Questions_and_Answers_1_Sep162016_2nd_ReVised_by_KO2-1.pdf

HQ0013-16-Q-0082

2nd and Final Set of

Questions & Answers

16 September 2016

Key: Questions will have a “Q” preceding the number. The response to a question will have an “A” preceding the same number.

Q1. Make and model of all the GFE equipment they want to reuse.

A1. Not Applicable in detail but: ceiling mics, ceiling speakers, handheld wifi receivers, TEk panel, JVC DvD.

Q2. Current number of microphones

A2. 40 table mics, 4 handheld, 2 lapels

Q3. Number of GFE monitors require support?

A3. Laptops? 3, one podium 2 in back. One confidence monitor

Q4. Can the GFE TEK Panels be upgraded to a newer model?

A4. Yes optional if within the budget

Q5. Number of Video Matrix inputs and out puts they require.

A5. Provided in the NDU standard baseline, as well as response to the following questions:

o How many existing wall plates and locations?

o How many inputs are desired for the new system?

o How many outputs – including proposed Tek Panel locations?

Q6. Do the podium(s) have rack space?

A6- No.

Q7. What equipment to they want mounted in the podiums?

A7. Inputs for laptop interfaces and collaboration technologies (2 hdmi, 2 VGA and 3 for collaboration technology)

Q8. What functionality do they require from the podium?

A8. Same as above

Q9. What is their current streaming standard?

A9. Not standard but WJPC wants to go to HD livestreaming. We use liveStream for service but open to change if convenient and reasonable cost.

Q10. Should the vendor supply all the required infrastructure within the rooms for streaming and supply connectivity to the GFE LAN?

A10. Yes

Q11. Section 4.2.6 states “VTC Streaming, upgrading and programming” Can you get them to elaborate on this?

A11. Looking for the module to do streaming from the current Polycom Unit HDX 8000 HD.

Q12. Can other types of recording media (such as hard disc) be specified other than DVD/Blu-Ray?

A12. No

Q13. Is there remote control (a remote control room), or other centralized control of the spaces?

A13. Yes, but not part of this PWS.

Q14. Can a new DSP system be specified to replace the current Nexia system to an upgraded Tesira based AVB solution that will allow better and expanded audio functionality as well as better DSP performance?

A14. Please read NDU AV standard baseline.

Q15. Independent control of the audio system (outside of the system touch panels) can be specified if desirable. This independent system would provide an operator granular control over microphones / microphone zones and speaker zones as well as other control and monitoring functions.

A15. Yes

Q16. Please clarify the intent for the “A/V Network”. Is this the same as the desired H.264 streaming network, or is there other functionality desired? What are the requirements for these two room to integrate with the other classrooms?

A16. All equipment needs to be part of the NDU network and must be configured properly.

Q17. What functionality do they wish to have in regards to this upgrade and the ability to transmit / route to the NDU AVOC?

A17. Route Video and full Audio (main program and any interpretation booth)

Q18. Where is the NDU AVOC, distance from the Proceres Room?

A18. Almost directly under in the 1st floor

Q19. How many signals (hard tie lines and or H.264 streams) need to be transmitted / routed there?

A19. One for video , 2 audio sources.

Q20. Who will be responsible for programming the new Ethernet switches if additional ones are required?

A20. NDU network engineer and AV techs

Q21. What is the NDU CIO and AV systems standards (as noted in the PWS) that need to be adhered to?

A21. PDF provided as the NDU AV standard baseline

Q22. What is the special functionality as noted in section 4.1.11 of the PWS:

A22. System functionality should have the option to project two video sources in independent projectors simultaneously. One projector in Spanish and one projector I English and a probably 3rd language PowerPoint into the TEK panel. Also to support collaboration technologies from IPAD, MAC or any laptop

Q23. Video camera locations?

A23. Offerors’ shall determine location for best event video and room quality and include it in their quote.

Q24. How many additional cameras are required?

A24. 2-3 depending on your solution.

Q25. Do these cameras need to stream (H.264) independently of what may be sent through a matrix switch?

A25. Yes. But open to any suggestions if a better proposed alternative

Q26. Where would the closest H.264 switch be (if we supply runs to a GFE streaming LAN)?

A26. Inside Proceres in AV closet

Q27. Where is the camera control, and what type of controller are they using currently (if it’s a hardware type controller)?

A27. I do not know but is very old technology, 10 yrs old.

Q28. Are there as-built drawings that can be made available for this RFI for any of the existing A/V systems that we will either need to support, augment or integrate with?

A28. Not unfortunately

Q29. Can the GFE equipment be shipped to the vendor for off-site integration, programming and testing as it pertains to section(s):

A29. Yes o 4.1.1 (Contractor shall test all equipment before installation) o 4.1.10 (contractor will configure, test all equipment)

Q30. How much training time is desired after installation?

A30. The minimal to ensure full operation for CTO, Deputy CTO and NDU AV techs.

Q31. Is there any information in regards to the existing interpretation system (section 4.1.12, 4.2.5)?

A31. Information was already provided under the document labeled InterpretationPerryCenter.pdf

Q32. As-Built documentation?

A32. Answered in attachment

Q33. Information on how it is currently integrated with the existing audio system?

A33. Answered in attachment

Q34. Is there a GFE Streaming network?

A34. NO

Q35. What is the allotted bandwidth for streaming?

A35. 100MHz -1GHZ

Q36. What systems, rooms, signals are currently being transmitted / routed there, and in what format? If we have to augment or interface with / to the GFE streaming LAN, what is the Ethernet switching standard?

A36. CISCO and need to check with network.

Q37. Can the classrooms receive H.264 streaming?

A37. Yes

Q38. Are there tie lines required?

A38. No

Q39. Is there available capacity / open connectivity to the class rooms for tie lines? If so what is the connection type?

A39. Not sure