hialeah gard 639195549068700000.pdf

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REQUEST FOR QUALIFICATIONS

2026-03

System-Wide Water Distribution Leak Detection and Condition Assessment

Water and Sewer Dept.

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Table of Contents

1. INTRODUCTION

2. PROJECT BACKGROUND AND OBJECTIVES

3. SCOPE OF WORK

3.1. SYSTEM-WIDE ACOUSTIC LEAK SURVEY

3.2. LEAK VERIFICATION

3.3. PRESSURE ANALYSIS

3.4. GIS INTEGRATION

3.5. CONDITION ASSESSMENT

3.6. FINAL REPORT

3.7. OPTIONAL SERVICES

4. VENDOR QUALIFICATIONS

5. STATEMENT OF QUALIFICATIONS REQUIREMENTS

6. EVALUATION CRITERIA

7. DELIVERABLES

8. INSURANCE REQUIREMENTS

8.1. COMMERCIAL GENERAL LIABILITY INSURANCE

8.2. Workers' Compensation and Employer’s Liability Insurance

8.3. Business Automobile Liability Insurance

8.4. Insurance Documentation and Conditions

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1. INTRODUCTION

The City of Hialeah Gardens ("City") is requesting Statements of Qualifications from qualified firms specializing in municipal water distribution system leak detection and condition assessment services.

The selected Consultant shall perform a comprehensive, system-wide assessment of the

City's potable water distribution system utilizing advanced leak detection technologies to identify existing leaks, estimate water loss, prioritize repairs, and provide recommendations for improving the efficiency and reliability of the City's water system.

The city intends to select a firm with demonstrated experience in municipal water leak detection, acoustic surveying, pressure analysis, GIS integration, and asset management.

2. PROJECT BACKGROUND AND OBJECTIVES

The city owns and operates approximately 250,000 LF of potable water mains ranging from

4-inch through 12-inch diameter, including valves, hydrants, service connections, and associated infrastructure.

As part of the City's ongoing efforts to improve system efficiency, reduce non-revenue water, and proactively manage infrastructure, the city seeks professional services to perform a comprehensive leak detection assessment.

• The objectives include:

• Identify visible and non-visible water main leaks.

• Locate leaking service connections and valves.

• Quantify estimated water loss.

• Reduce non-revenue water.

• Improve overall system reliability.

• Develop a prioritized repair and replacement program.

• Establish a baseline for future leak detection efforts.

3. SCOPE OF WORK

The selected Consultant shall provide all labor, equipment, vehicles, software, and professional services necessary to complete the project.

At a minimum, services shall include:

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3.1. SYSTEM-WIDE ACOUSTIC LEAK SURVEY

Conduct a complete acoustic survey of the City's potable water distribution system utilizing industry-standard leak detection technologies including, but not limited to:

• Acoustic correlators

• Ground microphones

• Leak noise loggers

• Hydrophones

• Digital listening devices

• Other proven leak detection technologies

• The Consultant shall survey:

• Transmission mains

• Distribution mains

• Fire hydrants

• Isolation valves

• Water services

• Other accessible appurtenances

3.2. LEAK VERIFICATION

Each suspected leak shall be field verified and documented.

Documentation shall include:

• GPS coordinates

• Estimated leak location

• Estimated leak severity

• Estimated flow loss

• Photographs

• Recommended repair priority

3.3. PRESSURE ANALYSIS

Evaluate system operating pressures to identify:

• Excessive pressures

• Pressure fluctuations

• Areas susceptible to leakage

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• Potential pressure management opportunities

3.4. GIS INTEGRATION

Provide all findings in GIS-compatible formats including:

• ESRI Shapefile

• File Geodatabase

• CSV

• Excel

All leak locations shall be mapped and referenced using City GIS standards.

3.5. CONDITION ASSESSMENT

Provide an overall assessment of the distribution system including:

• Areas with recurring leakage

• High-risk pipe segments

• Pipe material trends

• Age-related deterioration

• Recommendations for rehabilitation or replacement

3.6. FINAL REPORT

Prepare a comprehensive report including:

• Executive Summary

• Methodology

• Survey coverage

• Leak inventory

• Estimated water loss

• Estimated annual cost of water loss

• Repair priority matrix

• Maps

• Photographs

• Recommendations

• Capital Improvement Program priorities

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3.7. OPTIONAL SERVICES

The Consultant shall provide separate pricing for:

• Permanent leak monitoring systems

• District Metered Area (DMA) development

• Smart acoustic monitoring

• Pressure monitoring equipment

• Annual leak detection services

• Training of City personnel

4. VENDOR QUALIFICATIONS

The Consultant shall demonstrate:

• Minimum five (5) years of municipal water leak detection experience.

• Successful completion of similar projects for municipal water utilities.

• Experience with systems of similar size and complexity.

• Qualified personnel certified or trained in advanced leak detection.

• Ability to provide GIS deliverables.

• Ability to estimate non-revenue water savings.

Preference will be given to firms with experience in South Florida municipal water systems.

5. STATEMENT OF QUALIFICATIONS REQUIREMENTS

Submittals shall include:

• Company profile

• Project approach

• Qualifications of key personnel

• Relevant project experience

• Minimum of five municipal references

• Sample assessment report

• Equipment list

• Project schedule

• Proposed project team

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• Insurance documentation

6. EVALUATION CRITERIA

Statements of Qualifications will be evaluated using the following criteria:

Criteria Points Municipal Leak Detection Experience 30 Technical Approach 25 Qualifications of Project Team 20 Past Performance and References 15 Local Government Experience 10

Total: 100 Points

7. DELIVERABLES

The Consultant shall provide:

• Electronic GIS files

• Leak inventory database

• Executive Summary

• Final Assessment Report

• Prioritized repair list

• Estimated water savings

• Digital photographs

• GIS mapping

• Presentation to City staff

8. INSURANCE REQUIREMENTS

The Proposer must provide evidence of current insurance coverage that meets or exceeds the specifications outlined herein. Alternatively, a commitment from an insurance company confirming that such coverage can be obtained must be submitted. Prior to the execution of a contract, the successful Firm(s) shall furnish a Certificate of Insurance naming the City as an additional insured and meeting the following requirements:

The Consultant shall secure and maintain, for the duration of this Request for Qualifications

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(RFQ) and any resulting agreement, insurance coverage in types and amounts that are no less than those specified below. All insurance policies must be satisfactory to the City, underwritten by a firm rated A-X or better by A.M. Best, and authorized to conduct business in the State of Florida.

The insurance coverage shall be primary with respect to the City, its officials, employees, agents, and volunteers, and shall name the City as an additional insured. Any insurance maintained by the City should be considered excess and shall not contribute to the

Contractor’s insurance.

The City reserves the right to adjust insurance requirements as deemed necessary or prudent.

8.1. COMMERCIAL GENERAL LIABILITY INSURANCE

• Minimum coverage of $1,000,000 per occurrence for Bodily Injury and Property

Damage, with a combined single limit.

• Coverage must include Completed Operations and Product Liability.

• The exclusion regarding property under the care, custody, or control of the

Contractor must be eliminated.

• The General Aggregate Liability limit and the Products/Completed Operations

Liability Aggregate limit must be at least $2,000,000 each.

8.2. WORKERS' COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

• Coverage must be provided for all employees in accordance with statutory limits as required by applicable State and Federal laws.

• Employer’s Liability coverage must have a minimum limit of $1,000,000 per accident.

• No employee, subcontractor, or agent of the Contractor shall perform services under this RFQ without being covered by Workers' Compensation insurance.

8.3. BUSINESS AUTOMOBILE LIABILITY INSURANCE

• Minimum coverage of $1,000,000 per occurrence, with a combined single limit for

Bodily Injury and Property Damage.

• Coverage must be provided on a form no more restrictive than the latest edition of

[9] the Business Automobile Liability policy, as filed by the Insurance Service Office, without restrictive endorsements.

• Coverage must include Owned, Hired, and Non-Owned Vehicles.

8.4. INSURANCE DOCUMENTATION AND CONDITIONS

• The Contractor shall provide copies of the actual insurance policies and Certificates of Insurance clearly reflecting the City as an additional insured

• Each policy and certificate must provide not less than thirty (30) days’ advance written notice prior to cancellation, termination, or material modification

• All policies shall be primary and non-contributory

• A waiver of subrogation in favor of the city is required

• The Contractor is responsible for ensuring all required insurance remains in full force and effect throughout the duration of the Agreement and any associated projects

Contact Information

For questions or clarifications regarding this RFP, please contact:

Indiana Narvaez, Executive Assistant

Phone: 305-822-3017 | Email:Inarvaez@cityofhialeahgardens.com