Attachment_1_-_PWS_Rev_20170921.pdf

William J. Perry Center for Hemispheric Defense Studies Performance Work Statement for

Audio-Visual Upgrades-Americas Room & Directors’ Conference Room

1 Purpose: This Performance Work Statement (PWS) delineates the equipment required for audio visual (AV) equipment for the William J. Perry Center for Hemispheric Defense Studies (WJPC), located in Abraham Lincoln Hall (ALH) on the campus of National Defense University (NDU).

Background: WJPC fully configured and equipped 5 seminar rooms with AV systems, and updated the lecture room with a video teleconferencing (VTC) system, all with similar configuration to the ones installed by NDU when WJPC relocated in 2009. All new rooms were equipped with system compatibility, operation and maintenance as priorities. WJPC is currently overdue for a life cycle upgrade and would like to upgrade the main lecture room in ALH, 3rd floor North 60, to a digital system. The upgrade not only contemplates the life cycle equipment replacement, but is also intended as an enhancement based on new classroom technologies and mission/program demands. NDU Chief Information Officer (CIO) has approved and supports the proposed upgrade. The NDU CIO staff will work directly with WJPC and contractor to ensure the system is configured and added to the NDU network as appropriate.

2 Scope: Contractor is to provide a certified Crestron programmer, equipment, assembly, installation, integration, testing/acceptance, and demonstration of use for an AV system for the William J Perry Center for Hemispheric Defense Studies (WJPC) - Defense Security Cooperation Agency (DSCA) at the NDU, ALH building facilities.

WJPC needs to upgrade the existing audiovisual system in 2 (two) rooms: Americas (3305) and Directors’ Conference Room (3310), both located on the third floor of the ALH building on the NDU campus on Fort McNair, Washington DC.

The AV digital upgrade shall allow for full audiovisual integration and operation to support current functionalities provided by the existing WJPC-NDU system; inputs/outputs for TEK panels, video streaming from Americas, wireless table microphones in Americas, AV control panel programming integration to main system control and installation. HD Video and audio streaming capability in Americas is also required, so that users are able to view lectures, video conferences, and presentations throughout the campus-wide NDU TV system, with the ability to record these meetings and events a DVD. The Directors’ Conference Room shall also have its own VTC capability and Skype business-ready connectivity to be used with the computer in the room. The Contractor shall provide and implement a digital upgrade to the current system, to include equipment, materials, programming, and required installation to fully integrate the upgrade, in compliance with current WJPC requirements and current NDU AV system standards in Lincoln Hall. The Contractor shall also reuse existing equipment to include: handheld and lapel microphones, ceiling speakers, Nexia DSP, TEK panel, JVC

DVD.

3 Approach: The Contractor shall redesign the current system in support of the digital upgrade and install the upgraded system in accordance with the NDU CIO and AV systems standard, provide a Crestron certified programmer and must fully integrate with NDU AV systems to manage and control the Americas (3305) lecture room and Directors’ Conference Room (3310) independently. All items are to be supplied, configured and installed by the contractor.

4 Task:

4.1 General Task The following must be accomplished in the assembly and installation of the upgraded system.

4.1.1 Contractor may do a site visit to fully understand how the current systems work and how this technology upgrades shall support Perry Center mission.

4.1.2 Contractor shall coordinate with the NDU Network Operations or representative for all necessary equipment hardware/software network installation and configuration.

4.1.3 Contractor shall test all equipment before installation.

4.1.4 Contractor shall provide status updates, all materials, training and project conditions as directed by WJPC CTO.

4.1.5 Contractor shall maintain full coordination with WJPC CTO (Chief Technical Officer) for room coordination, and with the NDU AV directorate in order to ensure successful system implementation.

4.1.6 Contractor shall provide a certified Crestron programmer to design and code the new and existing equipment in both Americas and the Directors’ Conference Room. In addition to the actual programming, the programmer shall provide written documentation of how the system is to be operated, including screenshots of all of the panel’s controls, audio/video routing options, and video preview options (switching of sources, displays on and off, volume control, independent mics volume control, stream on and off, viewing of wireless devices, Skype calls, VTC, TEK panel and camera control). All programing code for any of the upgrades shall be provided on properly labeled DVDs.

4.1.7 Contractor shall provide all completed and finalized drawing system designs.

4.1.8 Contractor shall test all equipment after installation to ensure full and proper functionality and integration.

4.1.9 Contractor shall provide all equipment manuals and documentation.

4.1.10 Contractor shall provide a spreadsheet listing all of the equipment installed, to include the following information fields: Name, brand, description, serial number(s), room number, warranty, installation date, test date, cost.

4.1.11 Contractor shall provide training and demonstrate full operation and capabilities of new upgrades to WJPC CTO, Deputy IMO, Chief Ops and any other WJPC employees, as indicated by

WJPC CTO.

4.1.12 Contractor shall provide all mounting equipment for monitors and wall plates for VGA, audio (mini-jack) and HDMI connections, HDMI splitters, including all necessary cables and connectors.

Contractor shall configure and test all equipment.

4.1.13 Contractor shall reconfigure existing podiums to allow for easy laptop connectivity to the AV system, if required.

4.1.14 Contractor shall use Creston certified wires and connectors for all installed new Crestron equipment as determined by Crestron specifications: See http://www.crestron.com/products/line/wire-interconnect-interface-cables for exact details. All cabling must be Plenum rated.

4.1.15 Contractor shall provide all necessary inputs and outputs to connect interpretation systems to the main programs and for control of audio inputs/outputs.

4.1.16 Contractor shall uninstall and remove any old equipment, wires, cables and excess materials.

4.1.17 Contractor shall replace all ceiling tiles which have been modified, damaged, or cut to install equipment during any new equipment installation work.

4.1.18 The contractor shall install all electrical cabling and outlets as necessary, and perform all minor carpentry or painting repair/finishing construction tasks required for a fully installed, finished solution.

4.2 Lecture room: Americas

4.2.1 Contractor shall remove existing projectors/screens and provide/install/configure/program two new laser projectors base on NDU projector standards and two new 16:9 screens.

4.2.2 Contractor shall provide/install/configure/program a vBrick HD streaming solution which can route multilingual audio and video (2 audio, 1 video stream sources)

4.2.3 Contractor shall remove 3 existing room cameras, and provide/install/configure/program three

(3) HD Cameras which shall be fully controllable from the panel (zoom/focus/pan/preview).

(Contractor shall enhance the three HD cameras to be able to use Audio and Video room inputs for streaming in HD from Americas and to be able to reroute streaming when needed.)

4.2.4 Contractor shall configure the room to allow the dedicated computer to access the video input from the wall-mounted cameras and the audio to connect to online meeting resources such as Skype for Business, Adobe Connect, GoToMeeting and other commonly used web applications.

4.2.5 Multilingual Interpretation enhancements: Contractor shall install a 2nd wall output for interpretation booth (which shall include: Infrared systems, interpretation booths and all programming, equipment to support, installation, setup, materials.)

4.2.6 Contractor shall provide VTC streaming upgrade and programing (Existing VTC system to be reused for Director Conf. room if supported by the digital upgrade).

4.2.7 Contractor shall remove all unused wall plates, replacing those which are to ensure a uniform appearance.

4.2.8 Contractor shall implement collaboration technologies for laptop, tablet and other device connectivity via Wifi or Apps. (Contractor shall use same technology currently used at NDU by http://www.crestron.com/products/line/wire-interconnect-interface-cables http://www.crestron.com/products/line/wire-interconnect-interface-cables eCollege AirMedia or a superior technology). Contractor shall provide/install/configure/program inputs in the podium to handle 2 VGA, 2 HDMI, and 3 Bluetooth devices.

4.2.9 Contractor shall provide/install/configure/program full microphone control and operation for the entire AVI system – including panel control in back and in front (to include independent controls for ceiling, floor, wireless and table microphones) – dual room control is required.

4.2.10 Contractor shall replace wired table microphones with wireless table microphones for participants and ensure that they are fully integrated into main program (accessible to the VTC, streaming, interpretation, and room audio). The system shall support 30 microphones (provided by the contractor), and shall allow to be further expandable.

4.2.11 Existing Equipment to keep (reuse): handheld and lapel microphones, ceiling speakers, Audia DSP, TEK panel, and JVC DVD. If reuse is not possible, Contractor’s new system design must justify why the equipment needs to be replaced.

4.2.12 Equipment to add: Crestron digital backbone, Crestron touch panel, (wired) Crestron control system and any additional equipment needed to complete the system (to include new equipment rack).

All components shall be pulled off the NDU network, and the classrooms shall be linked together via the AV network.

4.3 Meeting room: Directors’ Conference Room

4.3.1 Contractor shall remove existing projector/screen and provide/install/configure/program a new laser projectors and a 16:9 screen.

4.3.2 Contractor shall remove 3 existing room cameras, and provide/install/configure/program three

(3) HD cameras which shall be fully controllable from the panel (zoom/focus/pan/preview).

4.3.3 Contractor shall configure the room to allow the dedicated computer to access the video input from the wall-mounted cameras and the audio to connect to online meeting resources such as Skype for Business, Adobe Connect, GoToMeeting and other commonly used web applications.

4.3.4 Contractor shall reuse the existing Polycom VTC system to function solely in this room. It is currently shared (routed) between this room and the Americas lecture hall. Otherwise, the contractor shall provide a VTC system with the ability to make IP and ISDN connections.

4.3.5 Contractor shall remove all unused wall plates, replacing wall plates as needed to ensure a uniform appearance.

4.3.6 Contractor shall implement collaboration technologies for laptop, tablet and other device connectivity. (using same or better technology currently used at NDU by eCollege AirMedia) inputs in podium to handle (2 VGA, 2 HDMI, 3 Bluetooth devices)

4.3.7 Contractor shall provide/install/configure/program full microphone control and operation for the entire AVI system – including panel control in back and in front (to include independent controls for ceiling, floor, wireless and table microphones) – dual room control is required.

4.3.8 Existing Equipment to keep (reuse): microphones, ceiling speakers, Audia DSP, Polycom VTC, and JVC DVD. If reuse is not possible, Contractor must justify in its new system design why the equipment needs to be replaced.

4.3.9 Equipment to add: Crestron digital backbone, Crestron touch panel, (wired) Crestron control system and any additional equipment needed to complete the system (to include new equipment rack).

All components shall be pulled off the NDU network, and the classrooms sahll be linked together via the AV network.

4.3.10 All equipment is to be housed/located in the main AVI closet in Americas on a separate rack provided by Contractor, if needed.

4.4 Performance Objective No. 1: Contractor to deliver and assemble all equipment at the WJPC, prior to project implementation.

4.4.1 Performance Measurement No. 1: Complete, properly assembled equipment.

4.4.2 Performance Standard No. 1: Required 100% of the time.

4.4.2.1 The contractor shall submit an estimated delivery date to the COR. Contractor shall submit any changes to the delivery date to the COR in writing.

4.4.2.2 The contractor shall ensure that all components in the system are new, compatible, in proper working order and have a manufacturer’s warranty of at least three (3) years as of the date of delivery.

4.5 Performance Objective No. 2: Complete installation of upgraded AV systems

4.5.1 Performance Measurement No. 2: Complete and correct installation of upgraded AV systems.

4.5.2 Performance Standard No. 2: Required 100% of the time.

4.5.2.1 The contractor shall submit an estimated installation and testing date to the COR. Contractor shall submit any changes to the delivery date to the COR in writing.

4.5.2.2 The contractor shall ensure that all components are properly installed and shall ensure compatibility across the system.

4.6 Performance Objective No. 3: Testing and demonstration of upgraded AV system

4.6.1 Performance Measurement No. 3: Testing for complete, properly functioning system

4.6.2 Performance Standard No. 3: Required 100% of the time.

4.6.2.1 The contractor shall test the AV system to ensure compatibility and functioning

4.6.2.2 Contractor shall provide a demonstration of the operation, routine maintenance, and troubleshooting of the upgraded AV system.

5 Location of Delivery: The equipment shall be delivered to the following address: Abraham Lincoln Hall, 260 5th Avenue, Building 64, 3rd floor, Fort McNair, DC 20319. The point of contact for the delivery is the Contracting Officer Representative (COR), Ms. Linda Denning, phone 202-685-2248 DenningL@ndu.edu or the Chief Technical Officer (CTO), Mr. Raul Neine, phone 202-685-4667 NeineR@ndu.edu.

6 Period of Performance: After Delivery of Contact through 28 Feb 2018.

7 Travel Requirements: Not applicable.

8 Local travel: Not applicable.

9 Domestic travel: Not applicable.

10 Security: The security classification of work to be performed under the contract is unclassified.

The contractor employees shall comply with all applicable US Government security directives and regulations during the performance of work.

11 US Government Furnished Facilities, Equipment, Materials, and Support Functions: Not applicable mailto:DenningL@ndu.edu mailto:NeineR@ndu.edu