PWS_AV_Upgrade_Proceres_2016_KO_final.pdf

William J. Perry Center for Hemispheric Defense Studies (WJPC)

Performance Work Statement for

Audio-Visual Upgrade to Próceres Room

1. Purpose: This PWS delineates the equipment required for audio visual equipment for the William J. Perry Center for Hemispheric Defense Studies (WJPC), located in Abraham Lincoln Hall (ALH) on the campus of National Defense

University (NDU).

Background: WJPC fully configured and equipped 5 seminar rooms with AV systems, and updated the lecture room with an HD VTC system, all with similar configuration to the ones installed by NDU-UTS when relocated in 2009, all new rooms were done keeping in mind system compatibility, operation and maintenance. We are currently overdue for a life cycle upgrade and would like to upgrade the main lecture room in ALH, 3rd floor North 60, to a digital system. The upgrade not only contemplates the life cycle equipment replacement, but is also intended as an enhancement for new requirements based on new classroom technologies and mission/program demands. NDU Chief Information Officer

(CIO) has approved and supports the proposed upgrade. They will work directly with WJPC and contractor to ensure the system is configured and added to the NDU network as needed.

2. Scope: Contractor is to provide equipment, assembly, installation, integration, testing/acceptance, and demonstration of use for an Audio Visual (AV) system for the William J. Perry Center for Hemispheric Defense Studies

(WJPC) - Defense Security Cooperation Agency (DSCA) at the National Defense University (NDU), Abraham Lincoln Hall

(ALH) building facilities.

a. WJPC needs to upgrade the existing audiovisual system in 1 (one) room: Próceres (3212/3210). This room is located on the third floor of the Abraham Lincoln Hall building on the NDU campus on Fort McNair, Washington DC.

b. The AV digital upgrade should allow for full audiovisual integration and operation to support current functionalities provided by the existing WJPC-NDU system; inputs/ outputs for TEK panels, video streaming, wireless microphones, AV panel control programming integration to main system control and installation. There is also the need for video and audio

HD streaming capability in Próceres and Americas. This would allow users to view lectures, video conferences, and presentations throughout the NDU campus, with the option/ capability to record on a DVD these meetings and events. The

Contractor will implement and provide a new digital upgrade to current system to include the equipment, materials, programming, and installation required for these facilities in order to integrate in compliance with the current WJPC requirements as well as the NDU AV system standards in Lincoln Hall. The Contractor will also reuse existent equipment that will require no upgrades and can fully integrate. (Existing Equipment to keep (reuse): microphones, ceiling speakers, Nexia DSP, microphone system, TEK panel, JVC DVD etc.)

3. Approach: The Contractor shall redesign the current system in support of the digital upgrade and install the upgraded system in accordance with the NDU CIO and AV systems standard, and must fully integrate with NDU AV systems to manage and control the Próceres (3212/3210) lecture room, located on the third floor of the Abraham Lincoln

Hall building at the NDU campus in Fort McNair. All items are to be supplied, configured and installed by the contractor..

4. Task:

4.1 General Task The following must be accomplished in the assembly and installation of the upgraded system.

4.1.1 Contractor shall test all equipment before installation.

4.1.2 Contractor shall provide status updates, all materials, training and project conditions as required by WJPC.

4.1.3 Contractor shall maintain full coordination with WJPC CTO for room coordination, and to include NDU

AV directorate in order to ensure a successful system implementation.

4.1.4 Contractor shall provide all programing code for any of the upgrades on properly labeled DVDs.

4.1.5 Contractor shall provide all completed and finalized drawing system designs.

4.1.6 Contractor shall test all equipment after installation.

4.1.7 Contractor shall provide all equipment manuals and documentation

4.1.8 Contractor shall provide a full list in excel of all the equipment installed to include the following field information: Name, brand, description, serial numbers, room number, warranty, installation date, test date, cost.

4.1.9 Contractor shall trained and demonstrate full operation and capabilities of new upgrades to WJPC CTO, Deputy IMO, Chief Ops and any other pertinent WJPC employee.

4.1.10 Contractor shall provide any mounting equipment for monitors or wall plates for VGA and HDMI connection, HDMI splitter, and any necessary cables and connectors. Contractor will configured test all equipment.

4.1.11 Contractor shall reconfigure Podiums to allow new system connectivity to support collaboration technologies.

4.1.12 Contractor shall provide all necessary outputs or inputs to connect any interpretation systems to the main programs and to be able to control audio inputs/outputs.

4.1.13 Contractor shall uninstall and remove any old equipment, wires, cables and excess materials replaced.

4.2 NDU implemented Lecture room: Próceres 3210/3212

4.2.1 Upgrades: Projectors (laser) and screens to 16:9 (which will include all programming, installation, setup, materials, etc.)

4.2.2 HD Streaming ability transmit and routed to NDU AVOC (Audio Visual Operations Center) (which will include all programming, equipment to support, installation, setup, materials, etc.) Vbrik local broadcasting (only if NDU is currently using)

4.2.3 Upgrade 2 room cameras to support HD streaming.

4.2.4 Enhance to be able to stream in HD from Próceres and reroute when needed.

4.2.5 Multilingual Interpretation enhancements (which will include: Infrared systems, interpretation booths and all programming, equipment to support, installation, setup, materials, etc.)

4.2.6 VTC streaming upgrade and programing.

4.2.7 Replace and remove all not used wall plates

4.2.8 Implement collaboration technologies for laptops, tablets and other devices connectivity. (using same or better technology currently used at NDU by eCollege)

4.2.9 Full microphone control and operation (independent controls for Ceiling, floor, wireless and tables mics)

4.2.10 Update, replace and remove wall plates

4.2.11 Existing Equipment to keep (reuse): microphones, ceiling speakers, Nexia DSP, microphone system, TEK panel, JVC DVD etc.

4.2.12 Equipment to add: Crestron digital backbone, Crestron touch panel, (wired) Crestron control system and any additional equipment needed to complete the system. All components will be pulled off the NDU network and the classrooms will be linked together VIA AV network.

4.3 Performance Objective No. 1: Contractor to deliver and assemble all equipment at the William J. Perry Center for Hemispheric Defense Studies, prior to project implementation.

4.3.1 Performance Measurement No. 1: Complete, properly assembled equipment.

4.3.2 Performance Standard No. 1: Required 100% of the time.

4.3.2.1 The contractor will submit an estimated delivery date to the COR. Contractor will submit any changes to the delivery date to the COR in writing.

4.3.2.2 The contractor will ensure that all components in the system are new, compatible, in proper working order and have a manufacturer’s warranty of at least three (3) years as of the date of delivery.

4.4 Performance Objective No. 2. Complete installation of upgraded AV systems

4.4.1 Performance Measurement No. 2: Complete and correct installation of upgraded AV systems.

4.4.2 Performance Standard No. 2: Required 100% of the time.

4.4.2.1 The contractor will submit an estimated installation and testing date to the COR. Contractor will submit any changes to the delivery date to the COR in writing.

4.4.2.2 The contractor will ensure that all components are properly installed and will ensure compatibility across the system.

4.5 Performance Objective No. 3: Testing and demonstration of upgraded AV system

4.5.1 Performance Measurement No. 3: Testing for complete, properly functioning system

4.5.2 Performance Standard No. 3: Required 100% of the time.

4.5.2.1 The contractor will test the AV system to ensure compatibility and functioning

4.5.2.2 Contractor will provide a demonstration of the operation, routine maintenance, and troubleshooting of the upgraded AV system.

5. Location of Delivery and Place of Performance: The equipment will be delivered to the following address: Abraham

Lincoln Hall, 260 5th Avenue, Building 64, 3rd floor, Fort McNair, DC 20319. The point of contact for the delivery is the

Contracting Officer Representative (COR), Ms. Linda Denning, phone 202-685-2248 DenningL@ndu.edu or the Chief

Information Officer (CIO), Mr. Raul Neine, phone 202-685-4667 NeineR@ndu.edu.

6. Required completion date: Delivery must occur within 2 weeks of receipt of the order and installed within 3 weeks of delivery.

7. Travel Requirements: Not applicable.

8. Local travel: Not applicable.

9. Domestic travel: Not applicable.

10. Security: The security classification of work to be performed under the contract is unclassified. The contractor employees will comply with all applicable US Government security directives and regulations during the performance of work.

11. US Government Furnished Facilities, Equipment, Materials, and Support Functions: Not applicable

12. Manpower reporting:

a. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract FOR THE DEFENSE SECURITY COOPERATION AGENCY via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

b. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

mailto:DenningL@ndu.edu mailto:NeineR@ndu.edu