking lot. Island with sign in front of building 202 on Belvoir Rd. side. Parking lot islands inside Quad parking. Quad parking lot - (perimeter inside 18th street, 19th street Middleton Road and Belvoir Road), parking area on Michie Pl. facing bldg. 231, the roadway in front of 231 warehouse entrance and the grass area and walkway. Service road from 19th street to back of bldg. 202 passing bldg. 204 and bldg. 291. All areas used by WarU's personnel and guests to travel, excluding the main roads. A map showing the building's surrounding area and location will be provided.

2.9 Pruning: Pruning is the removing of unwanted (overgrowth, all dead or broken limbs) growth by manual or power equipment to make a plant, tree, hedge or bush grow or respond in a desired manner to match other plants, trees, hedges or bushes at a uniform distance and shape, maintaining a consistent Professional appearance around campus. If the desired Professional Appearance cannot be achieved then the plant, tree or bush shall be removed.

2.10 Quality Assurance Program: A program implemented by the Government to provide some measure and control over the quality of services received. It is emphasized that the Government's quality assurance program is not a substitute for the quality control program implemented and administered by the Contractor.

2.11 PWS: Performance Work Statement

2.12 Walkways: Any area on the campus used by a pedestrian to access a building, leisure or parking area.

2.13 Biweekly: Occurs 26 times a year starting on the first Sunday after the start date of the contract and last for a period of 14 days --Sunday to the 2nd Saturday after the starting Sunday

2.14 Weekly: Occurs 52 times a year starting on the first Sunday after the issue start date of the contract and last for a period of 7 days-- Sunday to Saturday

2.15 Professional Appearance: The uniform look of the campus which includes making and keeping the campus looking the best it can.

2.16 Travel: The act of a person moving from one location to another.

PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.1 The government shall only provide material and services as needed on a predetermined agreement

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The Contractor shall furnish all tools, equipment, materials and services required for the performance of this contract.

4.2 The Government shall not be responsible for providing office space, facilities, material and/or equipment storage areas required in the performance of this contract.

4.3 Equipment - All equipment used to perform any duties as listed in Section 5 Specific Task shall be permitted as long as damage is not caused to campus grounds, structures, roadways or parking lots. Contractor will assume responsibility for damages to the campus physical property and grounds which is caused by the Contractor's negligence. Example equipment. Equipment with, wheel weights, snow blades, tractors, or other essential accessories for the performance of the duties listed in Section 5 Specific Task.

4.4 Material/Products. -- The contractor should provide COR with a Material Safety Data Sheet (MSDS) and proof of material/product to be used before any work is to be done that requires use of materials. Ex. Grass seed, fertilizer, ice melt, weed killer etc. All materials used must be compliant with Ft Belvoir environmental.

PART 5 SPECIFIC TASKS

- The contractor will perform the following specific tasks: 5.1 Tasks

Discretionary landscaping decisions by the contractor shall be made in a manner to maintain or improve the current grounds 5.1.1 Grounds Appearance -appearance, and to maintain a PROFESSIONAL APPEARANCE as outlined in the contract and consistent with the surrounding installations.

The grass on campus shall be mowed at least once Biweekly during the growing season year (April 15- November 9) or as needed during other 5.1.2 Mowing -months of the year. Biweekly throughout the year the grass shall be maintained at a uniform height, between two and three inches to achieve the Campus's desired PROFESSIONAL APPEARANCE. The contractor should cut the grass evenly, taking care to prevent scalping, uneven mowing, rutting by equipment, and damage to trees, plants, bushes, shrubs, campus structures and parked vehicles. All DEBRIS shall be removed prior to cutting. Any DEBRIS from mowing will be removed the day of the cutting.

CAMPUS area's that are not able to be mowed will be trimmed once Biweekly in conjunction with mowing during the growing season year (April 5.1.3 Trimming-- 15- November 9) or as needed during other months of the year. BIWEEKLY throughout the year this shall be done to maintain the Campus's desired PROFESSIONAL APPEARANCE. The grass shall be trimmed from around trees, shrubs, fences, poles, fire hydrants, edging, building structures, flowerbeds and parking lot bumper blocks so that grass height is maintained at a consistent height with the adjacent grasses specified in 5.1.2.

CAMPUS area shall be edged Biweekly in conjunction with mowing during the growing season year (April 15- November 9) or as needed during 5.1.4 Edging -other months of the year. Biweekly throughout the year this shall be done to maintain to the Campus's desired PROFESSIONAL APPEARANCE. Edging includes the removal of all grass or weeds from the area where grass meets, walkways, driveways, curbs meeting the walkways, pavement and curb joints. The contractor should cut all edges leaving a clear distinction of where grass meets the areas listed in this section. All edging DEBRIS shall be collected and disposed of on the same day the material is generated, leaving walkways clear of all DEBRIS.

, Bush Tree, Shrub, Maintenance - CAMPUS area hedge, bush, tree and shrub maintenance hall be performed once a month or as needed, to 5.1.5 Hedge maintain the campus's PROFESSIONAL APPEARANCE. The use of hand or power pruners and trimmers shall be permitted so that hedges, bushes, shrubs and trees can be PRUNED. Remove all dead, injured, abnormal, or otherwise undesirable growth to reduce size if hedge, bush, tree or shrub is disfigured or causing interference with a structure, WALKWAY, pedestrian or vehicular traffic. All clippings, branches, and DEBRI resulting from pruning shall be removed the same day work is accomplished.

Plant flowers, bushes, trees and plants in the fall (September1 - October31) and spring (After last frost) or as 5.1.6 Flowerbeds and Flowerbed Maintenance -needed during other months of the year to maintain the Campus's desired PROFESSIONAL APPEARANCE. This shall include planting in flowerbeds, planters, and any other areas where flowers, bushes, etc. are currently planted or were planted. Flower/plant beds shall be maintained free of weeds, DEBRIS, leaves, branches, and dead plants and shrubs. Any dead flowers, bushes or plants (annuals or perennials) shall be removed and replaced. This shall all be done (duties listed in this section) at least once Biweekly throughout the year to maintain a consistent PROFESSIONAL APPEARANCE across the WarU Campus.

the contractor shall kill and remove all weeds from CAMPUS. Weed killing and removal may be done with manual/power equipment 5.1.7 Weed killing Removal--or with chemical sprays. Weed killing and removal shall all be done (duties listed in this section) at least once Biweekly and as needed throughout the year to maintain the campus's desired PROFESSIONAL APPEARANCE.

The contractor shall remove all leaves, branches, DEBRIS and litter will be removed from site by the contractor's means. All 5.1.8 Leaf and Debris Removal - Leaves, branches, Debris and litter will be removed at least once a WEEK, every WEEK throughout the year to maintain the campus's desired PROFESSIONAL

APPEARANCE.

the contractor shall perform core aeration of all grass areas or areas that are supposed to have grass on CAMPUS once each year between 5.1.9 Core Aeration- 1 September and 31 October. Aeration shall be core type, 0.75 inches in diameter, two inches on center and to a minimum depth of two inches. CAMPUS should be aerated with complete coverage, and the cores shall remain on site. CAMPUS must be mowed and cleared of all DEBRIS before aerating.

the contractor shall overseed all grass areas throughout CAMPUS in the spring (after last frost) and after aerating in the fall or as 5.1.10 Seeding/Topsoil Straw -needed for grass to grow. Topsoil, straw and grass seed shall be added to areas where grass has died or is no longer growing. CAMPUS must be mowed and cleared of all DEBRIS before seeding. All areas will be seeded with the best seed mixture which allows grass to grow in a part sun, part shade environment. This shall be done to maintain the campus's desired PROFESSIONAL APPEARANCE

Fertilize and weed control on all grass areas throughout the campus during spring (after last frost) and after fall aeration or on as 5.1.11 Fertilize/ Weed Control -an as needed bases to maintain the campus's desired PROFESSIONAL APPEARANCE. CAMPUS must be mowed and cleared of all DEBRIS before any fertilizer and weed control is applied.

CAMPUS specific areas will be cleaned of DEBRIS and re-rocked to fill in uneven areas, replace old, stained rock that matches the 5.1.12-- Rock Maintenance -existing rock. This shall be done at least once a Biweekly throughout the year to maintain the campus's desired PROFESSIONAL APPEARANCE. The depth of the rock will be maintained at 2" deep.

-All CAMPUS grounds are to be kept at an even level to maintain the consistent slope of an area. Any ground which has been disturbed ex. holes, 5.1.13 Grounds-ruts, erosion areas or other penetrations will be filled with dirt, topped with topsoil and grass seeds applied to give the area a look that ground has not been disturbed. This shall be done at least once a BIWEEKLY throughout the year to maintain the campus's desired PROFESSIONAL APPEARANCE.

Steps and Entrance Way Areas - Contractor shall clear and remove all DEBRIS from walkways, drains, steps, ramps, building 5.1.14 Cleaning of Sidewalks, entrance ways (door, door frame, lights next too or above door, overhangs, columns and wall area) using such equipment as necessary. This shall be done at least once Biweekly throughout the year to maintain the campus's desired PROFESSIONAL APPEARANCE.

The contractor is required to be onsite, to plow/shovel snow, remove ice and apply deicer within 2 hours of 5.1.15 Snow Plowing and Ice Removal Readiness -notification from the COR. The contractor shall apply a pretreatment of snow/deicer 24 hours before any expected snow or ice is forecasted to arrive. For any evening, overnight or early morning snowfall the contractor shall clear the areas listed in 5.1.16 by 7:00 a.m.

- A map will be provided showing all walkways, parking /driving and TRAVEL areas on CAMPUS to be taken 5.1.16 Areas to be plowed, shoveled, ice removal-care of as outlined in 5.1.17--5.1.20

Plow and shovel snow on all CAMPUS driving/parking areas and walkways. Including the walkway to student parking at 5.1.17 Snow Plowing and Shoveling - 18th street, the walkway to the student parking at 19th street, the student parking lot at 18th street and student parking lot at 19th street. walkway and all roadway, walkway area inside the Quadrangle-(inside the perimeter of -18th street, 19th street Middleton road and Belvoir Road), faculty walkway and parking along 18th and 19th street, parking spaces and walkway on Michie Pl. facing bldg. 231, the roadway in front of 231 warehouse doors and the grass area with pavilion and walkway, the service road from 19th street to backside bldg. 202 passing bldg. 204 and bldg. 291 during the winter season when snow height is 2" or above.

Followup service will continue as weather conditions dictate. Snow shall be plowed and shoveled so that any walkway, entrance path, fire hydrants and other pedestrian or vehicular traffic pathways are not blocked. The priority areas to be plowed first: interior parking lot of the quadrangle including the roadway to and from parking areas and the roadway leading to back of bldg. 202 from 19th street passing next to bldg. 204 and 291, second the student 18th and 19th street parking lots, third the faculty parking on 18th and 19th street, fourth the parking on Michie Pl. The priority area to shoveled first: walkway from backside of bldg. 202 (President side, then bldg 291 side) second all walkways leading from parking lots to the building entrances, third building entrances and exits, fourth all other Campus areas defined but not mentioned in this section.

shovel snow on all CAMPUS when snow height is 2" or above on stairs, ramps building entrance ways and walkways. Everywhere 5.1.18 Snow Shoveling-pedestrians travel on fixed surfaces to reach a building or parking lot.

Contractor may be called to place ice melts (salt) on all CAMPUS area including stairs, ramps, walkways, building entrance ways 5.1.19 Salt and ice removal -parking lots on an as needed bases. Any areas shoveled or plowed need at minimum one application of ice removal. More applications should be applied as they are needed to allow all CAMPUS walkways, parking lots to remain usable and safe. Campus driving/ parking and walkway areas shall be treated with material that does not cause harm to the surface it is being applied too.

5.1.20 Tree Trimming and Removal Services - The Contractor shall provide all labor, supervision, equipment, tools, materials, transportation, traffic and pedestrian control, and other resources necessary to trim fifty (50) Government-designated trees and completely remove thirty (30) Government-designated trees on CAMPUS. Tree trimming shall include removal of dead, damaged, diseased, broken, hanging, hazardous, or otherwise undesirable limbs and branches that interfere with buildings, roofs, WALKWAYS, roadways, parking areas, signs, lighting, fences, utilities, or other Government infrastructure. Proper pruning techniques shall be used to protect tree health and structural integrity. Trees shall not be excessively topped, stripped, or unnecessarily damaged. The trees that the Government has identified for trimming have a height range from 30 feet to 40 feet.

Tree removal shall include safely cutting and removing the designated tree, limbs, and trunk; grinding each stump to a minimum of six (6) inches below the surrounding finished grade unless otherwise directed by the COR; removing exposed surface roots and stump grindings as necessary; backfilling holes and depressions with suitable clean topsoil; leveling the disturbed area; and seeding or otherwise restoring disturbed turf areas to match the surrounding landscape, when applicable. The trees that the Government has identified for removal have a height range from 20 feet to 40 feet with diameters ranging from two (2) feet to three and half (3 1/2) feet.

The Contractor shall establish appropriate work zones, barriers, signs, and other safety measures to protect Government personnel, pedestrians, vehicles, facilities, utilities, landscaping, pavement, and other property. The Contractor shall verify applicable underground and overhead utilities before performing work that could affect those utilities. Any damage caused by Contractor operations shall be immediately reported to the COR and corrected by the Contractor at no additional cost to the Government.

All limbs, logs, branches, wood chips, leaves, sawdust, stump material, and other DEBRIS generated by tree trimming and removal shall be removed from Government property and properly disposed of in accordance with applicable Federal, state, local, Fort Belvoir, and environmental requirements. Work areas shall be left clean, level, safe, and free of hazards at the completion of the work. Performance shall be considered complete when all fifty (50) designated trees have been satisfactorily trimmed, all thirty (30) designated trees have been completely removed, required stumps have been ground below grade, disturbed areas have been restored, and all resulting DEBRIS has been removed.

5.1.21 Other Direct Costs The Contractor shall provide, when requested and approved in advance by the COR, additional non-recurring materials and services not included in the routine firm-fixed-price requirements of this PWS. Such items may include decorative rock, mulch, replacement plants, and extraordinary snowfall event support. Decorative rock and mulch shall be furnished and installed in locations designated by the Government. Replacement plants shall include removal and disposal of failed plant material and installation of approved replacement plantings. Extraordinary snowfall event support may include additional labor, equipment, materials, repeat mobilizations, hauling, and deicing required beyond normal recurring snow and ice removal services. The Contractor shall be entitled to payment for these items and services only under the ODC CLIN and only to the extent such work has been authorized in writing in advance by the COR.

Inspection and Acceptance

Line Item 0003

The following Inspection and Acceptance Location(s) were added:

Inspection and Acceptance Location - DoDAAC: HQ0049

Information Value Action Both Location Other

Acceptance Location

HQ0049

DEFENSE ACQUISITION UNIVERSITY

9820 BELVOIR ROAD, FORT BELVOIR VA 22060-5565

FORT BELVOIR, VA 22060-5565

UNITED STATES

Instructions See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

POC Name Kevin Tabor POC Email kevin.tabor@waru.edu POC Telephone 5713302205

Line Item 0004

The following Inspection and Acceptance Location(s) were added:

Inspection and Acceptance Location - DoDAAC: HQ0049

Information Value Action Both Location Other

Acceptance Location

HQ0049

DEFENSE ACQUISITION UNIVERSITY

9820 BELVOIR ROAD, FORT BELVOIR VA 22060-5565

FORT BELVOIR, VA 22060-5565

UNITED STATES

Instructions See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

POC Name Kevin Tabor POC Email kevin.tabor@waru.edu POC Telephone 5713302205

Line Item 1003

The following Inspection and Acceptance Location(s) were added:

Inspection and Acceptance Location - DoDAAC: HQ0049

Information Value Action Both Location Other

Acceptance Location

HQ0049

DEFENSE ACQUISITION UNIVERSITY

9820 BELVOIR ROAD, FORT BELVOIR VA 22060-5565

FORT BELVOIR, VA 22060-5565

UNITED STATES

Instructions See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

POC Name Kevin Tabor POC Email kevin.tabor@waru.edu POC Telephone 5713302205

Line Item 2003

The following Inspection and Acceptance Location(s) were added:

Inspection and Acceptance Location - DoDAAC: HQ0049

Information Value Action Both Location Other

Acceptance Location

HQ0049

DEFENSE ACQUISITION UNIVERSITY

9820 BELVOIR ROAD, FORT BELVOIR VA 22060-5565

FORT BELVOIR, VA 22060-5565

UNITED STATES

Instructions See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

POC Name Kevin Tabor POC Email kevin.tabor@waru.edu POC Telephone 5713302205

Line Item 3003

The following Inspection and Acceptance Location(s) were added:

Inspection and Acceptance Location - DoDAAC: HQ0049

Information Value Action Both Location Other

Acceptance Location

HQ0049

DEFENSE ACQUISITION UNIVERSITY

9820 BELVOIR ROAD, FORT BELVOIR VA 22060-5565

FORT BELVOIR, VA 22060-5565

UNITED STATES

Instructions See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

POC Name Kevin Tabor POC Email kevin.tabor@waru.edu POC Telephone 5713302205

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The following Inspection and Acceptance Location(s) were added:

Inspection and Acceptance Location - DoDAAC: HQ0049

Information Value Action Both Location Other

Acceptance Location

HQ0049

DEFENSE ACQUISITION UNIVERSITY

9820 BELVOIR ROAD, FORT BELVOIR VA 22060-5565

FORT BELVOIR, VA 22060-5565

UNITED STATES

Instructions See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

POC Name Kevin Tabor POC Email kevin.tabor@waru.edu POC Telephone 5713302205

Deliveries or Performance

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The following Delivery Information were added:

Information Value Period of Performance 18 Sep 2026 to 17 Oct 2026

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The following Delivery Information were added:

Information Value Period of Performance 18 Sep 2026 to 17 Sep 2027

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The following Delivery Information were added:

Information Value Period of Performance 18 Sep 2027 to 17 Sep 2028

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The following Delivery Information were added:

Information Value Period of Performance 18 Sep 2028 to 17 Sep 2029

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The following Delivery Information were added:

Information Value Period of Performance 18 Sep 2029 to 17 Sep 2030

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The following Delivery Information were added:

Information Value Period of Performance 18 Sep 2030 to 17 Sep 2031

List of Attachments

The following Attachment(s) were added:

Comment Resolution Matrix..

WarU Site Map

The following Attachment(s) were deleted:

Comment Resolution Matrix

Instructions, Conditions, & Notices to Offerors or Quoters

Header Miscellaneous Text (Modified):

Solicitation Instructions

Instructions to Quoters--Commercial Items

(a) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotations must show-

(1) The solicitation number;

(2) The name, address, and telephone number of the quoter;

(3) The Quoter's Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Quoter completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Reserved.

(c) Late submissions.

(1) Quoters are responsible for submitting quotations and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any quotation modification, or revision received after the time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition. However, a late modification of an otherwise successful quotation that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Quoters may withdraw their quotes by written notice to the Government received at any time before award.

(d) Issuance of purchase order. Quotations should contain the quoter's best technical and price terms. The Contracting Officer may reject any or all quotations. The

Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government's choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government's choice and will not use the formal source selection procedures described in FAR part 15.

(e) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.

(End of provision)

ADDENDUM TO FAR 52.212-1 - INSTRUCTIONS TO QUOTERS--COMMERCIAL SERVICES

(f) A technical quotation that includes separate volumes for the following evaluation factors:

Volume I - Experience: A narrative detailing the quoter's experience providing grounds maintenance services. This narrative must describe previous experience providing grounds maintenance services for facilities of similar scope, complexity, and magnitude to derive a quoter's capability to meet all requirements of the Performance Work Statement (PWS), performed within the last three (3) years. For purposes of this evaluation, the terms scope, complexity, and magnitude are defined as follows:

1. Scope is the type and range of commercial grounds maintenance and snow removal services the contractor was responsible for performing, comparable to those set forth in the PWS.

2. Complexity is the combination of the site conditions under which services were performed and the performance and management requirements met, comparable to those described in the PWS.

3. Magnitude is the size of the area serviced, with the requirement under this solicitation being at least three (3) acres.

This narrative is limited to three (3) pages and shall cover no more than three (3) discrete projects in total. Quoters are encouraged to organize each project narrative to specifically address scope, complexity, and magnitude as defined above.

Volume II - Past Performance: Vendors shall submit a unified experience and past performance portfolio of project(s). This is a mirrored list of 3 relevant past performance references from Volume I - Experience. For each reference, provide a contract number, a point of contact with name, title, phone number, and email address, and a brief description of the work performed. The Government reserves the right to consider information from other sources.

To reiterate, past performance will be evaluated using ONLY the projects submitted under Volume I - Experience.

Volume III - Price: A completed price schedule as provided in this RFQ.

(g) A statement specifying the extent of agreement with all terms, conditions, and provisions of the solicitation.

(h) Solicitation Question and Comments Due Date: Questions/comments pertaining to this solicitation must be submitted via email to both mark.v.smith28.civ@mail.mil and earl.e.anderson51.civ@mail.mil using the mandatory Attachment L-1: Comment Resolution Matrix by 08 September 2026 at 01:00 PM EST. Questions/comments which are not submitted via email will not be provided a response.