INVITATION TO BID / CONSTRUCTION CONTRACT DOCUMENTS

ITB 2026-13

CITY OF NEWBERRY SW 254TH STREET EXTENSION

FROM SW 7TH AVENUE TO SW 10TH AVENUE

CITY OF NEWBERRY

25493 NW 1st AVENUE

NEWBERRY, FLORIDA 32669

Prepared by:

L&A Project No. 41000-675-26

September 2026

EJCDC Notice: Portions of these documents are based on EJCDC® C-Series 2007 documents. EJCDC® and the originating EJCDC document numbers and titles are copyrighted by the Engineers Joint Contract Documents Committee. Modified portions have been prepared for this City of Newberry project and are not represented as unmodified EJCDC standard documents.

TABLE OF CONTENTS

TOC-1

DIVISION 0 BIDDING AND CONTRACTING REQUIREMENTS

00100 Advertisement for Bid 00200 Instructions to Bidders 00300 Summary of Work 00410 Bid Form 00430 Bid Bond 00431 Tabulation of Subcontractors and Suppliers 00440 Florida Trench Safety Act Certification 00450 Construction Contractor’s Qualification Statement for Engineered

Construction 00451 Sworn Statement Under Section 287.133(3)(A), Florida Statutes, on

Public Entity Crimes 00452 Bidder’s Statement of Disputes, Litigation, Arbitration, and Surety

Completion, Last Three (3) Years 00453 Non-Collusion Affidavit 00454 Drug-Free Workplace Certificate CF-1 Addendum Acknowledgement CF-2 Conflict of Interest Disclosure Form CF-3 E-Verify Affidavit CF-4 Scrutinized Companies Certification CF-5 Human Trafficking Affidavit CF-6 Certification Regarding Debarment, Suspension, Ineligibility and

Voluntary Exclusion Form 00510 Notice of Award 00520 Agreement—Form of Agreement Between Owner and Contractor for

Construction Contract (Stipulated Price) 00550 Notice to Proceed 00610 Performance Bond 00614 Public Work Cover Page 00615 Payment Bond 00620 Contractor’s Application for Payment 00625 Certificate of Substantial Completion 00700 Standard General Conditions of the Construction Contract 00800 Supplementary Conditions 00932 Request for Information 00936 Shop Drawing/Submittal Log and Control Sheet 00937 Shop Drawing/Submittal Control Form 00938 Notice of Noncompliance 00939 Certificate of Guarantee 00940 Work Change Directive 00941 Change Order 00942 Construction Field Order 00943 Contractor’s Release 00944 Surety’s Release for Final Payment

TABLE OF CONTENTS

TOC-2

TECHINAL REQUIREMENTS AND EXHIBITS

Referenced Specifications, Standards, Drawings, and Permits

Referenced FDOT Specifications

Exhibit 1 SW 254th Street Extension Construction Plans

Exhibit 2 SW 254th Street Extension Permit Plans including Boundary and Topographic Surveys

Exhibit 3 Florida Department of Environmental Protection General Permit

SECTION 00100

ADVERTISEMENT FOR BID

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PROJECT: ITB 2026-13, City of Newberry SW 254th Street Extension from SW 7th Avenue to SW 10th Avenue

City of Newberry, Alachua County, Florida

OWNER: City of Newberry 25493 NW 1St Avenue Newberry, FL 32669

ENGINEER: Locklear and Associates Professional Corporation 210 SW 4th Avenue Gainesville, Florida 32601

1.0 WORK DESCRIPTION

The Project is in the City of Newberry, Florida.

A. The Work is generally described as, but not necessarily limited to, furnishing all labor, materials, equipment, tools, and services and performing all work necessary to provide the Owner with Construction of new and modified facilities as are shown on the Drawings and as specified in the solicitation. All work should be in accordance with the Construction Drawings, Specifications, and Contract Documents.

B. The Work includes construction of a new roadway section of SW 254th Street between SW 7th Avenue and SW 10th Avenue, together with sidewalk, stormwater drainage system, and an underground water main installed along the west side of the improvements. The Work further includes asphalt paving, roadway pavement striping, signage meeting Florida Department of Transportation (FDOT) standards, and erosion prevention and stormwater management measures sufficient to maintain compliance with the applicable permits throughout construction.

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Invitation to Bid 2026-13 ("ITB 2026-13")

SW 254th Street Extension from SW 7th Avenue to SW 10th Avenue

The City of Newberry, Florida ("Owner") is inviting Bidders to electronically submit sealed bids for ITB 2026-13, SW 254th Street Extension from SW 7th Avenue to SW 10th Avenue.

PURPOSE: The services may include, but are not necessarily limited to, furnishing all labor, materials, equipment, tools, and services, and performing all work necessary to provide the Owner with the construction of a new roadway facility as shown on the Drawings and as specified in this solicitation. All work shall be in accordance with the Construction Drawings, Specifications, and Contract Documents.

Bids must be submitted by Tuesday, October 27, 2026, 2:00 PM ET

Bidding Documents may be obtained electronically at no cost by registering for Bid Express through the following link:

https://www.bidexpress.com/businesses/88473/home

A non-mandatory pre-bid conference will be held on Tuesday, October 6, 2026, 10:00 AM ET at the City of Newberry City Hall, Commission Chambers, 25493 NW 1st Avenue, Newberry, Florida 32669.

Bidders are encouraged to attend; however, attendance is not required to submit a Bid. Attendees may join by accessing the link below at the stated date and time:

https://events.teams.microsoft.com/event/eacf5230-0750-43db-9aa9-da42c9a4470f@d2b1c167-7795- 4a72-b0b0-7bcf15b02ffb?source=copyLinkLegacyShareLinkDialog

Attendance at the in-person Site visit is encouraged but not mandatory and will be held on Tuesday, October 6, 2026, immediately following the conclusion of the non-mandatory pre-bid conference. Site visit attendees shall meet at the City Hall, Commission Chambers prior to visiting the site.

Questions should be submitted to the Owner through Bid Express only. Questions will be accepted through Tuesday, October 13, 2026, 2:00 PM ET

Bids will be opened and read aloud at a virtual Public Bid Opening on Tuesday, October 27, 2026, 2:00 PM ET All members of the public may attend the Public Bid Opening. Attendees may join by accessing the link below at the stated date and time:

https://events.teams.microsoft.com/event/ba1f44a3-7b96-4f2f-a051-c6b43c14af0a@d2b1c167-7795- 4a72-b0b0-7bcf15b02ffb?source=copyLinkLegacyShareLinkDialog

Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents, Bidding Documents or any portion thereof provided by third parties, or for modifications to the Bidding Documents not made by official Addenda, including electronic conversion.

Bid security in the amount of 5 percent of the Bid must accompany the Bid in accordance with the Instructions to Bidders.

*All dates specified herein are tentative and subject to change at the discretion of the Owner*

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IMPORTANT DATES AT

TIME OF ADVERTISEMENT

EVENT DATE / TIME LOCATION

Post Monday, September 21, 2026 Bid Express

Pre-Bid Conference Tuesday, October 6, 2026, 10:00 AM ET City Hall, Commission Chambers

Question Period Ends Tuesday, October 13, 2026, 2:00 PM ET Bid Express

Bidding Period Ends Thursday, October 27, 2026, 2:00 PM ET Bid Express

Bid Opening Tuesday, October 27, 2026, 2:00 PM ET Microsoft Teams

END OF SECTION

SECTION 00200

INSTRUCTIONS TO BIDDERS

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ARTICLE 1 – DEFINED TERMS

1.1 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions.

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.1 To access the Bidding Documents and to submit a Bid, prospective Bidders must register with Bid Express at https:www.bidexpress.com/businesses/88473/home. The City of Newberry’s Bid Express homepage (https:www.bidexpress.com/businesses/88473/home) shall be referred to herein as the “Bidding documents Website”. To obtain a complete set of Bidding Requirements and proposed Contract Documents (together, the Bidding Documents), Bidder shall navigate to “ITB 2026-13” from the Bidding Documents Website.

Bidder will be registered as a plan holder with the Owner upon downloading the Bidding Documents from the Bidding Documents Website. See the Agreement for a list of the Contract documents. It is the Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.2 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, included the right for Bidders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the Bidder pays all cost associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.3 Bidders may rely that sets of Bidding Documents obtained from the Bidding Documents website are complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.

2.4 Plan rooms (including construction information subscription services, and electronic and virtual plan rooms) may distribute the Bidding Documents or make them available for examination. Those perspective bidders that obtain an electronic (digital) copy of the Bidding Documents from a plan room are encouraged to register as plan holders with the Bidding Documents Website. Owner is not responsible for omissions in Bidding Documents or other documents that are obtained from anywhere other than the Bidding Documents Website.

2.5 Included with the Bidding Documents is the draft Contract that the Owner intends to use.

The Owner reserves the right to alter or add any terms to the Contract that it deems in the best interest of the Owner. No contract shall be binding on the Owner until it has been executed by both parties. The Owner possesses the sole authority to award and enter into the Contract for this project. Contract renewals are not applicable to this Invitation to Bid.

ARTICLE 3 – QUALIFICATIONS OF BIDDERS

3.1 A. To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence such as financial data, previous experience, present commitments, and such other data as may be called for in Section 00450 Construction Contractor’s Qualification Statement for Engineered Construction.

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B. Bidders shall provide State of Florida Contractor’s License Number.

C. The Contractor shall be properly licensed under the laws, rules, and regulations of the State of Florida for the Work to be performed. The Bidder shall provide its current State of Florida contractor license number and shall identify any proposed Subcontractor license numbers for portions of the Work that require separate or specialized licensures.

Based on the scope of this Project, the Bidder or its identified Subcontractor team must demonstrate licensing and experience adequate to perform roadway construction, sidewalk construction, stormwater drainage, underground utility installation, underground water main installation, asphalt paving, signing, pavement markings, MOT, erosion control, restoration, and related Work shown or indicated in the Contract Documents.

Acceptable licensing may include, as applicable to the Work to be self-performed, a Florida Certified General Contractor license, a Florida Certified or Registered Underground Utility and Excavation Contractor license for the specific Work performed. Underground water main, storm drainage, pipe, conduit, trenching, and related utility work must be performed by the Contractor or Subcontractor properly licensed and qualified for such work.

3.2 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s representations and certifications.

ARTICLE 4 – EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED

DATA, AND SITE

4.0 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others. Bidder is responsible for verifying the existence, location, depth, and type of utility.

4.1 Hazardous Environmental Condition

A. The Supplementary Conditions identify any reports and drawings known to Owner relating to a Hazardous Environmental Condition identified at the Site, that Engineer has used in preparing the Bidding Documents.

B. Copies of reports and drawings referenced in Paragraph 4.03.A will be made available by Owner to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in Paragraph 4.06 of the General Conditions has been identified and established in Paragraph 4.06 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.2 Provisions concerning responsibilities for the adequacy of data furnished to prospective

Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 4.02, 4.03, and of the General

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Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 4.06 of the General Conditions.

4.3 On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates.

4.4 A. Reference is made to Article 7 of the Supplementary Conditions for the identification of the general nature of other work that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) that relates to the Work described by these Bidding Documents. On request, Owner will provide to each Bidder for examination access to or copies of contract documents (other than portions thereof related to price) for such other work.

B. Paragraph 6.13.C of the General Conditions indicates that if an Owner safety program exists, it will be noted in the Supplementary Conditions.

4.5 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and the other related data identified in the Bidding Documents;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and

Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work;

D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities) that have been identified in Paragraph 4.02 of the Supplementary Conditions as containing reliable "technical data," and (2) reports and drawings of Hazardous Environmental Conditions, if any, at the Site that have been identified in the Paragraph 4.06 of the Supplementary Conditions as containing reliable "technical data";

E. consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work;

(2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents;

and (3) Bidder’s safety precautions and programs;

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F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. promptly give Engineer/Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer/Owner is acceptable to Bidder; and

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

J. correlate the information known to the Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

4.6 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Engineer/Owner written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Engineer/Owner are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 – PRE-BID CONFERENCE

5.01 A non-mandatory pre-bid conference will be held on Tuesday, October 6, 2026, 10:00

AM ET. Bidders are encouraged to attend and participate in the conference, however, attendance at this conference is not required to submit a Bid. The pre-bid conference is a virtual event, and Prospective Bidders should not physically travel to the City of Newberry to attend the pre-bid conference. Prospective Bidders can attend the pre-bid conference by accessing the following link at the stated date and time:

https://events.teams.microsoft.com/event/eacf5230-0750-43db-9aa9-da42c9a4470f@d2b1c167-7795-4a72-b0b0- 7bcf15b02ffb?source=copyLinkLegacyShareLinkDialog

5.02 A non-mandatory visit of the Site will be held on Tuesday, October 6, 2026, after the non-mandatory pre-bid meeting. Bidders are encouraged to attend and participate in the Site visit, but attendance is not required to submit a Bid.

5.03 Information presented at the pre-bid conference and Site visit does not alter the Contract

Documents. Owner will issue addenda to make any changes to the Contract Documents that will result from discussions at the pre-bid conference or Site visit. Information presented and statements made at the pre-bid conference or Site visit will not be binding

00200-5 or legally effective unless incorporated into an addendum.

ARTICLE 6 – SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

ARTICLE 7 – INTERPRETATIONS AND ADDENDA

7.1 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents.

7.2 All questions regarding this Invitation to Bid must be submitted no later than Tuesday, October 13, 2026, 2:00 PM ET. Bidder shall submit all questions about the meaning or intent of the Bidding Documents to the Owner through the Bidding Documents Website.

Bidders shall not contact employees of Owner regarding this ITB until after the Contract is awarded.

7.3 Interpretations or clarifications considered necessary by Owner and Engineer in response to such questions will be issued by Addenda which will be electronically provided to all registered plan holders of the Bidding Documents Website. Questions received after the deadline may not be answered.

7.4 Only responses set forth in Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract Documents unless set forth in an Addendum that expressly modifies or supplements the Contract Documents.

ARTICLE 8 – BID SECURITY

8.1 A Bid must be accompanied by Bid security made payable to Owner in an amount of five

(5) percent of Bidder’s maximum Bid price and in the form of a certified check, bank money order, or a Bid bond (on the form attached) issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General Conditions.

8.2 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults.

8.3 The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Agreement or 121 days after the Bid opening, whereupon Bid security

00200-6 furnished by such Bidders will be returned.

8.4 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

8.5 Bidder’s Bid Bond shall comply in all respects with the requirements of Florida law.

ARTICLE 9 – CONTRACT TIMES

9.1 The number of days within which, or the dates by which, the Work is to be (a) substantially completed and (b) finally completed and ready for final payment are set forth in Section 00410, Bid Form, and Section 00520, Agreement.

9.2 Provisions for liquidated damages for failure to timely attain Substantial Completion and Final Completion of the Work in readiness for final payment, are set forth in the Agreement

ARTICLE 10 – LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 11 – SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, or those substitutes or “or-equal” materials and equipment approved by Owner and identified on the Bid Form. The materials and equipment described in the Bidding Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. No item of material or equipment will be considered by Owner as a substitute or “or-equal” unless written request for approval has been submitted by Bidder and has been received by Owner at least 15 days prior to the date for receipt of Bids. Each such request shall conform to the requirements of Paragraph 6.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Owner’s decision of approval or disapproval of a proposed item will be final. If Owner approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

ARTICLE 12 – SUBCONTRACTORS, SUPPLIERS AND OTHERS

12.1 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute in which case apparent Successful Bidder shall submit an acceptable substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

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12.2 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General Conditions.

12.3 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection.

ARTICLE 13 – PREPARATION OF BID

13.1 To assure that Bidders receive all addenda and or clarifications to the Bidding Documents in a timely manner, it is mandatory that all bidders obtain at least one set of Bidding Documents from the Bid Express to be eligible to bid on this project. The Bid form included in these Bidding Documents shall be used by the Bidder.

13.2 In addition to uploading the signed Bid Form to the Bidding Documents Website, Bidder shall also complete the Unit Price Bid Table electronically on the Bidding Documents Website. Bidder’s prices on the completed Bid Form must match the prices electronically input into Bid Express. In the event of a conflict or discrepancy between the Bid prices input on the Bid Form and those entered into the Bidding Documents Website, Owner reserves the right to reject the Bid, accept the Bid, or request that the Bidder clarify the Bid. All responses on the Bid form must be typed in (not handwritten in ink) and the Bid Form and any required documentation that requires a signature must be signed in ink.

13.3 A Bid by a corporation shall be executed in the corporate name by the president, a vice-president, or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown.

13.4 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown.

13.5 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

13.6 A Bid by an individual shall show the Bidder’s name and official address.

13.7 A Bid by a joint venture shall be executed by each joint venture in the manner indicated on the Bid Form. The official address of the joint venture shall be shown.

13.8 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.9 Postal and e-mail addresses and telephone number for communications regarding the Bid

00200-8 shall be shown.

13.10 The Bid shall contain evidence of Bidder’s authority and qualifications to do business in the state where the Project is located. The Bidder shall also be a state-certified Contractor in good standing and hold current registration with the Florida Construction Industry Licensing Board of the State Department of Professional Regulation. The type of license must be in a class that is related to the general nature of the construction to be performed on this project. The Bidder’s State Contractor’s license number for the state of the project shall be shown on the Bid form.

ARTICLE 14 – BASIS OF BID; COMPARISON OF BIDS

14.1 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

B. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph 11.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

14.2 Allowances (Not Used)

ARTICLE 15 – SUBMITTAL OF BID

15.1 The signed Bid Form and all required documentation must be uploaded to the Bidding

Documents Website no later than the date and time specified in the Invitation to Bid. Bids shall not be mailed or hand delivered to the Owner.

15.2 Bids received after the date and time prescribed for the opening of bids, or not submitted in the designated manner, will not be accepted.

ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BID

16.1 A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

16.2 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with

Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

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ARTICLE 17 – OPENING OF BIDS

17.01 Bids will be opened at virtual Public Bid Opening Workshop on the date and at the time specified in the Invitation to Bid and, unless obviously non-responsive, read aloud publicly.

An abstract of the amounts of the base Bids, will be made available to Bidders after the opening of Bids. Bidders can attend the Bid opening virtually by accessing the following link at the stated date and time:

https://events.teams.microsoft.com/event/ba1f44a3-7b96-4f2f-a051-c6b43c14af0a@d2b1c167-

7795-4a72-b0b0-7bcf15b02ffb?source=copyLinkLegacyShareLinkDialog

ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.1 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

19.2 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.3 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

19.4 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

19.5 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents.

19.6 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is the lowest responsive and responsible Bidder, consistent with Section 255.20, Florida Statutes in the best interests of the Owner.

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19.7 A Notice of Intent to Award will be posted on the City’s website.

19.8 Because the anticipated value of this Contract exceeds $100,000, award is subject to approval by the Newberry City Commission in accordance with the City’s Purchasing Policy.

ARTICLE 20 – CONTRACT SECURITY AND INSURANCE

20.1 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance.

When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds.

20.2 Provisions for indemnification by the Contractor are set forth in the Agreement, in

Paragraph 6.20 of the General Conditions, as amended by the Supplementary Conditions, and are incorporated here by reference.

ARTICLE 21 – SIGNING OF AGREEMENT

21.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement along with the other Contract Documents which are identified in the Agreement as attached thereto. Within 15 days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within ten days thereafter, Owner shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification.

ARTICLE 22 - POINT OF CONTACT

22.01 The City Finance Department will be the only point of contact for this Bid Proposal. Under no circumstances may a Proposer contact any City Commissioner, City Manager, or any other City employee concerning this Bid Proposal until after award. Any such contact may result in disqualification.

ARTICLE 23 - BLACKOUT PERIOD

23.01 The Blackout Period is a specified period of time during a competitive sealed procurement process in which any proposer or its agent or representative, is prohibited from communicating with any city employee, including the City Commission and Mayor, or any contractor of the City involved in any step in the procurement process about the affected procurement. The Blackout Period applies not only to City employees, but also to any contractor of the City. “Involvement” in the procurement process includes but may not be limited to project management, design, development, implementation, procurement management, development of specifications, and evaluation of proposals for a particular procurement. All solicitations for competitive sealed procurements identify a City contact person. The City hereby designates Dallas Lee, Director of Finance & Administration as the City’s contact person. All communications to and from potential proposers, vendors and/or their representatives during the Blackout Period must be in accordance with this solicitation’s defined method of communication with the designated contact person. The Blackout Period will begin upon posting of the solicitation. The Blackout Period will end

00200-11 when the contract is awarded.

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ARTICLE 24 - NON-DISCRIMINATION CLAUSE

24.01 The City of Newberry does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. The contractor, sub recipient, or Subcontractor shall not discriminate on the basis of race, color, religion, gender, national origin, marital status, sexual orientation, age, disability, and gender identity in the performance of this contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in termination of this contract or such other remedy as the recipient deems appropriate.

SECTION 00300

SUMMARY OF WORK

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1.01 PROJECT DESCRIPTION

A. The Work consists of constructing a new, fully functional roadway section of SW 254th Street between SW 7th Avenue and SW 10th Avenue in Newberry, Florida, as shown on the Drawings (Exhibit 1) and specified in the Contract Documents.

B. The Work includes a new roadway, sidewalk, and stormwater drainage system; an underground water main installed along the west side of the improvements; asphalt paving; pavement striping and markings;

and signage meeting Florida Department of Transportation (FDOT) standards.

C. The Contractor shall furnish all labor, materials, equipment, tools, and services necessary to complete the Work, and shall implement erosion prevention, sediment control, and stormwater management measures sufficient to maintain compliance with all applicable permits, including the 10/2 Suwannee River Water Management District permit, throughout construction.

1.02 CONTRACT TIMES

A. The Work shall be substantially complete within ninety (90) calendar days, and completed and ready for final payment within one hundred twenty (120) calendar days, after the date the Contract Times commence to run, as set forth in Article 4 of the Agreement.

1.03 WORK INCLUDED

A. The Contractor shall perform the following, as shown on the Drawings and specified in the Contract Documents:

1. Pre-construction activities, including surveying and site layout.

2. Demolition of existing roadway as shown on Sheet C0.20.

3. Clearing and grubbing, excavation, grading, and site preparation for the stormwater drainage system.

4. Installation of underground utilities, including the water main, pipe, fittings, valves, fire hydrants, and conduits, as shown on the Drawings.

5. Construction of the new roadway and sidewalk.

6. Asphalt paving and pavement markings in compliance with FDOT standards, as shown on Sheets C1.00 and C4.00.

7. Installation and maintenance of erosion and sedimentation controls throughout construction, as shown on Sheets C2.30 through C2.32.

8. Installation of signage as shown on Sheet C4.00.

9. Maintenance of Traffic and worksite safety measures in accordance with Article 1.06 of this Section.

10. Sodding and restoration of all areas disturbed by construction.

B. Sheet references are provided for convenience. The Drawings govern the full extent of the Work, whether or not a specific sheet is cited above.

1.04 DELIVERABLES

A. The Contractor shall provide the following deliverables in accordance with the Contract Documents:

1. Maintenance of Traffic (MOT) layout, in accordance with Article 1.06 of this Section and Paragraph SC- 2.05.A.4 of the Supplementary Conditions.

2. Weekly progress reports and updated construction schedules, in accordance with Paragraph SC-6.04.B of the Supplementary Conditions.

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3. As-built record drawings certified by a professional engineer or professional surveyor and mapper licensed in the State of Florida, in accordance with Paragraph SC-6.12.A of the Supplementary Conditions.

4. All documentation required for final inspection approvals and issuance of the Certificate of Substantial Completion (Section 00625).

1.05 COMPLIANCE AND QUALITY CONTROL

A. All materials and Work shall conform to the Drawings, these Specifications, and the referenced FDOT Standard Specifications, as modified by the Referenced FDOT Specifications section of these Contract Documents.

B. The Contractor shall allow site inspections by the Owner’s designated representative, the Engineer, and FDOT personnel, in accordance with Paragraph 13.02 of the General Conditions as supplemented by Paragraph SC-13.02.B.

1.06 MAINTENANCE OF TRAFFIC

A. General: The Contractor shall maintain traffic in accordance with FDOT Standard Specifications Section 102, FDOT Standard Plans (Index 102 series), and the Manual on Uniform Traffic Control Devices (MUTCD), latest editions, to provide for the safety of motorists, pedestrians, and workers while minimizing disruption during construction. Temporary traffic control measures shall be implemented to accommodate lane closures, detours, and work zones on SW 254th Street, SW 7th Avenue, SW 10th Avenue, and surrounding streets.

B. Objectives: The MOT shall (1) provide a safe environment for road users and construction personnel; (2) minimize disruption to local traffic, school zones, and adjacent residential and business areas; and (3) maintain access to properties, driveways, and pedestrian pathways during all phases of the Work.

C. Traffic Control Devices:

1. The Contractor shall install and maintain signs, barricades, channelizing devices, and temporary pavement markings to guide traffic through or around the work zone.

2. Portable changeable message signs shall be used to notify the public in advance of lane closures and detour routes.

3. Reflective devices shall be provided for nighttime visibility.

D. Lane Closures and Detours:

1. Lane closures shall be limited to non-peak traffic hours unless otherwise approved by the Engineer.

2. Detour routes shall be clearly marked.

3. The Contractor shall provide advance notice of closures and detours to the Owner, residents, and businesses.

E. Pedestrian Safety:

1. Where construction affects existing pedestrian pathways, the Contractor shall provide temporary sidewalks or clearly marked pedestrian detours meeting MUTCD accessibility requirements.

2. Crosswalks near schools and high-pedestrian areas shall remain accessible, with crossing guards provided where necessary.

F. Speed and Traffic Flow Management:

1. Reduced work-zone speed limits shall be posted and maintained in accordance with FDOT Standard Plans.

2. Flaggers shall be stationed during critical operations to direct traffic.

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G. Schedule Coordination: The Contractor shall coordinate work with school schedules to avoid major disruption during student pick-up and drop-off hours, and shall coordinate with local agencies so that MOT is aligned with community needs and events.

H. Maintenance and Monitoring:

1. The Contractor shall inspect all traffic control devices and signage daily to confirm proper placement and function, and shall promptly correct any deficiency.

2. The Contractor shall adjust the MOT as required by field conditions or as directed by the Engineer or the Owner’s designated representative.

I. MOT Layout and Reporting:

1. The Contractor shall submit a detailed MOT layout, including diagrams of work zones, traffic flow, and detour routes, at the Preconstruction Conference in accordance with Paragraph SC-2.05.A.4 of the Supplementary Conditions. No Work affecting traffic shall begin until the MOT layout has been reviewed by the Engineer.

2. Weekly progress reports under Paragraph SC-6.04.B shall describe traffic management activities and any changes to the MOT layout.

J. Payment: Maintenance of Traffic shall be paid under Bid Item 102-1, Maintenance of Traffic (Lump Sum), which shall include all labor, materials, equipment, and flagging necessary to comply with this Article.

SECTION 00410

BID FORM

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For ITB 2026-13, SW 254th Street Extension from SW 7th Avenue to SW 10th Avenue

The terms used in this Bid Form with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

Name of Bidder:______________________________________________________________

ARTICLE 1 – BID RECIPIENT

1.1 This Bid is submitted to: City of Newberry

25493 NW 1st Avenue

Newberry, Florida 32669

Contract Identification and Number: ITB 2026-13, SW 254th Street Extension from SW 7th Avenue to SW 10th Avenue.

1.2 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Advertisement for Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 90 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.1 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged:

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect

00410-2 cost, progress, and performance of the Work.

D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities) that have been identified in SC-4.02 as containing reliable "technical data," and (2) reports and drawings of Hazardous Environmental Conditions, if any, at the Site that have been identified in SC-4.06 as containing reliable "technical data."

E. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents;

and (3) Bidder’s safety precautions and programs.

F. Based on the information and observations referred to in Paragraph 3.01.E above, Bidder does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work to be performed by Owner and others at the

Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has given Engineer/Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to the Bidder.

I. The Bidding Documents are…