HQ0013-17-Q-0112.pdf

Notice Type: Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii)This solicitation document, HQ0013-17-Q-0112, is issued as a Request for Quote (RFQ).

(iii) This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58. It is the responsibility of the offeror to review the web page for notice of amendments, updates or changes to the solicitation.

(iv)This solicitation is issued under FAR Part 13 - Simplified Acquisition Procedures. This requirement is to provide AV Equipment and Installation Support. The period of performance is 30 Sep 2017 through 31 Dec 2017.

The North American Classification System (NAICS) code is 334310, size standard is 750. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures.

(v) This requirement is to provide AV Equipment and Installation Support for the William J. Perry Center for Hemispheric Defense Studies (WJPC), located in Abraham Lincoln Hall (ALH) on the campus of National Defense University (NDU). The requirements are detailed in the attached Performance Statement of Work (Attachment 1).

(vi)The requirement shall have Firm Fixed Price (FFP) Contract Line Item Numbers (CLINs) for items/services.

(vii) This acquisition is being competed as a Small Business Set-aside.

(viii) Requirements as follows:

EXAMPLE FORMAT WITH EXAMPLE ENTRY

CLIN Description Quantity Unit Of Issue 0001 AV Equipment/Items/Supplies 1 Each

0002 Installation 1 Each

(ix) Offerors shall complete the table provided in the attached Price Schedule (Attachment 2).

(x) Since offerors will be proposing their solution to best meet the government's needs, the description of items is left blank. However offerors are instructed to follow the format above. Offerors shall expand the table as necessary to address all equipment and labor it shall be providing.

(xi) Provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition.

(xii) Provision at FAR 52.252-2, Clauses Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition.

(xiii) Provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition.

a. Offerors shall read the documents of the RFQ completely.

b. Offerors shall submit their proposal in 3 Parts

Part I: Technical Capability Part II: Past Performance Part III: Price

Part I shall include:

a. Offeror shall submit an approach for that clearly demonstrates the offeror takes into account AV Systems Standard and compliance with applicable Federal, State and local laws and regulations.

b. Offeror's approach shall address all tasks at Sections 4.1, 4.2 and 4.3 of the attached Performance Work Statement (PWS). Where applicable, the offerors shall include schedule for accomplishing the tasks.

c. Offeror shall include a list and description of equipment to be installed and hours of labor if itemizing separately. NO PRICES NOR LABOR RATES ARE TO BE INCLUDED IN THE

TECHNICAL CAPABILITY PART.

d. The offeror shall state the offeror's proposed end date.

Part II shall include:

a. The names of two government agencies for which the offeror has provided the same or similar services. In lieu of government agencies, offerors may provide the names of companies for which the offeror has provided the same or similar services. For each agency/company submitted, offerors shall provide the contract number and point of contact information. Point of contact information shall include:

-Name of point of contact -Phone number of point of contact -Email address of point of contact

b. If a third party, which for the purpose of this acquisition is defined as an entity proposing services that are not its own, the offeror is to provide the past performance information of the items/services it is proposing, not of the third party, itself.

Part III shall include: Offerors shall submit a price schedule in the format sampled at Paragraph (viii) of this document.

a. Proposals shall be submitted by 21Sep 2017 by 2:00pm EST, on to the point of contact listed below.

Offerors shall provide a quote using the pricing schedule provided in the PWS attached to this combined synopsis/solicitation.

b. Proposals shall be submitted to Erwin Cablay via email to: erwin.c.cablay.civ@mail.mil.

c. There will be a site visit on 15 Sep 2017.

1. PLACE: Abraham Lincoln Hall, 260 5th Avenue, Building 64, 3rd Floor, Fort McNair, DC 20319

2. TIME & DATE: 1:00 pm, Friday 15 Sep 2017

3. Attendees will need 2 valid forms of picture ID or a Government badge to enter Ft. McNair

4. Each Organization that wishes to attend is limited to two (2) attendees. Provide the names of those attendees to Erwin Cablay at erwin.c.cablay@mail.mil and Linda Denning at DenningL@ndu.edu, via email, no later than 1:00 pm, on Thursday 14 Sep 2017.

(ix) 52.212-2 -- Evaluation -- Commercial Items (Oct 2014) mailto:erwin.c.cablay.civ@mail.mil mailto:erwin.c.cablay@mail.mil mailto:DenningL@ndu.edu

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Minimum Acceptability Standards:

1. Approach shall clearly demonstrate the offeror takes into account AV Systems Standard and compliance with applicable Federal, State and local laws and regulations.

2. Approach shall address all tasks at Sections 4.1, 4.2 and 4.3 of the attached PWS. Where applicable, the offerors shall include schedule for accomplishing the tasks.

3. Offeror shall include a list and description of equipment to be installed and hours of labor if itemizing separately. NO PRICES NOR LABOR RATES ARE TO BE INCLUDED IN THE TECHNICAL

CAPABILITY PART.

4. Proposed end date shall be no later than 31 Dec 2017.

1. The awardee shall be selected with the use of Lowest Price Technically Acceptable Source Selection Process.

2. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

3. Tradeoffs are not permitted.

4. Proposals are evaluated for acceptability but not ranked using the non-cost/price factors.

5. Exchanges may occur.

6. Non-cost factors: The minimum acceptability standards and Past Performance

7. Past performance: Performance on submitted examples is relevant and acceptable.

8. Price: Cost will be evaluated as follows:

The propose prices of all CLINs shall be evaluated as part of the price evaluation.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) Provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition (offers are to include a completed copy.) The contractor shall be registered in the Online Representations and Certifications Application ORCA at http://orca.bpn.gov/.

(xi) Clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition

(xii) Invoicing

WIDE AREA WORK FLOW (WAWF): All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the WAWF System at https://wawf.eb.mil/.

The Government will be using WAWF to accept/approve invoices and receiving reports. Payment will not be made unless and until both the contractor and the Government WAWF submissions are submitted and processed correctly.

Contractor invoices must reflect the contract line times (CLINs) contained in the contract. Proper invoices also must reflect the prices stipulated in the contract and the service or supply must be delivered, inspected and accepted.

CLAUSES INCORPORATED BY REFERENCE

52.203-3 52.203-17

Gratuities Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 1984

APR 2014

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016 52.204-13 System for Award Management Maintenance OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.211-6 Brand Name or Equal AUG 1999 52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-3 Offeror Representations and Certifications--Commercial

Items

JAN 2017

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.225-18 Place of Manufacture MAR 2015 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-18 Availability Of Funds APR 1984 52.232-40

52.233-2

Providing Accelerated Payments to Small Business Subcontractors Service of Protest

DEC 2013

SEP 2006

52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7011 Alternative Line Item Structure SEP 2011 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7013 Limitations on the Use or Disclosure of Information by Litigation Support Offerors

MAY 2016

252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors

MAY 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System--Statistical Reporting in Past Performance Evaluations

JUN 2015

252.215-7008 Only One Offer OCT 2013 252.223-7001 Hazard Warning Labels DEC 1991

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7012 Preference For Certain Domestic Commodities DEC 2016 252.225-7016 Restriction On Acquisition Of Ball and Roller Bearings JUN 2011 252.225-7048 Export-Controlled Items JUN 2013 252.227-7013 Rights in Technical Data--Noncommercial Items FEB 2014 252.227-7015 Technical Data--Commercial Items FEB 2014 252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7006 252.232-7010

Wide Area Workflow Payment Instructions Levies on Contract Payments

MAY 2013

DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7001 Alt II Warranty Of Data (Mar 2014) - Alternate II MAR 2014 252.246-7007 Contractor Counterfeit Electronic Part Detection and

Avoidance System

AUG 2016

252.246-7008 Sources of Electronic Parts OCT 2016 252.247-7023 Transportation of Supplies by Sea APR 2014