ROOF REPLACEMENT

Gilead Hill School 580 Gilead Street

Hebron, Connecticut

PROJECT MANUAL

STATE PROJECT NO. 067-0044 RR

ARCHITECT’S PROJECT # 2024-021A

ISSUED FOR BID

1/26/2026

ARCHITECT

Friar Architecture, Inc.

21 Talcott Notch Road Farmington, CT 06032

STRUCTURAL ENGINEER

PES Structural Engineers, Inc.

75 Columbus Blvd.

Hartford, CT 06103

ENVIRONMENTAL

Eagle Environmental, Inc.

150 Main Street, Suite B

Bristol, CT 06010

Section TOC TABLE OF CONTENTS December 8, 2025

#2024-021A Roof Replacement TOC - 1 Gilead Hill School State Project No. 067-0044 RR

Division Section Title Pages

GENERAL

Table of Contents 3 Drawing List 1

DIVISION 00 – BIDDING AND CONTRACT REQUIREMENTS, BID PACKAGES

001000 LEGAL NOTICE BID

002000 INSTRUCTIONS TO BIDDERS

003000 BID FORM - STIPULATED SUM

005000 AGREEMENT FORMS

005100 BID BOND

006000 STATEMENT OF BIDDER’S QUALIFICATIONS

008600 NON-COLLUSIVE AFFIDAVIT OF PROPOSER

008700 HEBRON CODE OF ETHICS

008800 PREVAILING WAGE RATES

008901 CHRO – Notifications to Bidders 008902 CHRO – Notice Concerning Contract Compliance Responsibilities 008903 CHRO – Set Aside Plan vs. Affirmative Action Plan 008904 CHRO – Affirmative Action Plan (AAP) Format 008905 CHRO – Sample AAE-OE Policy Statement 008906 CHRO – Instructions For Filing CHRO Reporting Forms 008907 CHRO – Form 257 008908 CHRO – Form 257b 008909 CHRO – Form 258a 008910 CHRO – Form 259 008911 CHRO – Contract Language-Non-Discrimination and AA Provisions-Municipal

008950 NO BID RESPONSE FORM

009000 AIA A101-STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

009100 AIA A101-2017-EXHIBIT A

009200 AIA A201-2017-GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

009300 AIA A312 PAYMENT BOND

009301 AIA A312 PERFORMANCE BOND

DIVISION 01 – GENERAL REQUIREMENTS

011000 Summary 4 Site Logistics Plan 1 011001 Hazardous Materials General Conditions 4 011600 Scheduling and Phasing 2 012100 Allowances 4 012200 Hazardous Material Unit Prices 2 012300 Alternates 2 012201 Architectural Unit Prices 2 012500 Substitution Procedures 4 012600 Contract Modification Procedures 3 012900 Payment Procedures 4

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013100 Project Management and Coordination 7 013200 Construction Progress Documentation 5 013233 Photographic Documentation 2 013300 Submittal Procedures 6 014000 Quality Requirements 7 014200 References 2 015000 Temporary Facilities and Controls 5 Project Sign 1 016000 Product Requirements 6 017330 Execution 8 017329 Cutting and Patching 5 017000 Closeout Procedures 4 017701 Hazardous Materials Contract Closeout Procedures 2 017823 Operation and Maintenance Data 5 017839 Project Record Documents 3

DIVISION 2 - EXISTING CONDITIONS

020750 Selective Demolition for Hazardous Materials Abatement 4 020800 Asbestos Abatement 18 020900 Lead Paint Awareness 9 021100 PCB Waste Removal 20 024119 Selective Demolition 5

DIVISION 5 – METALS

053100 Steel Decking 3 055000 Metal Fabrications 6

DIVISION 6 – WOOD, PLASTICS AND COMPOSITES

061000 Rough Carpentry 4

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

070150.19 Preparation for Reroofing 6

072100 Thermal Insulation 4 075323 Ethylene-Propylene-Diene-Monomer (EPDM) Roofing 12 076200 Sheet Metal Flashing & Trim 11 077100 Roof Specialties 8 077129 Manufactured Roof Expansion Joints 4 077200 Roof Accessories 6 077273 Roof Edge Protection Systems 3 078413 Penetration Firestopping 5 079200 Joint Sealants 10

DIVISION 08 – OPENINGS

083113 Access Doors and Frames 4

DIVISION 09 – FINISHES

092116 Gypsum Board Assemblies 11 095113 Acoustical Panel Ceilings 8

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099123 Interior Paints and Coatings 5

DIVISION 22 – PLUMBING

220517 Sleeves and Sleeve Seals for Plumbing Piping 2 220529 Hangers and Supports for Plumbing Piping and Equipment 5 220548 Vibration Seismic Controls Plumbing Piping 6 220553 220719 221413

Identification for Plumbing Piping and Equipment Plumbing Piping Insulation Facility Storm Drainage Piping

221423 Storm Drainage Piping Specialties 4

DIVISION 32 - EARTHWORK

329200 Turf and Grasses 6

DIVISION 50 – PROJECT SPECIFIC INFORMATION

501000 Roof Test Cuts - Photos 9 502000 Infrared Roof Moisture Survey 14 503000 Pre-Renovation Investigative Survey for Hazardous Building Materials 43 504000 Baseline Indoor Air Quality, Mold and Moisture Assessment 17

END OF TABLE OF CONTENTS

Building Official:

Scott Phelps

(Signature)

(Date)

Fire Marshal:

Christopher Bray

Section 504 Official:

Donald Briere

Health Inspector:

Russell Melmed, MPH

RRoach Text Box

DRAWING LIST December 08, 2025

#2024-021A Roof Replacement DList - 1

Gilead Hill School

State Project No. 067-0044 RR

DRAWING LIST

COVER SHEET

ARCHITECTURAL

R1.1 REFERENCE SHEET / CODE INFORMATION

A0.1 ROOF KEY PLAN

HM-1 ROOF ABATEMENT PLAN

D1.1 DEMO ROOF PLAN AREA A

D1.2 DEMO ROOF PLAN AREA B & AREA C

A1.1 FLOOR PLAN AREA A - FOR REFERENCE ONLY

A1.2 FLOOR PLAN AREA B - FOR REFERENCE ONLY

A1.3 FLOOR PLAN AREA C - FOR REFERENCE ONLY

A3.1 ROOF PLAN AREA A

A3.2 ROOF PLAN AREA B

A3.3 ROOF PLAN AREA C

A4.1 SECTION DETAILS

A4.2 SECTION DETAILS

A5.1 ROOF DETAILS

A5.2 ROOF DETAILS

A5.3 ROOF DETAILS

END OF DRAWING LIST

Section 001000 LEGAL NOTICE BID December 8, 2025

#2024-021A Roof Replacement 001000 - 1 Gilead Hill Elementary School

TOWN of HEBRON

Legal Notice Bid #2026-07

ROOF REPLACEMENT

GILEAD HILL ELEMENTARY

580 GILEAD STREET

HEBRON, CONNECTICUT

The Town of Hebron is seeking sealed bids for Roof Replacement, Gilead Hill Elementary, 580 Gilead Street, Hebron, CT. Bid Documents are available and posted on the Town of

Hebron's website and can be accessed at https://hebronct.com/bids/

All bids must be sealed and must be received at the Town Manager’s Office prior to the due date. Bids will be submitted to Andrew J. Tierney, Town Manager, Town Office

Building, 15 Gilead Street, Hebron CT 06248. Proposals shall include one (1) printed original and six (6) printed copies and one (1) digital proposal. All bids are due no later than February 26, 2026 at 10:00 a.m. Bids must be in a sealed envelope and clearly marked “Bid# 2026-07, Roof Replacement, Gilead Hill Elementary, 580 Gilead Street, Hebron, Connecticut” on the outside of the envelope. The bids will be opened publicly and read aloud at the Town Office Building.

The Specifications include (Roof Demolition, Carpentry, Thermal and

Moisture Protection and Plumbing Associated with Added Roof Drains )

There will be a Non-Mandatory Pre-Bid meeting held at Gilead Hill Elementary, 580 Gilead Street, Hebron, CT on Monday and Tuesday, February 16 & 17, 2026 at 9:00

A.M.

Bidders are not required to attend but are encouraged to attend to familiarize themselves with the Project Site.

Any questions can be directed to Andrew J. Tierney 860 228-5971 ext.0, but preferably by email to atierney@hebronct.com. The Town of Hebron will award the bid to the lowest responsible bidder and reserves the right to waive any technical defects in the bids and to reject any bids which do not conform to the terms and conditions in the bid specifications.

The Town of Hebron also reserves the right to reject any or all bids and waive the informalities or irregularities in the bid procedure or bids when it is deemed by the Board of Selectmen that it is in the best interest of the Town to reject.

After opening of Bids, all Bids shall stand available for acceptance for a period of ninety (90) days.

https://hebronct.com/bids/

Section 001000 LEGAL NOTICE BID December 8, 2025

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Bid security in the form of a certified check or bid surety bond, issued by a bonding company licensed to do business in the State of Connecticut, is required in the amount of

10% of base bid. Bid security shall be made payable to the Town of Hebron.

A completed Statement of Bidders Qualifications (Section 00600) shall accompany the bid.

The successful Bidder shall furnish to the Town of Hebron on the form specified, prior to the execution of the Contract, a performance and labor and material payment bond in an amount not less than one hundred percent (100%) of the Contract sum.

The classification for which Contractors are being sought is Roofers.

The Town of Hebron is an Affirmative Action, Equal Opportunity Employer.

The Contractor and all Sub-Contractors must comply with State Prevailing Wage

Provisions (C.G.S. 31-53).

All Bidding Contractors must comply with DAS Contractor Prequalification requirements (C.G.S 4a-100.)

The Contractor must comply with the CHRO-Affirmative Action requirements (C.G.S.

4a-60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by June 2015

Special Session Public Act 15-5.

The contract is subject to state set aside and contract compliance requirements.

The Town of Hebron reserves the right to reject or accept any or all Bids and to waive any informalities, omissions, excess verbiage or technical defects in the bidding if, in the opinion of the Town of Hebron, it would be in their best interest to do so.

END OF SECTION

Section 002000 INSTRUCTIONS TO BIDDERS December 8, 2025

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State Project No. 067-00434 RR

INSTRUCTIONS TO BIDDERS

TOWN OF HEBRON, CONNECTICUT 06248

ROOF REPLACEMENT

GILEAD HILL

ELEMENTARY

580 GILEAD STREET

HEBRON, CONNECTICUT

The following instructions and specifications shall be observed by all Bidders:

I. GENERAL CONDITIONS

INTENT: The name of the Project is Roof Replacement, Gilead Hill Elementary

School, 580 Gilead Street, Hebron, CT.

The purpose of these specifications is to obtain Sealed bids for Roof Replacement at

Gilead Hill Elementary School, 580 Gilead Street, Hebron, CT. RFP #2026-07.

1. Bid Opening

Sealed bids will be accepted by the Town Manager’s Office, Town of Hebron, 15 Gilead Street, Hebron, Connecticut 06248 no later than 10:00 a.m., Friday, February 20, 2026 at which time they shall be publicly opened and read. Bids received by the Town after the date and time specified will not be accepted.

2. Withdrawal of Bid

Bids may be withdrawn 90 days after bid opening if no award has been made.

3. Award of Bid

Award of bid shall be made to the lowest responsible, and qualified bidder, who is prequalified to perform the work. The lowest responsible bidder is that person or firm whose bid to perform is lowest, who is qualified and competent to do the work, whose past performance of work is satisfactory to the Town and whose bid documents comply with the procedural requirements stated herein, and is prequalified pursuant to C.G.S

4a-100.

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The Town of Hebron reserves the right to reject any and all bids, or part of such bid, or waive any defect, irregularity or informality of any bid when it is determined to be in the best interest of the Town.

Failure to completely fill out the bid form could result in rejection of bid submission. If an option is not available, it should clearly be stated on the bid form.

4. Bid Return Envelope

Bids are to be submitted in an envelope clearly marked with the bid title, bid number and opening date so as to prevent opening a sealed bid prior to the date specified. Any bids not so marked and opened by the Town prior to the date specified shall be rejected.

5. No Bid

Failure to return a bid could result in the removal of your firm’s name from the Bid

List. No Bids and responsive bids could result in your firm’s retention on the Bid List.

It is very helpful for the Town to obtain a better understanding as to why a vendor decides not to bid. We would appreciate the completion of the “No Bid” form and send it back to us so we can put improvements or changes in place that might be warranted.

6. Bid Security

Bid security in the form of a certified check or bid surety bond, issued by a bonding company licensed to do business in the State of Connecticut, is required in the amount of 10% of base bid.

Bid security shall be made payable to the Town of Hebron.

10% Bid Bond required. Bids from vendors that have previously failed to satisfactorily complete performance on a contract with the Town, will not be considered.

7. Acceptance of Subcontractor

Submission of name of Subcontractor in Bid shall be deemed to constitute an acceptance by Contractor, if awarded the Contract, of Bid of such Subcontractor.

Any alteration therein, after award of contract, shall be subject to approval of the

Town of Hebron.

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8. Changes and/or Additions

All changes or additions to these specifications shall only be done by written communication bearing the signature of the Town Manager.

9. Questions Relating to Specifications

Any request from prospective bidders for interpretation of meaning of specifications or other contract documents shall be made in writing, preferably by email to atierney@hebronct.com, to the Town Manager, 15 Gilead St, Hebron, Connecticut 06248, and to be given consideration must be received at least seven (7) days prior to date fixed for opening of bids. If necessary, interpretations will be made in the form of a written Addendum to Bid Documents, which Addenda shall become a part of Contract. Not later than four (4) days prior to date fixed for opening of Bids, Addenda will be provided to all persons who obtained Bid Documents. Failure of any Bidder to receive any such Addenda shall not relieve bidder from any obligation under this bid as submitted.

10. Equal Opportunity - Affirmative Action

The successful bidder shall comply in all aspects with the Equal

Employment Opportunity Act. All bidders must certify that they agree and warrant that it will not discriminate against any person or group of persons on the grounds of sex, race, color, religion, age, marital status, ancestry, national origin, past history of mental disorder, mental retardation, or physical disability or other basis in any manner prohibited by the laws or ordinances of the United States, the State of Connecticut, or the Town of Hebron. Findings of non-compliance with applicable

State and Federal regulations could be sufficient reason for revocation or cancellation of this contract.

The Town of Hebron is an Affirmative Action, Equal Opportunity Employer.

11. Price and Discounts

Prices bid shall not include any taxes, Local, State or Federal, as the Town is not liable. In addition to the prices bid each bidder may quote binding discounts which will be considered in making the award. All labor and materials shall be included in the prices quoted on the bid form. Tax exempt certificates are available upon request from the Town of Hebron Finance Office.

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12. Insurance Requirements

The Insurance Requirements shall comply with the following listed requirements.

Please note that these, and other requirements are listed in AIA Document, A101- Exhibit

A for Insurance and Bond Requirements.

All insurance coverage shall be provided by the Contractor and by or for any of their Subcontractors at no additional expense to the Town of Hebron. The scope and limits of insurance coverages specified are the minimum requirements and shall in no way limit or exclude the Town of Hebron from additional limits and coverage provided under the Contractor’s policies and/or their Subcontractors’ policies. The Contractor shall either require each of their Subcontractors to produce identical insurance coverage requirements as detailed hereinafter or the Contractor shall secure the coverage of all

Subcontractors under the Contractor’s own policies.

The Contractor and/or Subcontractors shall be responsible for maintaining the stated insurance coverage in force for the life of the Contract with insurance carriers licensed and authorized to underwrite such insurance in the State of

Connecticut.

The type and limits of insurance coverage shall not be less than the type and limits designated herein, and the Contractor and/or Subcontractors agree that the coverage or the acceptance by the Town of Hebron of Certificates of

Insurance indicating the type and limits of insurance shall in no way limit the liability of the Contractor and/or Subcontractor to any such type and limits of insurance coverage.

The insurance coverage hereinafter afforded by the Contractor and/or

Subcontractor shall be primary insurance, except when stated to apply in excess of or contingent upon the absence of other insurance. The amount and type of insurance shall not be reduced by the existence of other insurances held by the Town of Hebron or any other additional insured.

The Contractor and/or Subcontractor shall provide coverages that are not impaired or the aggregate is not to be impaired by any other risk, past or present, and the limits required shall be fully available to the Town of Hebron and any other additional insured if depleted below the required levels during the course of the contract and/or any extensions thereto.

The Contractor and/or Subcontractor shall not commence work under the terms of this contract until they have obtained the liability insurance coverage required by this article and have filed Certificates of Insurance and policy endorsements acceptable to the Town of Hebron on same with the Town of Hebron and the Town of

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State Project No. 067-00434 RR

Hebron has approved the Certificates of Insurance, and endorsements and the represented coverage.

Each Certificate of Insurance shall include the following pertinent information:

•Name of Insurance Carrier writing policy

•Name Insured

•Address of Named Insured

•Description of coverage (Workers’ Compensation certificates should evidence the state(s) of operation including Connecticut)

•Policy Periods (effective and expiration dates)

•Limits of liability and terms

•Brief description of operations performed and property covered

•Name and address of certificate holder

•Authorized agent's name and address

•Date and signature of the issuing agent (original only)

•All additional named insured endorsement

•All cross liability endorsements

•All indemnification and hold harmless agreements (must be supported by

Contractual Liability Insurance)

•60 day written notice provision

•A deletion of any disclaimer wording relative to providing the holder with notice of cancellation- example: "endeavor to" provide notice or wording to the effect the Carrier will not be responsible should notice not be furnished.

Each insurance policy (with the exception of OPC shall contain an endorsement naming the Town of Hebron, the Hebron Public Building Committee, the

Hebron Board of Education, the Hebron Elementary and Gilead Hill School Roof Building

Committee, the Architect, and the Architect’s consultants, and the members, agents and employees of any of them as Additional Insureds, evidence of a Cross Liability endorsement so that each insured's interests are considered and treated separately in the case of claims between the insureds, and an endorsement providing a 60 Day advance

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State Project No. 067-00434 RR

Notification to the Town of Hebron in the event of any material change, modification, cancellation, or non-renewal of insurance coverage.

The Contractor and/or Subcontractors shall include a waiver of subrogation rights, on all insurance policies, so that the Town of Hebron, the Hebron Public Building

Committee, the Hebron Board of Education, the Hebron Elementary and Gilead Hill School

Roof Building Committee, the Architect, and the Architect’s consultants, and the members, agents and employees of any of them cannot be sued by the Contractor’s insurer to recover any payments made on behalf of the Contractor and/or Subcontractor.

All insurance policies provided by the Contractor and/or Subcontractors shall include an endorsement indicating that any breach of warranty, by the named insured, will not be imputed to another insured.

During the course of execution of the work, whenever there is a lapse in the insurance requirements as stated herein, through cancellation, expiration, failure to renew, or any other cause, the Town of Hebron shall order the cessation of all construction activities until such time as the insurance requirements are complied with. The Contractor shall have no claim or claims whatever against the Town of Hebron or other parties to the contract.

To the fullest extent allowed by law, the the Contractor and their Subcontractors shall indemnify and save harmless the Town of Hebron and all additional named insured and all appointed or elected officers, officials, directors, committee members, employees, volunteer workers, commissioners, and any affiliated, associated, or allied entities and/or bodies of, or as may be participated in by the Town of Hebron, or as may now or hereinafter be constituted or established from and against all claims, damages, and losses and expenses including attorney's fees arising out of or resulting from the performance of the work under this contract, provided that any such claims, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to, or destruction of tangible property, including the loss of use resulting there from; but only to the extent caused in whole or in part by any negligent or willful act or omission of the Contractor, and their Subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the execution of the contract.

The Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury, or loss to; 1) all employees on the work and all other persons who may be affected thereby;

2) all the work and all the materials and equipment to be incorporated therein, whether in storage in or on the site, under the care, custody, or control of the

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Contractor or any of their Subcontractors; and 3) other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, and utilities not designed for removal, relocation, or replacement in the course of construction

The Contractor shall erect and maintain, as required by existing conditions and progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards promulgating safety regulations and notifying Owners and users of adjacent utilities.

The Contractor and/or Subcontractor shall give all notices and comply with all applicable laws, ordinances, rules, regulations, and lawful orders for any public authority bearing on the safety of persons or property or their protection from damage, injury, or loss.

When the use or storage of explosives or other hazardous materials or equipment is necessary for the execution of work, the Contractor and/or their

Subcontractors shall exercise the utmost care and shall carry on such activities under the supervision of properly qualified personnel.

The Contractor shall designate a responsible member of their organization at the site whose duty shall be the prevention of accidents. This person shall be the Contractor's superintendent unless otherwise designated by the Contractor in writing to the Town of Hebron.

In any emergency affecting the safety of persons or property, the Contractor shall act to prevent threatened damage, injury, or loss.

The Contractor, Subcontractor, and their insurer(s) shall waive governmental immunity as a defense and shall not use the defense of governmental immunity in the adjustment of claims or in the defense of any suit, action or claim brought against the Town of Hebron. Nothing shall limit the Town of

Hebron from utilizing the defense of governmental immunity.

INSURANCE REQUIREMENTS

A. Insurance:

A.1. The Town reserves the right to waive any portion or adjust downward the amount of insurance required depending on the exposures to the Town.

The Contractor shall furnish a certificate of insurance to the Town

Manager or his designee for the following insurance coverage within ten (10) days from contract execution. All insurance coverage shall be written with an insurance company licensed to conduct business in the State of Connecticut.

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Insurance coverage shall remain in full force for the duration of the contract term including any and all extensions. Such certificate of insurance shall specify that the Town of Hebron will receive thirty (30) days written notice of any cancellation, non-renewal or reduction in coverage and limits originally provided.

A.2. Any aggregate limit shall apply per project. Trade Contractor’s insurance shall be primary over any other valid and collectible insurance. Any deductibles are the sole responsibility of the Trade Contractor. Such policy shall name the Town of Hebron, the

Hebron Public Building Committee, the Hebron Board of Education, the Hebron

Elementary and Gilead Hill School Roof Building Committee, the Architect, and the

Architect’s consultants, and the members, agents and employees of any of them as

“additional insureds”.

A.3. Commercial General Liability including Premises-Operations, Independent

Consultants or Sub-Consultants, Sub-Trade Contractors and Sub-Sub Trade Contractors, Blanket Contractual, Products and Completed Operations, Broad Form Property Damage:

$1,000,000 Property Damage per Occurrence

$1,000,000 Combined Single Limit

Property damage Liability for the following hazards if applicable:

X (Explosion), C (Collapse), U (Underground damage).

A.4. Comprehensive Automobile Liability covering owned, non-owned, hired or leased vehicles.

$1,000,000 Bodily Injury per Occurrence

$1,000,000 Property Damage per Occurrence

$1,000,000 Combined Single Limit

A.5. Owners Protective Liability:

On purchase orders where the cost of the work, or contract price, exceeds $100,000 or is hazardous in nature, there shall also be a $4,000,000 umbrella or excess liability layer over the underlying described above. In such case there shall also be required an Owners and

Consultants Protective Liability policy issued naming the Town as named insured, with a

$1,000,000 per occurrence limit.

The wording for both named insured and additional insured shall read as follows: The

Town of Hebron, The Hebron Board of Education, Hebron Elementary School, (where appropriate), and its respective Officers, agents and servants.

A.6. Worker’s Compensation:

In accordance with Connecticut State Statutes.

Employers Liability Limit - $1,000,000.

A.7. Professional liability - $5,000,000 limit - Additional coverage and limits may be required based upon the particular services contracted.

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13. Non-collusive Affidavit and Town of Hebron Code of Ethics Policy

Any act or acts of misrepresentation or collusion shall be the basis for disqualification of any bid or proposal submitted by such person or company guilty of said misrepresentation or collusion. If the bidder has made any misrepresentations or has been involved in collusion and such conduct is discovered after the execution of an Agreement with the

Town, the Town may cancel the Agreement without incurring liability, penalty, or damages. The attached Non-collusive Affidavit of Proposer form and acknowledgement of the Town Code of Ethics Policy must be submitted with the formal bid proposal.

14. Severability

If any terms or provisions of this bid shall be found to be illegal or unenforceable, then such term or provision shall be deemed stricken and the remaining portions of this bid shall remain in full force and effect.

15. Trade Contractor Classification

The classification for which contractor are being sought is Roofers.

16. Prevailing Wage Provisions

The Contractor and all Sub-Contractors must comply with State Prevailing Wage

Provisions (C.G.S. 31-53).

17. DAS Contractor Prequalification Requirements

All Bidding Contractors must comply with DAS Contractor Prequalification requirements (C.G.S 4a-100.)

18. CHRO-Affirmative Action Requirements

The Contractor must comply with the CHRO-Affirmative Action requirements

(C.G.S. 4a-60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by June 2015 Special Session Public Act 15-5.

The Contractor shall be required to comply with the requirements concerning nondiscrimination and affirmative action under sections 4a-60 and 4a-60a. As a result of the foregoing, the Contractor shall (A) set aside at least twenty-five per cent of the total value of the state's financial assistance for such contract for award to Subcontractors who are small contractors, and (B) of that portion to be set aside in accordance with subparagraph (A) of this subdivision, reserve a portion equivalent to twenty-five per cent of the total value of the

Contract or portion thereof to be set aside for awards to Subcontractors who are minority business enterprises.

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II. TECHNICAL SPECIFICATIONS/ADDITIONAL REQUIREMENTS

1. Completion Date

The successful bidder must complete the project by August 14, 2026, with final completion of the punch list and demobilization from the school by August 22, 2025. Failure to comply with this deadline will result in a fine of $1,000.00 per day for every day the vendor fails to comply with the deadline.

2. Rejection of Bids

Any bid received that does not contain the information requested in bidder’s qualifications shall be rejected. The Town reserves the right to waive certain missing information if it does not have a bearing on the overall decision to award the bid.

3. Specifications

See Table of Contents section of this Project Manual for description of

Specification Sections.

4. Form of Contract

The form of contract to be utilized on the project is a modified version of the AIA A101-2017, AIA A101-2017, Ex. A, and AIA A201-2017. By submitting a bid for the project, the Contractor warrants and represents that it shall execute the form of contract without modification, exception, or condition

Section 003000 BID FORM December 8, 2025

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BID PROPOSAL FORM

TOWN OF HEBRON, CONNECTICUT 06248

ROOF REPLACEMENT

GILEAD HILL ELEMENTARY SCHOOL

580 GILEAD STREET, HEBRON, CT

BID # 2026-07

Opening Date: 10:00 a.m., February 20, 2026

Town Manager’s Office

Town of Hebron 15 Gilead St

Hebron, CT 06248

In accordance with the Drawings, Specifications, Bidding and Contract Document, the undersigned agrees to the following:

Provide ALL Labor, Material and Equipment that is necessary to complete the Roof Replacement

Project.

References:

We have performed work or provided services for the following municipalities and on these dates:

1_________________________________________________________________________

2_________________________________________________________________________

3_________________________________________________________________________

SUBMITTED BY:

(Bidder’s full Company Name)……………………………………………………………..

(Bidder’s full address)………………………………………………………………………

(Bidder’s telephone and fax numbers)………………………………………………………

(Bidder’s email address)…………………………………………………………………….

1. OFFER

Having examined the Place of The Work and all matters referred to in the Instructions to Bidders and the Bidding and Contract Documents prepared by Friar Architecture for the

#2024-021A Roof Replacement 003000 - 2 above-mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work of the Base Bid for the Sum of:

$…………………………………………………….dollars (…………………...)

(amount in words) (amount in figures)

2. UNIT PRICES

In accordance with Specification sections 012200 Unit Prices and 012100 Allowances, we propose and agree that the following unit prices for work performed in accordance with

Contract Documents, measured in place, shall be used to compute cost to the Town of Hebron should amount of work required by the Contract Documents be changed by order of the Town of Hebron. Unit prices include all necessary material, overhead and profit, and applicable taxes.

The unit price amounts will be added or deducted from the Contract Sum by Change Order.

For work added to Contract, these unit prices include all costs, overhead and profit for all parties involved including the Contractor and Subcontractors. For work deleted from

Contract, credit to the Town of Hebron for such work shall be computed on the basis of unit price.

Schedule of Allowances included in Base Bid

HAZARDOUS MATERIAL ITEM NO. (#012200) UNIT PRICE

A. Unit Price No. 1: asbestos containing tar on metal roof deck, removal and disposal of tar as asbestos and presumed PCB bulk product waste > 50 ppm.

B. Unit Price No. 2: Installation of interior isolation barriers for removal of metal roof decking coated with asbestos containing tar.

C. Unit Price No. 3: Removal and disposal of metal roof decking coated with asbestos containing tar as asbestos and presumed PCB bulk product waste.

D. Unit Price No. 4: Removal and disposal of wood curbs coated with asbestos containing tar as asbestos and presumed PCB bulk product waste.

E. Unit Price No. 5: Removal and disposal of metal curbs coated with asbestos containing tar as asbestos and presumed PCB bulk product waste.

F. Unit Price No. 6: Removal and disposal of roof insulation board contaminated with asbestos containing tar as asbestos and presumed PCB bulk product waste.

S.F.

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ARCHITECTURAL ITEM NO. (#012201) UNIT PRICE

A. Unit Price No. 1: Cutting and patching of steel roof deck.

B. Unit Price No. 2: Metal deck abatement.

C. Unit Price No. 3: Wood blocking replacement

C. Unit Price No. 4: Ceiling replacement

L.F.

3. ALTERNATE BID ITEMS - Per 012300 Alternates: Deduct Alternate No. 1: Furnish 20 year

EPDM roofing system

4. ACCEPTANCE

This offer shall be open to acceptance and is irrevocable for ninety (90) days from the bid closing date.

If the Town of Hebron accepts this bid within the time period stated above, we will:

- Execute the Agreement within ten days of receipt of notice of acceptance of this bid.

- Furnish the required bonds and insurance certificates within ten (10) days of receipt of notice of acceptance of this bid in the form described in the Supplementary Conditions.

- Commence work within ten days after award of Contract and written Notice to Proceed.

If this bid is accepted within the time stated, and we fail to enter into an Agreement or we fail to provide the required Bonds, the Bid Security shall be forfeited as damages to the Town of Hebron by reason of our failure.

In the event our bid is not accepted within the time stated above, the required Bid Security shall be returned to the undersigned, in accordance with the provisions of the Instructions to Bidders; unless a mutually satisfactory arrangement is made for its retention and validity for an extended period of time.

We understand the Town of Hebron reserves the right to accept any Bid or reject any or all Bids and to waive any informality in the Bidding.

5. CONTRACT TIME

If this Bid is accepted, we will be required to complete the Work in accordance with the following schedule:

Final Punch List work shall be complete, all temporary facilities removed, and site restored no later than

August 21, 2026 or as designated by the Town of Hebron.

6. ADDENDA

The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

Addendum No. ……………. Dated …………………..

Addendum No. ……………. Dated …………………..

Addendum No. ……………. Dated …………………..

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7. APPENDICES

In accordance with the Instructions to Bidders, we include the following required Appendices concurrent with Bid submission. The information provided shall be an integral part of our Bid.

Bid Bond - Section 005100

Statement of Bidder’s Qualifications – Section 006000

Completed CHRO- Notification to Bidders/Contract Compliance Monitoring Report.

8. The undersigned is familiar with the conditions surrounding this call for bids, is aware that the

Town of Hebron reserves the right to reject any and all bids, and is submitting this bid without collusion with any other person, individual or corporation.

Signature Witness

Printed Name & Title of Signer Date

Company Name Phone

Address Fax

Town/City State Zip

9. SUBCONTRACTORS

List all Subcontractors to be used on this project (or attach list to back of

Bid Form)

1. _______________________________________ 3. _____________________________

2. _______________________________________ 4. _____________________________

CHRO/AFFIRMATIVE ACTION PLAN

BIDDERS PROPOSED SET ASIDE SUBCONTRACTORS

The Contractor who is selected to perform this State Project must comply with CONN. GEN. STAT. 4a-

60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by June 2015 Special Session

Public Act 15-5.

State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the Connecticut Department of Administrative

Services (DAS) under the provisions of CONN. GEN. STAT. 4a-60g. (25% of the total state-funded value with DAS- certified Small businesses and 6.25% of the total state-funded value with DAS Certified

Minority, Women and/or Disabled owned businesses). The Contractor must demonstrate good faith effort to meet the 25% set-aside goals.

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LIST THE SUBCONTRACTORS THAT YOU PLAN TO RETAIN TO COMPLY WITH THIS

REQUIREMENT

NAME ADDRESS SCOPE OF WORK CONTRACT DAS CERTIFICATION

AMOUNT (SMALL BUSINESS,

MINORITY, WOMEN,

DISABLED)

Section 005000 AGREEMENT FORMS December 8, 2025

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SECTION 005000

AGREEMENT FORMS

PART 1 GENERAL

1.01 Standard AIA Document Forms to be used for this Contract are as follows (note:

provide the latest edition of each form listed below):

AIA Document-A101-2017-Standard Form of Agreement Between Owner and

Contractor

AIA Document-A101-2017-Exhibit A

AIA Document-A201-2017-General Conditions of the Contract for Construction

A312 Performance Bond and Labor and Material Payment Bond

G702 Application for Payment

G703 Certificate for Payment

G705 Certificate of Insurance

G706A Contractor’s Affidavit of Release of Liens

G707 Consent of Surety Company to Final Payment

Section 005100 BID BOND December 8, 2025

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SECTION 005100

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned

___________________ as Principal; and _____________________ as Surety are here by held and

Firmly bound unto the Town of Hebron, Connecticut, in the penal sum of

_________________________________ Dollars ($_________________), for the payment of which, well and truly to be made we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns.

Signed this __________________ day of __________________, 20_____

The condition of the above obligation is such that whereas the Principal has submitted to the Town of

Hebron, Connecticut, a certain Bid, attached hereto and hereby made a part hereof, to enter into a

Contract in writing, for the _____________________________________

NOW, THEREFORE,

a) If said Bid shall be rejected, or, on the other hand,

b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached thereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said Contract, and shall in all other respects perform the agreement created by the acceptance of said Bid.

Then this obligation shall be void; otherwise, the same shall remain in force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of the said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Town of Hebron may accept such Bid; and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

_____________________________ Seal)

Principal Surety

By ___________________________

Section 006000 STATEMENT OF BIDDERS QUALIFICATIONS December 8, 2025

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SECTION 00600

STATEMENT OF BIDDER’S QUALIFICATIONS

Submitted by:

Name

Address

A Corporation _____ A Co-Partnership _____ An Individual ______

How many years has your organization been in business:

As a General Contractor? _______ As a Subcontractor? _________

How many years has it been in business under its present name? ________

Does your firm conform to the EEO requirements? Yes _____ No _____

If a Corporation: Date of Incorporation: ____ State of Incorporation ____

Name, Title and Address of all principal officers:

If a Co-Partnership: Date of Organization: _________________

Date, Title and Address of all Partners:

BONDING COMPANY ___________________________

Have you ever defaulted on a Contract?: __________ If so, attach separate statement listing location, The Town of Hebron and circumstances.

Bidder may be required to submit financial information at the Town of Hebron’s request.

Remarks:

Section 006000 STATEMENT OF BIDDERS QUALIFICATIONS December 8, 2025

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List projects of similar size, specification (Roof Replacements) and character your organization has completed within the past three (3) years for the Town of Hebron’s references:

Completed Work Done With Project Owner Contract Date of on Time Own Force (Name & Address) (Name & Address) Architect Amount Completion (Yes or No) % of Work Trades

Attach separate statement if necessary to fully describe qualifications for this work.)

Name and experience of key personnel to be associated with this project.

Person in Charge Superintendent Foreman (men)

Name Experience Name Experience Name Experience

Section 006000 STATEMENT OF BIDDERS QUALIFICATIONS December 8, 2025

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Trade Contractor to identify what their Worker’s Compensation Modification Factor is:

Bidder to identify if they have been cited by OSHA for any safety infractions in the last five (5) years:

State of: )

) ss:

County of: ) being duly sworn deposes and says that his is of and that answers to the foregoing questions and all statements therein contained are true and correct.

Sworn to before me this day of 20 __________

Notary Public:

My Commission Expires:

Section 008600 NON COLLUSIVE AFFIDAVIT OF PROPOSER December 8, 2025

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SECTION 008600

TOWN OF HEBRON

Department of Finance

NON COLLUSIVE AFFIDAVIT OF PROPOSER

The undersigned proposer, having fully informed themselves regarding the accuracy of statements made herein certifies that;

(1) the proposer developed the bid independently and submitted it without collusion with, and without any agreement, understanding, or planned common course of action with any other entity designed to limit independent bidding or competition;

(2) the proposer, its employees and agents have not communicated the contents of the bid to any person not an employee or agent of the proposer and will not communicate the proposal to any such person prior to the official opening of the proposal, and

(3) acknowledges that the Town of Hebron’s Code of Ethics Policy has been received and understood.

The undersigned proposer further certifies that this statement is executed for the purpose of inducing the Town of Hebron to consider the proposal and make an award in accordance therewith.

Legal Name of Proposer/Firm Business Address

Signature and Title Date

Printed Name of Title Person

Subscribed and Sworn to me this _____day of ___________, 20___

Notary Public

My Commission Expires

Section 008700 HEBRON CODE OF ETHICS December 8, 2025

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SECTION 008700

HEBRON CODE OF ETHICS

Hebron Code of Ethics

Effective November 5, 2019

I. Persons Governed by this Code

This code shall apply to all Town officials, officers and employees, whether elected and/or appointed, including members of boards, commissions, and committees, full time or part time, paid or unpaid and shall hereinafter be referred to collectively as “persons governed by this code.”

II. Purpose

Public office is a public trust. The trust of the public is essential for government to function effectively. Policy developed by government officials and employees affects every citizen of the town, and it must be based upon honest and fair deliberations and decisions. This process must be free from threats, favoritism, undue influence and all forms of impropriety so that the confidence of the public is not eroded. By enacting this Code, the Town seeks to avoid any loss of trust and to maintain and increase the confidence of our citizens in the integrity, fairness and transparency of their government.

Persons governed by this code shall strive to conduct themselves in a professional, courteous, honest manner and otherwise according to the highest moral and personal standards of integrity, such that their behavior reflects favorably upon themselves and the Town of Hebron, including but not limited to conduct or communication in any public forum or media.

III. Definitions

As used in this Chapter, the following listed words and phrases shall have these specific meanings:

A. Conflict of Interest: A conflict between one’s obligation to the public good and one’s self-interest.

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B. Financial Interest: Any monetary benefit accruing to persons governed by this code that is not equally available to the general public.

C. Gift: Anything having value whether in the form of service, loan, tangible property, promise or any other form. However a gift shall not include political contributions made in accordance with campaign financing regulations; nor tokens of appreciation, recognition or other incidental gratuities not exceeding

$100 per year.

D. Immediate Family: Includes spouse/domestic partner, siblings, child(ren), parents, of persons governed by this code or the spouse/domestic partner and any individual residing in the same household.

E. Independent Contractor: Any general contractor, subcontractor, consultant, person, firm, corporation, vendor or organization currently providing or formerly providing, goods or services to the Town of Hebron in exchange for compensation.

F. Personal Interest: Any non-monetary benefit, special consideration, treatment or advantage accruing to persons governed by this code which is not equally available to the general public.

IV. Conflicts of Interest

No person governed by this code shall use his position or office for the financial or personal interest of himself, a business with which he is associated, an individual with which he is associated or a member of his immediate family.

No person governed by this code shall engage in or participate in any business or transaction, including outside employment with a private business, or have an interest, direct or indirect, that is incompatible with the proper discharge of his official responsibilities in the public interest or that would tend to impair his independent judgment or action in the performance of his official responsibilities.

No person governed by this code or a business with which he is associated or member of his immediate family shall enter into a contract with the Town unless it is awarded through a process of public notice and/or competitive bidding.

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No person governed by this code or independent contractor shall knowingly counsel, authorize or otherwise sanction action that violates any provision of this code.

V. Disclosure and Recusal

A person governed by this code shall refrain from participating on behalf of the

Town of Hebron in any matter pending before any agency of the town if he, a business with which he is associated, an individual with whom he is associated or a member of his immediate family has a financial or personal interest in that matter and such interest is not shared by a substantial segment of the town’s population.

If such participation is within the scope of said person’s official responsibility, he shall be required to provide written disclosure, that sets forth the nature and extent of such interest to the Town Clerk, and this disclosure shall be included in the official record of all proceedings on this matter.

Notwithstanding the prohibition outlined above, a person governed by this code may vote or otherwise participate in a matter that involves a determination of general policy if said person’s interest in the matter is shared with a substantial segment of the population of the Town.

No person governed by this code shall appear on behalf of private interests before any agency of the Town, nor shall he represent private interests in any action, proceeding or litigation against the town.

Nothing contained in this code shall prohibit or restrict a person governed by this code from appearing before any agency of the Town on his own behalf, or from being a party in any action, proceeding or litigation brought by or against such person to which the Town is also a party.

For a period of one (1) year after termination of service to the Town, no former employee or Town official who participated in the negotiation or award of a town contract valued in excess of $25,000 shall accept employment with, appear on behalf of, or represent any private interest concerning matters related to this same contract.

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VI. Gifts

No person governed by this code or member of such individual's immediate family or business with which he is associated shall solicit or accept any gift that could reasonably be expected to influence or create an appearance of influencing the actions or…