Amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to extend the hour and date for receipt of offer.

2. The hour and date for receipt of offer is changed from 3:00 pm EST, on 9 March 2016 to 2:00 pm EST, on 11 Mar 2016.

3. The due date at 1.5.1 of Instructions to Offerors is changed from 4 March 2016 to 11 March 2016.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0013-16-R-0002

X 9B. DATED (SEE ITEM 11)

12-Feb-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Mar-2016

CODE

DEFENSE SECURITY COOPERATION AGENCY-CON

WOODROW W. BELL JR

201 12TH STREET, SOUTH

SUITE 203

ARLINGTON VA 22202-5408

HQ0013 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0013-16-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 09-Mar-2016 03:00 PM to 11-Mar-2016 02:00 PM.

The following have been modified:

INSTRUCTIONS TO OFFERORS

1. Instructions to Offerors

1.1 Proposal Submission

1.1.1 Offerors shall submit the proposal in three (3) volumes.

a. Volume I: Technical Expertise

b. Volume II: Past Performance

c. Volume III: Price

1.1.2. Offerors shall submit five (5) hard copy versions of their proposal. Four (4) of the copies shall have the offeror’s name and any other identifiers redacted or removed.

1.1.3. Text shall be single-spaced, on 8½” x 11” paper (except as specifically noted), with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. Submission as double-sided printing/copying on recycled paper is encouraged. Offerors may use 11” x 17” sized fold-out pages for tables, charts, graphs, or pictures that cannot be legibly presented on 8½” x 11” paper. An 11” x 17” is a two-sheet equivalent (with regards to the page count limitations). Print shall be of a minimum 12-point font size or a maximum 10 characters per inch spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

1.1.4 Each volume in the proposal shall include a copy of the cover letter (letter of transmittal), title page and table of contents. The table of contents shall list sections, subsections and page numbers. Each volume shall contain a glossary of all abbreviations and acronyms used. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume.

1.1.5. In addition to the paper copies identified above, the offeror shall submit all proposal information in electronic format on a CD. Text and graphics portions of the electronic copies shall be in a format readable by Microsoft (MS) Word 2000. Data submitted in spreadsheet format shall be readable by MS Excel 2000. Oral presentation (if conducted) material shall be readable by MS Office 2000 or MS PowerPoint 2000. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

1.1.6. Restriction of Disclosure/Proprietary Information. If the offeror wishes to restrict the disclosure or use of its proposal, use the legend permitted by FAR 52.215-1(e). Individual subcontractor/vendor proprietary information may be submitted via separate binders/CDs. The information contained in these binders/CDs must be referenced (by binder title, page and section number as appropriate) within the main proposal where the information would have been included if it were not subcontractor/vendor proprietary. The information in these separate binders/CDs is subject to all other requirements of the RFP and must be well-marked to clearly indicate any special handling instructions.

1.1.7. Cross Referencing. Each volume, other than the Cost volume, shall be written to the greatest extent possible on a stand-alone basis so that its content may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

Hyperlinking of cross-references is permissible. Information required for proposal evaluation, which is not found in its designated volume or cross-referenced, is assumed omitted from the proposal.

1.1.8 Period for acceptance of offers. The Offeror agrees to hold firm the prices in its offer for

120 calendar days from the date specified for receipt of offers.

1.1.9 Acknowledgement of Solicitation Amendments. Should amendments be issued against this solicitation, the Offeror shall acknowledge by signing the Standard Form (SF) 30 entitled

Amendment of Solicitation/Modification of Contract and include it in the proposal submission.

1.1.10 Offerors shall submit questions no later than, 12:00 pm, EST, on 24 February 2016.

Offerors shall submit the questions and comments via email to Woodrow Bell at woodrow.w.bell.civ@mail.mil.

1.2. Volume I: Technical Expertise

1.2.1. Offerors shall submit a technical proposal of no more than forty (40) pages. The offeror shall include any assumptions and constraints to achieving PWS objectives within this 40 page limit. Proposal contents that exceed the stated page limitations will be removed from the proposal by the Contracting Officer, prior to turning the proposal over to the Government evaluation teams, and will not be considered in the evaluation. This volume shall be sufficiently specific, detailed, and complete as to demonstrate clearly and fully that the Offeror has a thorough understanding and knowledge of the complexities inherent in the performance of this requirement. Statements that the Offeror understands, can, or will perform the listed functions without supporting information or narratives are inadequate. Paraphrasing the PWS or parts thereof, is similarly inadequate, as are phrases such as “standard procedures will be employed” or “well-known” techniques will be used.” This volume shall be written such as to enable evaluators to make a thorough evaluation as to whether the services proposed adequately respond to the specific Government requirements. (Notice: The Government reserves the right to reject any proposals that include any assumptions or conditions that impacts or affects the

Government’s requirements.)

1.2.2 Sub-Factor A – Capability and Understanding to Conduct the Work:

1.2.2.a. Offeror shall submit an approach that details how the offeror will address all the requirements of the PWS. The offeror shall identify the methodology and analytical techniques that shall be used to fulfill the technical requirements. The technical approach should clearly describe the following:

(i) An overview of the methodology guiding performance of the technical requirements identified in the PWS, and a general description of how the technical approach will be applied in accomplishing the requirements. The offeror shall demonstrate the following technical proficiency:

(1) Providing explanatory guidance to Security Cooperation Organizations (SCOs), Combatant Commands, military departments, other U.S.G. elements, and industry members responsible for interacting and providing input for the outlined tasks.

(2) Researching historical policy and reports based on questions from a variety of sources within DoD and the State Department and assembling the resulting research into a comprehensive technically complete response.

(3) Demonstrating knowledge of and ability to differentiate among the linkage of legislation, regulation, and policy in accomplishing technical requirements.

(4) Preparing briefing charts and other electronic presentations or ability to take and shape draft briefing charts into a clean final product as envisioned by the

Action Officer or Director/Deputy Director concerned.

(ii) The logical sequence of tasks that will be performed to accomplish the requirements.

Identify and describe the specific techniques and steps that will be applied during the accomplishment of all tasks of this project.

1.2.2.b. Offeror shall provide sample outputs from earlier programs or projects or outputs formulated for the achievement of this solicitation task. At a minimum, the outputs will be comprised of:

-Sample user guide pages (2 pages total)

-Training materials/slides (2 pages total)

-Web page screen capture (1 page total)

-Newsletter (1 page total)

1.2.2.c. Offeror shall address how the offeror intends to meet the qualifications identified in the

PWS, and should also identify those areas the offeror sees as critical to the customers for this contract

1.2.3 Sub-Factor B – Management Approach of overall project management:

1.2.3.a. The Offeror shall address how the team will use this approach in monitoring and adjusting project performance and mitigating risks.

1.2.3.b. The Offeror shall address the internal processes and tools in order to effectively manage technical performance, risk, and milestone scheduling for future projects. Proposed internal processes and tools will be evaluated for feasibility and potential for technical benefits or schedule efficiencies to the Government.

1.2.4 Sub-Factor C – Staffing Plan and Key Personnel required qualifications:

1.2.4.a. Offeror shall submit approach to recruit and hire qualified and knowledgeable subject matter experts and personnel to accomplish PWS requirements.

1.2.4.b. Offeror shall submit resumes for all proposed personnel. If proposing personnel that are currently performing services and the offeror is not the applicable incumbent, the offeror shall provide proof of the employees consent for the offeror to propose his/her services. The consent shall be in the form a letter signed and dated by the person, in question.

1.2.5 Sub-Factor D – Quality Control Plan (QCP):

1.2.5.a The QCP shall demonstrate the contractor's ability to provide oversight, measurements, and reporting processes to ensure compliance with all contract requirements.

1.2.5.b. The QCP shall include all elements in the PWS and Performance Requirements

Summary; to include a comprehensive and effective means to support the EUM program as it complies with the various CLINs specified in the PWS.

1.2.5. Page Limitations. The cover letter, title page, table of contents, table of figures, list of tables, glossary of abbreviations & acronyms, resumes, resume consent documentation and QCP do not count against page count limitations.

1.3. Volume II: Past Performance

1.3.1 Offerors shall submit Contractor Performance Data Sheets on at the most three previous contracts in the last 5 years with similar scope and size. Offeror shall submit a past performance summary sheet describing its experiences.

1.3.2 The information shall include:

a. Name of (past) customer

b. Name/Number of contract

c. Description of work performed

d. Period of performance of contact

e. Price of the contract.

f. Name of Point of Contact for the customer

g. Phone number and email of POC.

1.3.3 A Past Performance Questionnaire is included in the solicitation package. Offerors shall send copies of the Past Performance Questionnaire to vendors. Offerors shall instruct the vendors to return the questionnaire directly to Mr. Woodrow Bell at the Defense Security Cooperation

Agency Contracting Office. Past Performance Questionnaires may be returned via email to woodrow.w.bell.civ@mail.mil or mailed or delivered to the addressed at paragraph 1.5.1 of this section. Offerors are to inform the vendors the questionnaires are due by 2:00 pm, on 3

March 2016.

1.3.4. The offeror may also submit relevant contracts performed by subcontractors that will perform under this contract, but under no circumstances may an offeror submit more than three contracts for review, regardless of whether the contracts were performed by the offeror, subcontractor(s), or any combination thereof. If subcontractor contracts are submitted, the offeror must also clearly indicate the percentage of work that the subcontractor(s) performed under each task/category of effort throughout the course of the contract.

1.3.5. In the event more than three contracts are submitted by an offeror, the Government will choose the contract(s) to exclude at random, or in any manner that the Government, in their mailto:woodrow.w.bell.civ@mail.mil absolute discretion, deems appropriate, without any consideration for the best interests of the offeror.

1.3.6. If the offeror possesses no relevant past performance, it should affirmatively state this fact in the Contractor Performance Data Sheets. Failure to submit the completed Contractor

Performance Data Sheets shall be considered certification (by signature on the proposal) that the offeror has no past performance for like or similar items for the Government to evaluate.

1.4. Volume III: Price Proposal.

1.4.1. CLIN Type Chart and Instructions

CLIN Type Applicable CLINs Instructions

Firm fixed Price (FFP) 0001AA, 0002AA, 0003AA, 0004AA, 1001AA, 1002AA, 1003AA, 1004AA, 2001AA, 2002AA, 2003AA, 2004AA, Enter the Unit price and the

Amount.

Cost Reimbursable (Travel) 0005AA, 1005AA, 2005AA An estimated ceiling price will be pre-filled by the Government.

There is nothing for offerors to enter. No fees shall be added.

Non-Separately Priced (NSP) 0006, 1006, 2006 The Manpower Reporting CLINs shall be left as NSP. There is nothing for the Offerors to add at these CLINs

1.4.2. Offerors shall enter the UNIT PRICE and calculated AMOUNT for each FFP type CLIN, in the schedule of the solicitation.

1.4.3. Travel CLINs are Cost Type CLINs. No fee shall be added to Travel CLINs. The amount will be pre-filled. There is nothing for offerors to enter.

1.4.4. The Contract Manpower Reporting CLINs are marked as Not-Separately Priced (NSP).

There is nothing for offerors to add at this CLIN.

1.4.5. Should amendments be issued against this solicitation, the Offeror shall acknowledge by signing the Standard Form (SF) 30 entitled Amendment of Solicitation/Modification of Contract and include it in the proposal submission. The offeror include the signature page of the solicitation and acknowledgement of all amendments in volume III.

**1.4.6. If proposing a different labor mix than the Government has estimated at paragraphs

2.1.1.e, 2.1.2.d, 2.1.3.i and 2.1.4. c, of the PWS, the offeror shall submit their labor mix and breakout for each task, so that the evaluation team can evaluate the feasibility of the offeror’s approach.

1.4.7. Each offeror shall provide, as part of their proposal, a copy of their letter from the office that grants their security clearance levels. Offerors shall include a statement certifying that all personnel employed to perform under the resultant contract meet the qualifications in the DD

Form 254, Contract Security Classification Specification, at Attachment 05.

1.5. Submission Information

1.5.1. All submissions are to be received no later than 2:00 pm EST, on 11 March 2016.

All Mailed and Hand Delivered Submissions shall be delivered to:

Defense Security Cooperation Agency

ATTN: Mr. Woodrow Bell

201 12th Street South

Suite 203

Arlington, VA 22202

1.5.2. In accordance with contract provision 52.215-1, INSTRUCTIONS TO OFFERORS –

COMPETITIVE ACQUISITIONS (JAN 2004), the Government intends to award a contract without discussions, but reserves the right to hold discussions if necessary. Since Offerors may correct deficiencies, only through discussions, Offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary Information, provides all required documentation, and is complete in all respects. Failure to do so shall be at the offeror’s risk. The offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The government will not pay the Offeror for preparing the proposal.

(End of Summary of Changes)