HQ0034-22-R-0244 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Extend the Questions due date and time from Friday January 27, 2023 to Friday February 10, 2023 at 3PM.

2. Extend the Proposal due date and time from Monday February 6, 2023 to Tuesday February 21, 2023 at 3PM.

***********************************************SEE SUMMARY OF CHANGES*************************************************

1. CONTRACT ID CODE PAGE OF PAGES

Z 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Feb-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003422R0244

X 9B. DATED (SEE ITEM 11)

23-Jan-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Feb-2023

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003422R0244

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Feb-2023 10:00 AM to 21-Feb-2023 03:00 PM.

The following have been modified:

52.212-1 ADDENDUM

52.212-1 INSTRUCTIONS TO OFFEROR-COMMERICAL ITEMS (FEB 2012) “ADDENDUM’”

Washington Headquarters Services (WHS) is issuing this solicitation via Sam.gov under NAICS CODE 561621

Security Systems Services (except Locksmiths). This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be notified of all amendments to this solicitation electronically.

This procurement is being conducted under FAR Part 12, Acquisition of Commercial Items and FAR Part 16.5

Indefinite-Delivery Contracts. The Government anticipates awarding a single indefinite-delivery contract (IDIQ contract) to the responsible Offeror that submits a proposal that is the best value and most advantageous to the

Government based upon the evaluation factors discussed in this Request for Proposal (RFP).

All Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may render the Offeror ineligible for award. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Additionally, proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the Performance Work Statement (PWS).

The Proposal must comply with the entire solicitation. All attachments must be completed and included during proposal submittal. The Offeror shall not take exception to any solicitation term. A Proposal that takes exception to any solicitation term or proposes on terms different than the solicitation shall be considered ineligible for award.

QUESTIONS AND RESPONSES TO SOLICITATION

All questions, concerns, or requests for clarification for this RFP shall be submitted electronically via the

Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil using the

Offer Tab by Friday February 10, 2023 at 3pm Eastern Standard Time (EST). No phone calls are permitted. No comments, questions or inquiries shall be made by directly contacting any Government person. The Government will not respond to questions received after this date and time. Offerors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government’s response to each question. Questions shall be submitted in a

Microsoft Excel file following a format similar to the table below:

Question No. Reference Question Category Question

# Solicitation or Attachments, and

Section

Contract or Technical Question

Questions and Responses will be provided to all Offerors electronically. If amendments to the final solicitation are issued, all Offerors shall acknowledge all amendments with the Offeror’s Proposal submission. Failure to acknowledge all amendments issued by the Government may result in the Proposal submitted in response to the solicitation being found not compliant with the solicitation instructions.

A. PROPOSAL VOLUMES REQUIREMENTS

Volume Section Page Limit

I

ADMINISTRATIVE (VOLUME 1)

(1) Proposals shall remain valid for a period of not less than 120 calendar days after the

Proposal due date.

(2) Names and telephone numbers of person(s) authorized to conduct negotiations.

(3) Name of the official authorized to bind the offeror’s organization shall be clearly identified

(4) Company/Division Street Address;

Unique Entity Identifier (UEI) , size standard, and Cage Code.

(5) Organizational Conflict of Interest (OCI) certification.

(6) List of Subcontractors.

(7) Completion of Clauses/Provisions such as

FAR 52.204-4, 52.212-3 Alt I, 52.204-

24, 52.204-26, 52.219-1, and 52.219-28.

(8) Acknowledgment of receipt of any amendments

(9) Completed blocks 17a, 30a (signed), 30b and 30c.

(10) The SF 1449 must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations.

No Page

Limit

II

PASS/FAIL - VOLUME

(1) Demonstrates your organization is

DMP System Certified

(2) Letters of Commitment for proposed

Key Personnel

No Page Limit

III PASS/FAIL - Small Business Participation

Volume

(1) Small Business Commitment Document

(Attachment 23)

(2) Subcontracting Plan (Attachment 22)

(1) No page limit

(2) No page limit

IV

TECHNICAL APPROACH AND CAPABILITY

VOLUME

(1) Task Order 1:

a. Technical Approach for TO 1 PWS Part

5 tasks 5.2, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8 and

5.9

b. Management Approach

c. Staffing Plan

d. Phase-In Plan

e. Personnel Matrix (Attachment 3)

f. Key Personnel Resumes

g. Key Personnel Qualifications Template

(Attachment 6)

Total 12 Pages

a. Included in page limit

b. Included in page limit

c. Included in page limit

d. Included in page limit

e. No Page Limit

f. No Page Limit

g. No Page Limit

V PAST PERFORMANCE VOLUME 9 pages (3 page limit per reference)

VI PRICE VOLUME

(1) Completed Pricing Matrix (Attachment 5) and

Task Order 1

(1) MS Excel Pricing Matrix

A.1 Instructions for Proposal Submission: This section of the Instruction to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The

Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may make the proposal ineligible for award.

A.1.1 Sufficient Detail

Proposals shall comply with the following guidelines:

Be complete and respond directly to the requirements of the solicitation.

Address the factors and their related elements as listed in FAR 52.212-1 Instructions to Offerors -

Commercial Items (Nov 2021) Addendum and FAR 52.212-2 Evaluation - Commercial Items (Nov 2021)

Addendum of the solicitation.

Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

A.1.2 Validity Statement

The Offeror shall make a clear statement that the proposal is valid for 120 calendar days. In accordance with FAR

Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

A.1.3 Physical Appearance of Submissions

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals will be submitted in electronic copies.

No models, mockups, or videotapes will be accepted.

A.1.3.1 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

Glossaries do not count against the page limitation for their respective volumes.

A1.4 Page Format Restrictions and Limitations

A.1.4.1 Page and Font Size

Text shall be single- spaced on an 8.5 x 11 inches paper format, with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. No foldout pages shall be used. Page limitations shall be treated as maximum. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. The excess pages will be deleted from the electronic copy of the proposal. Documents incorporated by reference or as attachments to the proposal shall be included in the overall maximum page lengths and will not be considered or evaluated if they exceed the maximum page.

Font size shall be no smaller than (10) point Times New Roman. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable. Margins will be at least one-inch. Proprietary statements, security markings, and page numbers shall be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall apply to the Final Proposal Revisions (FQRs).

A.1.4.2 Labeling

The number of pages shown in the table above should be submitted in electronic format. Responses to Volumes I-V

(Administrative, Pass/Fail Criteria, Technical Approach & Capability, Past Performance, and Price) shall be in separate electronic folders (files). A cover letter shall be inserted in each folder (file), clearly marked as to the RFP identification, date of submittal, acknowledgement of any amendments, the Offeror’s name, address, Taxpayer ID number, CAGE code, and the Offeror’s POC name, phone, and email. The cover letter shall not count against any page limitation. Pages that exceed the maximum page length above shall not be evaluated or considered by the

Government.

A.1.4.3 Pages Counted

Each page shall be counted except the following:

• Past performance questionnaires

• Past performance questionnaire point of contact list

• cover pages

• RFP cross-reference matrix

• teaming arrangements

• Letters of commitment

• Past performance consent letters

• Client authorization letters

• Tables of contents

• Glossaries

• lists of figures, tables, or drawings

• Tabs

• Dividers

• Blank pages

A.1.5 Indexing

Each volume shall contain a detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

A.1.6 Electronic Submission

Proposals shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise

Environment (PIEE) at https://piee.eb.mil by the proposal due date and time stated in block 8, page 1 of the

SF1449, Solicitation HQ0034-22-R-0244. No phone calls are permitted. No comments, questions or inquiries shall be made of any Government person. Proposals submitted by mail or hand-carried will not be evaluated

(Exception for system outage. See below). Proposals sent through proprietary or third party File Transfer Protocol

(FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of Proposals.

For instructions on how to post an offer, please refer to the Posting Offer demo located at:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

Proposals must be no more than 1.9GB per file. WHS’s electronic mail server will not accept and will reject email messages that are larger than 1.9GB per file. WHS’s electronic mail server will not notify offerors that an email message was rejected.

Any proposal received after the exact time specified for receipt of proposals shall be treated as a late submission in accordance with the Federal Acquisition Regulation (FAR) 52.212-1. Text and graphics portions of the electronic copies shall be in a format readable by Adobe (.PDF), MS Word 2010. Data submitted in spreadsheet format shall be readable by Adobe (.PDF), MS Excel 2010. All responses to the solicitation shall be in separate files and volumes corresponding to the evaluation factors identified in the above Proposal Submission Chart. Offerors are solely responsible for ensuring that the proposal is successfully submitted to WHS/AD and successfully received by

WHS/AD by the proposal due date and time.

Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader and Microsoft Office Suite 2016. Narrative portions of the Proposal shall be in Adobe Acrobat portable document file

(pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the Proposal files.

Electronic files shall be clearly identified for each volume, section, and item.

Subcontractors may submit any fully burdened rates/cost in the pricing template directly to the Government by the specified Proposal due date and time to the Solicitation Module of the Procurement Integrated Enterprise

Environment (PIEE) https://piee.eb.mil as referenced above.

Offerors shall provide a listing of all subcontractors under its proposal in the Administrative Volume I.

A.1.7 Pricing Data/Cost Information

Price information shall be addressed in Volume VI – Pricing by completing the Contract Line Item Number (CLIN) structure listed in Attachment 6 - Pricing Matrix. Unit and total line item pricing shall be rounded to the nearest dollar. All price information must be submitted in the attached price template (Attachment 5 – Pricing Matrix).

A.1.8 Cross - Referencing & Volume Designation https://piee.eb.mil/ https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf https://piee.eb.mil/

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Each volume, other than the Price volume, shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment, socio-economic commitment information and

Organizational Conflicts of Interest assertions which must be submitted in Volumes I – VI, but may be cross-referenced in other volumes.

A.1.9 Confidential Information

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an

Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the

Offeror should mark its submissions in the following manner:

• The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information

Act. Material considered privileged or confidential on such grounds is contained on page(s) .”

• Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

B. ADMINISTRATIVE (VOLUME I)

Volume I, Administrative Volume shall include a cover letter signed by an individual authorized to commit the company to the Proposal. The cover letter shall identify all enclosures being transmitted as part of the Offeror’s response. The letter shall reference the RFP number (HQ0034-22-R-0244), acknowledge that it transmits a Proposal in response to the RFP and amendment(s), and include the following instructions:

Proposals shall remain valid for a period of not less than 120 calendar days after the Proposal due date

Names and telephone numbers of person(s) authorized to conduct negotiations

Name of the official authorized to bind the offeror’s organization shall be clearly identified

Company/Division Street Address; Cage Code, and the Unique Entity ID listed on Sam.gov’s website

Organizational Conflict of Interest (OCI) certification

Offerors shall identify any subcontractors/teaming partners and provide corresponding CAGE Code in this volume.

Completion of Representation & Certification Clauses/Provisions such as FAR 52.204-24, 52.204-26, 52.212-3 Alt 1, and FAR 52.219-28.

Acknowledgment of receipt of any amendments

Completed blocks 17a, 30a (signed), 30b, and 30c.

The SF 1449 must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations.

C. PASS/FAIL Criteria (VOLUME II & III)

The Government is requesting the following information for the following elements, which will be evaluated on a pass/fail basis. If your proposal receives a fail for any of the below criteria, it will not be evaluated any further and will be determined to be unawardable.

1. The offeror shall submit a copy of their DMP System Certification that demonstrates the Offeror holds an active certification as the prime.

2. The Offeror shall submit Letters of Commitment for all proposed Key Personnel

3. The Offeror shall submit a Small Business Commitment Participation Document (Attachment 23)

4. The Offeror shall submit a Small Business Subcontracting Plan (Attachment 22)

Evidence of a DMP System Certification: The Offeror shall submit their DMP System Certification that demonstrates the Offeror is DMP Certified at the time of Proposal submission.

Commitment Letters for Key Personnel Instructions: The Offeror shall submit Letters of Commitment for all proposed Key Personnel, with the Proposal submission by the Proposal due date established in the latest version of the solicitation. The date of signature on the commitment letters shall be within 10 calendar days of the Proposal due date. If revised proposals are requested or required, the letters of commitment shall be updated and signed within 10 calendar days of the revised proposal due date. Each commitment letter shall affirmatively state: (1) that the key personnel granted permission to the prime contractor to use his/her resume, and (2) is willing to work for the proposing Offeror on the instant solicitation.

Small Business Commitment Participating Document (SBPDC) (All Offerors other than small businesses):

All Offerors that are not small businesses shall provide the following SBPCD requirements and substantiating documentation to demonstrate how you will meet these requirements. This required information will be used to evaluate the extent of your proposed participation/commitment to use U.S. small businesses in the performance of this acquisition (as small business prime offerors or small business subcontractors). Small business concerns that qualify in more than one socioeconomic category may be counted in each category for which they qualify. The below SBPCD requirements will be incorporated into the resulting contract:

1. Small Business Participants: Small business concerns (SBC) as defined in FAR Part 19 are to be used in your proposed approach to satisfying the requirements of this solicitation for the entire performance period, including company name, business category, description of products or services and NAICS code to be provided by each SBC and the nature of the commitment with the SBC (i.e., letter of commitment, joint ventures, mentor protégé agreements, others). Binding commitments shall become enforceable, contractual requirements. Use the table/format under item #3 of the SBPCD, Attachment 23, when proposing the required information.

Offerors should define which functional areas, by PWS requirement, subcontractors are proposed to support.

*Changes to the subcontracting plan in a resultant contract must be pre-approved by Contracting Officer to ensure any changes meet subcontracting business terms under the contract

2. Minimum Quantitative Requirement (MQR) – Participation of Small Businesses: Offerors must meet the minimum small business participation requirement of 20% of the total contract dollars. Offerors shall provide detailed explanations/documentation to support quantitative small business participation in terms of the proposed quantity of subcontract performance as it relates to the value of the total acquisition (total contract value). Binding commitments shall become enforceable, contractual requirements. Use the table/format under item#2 of the SBPCD, Attachment 23, when proposing the required information.

Offerors proposing alternate MQRs in excess of 20% may receive a higher rating if warranted in accordance with this solicitation. Offerors proposing alternate MQRs not meeting 20% may receive a lower rating if warranted in accordance with this solicitation. MQRs will be incorporated into any resultant contract and is applicable to the five-year ordering period.

If the proposed level of small business participation is $0/0% for any category, Offerors shall provide rationale as to why there are no subcontracting opportunities in that category for this acquisition.

All supporting documentation is excluded from the page count. Supporting documents will not be incorporated into any resulting contract.

3. The work to be performed directly by a small business prime offeror shall be evaluated as Small

Business Participation. Small business prime offerors shall include their information in the above requested subparagraphs G, subparagraphs 1-2, as required.

4. The Government requires periodic progress reporting to facilitate government monitoring of small business programs in accordance with the Small Business Act. The successful contractor will be required to submit semi-annual progress reports (concurrently with subcontracting reporting periods) on their small business utilization (contractor format acceptable). The reports shall cover:

a. Quantitative achievements

b. Small business subcontracts awarded during the reporting period

i. Contractor name and socioeconomic category

ii. Dollar value of subcontract

iii. Type of product or service provided by subcontractor

iv. Order number

c. Contract specific initiatives to enhance small business utilization or capabilities

d. Specific initiatives and tools employed under the contract to enhance small business utilization and capabilities for the OSD Physical & Residential Security small business industrial base.

*This reporting requirement shall be incorporated into the contract with the Contracting Officer’s ability to require corrective action plans from the successful offeror in the event of unsatisfactory progress during a semi-annual reporting period for the MQR and any other small business participation requirements.

5. Prime Contractor Size: Identify the applicable size and applicable socioeconomic categories for the

PRIME Offeror in your proposed SBPCD. Include this information within the initial section of the proposed SBPCD Attachment 23, and check all applicable boxes.

Small Business Subcontracting Plan (Other than Small Businesses Only):

All other-than-small business Offerors shall submit a Small Business Subcontracting Plan in accordance with FAR

Subpart 52.219-9 and compliant with DFARS 219.7 and 252.219.7. The Small Business Subcontracting Plan shall be submitted with the Offeror’s proposal submission. The apparently successful Offeror’s Small Business

Subcontracting Plan shall be assessed in accordance with FAR 52.219-9 requirements and must be determined

‘acceptable’ by the Contracting Officer in the event of an award. The Small Business Subcontracting Plan is a material requirement of the solicitation and any resultant contract. A subcontracting plan deemed ‘unacceptable’ will preclude an offeror from being eligible for contract award. See FAR 19.702(a)(1) Statutory

Requirements, regarding failure of the apparent successful Offeror to negotiate and submit a Small

Business Subcontracting Plan acceptable to the Contracting Officer. To the extent there is any overlapping content between an Offeror’s proposed Subcontracting Plan and its proposed Small Business Participation Commitment

Document, the overlapping content must be consistent for a Subcontracting Plan to be deemed as ‘acceptable.’

The Offeror is required to use the Small Business Subcontracting format provided at Attachment 22 and must address all fifteen elements. The Offeror shall provide a Small Business Subcontracting Plan to include the following information:

a. Offerors shall identify all proposed subcontractors individually by name with addresses, business type

(Other Than Small Business, Small Business, Small Disadvantaged Business, Women-Owned Small

Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone

Small Business, and Historically Black Colleges and Universities and Minority Institutions) as determined by the Small Business Administration size standard for the specific work being subcontracted; the principal services being provided by the subcontractor; NAICS Code; and the complexity of the services provided.

*The small businesses identified in the SBPCD shall be listed in the Small Business Subcontracting Plan submitted pursuant to FAR 52.219-9 to facilitate compliance with DFARS 252-219-7003(e).

b. The Offeror’s proposed goals shall be based on the total planned subcontracting dollars. The goals shall be specific to this contract and shall be “stretch” goals that are equal to or greater than the proposed level of small business participation proposed in the Small Business Participation

Commitment Document. The goals shall be realistic and challenging reflecting the Offeror’s best efforts for each small business socioeconomic category. The goals must not be inflated in order to create a favorable, but false impression. The goals must not be understated in order to easily accomplish goal achievement without providing maximum practicable opportunities. The Offeror’s proposed small business subcontracting goals will be incorporated as an attachment in the resultant contract.

c. Offeror’s shall include a detailed approach to achieving and maintaining the small business goals throughout the life of the IDIQ contract as established by the Offeror with its proposal in Attachment

23, Small Business Participation Commitment Document.

d. If an Offeror has not been subject to the requirements of FAR Part 19, including never holding a contract incorporating FAR 52.219-8 or FAR 52.219-9; or has never been previously required to implement a Small Business Subcontracting Plan under a Federal Government contract; or the Offeror has historically not met small business goals; the proposal shall include a statement to the effect and a rationale as to why. In addition, an explanation shall be provided on what actions will be taken to meet the small business goals of this IDIQ contract.

e. Offerors shall include evidence, such as binding letters of commitment subject only to contract award, or the Offeror’s ability to meet the subcontracting goals.

f. It is the Government’s expectation that the proposed goals will be sought with good faith effort.

Failure to meet or exceed proposed goals without sufficient justification in terms of the good faith efforts applied may result in the Offeror paying liquidated damages to the Government IAW FAR

52.219‐16 “Liquidated Damages – Subcontracting Plan.” Offerors should thereby note that this is distinctly different than the expectations relative to the small business participation requirements in this solicitation.

D. FACTOR 1 - TECHNICAL APPROACH & CAPABILITY (VOLUME IV) (12 page limit)

D.1 TECHNICAL APPROACH (5 page limit)

For Task Order one (1), the Offeror shall submit sufficient information for the Government to make a comprehensive evaluation of its Technical Approach & Capability in meeting the requirements listed in PWS for the corresponding Task Orders. The proposal shall describe the methods and techniques used in its technical approach to complete PWS Part 5 tasks 5.2, 5.3, 5.5, 5.6, 5.7, and 5.9 for Task Order 1. The Offeror is not required to address each subtask specifically (ex. 5.1.1.1), but must address the overall tasks (ex 5.2) with enough details to demonstrate the ability to successfully perform the requirements. Proposals that omit or merely reiterate identified tasks under each Task Order PWS may be rejected. The Offeror shall also provide the following in its technical approach:

Management Approach (3 page limit): For Task Order 1, the proposal shall describe their proposed management approach through Program Management Controls, submission of a Staffing Plan, and Key Personnel. This volume must not contain any reference to cost; however, resource information such as data concerning labor categories, subcontracts, etc. must be provided to demonstrate the Offeror's understanding of the requirement.

Staffing Plan (3 page limit): For Task Order 1, the Proposal shall provide a staffing approach to meet the

Government’s requirements and how the Offeror plans to manage unexpected turnover due to promotions, employees leaving the company, extended illnesses, military duty, etc., and how that plan minimizes the impact on contract performance. The staffing section shall demonstrate how the Offeror will ensure personnel coverage during absences (sick and personal leave of employees).

The Staffing Plan shall also describe the Offeror’s plan to effectively and efficiently meet the Government’s requirements with the proposed staff over the life cycle of the contract. The Offeror shall also provide a rationale that describes the basis for their proposed level-of-effort and labor mix.

The Staffing Plan shall indicate the proposed resource allocation for all PWS critical tasks, to include a PWS critical task breakout of all proposed labor categories and hours over a five (5) year ordering period.

Phase-in Plan (1 page limit): For Task Order 1, the proposal shall describe the Offeror’s phase-in approach by submitting a phase-in plan that demonstrates the Offeror’s approach for providing the necessary resources to ensure and maintain service quality levels and staffing levels for the thirty (30) calendar day phase-in period.

Personnel Matrix (Attachment 4): For Task Order 1, the Offeror shall complete the attached Personnel Matrix

(Attachment 3) by filling out all the required elements listed in the matrix for Volume IV – Technical Approach and Capability. The Personnel Matrix shall be submitted in Volume IV as a separate excel spreadsheet and not a

.pdf nor embedded in the Technical Approach and Capability. Inconsistencies between the staffing matrices may result in the Offeror’s proposal being ineligible for award.

Key Personnel Qualifications:

a. Key Personnel Requirement Qualifications (Attachment 6): The Offeror shall complete the Key Personnel

Qualifications Requirements document by filling in the qualifications and tasks as stipulated in the PWS for each specific Key Personnel position and provide a description that identifies how the proposed personnel meets those qualifications and any prior experience or relevant information pertaining to the performance of the critical tasks identified.

b. Key Personnel Resume (No page limit): Offerors shall provide a resume for each of the proposed Key

Personnel identified in Task Order 1 PWS Section 1.6.11. The resume shall demonstrate how the personnel meets the personnel requirements listed in Section 1.6.11 of the PWS and the proposed labor categories. Where the individual has one or more of the preferred skills and experience listed in Section 1.6.11, the resume shall demonstrate how the individual meets the preferred attribute(s). Resumes shall contain the following information.

Resumes shall contain the following information:

• Name of key personnel

• Role the individual will play on the contract; e.g. Project Manager, Task 1 Team Lead, Master Practitioner

• Proposed labor category

• Security clearance and citizenship

• Education to include degree(s), degree-granting institution, date degree awarded, and specialization

• Certifications, professional licenses, and professional affiliations

• Total years of experience, and total years of experience related to the PWS requirements (by employer), to include the month and year (for example: OCT 2015 – SEP 2018)

• Work assignments, to include location/organization, start and end dates (include month and year; for example:

OCT 2015 – SEP 2018) of each assignment, responsibilities for each assignment, and a brief description of how each assignment relates to the PWS requirements

• Percentage of time available to the contract

Submitted resumes must meet all the requirements of the Task Order’s key personnel labor categories under which they are proposed. The contractor shall complete the corresponding Key Personnel Qualifications Template

(Attachment 6) for Task Order one (1) having Key Personnel. Failure to complete the Key Personnel

Qualifications template may result in the Offeror being ineligible for award.

**Offerors are precluded from cross-referencing tabs or sections for Task Order one (1). Offerors shall submit a technical approach for Task Order one (1) under Volume IV. Offerors shall not cross-reference the Task Order for technical approach and may not share pages among the Task Orders.

Note. Resumes for Key Personnel (Volume IV) and the Personnel Matrix under (Volume IV) shall not count against the page limitation.

E. FACTOR 2 - PAST PERFORMANCE (VOLUME V) – (9 page limit)

The Government is requesting up to three (3) past performance contract references that reflect recent and relevant experience. Recent experience is defined as that completed within the past four (4) years from the proposal due date with twelve (12) months of the period of performance completed. Relevant experience is defined as that which is similar in scope, size, and complexity to the work described in the attached Performance Work Statement and contract type.

Past performance contract references can come from the Offeror or the subcontractor, as long as they served as the

Prime Contractor for the past performance reference. If the Offeror submits recent and relevant projects performed by a subcontractor as a past performance reference the Offeror must also explain how the subcontractor significantly contributed to the performance of the referenced project, and how the Offeror expects the subcontractor to significantly contribute to the successful performance of the solicited work.

All past performance references shall include contract/delivery order number, contract type, program name, total contract cost, short description of work performed, reasons why the project is considered relevant by the Offeror, names, email addresses.

Offerors shall state which past performance reference contracts are listed in the Contractor Performance Assessment

Report System (CPARS), for review by the Government. For reference contracts that are not listed in CPARS, a Past

Performance Questionnaire (PPQ) shall be submitted in lieu of the CPARS report, and the Offeror shall also include valid telephone numbers and email addresses for the persons completing the PPQ.

Past performance, the customer, Contracting Officer Representative (COR), or the Contracting Officer using the Past

Performance Questionnaire’s (PPQs) must complete contract references. PPQs are REQUIRED for contracts not listed in Contractor Performance Assessment Report System (CPARS).

The Offeror shall provide Past Performance Questionnaires (PPQ) to its customer references and instruct them to submit them in accordance with the instructions in the PPQ (Attachment 2 – PPQ). Questionnaires must be received via email no later than the Proposal due date and time specified in the solicitation. Questionnaires that are not received by the due date and time may not be evaluated.

F. FACTOR 3 - PRICE FACTOR (VOLUME VI) Pricing Template (Attachment 5)

The contract will be awarded as a Hybrid IDIQ contract that will issue task orders consisting of Labor Hour (LH), Firm Fixed Priced (FFP), and Time-and-Material (T&M) contract line item numbers (CLINs) under NAICS Code

561621 Security Systems Services (except Locksmiths).

The Offeror shall propose pricing by completing the MS Excel Pricing Matrix (Attachment 5) and submitting it in

MS Excel format as Volume VI of its proposal. The Offeror shall not submit Volume VI in PDF document format.

Pricing IDIQ Labor Rate Template (Attachment 5): The Offeror shall identify labor categories and provide labor rates to be used for each ordering period of the IDIQ. The proposed labor category rates on all Task Orders issued from the resulting contract shall not exceed the maximum labor category rate listed in this attachment.

Task Order 1 (Attachment 5): The price template includes three tabs titled (1) CLIN Pricing Summary, (2) Labor

Hours (for each period of performance), and (3) Labor Rate. All tabs within the attachment must be completed.

Offerors may propose discounted labor rates from its proposed IDIQ labor rates.

Firm-Fixed Price (FFP): All proposals should include the labor mix and hour appropriate and necessary for the offeror to complete the required work for each period of performance, as listed in the PWS.

Labor Hour (LH): The offeror shall propose labor rates for each labor category in each contract year, as listed in

Technical “Exhibit 3 – Labor Hour CLIN Table.” The hours contained in the tables are the required estimates of the number of labor hours that will be used in the contract year.

Time and Material (T&M): The Offeror is not required to propose prices for Time and Material CLINs. The

Government will provide a not-to-exceed price based on the Government’s estimates of lodging, travel location(s), and the number of estimated days. The T&M cost of the contract will be added into the total evaluated price.

All proposed total CLIN pricing shall be rounded up to the nearest whole dollar amount (i.e., $6,558.53 shall be entered as $6,559.00).

Offerors are required to submit complete and accurate price templates. Failure to comply with this section will make the proposal ineligible for award and the proposal will not be further evaluated.

(End of Summary of Changes)