23R2001_AMD1_SF30_021723.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

The purpose of this SF30 amendment is to:

1. Update FAR Clause Addendums 52.212-1 and 52.212-2 (changes highlighted in yellow );

2. Update FAR Clause 52.216-18.

1. CONTRACT ID CODE PAGE OF PAGES

1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Feb-2023

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Cont ract ing Officer)(Signat ure of person a ut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X HE125423R2001

X 9B. DATED (SEE IT EM 11)

09-Feb-2023

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer is extend ed , X is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g 1 co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Spec ify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CO NTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SU PP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organize d by UCF sec tion headings, inc luding solic ita tion/contrac t subject mat t er whe re feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Feb-2023

CODE

DOD EDUCATION ACT IVITY

AT TN: PROCUREMENT DIVISION

4800 M ARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125423R2001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (NOV 2021).

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Intent to Submit Offer.

The Offeror must send a letter of Intent to Submit Offer and the completed Attachment X7 “Non-Disclosure Agreement” via e-mail to Ms. Sidnie Miranda at Sidnie.Miranda@dodea.edu and Ms. Marcia Lee at Marcia.Lee@dodea.edu to give notification of your company’s intent to submit a proposal in response to this solicitation. The subject of the e-mail shall be “Intent to Submit a Proposal for HE1254-23-R-2001.” Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s Unique Entity Identifier/ID, and NATO Cage Code. Failure to submit a notice of intent, NO LATER THAN 12:00 p.m. (1200 hours) Eastern Standard Time (EST), 23 February 2023 will result in an Offeror not being eligible for award.

After receipt of an Offerors Intent to Submit a Proposal email, the Government will provide Attachment X1(a) “Route List_Single Bell” and X1(b) “Route List_Multi-Bell” via email.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 12:00 p.m. (1200 hours) Eastern Standard Time (EST), 24 Februrary 2023. Questions submitted after this date may not be considered for a response.

Phase I Draft Submission of Offers.

This evaluation phase of the RFP is designed to assist all Offerors in providing a complete proposal. The purpose of this two-phase approach is to motivate Offerors to provide innovative methods in implementing the terms and conditions of the PWS, without concern of being disqualified for providing an incomplete proposal. The Offeror’s innovative approach to this requirement should result in a cost-efficient strategy and result in a win-win situation for both the Offeror and the Government.

The Offeror must send an e-mail to Ms. Sidnie Miranda at Sidnie.Miranda@dodea.edu and Ms. Marcia Lee at Marcia.Lee@dodea.edu with an attached draft proposal, NO LATER THAN 12:00 p.m. (1200 hours) Eastern Standard Time (EST), 3 March 2023 in response to this solicitation. The subject of the e-mail shall be “Draft Proposal for HE1254-23-R-2001.” Please provide the draft proposal in accordance with the Phase II Submission of Offerors paragraph below, except for Volume III, which is explained in the next paragraph. All draft proposal and submission information will be protected and maintained only by the Government Procurement Team.

Failure to submit a Phase I Draft Submission will prohibit an Offeror from advancing to Phase II.

The Administrative Cover Letter, SF1449, any applicable SF30 and Volumes I, II, and IV shall be submitted in accordance with “Phase II Submission of Offers.” Volume III “Price” shall be completed to demonstrate the Offeror’s understanding of the submission process. Instead of providing final proposed pricing, the Offeror shall provide a Rough Order of Magnitude (ROM) estimate using Attachment X5“Price”. The ROM is not the final pricing; it is a rough estimate of probable pricing based on the Phase I draft proposal. The ROM will not be used to evaluate the Offeror in any way. Instead, the purpose of Phase I draft proposal is to identify if there are any formula errors or missing content. The pricing evaluation will occur in “Phase II Submission of Offerors.”

After receipt of an Offerors Draft Proposal, the Government will notify the Offeror whether the draft proposal is complete or not complete, no later than 18:00 p.m. (1800 hours) Eastern Standard Time (EST), 7 March 2023.

Offerors will also be notified of any missing parts of their proposal.

NOTE: A technical evaluation will not be completed at this time. This is only to complete an inventory of your proposal.

Phase II Submission of Offers.

The offeror must send an e-mail to Ms. Sidnie Miranda at Sidnie.Miranda@dodea.edu and Ms. Marcia Lee at Marcia.Lee@dodea.edu with their attached proposal, NO LATER THAN 12:00 p.m. (1200 hours) Eastern Standard Time (EST), 13 March 2023 in response to this solicitation. The subject of the e-mail shall be “Proposal for HE1254-23-R-2001.”

Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and are received by Ms. Miranda’s and Ms. Lee’s e-mail addresses no later than the solicitation closing date and time. E-mails over 10 MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g. Word, Excel, etc.) format by e-mail on-or-before the closing date and time stated in Block 8 of the solicitation to Ms. Sidnie Miranda at Sidnie.Miranda@dodea.edu and Ms. Marcia Lee at Marcia.Lee@dodea.edu.

At a minimum, Offerors shall submit a package consisting of an Administrative Cover Letter, Signed SF 1449, Signed SF 30 (as applicable) and four (4) separate volumes as follows:

Document Title Page Limitations Apply to Each Proposal Submitted

Pages shall be numbered numerically

Administrative Cover Letter

Administrative Cover Letter

1 page

Signed SF 1449 SF 1449 1 page (includes only the first page of the SF 1449)

Signed SF 30 SF 30 1 page (for each SF 30, as applicable)

Volume I Factor 1 -

Technical Proposal

Complete the below Attachments:

Attachment X2(a) “Personnel_Single Bell” (shall include copies of all certified subcontractor agreements) Attachment X2(b) “Personnel_Multi-Bell” (shall include copies of all certified subcontractor agreements) Attachment X3(a) “Vehicles_Single Bell”;

Attachment X3(b) “Vehicles_Multi-Bell”; and

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier/ID

c. Complete Business Mailing Address

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Signed SF 1449

Offerors shall complete blocks 12 (if the Discount Term is other than Net 30 days), 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial Items. Offerors shall insert their company’s N/CAGE code in the box titled “CODE” in block 17. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an Official authorized to bind the Organization and be included in the proposal submission.

3. Signed SF 30

Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the Organization and be included in the quotation submission.

4. Volume I – Factor 1: Technical Capability: This Subfactor is a Mandatory Fill-In that all Technical Proposals (Volume I) must include when proposing.

The Offeror shall complete the below Attachments for the Government to assess Factor 1: Technical Capability.

Attachment X2(a) “Personnel_Single Bell” Attachment X2(b) “Personnel_Multi-Bell” Attachment X3(a) “Vehicles_Single Bell” Attachment X3(b) “Vehicles_Multi-Bell” Attachment X4 “Risk

Document Title Page Limitations Apply to Each Proposal Submitted

Pages shall be numbered numerically Attachment X4 “Risk”

No additional material will be considered outside of the above list of attachments, Times New Roman, not less than 12-point font

Volume II Factor 2 - Past Performance

No more than (or maximum of) five pages Times New Roman, not less than 12-point font

Volume III Factor 3 - Price Complete Attachment X5 “Price” (Submit according to Volume III instructions in this clause)

Volume IV Representations and Certifications

Complete Attachment X6 “Reps & Certs” (No additional material will be considered outside of Attachment X6, except for the following:

Offeror completed Enclosures 1 through 6, and the Offeror Responsibility Determination (maximum two pages), Times New Roman, not less than 12-point font

NOTE: Please ensure your proposal is in accordance with the applicable schedule (Paragraph 2.1.11 of the PWS, “Projected Bell Times”).

For purposes of this RFP, use the bell times listed below to fill in Attachment X2(a) “Personnel_Single Bell” and Attachment X3(a) “Vehicles_Single Bell:”

Single Bell Times Morning Afternoon Aviano Elementary School 0800 hrs. 1430 hrs.

Aviano MS/HS School 0750 hrs. 1435 hrs.

For purposes of this RFP, use the bell times listed below to fill in Attachment X2(b) “Personnel_Multi-Bell” and Attachment X3(b) “Vehicles_Multi-Bell:”

First Bell Times Morning Afternoon Aviano Elementary School 0740 hrs. 1410 hrs.

The base year of this contract will be awarded using the single bell schedule.

Every Option Year the Government will notify the Contractor what Bell Times/Schedule we will be using. The Government reserves the right to order from either Single Bell or Multi-Bell CLINs for each Option Year.

The Government will provide the contractor with notification in the Intent to Exercise Option letter of the CLINs we will be ordering from.

The Offeror shall address the following Subfactors as follows:

Subfactor 1 – Student Transportation Services (STS)

Subfactor 1a.

Personnel

The Offeror shall provide the following:

Complete Attachments X2(a) “Personnel_Single Bell” and X2(b) “Personnel_Multi-Bell” For both Attachments, propose any qualified employees that will perform on this contract in the

Personnel List tab in Attachment X2 (PWS paragraph 3.5) Note: An Offeror will not be given a deficiency if the Offeror does not have employees assigned to all the required labor categories on the “Personnel List” Tab at the time of proposal.

For any future employees not identified above, propose an Action Plan for Prime and each Subcontractor under the tab, “Personnel Action Plan” in both Attachments X2(a) “Personnel_Single Bell” and X2(b) “Personnel_Multi-Bell.”The Action Plan shall fully address any potential issues with obtaining these positions

The “Personnel Action Plan” shall address how the Offeror will:

o Obtain enough qualified Drivers, Bus Monitors, Safety Aides, a Contract Manager, and an Alternate Contract Manger to complete the routes identified in Attachments X1(a) “Route List_Single Bell” and X1(b) “Route List_Multi-Bell” o Retain enough qualified Drivers, Safety Attendants, Safety Aides, and a Contract Manger to complete the routes in accordance with the performance work statement.

Second Bell Times Morning Afternoon

Aviano MS/HS School 0930 hrs. 1610 hrs.

NOTE: For the Personnel Action Plan, each section may use up to 500 words to address the points listed above. Sections are defined as the cells that address how to obtain drivers for prime or subs and how to retain drivers for prime or subs. If a section exceeds 500 words, the Government evaluator will only evaluate the first 500 words.

Do not exceed the fillable sections of any of the mandatory fields. All Technical Capability responses must conform to the formatted fields provided within Attachments X2(a) “Personnel_Single Bell” and X2(b) “Personnel_Multi- Bell.”. The Offeror shall only fill-in the rows in the Excel spreadsheet that apply (i.e., are used). For example, if only three (3) rows are required to list all the proposed personnel for this effort, then only three rows must be completed.

NOTE: The rows appearing on both Attachments X2(a) “Personnel_Single Bell” and X2(b) “Personnel_Multi- Bell” each contain fifty (50) total rows to identify the proposed personnel. If an Offeror is proposing more than fifty

(50) personnel to meet this requirement, then additional rows can be provided; however, this is the ONLY exception to the field constraints of Attachments X2(a) “Personnel_Single Bell” and X2(b) “Personnel_Multi-Bell” (i.e., no other additional pages may accompany a proposal, e.g., to permit more space to describe the company’s technical approach or capability to address any of the other Technical sub-factors).

Subfactor 1b. Vehicles

Complete Attachments X3(a) “Vehicles_Single Bell” and X3(b) “Vehicles_Multi-Bell” Propose any vehicles that will be used on this contract in the “Vehicle List” tab in Attachments

X3(a) “Vehicles_Single Bell” and X3(b) “Vehicles_Multi-Bell” (PWS paragraph 3.3) Note: An Offeror will not be given a deficiency if the Offeror does not have vehicles assigned to all the routes identified in Attachments X1(a) “Route List_Single Bell” or X1(b) “Route List_Multi-Bell” on the “Vehicle List” Tab at the time of proposal.

For any future vehicles not identified above, propose an Action Plan for Prime and each Subcontractor under the tab, “Vehicle Action Plan” in Attachments X3(a) “Vehicles_Single Bell” and X3(b) “Vehicles_Multi-Bell.” The Action Plan shall fully address any potential issues with obtaining vehicles

The Vehicle Action Plan shall meet the following criteria:

How the Offeror will obtain enough technically acceptable vehicles How the Offeror will maintain enough technically acceptable vehicles

The Vehicle Specification Form in Attachment X3 “Vehicles” shall meet the following criteria:

Complete the Vehicle Specification Form Address the following for all mandatory and non-mandatory specifications:

o Name of product o Description o When will it be used and o Will the Government have Access to it

NOTE: For the Vehicle Action Plan each section may use up to 500 words to address the points listed above. If a section exceeds 500 words, the Government evaluator will only evaluate the first 500 words.

In Attachment X3 “Vehicles” a cell with an asterisk (*) identifies specifications that are a current minimum requirement(s) of the PWS. Blank cells are not required to be completed unless the Offeror wishes to include any of the additional specifications. The Government will evaluate any Offeror identified additional specifications to determine if the Offeror’s proposal adds any additional value to the requirements of the PWS.

NOTE: Any specifications proposed that are not stated in the original requirements of the PWS, but are considered an added value by the Government, will be added to the PWS prior to award.

Subfactor 2 - Risk Assessment

Complete Attachment X4 “Risk” which identifies each potential problem below:

o Driver Shortage o Back up Vehicles o Fuel Costs o Labor Union Demands o Other Unforeseen Restrictions

Each Risk Action Plan must include:

o The potential problem o The impact of the problem o Action Plan to address the problem o A timeline for execution of the Action Plan o Any risks associated with the Offerors proposed Action Plan

NOTE: For the Risk Action Plan each section may use up to 500 words to address the points listed above. If a section exceeds 500 words, the Government evaluator will only evaluate the first 500 words.

5. Volume II – Factor 2: Past Performance.

The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. The Government will review the information collected to include, but not limited to, the Past Performance Questionnaires (Attachment 2) to determine the Offeror’s overall record of recency, relevancy, and quality of the Offeror’s past performance.

Offeror shall submit past performance information on at least one (1) recent contract(s) for the prime and one (1) for the subcontractors/teaming contractor (performing as the Prime on that effort) to determine the recency, relevancy, and quality of the Offeror’s performance. To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires. The relevancy analysis will focus on if the Offeror has provided bus transportation services similar in scope, magnitude of effort, and complexities. To review quality, the Offeror’s Past Performance information collected will be reviewed to determine the quality of the Offeror’s performance, general trends, and usefulness of the information and incorporate them into the performance confidence assessment.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

o At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. Offerors shall include in their proposal the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), Attachment 3, to their customers’ points of contact (POCs) and instruct the POCs to complete the questionnaire in English.

Offerors shall make their best effort to send out enough past performance questionnaires to reasonably expect submission to the contracting officer at least one questionnaire on each cited contract/work effort.

The customer POC that received the questionnaire shall e-mail the completed questionnaires directly to the contract specialist listed on the questionnaire. Past Performance Questionnaires are requested to be received by the issuing office no later than the closing date/time of the solicitation. Ensure that the customer POC annotates the total contract value performed up to the date the POC received the questionnaire, and that the POC provides sufficient details to allow the Government to determine the relevancy and the quality of performance of the past contract.

The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Contractor Performance Assessment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

6. Volume III – Factor 3: Price.

The Offeror shall ensure that in Attachment X5 each Sub-contract Line Item (SLIN) listed under each Contract Line Item (CLIN) the Offeror proposes is completed. Offerors should only fill-in (complete) the yellow shaded cells of the Pricing Sheet(s). Be sure to complete all shaded cells for each SLIN under the CLIN(s).

In column G under tab “Daily Commute” the Offeror shall fill in a price per a day based on the Ridership Population for each year of the contract.

The Daily Commute SLINS associated with the Ridership Population will automatically generate on the spreadsheet based on the above established information the Offeror fills in. Each time the Ridership Population moves into a SLIN that ends in AA, the price will decrease by the price per one (1.5) routes. Each time the Ridership Population moves into a SLIN that ends in AC and AD, the price will increase by the price per (1) route.

An Offeror shall not update any of the cells that are not in yellow or orange.

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment 2, of Attachment X5, labeled “FAR 52.217-8 Option to Extend Services.” The Offeror shall provide a Unit Price for each CLIN Description. If the Government decides to exercise the option under FAR 52.217-8 in an option period other than the last option year, then the rate proposed for the last year performance was completed will be used.

The base year of this contract will be awarded using the single bell schedule; however, the Offeror shall price both Single-Bell and Multi-Bell CLINs for the base year.

7. Volume IV: Representations and Certifications

The Offeror shall complete Attachment X6 “Reps & Certs” (to include the Offeror’s completed Enclosures 1 through 6 and the Offeror Responsibility Determination) to address Factor IV: Representations and Certifications.

NOTE: An Offeror’s SAM record must be accurate and active by the proposal due date and time to be eligible for any contract award.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the Offeror’s initial Phase II proposal should contain the Offeror’s best approach/terms for technical, past performance, and price.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

DoDEA intends to award a single or multiple contracts from this solicitation. DoDEA will determine the feasibility and best value of awarding all CLIN requirements to one Offeror according to the criteria in this provision and the evaluation factors 52.212-2.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of Addendum to FAR 52.212-1)

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (NOV 2021)

Addendum to Paragraph (a). Paragraph (a) is changed to read as follows:

Phase I Draft Submission of Offers.

The Government will use Attachment X8 “Proposal Checklist” to evaluate the completeness of the Offeror’s proposal.

The Administrative Cover Letter, SF1449, any applicable SF30, and Volume IV will be reviewed for completeness;

and Volumes I, II, and III will be evaluated in accordance with “Phase II Submission of Offers” stated below.

However, Volume III “Price” will be reviewed in “Phase I Draft Submission of Offers” to assess the Offeror’s understanding of the submission process. Instead of providing final proposed pricing, the Offeror shall provide a Rough Order of Magnitude (ROM) estimate using Attachment X5 “Price”.

NOTE: A technical evaluation will not be completed at this time. This is only to complete an inventory of your proposal.

There will be no elimination of Offerors in Phase I. All Offerors will receive a copy of Attachment X9 “Proposal Checklist” for their own evaluated Phase I Draft Submission in order to address any deficiencies identified prior to moving to Phase II.

Phase II Submission of Offers.

The Government will evaluate complete proposals and award a single or multiple Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to the Offeror proposing the best value offer to the Government.

This acquisition will be conducted in accordance with FAR Parts 12 and 15. The Government anticipates awarding a single or multiple Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to the Offeror whose proposal, conforming to all the requirements of the solicitation, represents the best value to the Government in accordance with the Tradeoff process outlined in FAR Subpart 15.101-1 and the three (3) Factors for award listed in this addendum. In addition, any potential awardee will need to be deemed responsible in accordance with requirements of FAR Part 9.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale for the Government’s consideration. If no exceptions are submitted, then by submission of its proposal, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a proposal being determined unacceptable for award. Any exceptions proposed and accepted by the Government will be incorporated in the terms and conditions of the awarded contract.

To make the best value award decision, the Government will evaluate the following three (3) Factors and associated Subfactors for each proposal using the Tradeoff process defined in FAR 15.101-1;

1. Factor 1-Technical Capability Subfactor 1 – Student Transportation Services (STS)

Subfactor 1a. Personnel

Subfactor 1b. Vehicles

Subfactor 2 – Risk Assessment

2. Factor 2-Past Performance

3. Factor 3-Price

The relative importance of the evaluation factors is as follows: Technical Capability (Factor 1) is of equal importance as Past Performance (Factor 2). Technical Capability (Factor 1) and Past Performance (Factor 2), when combined, are more important than Price (Factor 3). All Technical Capability (Factor 1) Subfactors are of equal importance. The complete evaluation criteria are outlined below:

Evaluation Factors:

Factor 1: Technical Capability

The Government will evaluate Technical Capability (Factor 1) using the Technical Capability Subfactors which are all equal importance.

The Technical Proposal shall provide sufficient information for the Government to assess the Offeror’s capability to successfully perform the requirement in accordance with the performance objectives, tasks, and standards as expressed in the PWS.

The Government will evaluate the following Subfactors as follows:

Subfactor 1 – Student Transportation Services (STS)

Subfactor 1a. Personnel

The Government will evaluate the Offeror’s completed Attachments X2(a) “Personnel_Single Bell” and X2(b) “Personnel_Multi-Bell” to ensure it will meet or exceed the requirements specified in the PWS (Attachment 1).

To receive an acceptable rating, the Offeror’s proposal shall meet the following criteria:

Complete Attachments X2(a) “Personnel_Single Bell” and X2(b) “Personnel_Multi-Bell.”

Propose any qualified employees that will perform on this contract in the Personnel List tab in Attachments X2(a) “Personnel_Single Bell” and X2(b) “Personnel_Multi-Bell” (PWS paragraph 3.5)

Note: An Offeror will not be given a deficiency if the Offeror does not have employees assigned to all the required labor categories on the “Personnel List” Tab at the time of proposal.

For any future employees not identified above, propose an Action Plan for Prime and each

Subcontractor under the tab, “Personnel Action Plan” in Attachments X2(a) “Personnel_Single Bell” and X2(b) “Personnel_Multi-Bell.” The Action Plan shall fully address any potential issues with obtaining these positions

The “Personnel Action Plan” shall address how the Offeror will:

o Obtain enough qualified Drivers, Bus Monitors, Safety Aides, a Contract Manager, and an Alternate Contract Manager to complete all routes in accordance with the PWS.

o Retain enough qualified Drivers, Safety Attendants, Safety Aides, and Contract Managers to complete all routes in accordance with the PWS.

NOTE: Under the “Personnel Action Plan” each section shall use up to, but not exceed, 500 words to address the points listed above. If a section exceeds 500 words, the Government evaluator will only evaluate the first 500 words.

Any area identified above that is not addressed will automatically be given a deficiency.

The Government will evaluate to determine if the following criteria were met for all proposed personnel:

Drivers Minimum age requirement (as per Host Nation requirement) Speaks, reads, and writes in the Host Nation language Appropriate Driver’s License Class

Bus Monitors and Safety Aides

Minimum age requirement (PWS 3.5.1) Speaks, reads, and writes in the English language

Contract Manager and Alternate Contract Manager

Speaks, reads, and writes in the English language

The additional credentials listed below may be considered strengths by the Government.

Required training is completed per PWS at the time of submission of proposals Holds Installation Access to the destination listed in the PWS from previous contracts and continues to hold installation access at the time of submission of proposals Background checks in accordance with the PWS completed at the time of submission of proposals

For Single Bell:

The technical evaluator will use Attachments X2(a) “Personnel_Single Bell” to assess if the total number of technically acceptable personnel listed on Tab “Personnel” plus the total number of personnel identified on the Tab “Action Plan” are sufficient to cover the routes in Attachment X1(a) “Route List_Single Bell.”

For Multi-Bell:

The technical evaluator will use Attachments X2(b) “Personnel_Multi-Bell” to assess if the total number of technically acceptable personnel listed on Tab “Personnel” plus the total number of personnel identified on the Tab “Action Plan” are sufficient to cover the routes in Attachment X1(b) “Route List_Multi-Bell.”

NOTE: The Offeror will be given a deficiency if the total number of technically acceptable personnel proposed plus the total number of proposed personnel from the Action Plan do not equate with the appropriate number of personnel necessary to complete the routes in Attachment X1(a) “Route List_Single Bell” and Attachment X1(b) “Route List_Multi-Bell”.

If an Offeror has one or more deficiencies in their rating, the Government maintains the right to rate the proposal as unacceptable. However, if the Government chooses to enter discussions, an Offeror within the competitive range may be given the opportunity to address any deficiency.

Subfactor 1b. Vehicles

The Government will evaluate the Offeror’s proposed Vehicle List as completed under Attachments X3(a) “Vehicles_Single Bell” and X3(b) “Vehicles_Multi-Bell” to ensure it will best meet or exceed the requirements specified in the PWS (Attachment 1).

To receive an acceptable rating, the Offeror’s proposal shall meet the following criteria:

Complete Attachments X3(a) “Vehicles_Single Bell” and X3(b) “Vehicles_Multi-Bell” Propose any vehicles that will be used on this contract in the “Vehicle List” tab in Attachments

X3(a) “Vehicles_Single Bell” and X3(b) “Vehicles_Multi-Bell” (PWS paragraph 3.3) For any future vehicles not identified above, propose an Action Plan for Prime and each

Subcontractor under the tab, “Vehicle Action Plan” in Attachments X3(a) “Vehicles_Single Bell” and X3(b) “Vehicles_Multi-Bell.” The Action Plan shall fully address any potential issues with obtaining vehicles

The Vehicle Action Plan shall meet the following criteria:

How the Offeror will obtain enough technically acceptable vehicles How the Offeror will maintain enough technically acceptable vehicles

The Vehicle Specification Form in Attachments X3(a) “Vehicles_Single Bell” and X3(b) “Vehicles_Multi-Bell” shall meet the following criteria:

Complete the Vehicle Specification Form Address the following for all mandatory and non-mandatory specifications:

o Name of product o Description o When will it be used and o Will the Government have Access to it

NOTE: Under the Vehicle Action Plan each section shall use up to, but not exceed, 500 words to address the points listed above. If a section exceeds 500 words, the Government evaluator will only evaluate the first 500 words.

In Attachments X3(a) “Vehicles_Single Bell” and X3(b) “Vehicles_Multi-Bell” a cell with an asterisk (*) identifies specifications that are a current minimum requirement(s) of the PWS. Blank cells are not required to be completed unless the Offeror wishes to include any of the additional specifications. The Government will evaluate any Offeror identified additional specifications to determine if the offeror’s proposal adds any additional value to the requirements of the PWS.

NOTE: Any specifications proposed that are not within the original requirements of the PWS but are considered an additional value by the Government will be added to the PWS prior to award.

Any area identified above that is not addressed will automatically be given a deficiency.

For Single Bell:

The technical evaluator will use Attachments X3(a) “Vehicles_Single Bell” to assess if the total number of technically acceptable vehicles listed on Tab “Vehicle” plus the total number of vehicles identified in the Tab “Vehicle Action Plan” are sufficient to cover the routes in Attachment X1(a) “Route List_Single Bell.”

For Multi-Bell:

The technical evaluator will use Attachments X3(b) “Vehicles_Multi-Bell” to assess if the total number of technically acceptable vehicles listed on Tab “Vehicle” plus the total number of vehicles identified in the Tab “Vehicle Action Plan” are sufficient to cover the routes in Attachment X1(b) “Route List_Multi-Bell.”

NOTE: The Offeror will be given a deficiency if the total number of technically acceptable vehicles proposed plus the total number of proposed vehicles from the Action Plan do not equate to the appropriate number of vehicles necessary to complete the RFP’s routes.

If an Offeror has one or more deficiencies in their rating, the Government maintains the right to rate the proposal as unacceptable. However, if the Government chooses to enter discussions, an Offeror within the competitive range

Subfactor 2 - Risk Assessment

The Government will evaluate the Offeror’s proposed Risk Action Plan as completed under Attachment X4 “Risk” to ensure the Offeror’s ability to best meet or exceed the requirements specified in the PWS (Attachment 1).

To receive an acceptable rating, the Offeror’s proposal shall meet the following criteria:

Complete Attachment X4 “Risk” which identifies each potential problem below:

o Driver Shortage o Back up Vehicles o Fuel Costs o Labor Union Demands o Other Unforeseen Restrictions

Each Risk Action Plan must include:

o The potential problem o The impact of the problem o Action Plan to address the problem o A timeline for execution of the Action Plan o Any risks associated with the offerors proposed Action Plan

NOTE: Under the Action Plans each section shall use up to, but not exceed, 500 words to address the points listed above. If a section exceeds 500 words, the Government evaluator will only evaluate the first 500 words.

Any area identified above that is not addressed will automatically be given a deficiency.

If an Offeror has one or more deficiencies in their rating, the Government maintains the right to rate the proposal as unacceptable. However, if the Government chooses to enter discussions, an Offeror within the competitive range

The Technical Capability Factor and all Subfactors will be rated in accordance with the following Adjective Rating Method:

Combined Technical/Risk Rating Method Adjectival Rating Description

Outstanding

Proposal demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths and/or at least one significant strength, and risk of unsuccessful performance is low

Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate.

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable

Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable, and/or risk of performance is unacceptably high.

A rating of “Unacceptable” or “Marginal” for any Subfactor will result in the proposal being deemed Technically Unacceptable and not eligible for contract award.

Factor 2: Past Performance. In assessing the Offeror’s probability of meeting the solicitation requirements, the Offeror’s evaluation and Overall Rating of Recency, Relevancy and Quality of the Offeror’s Past Performance will be based on the following ratings methods: Recency Assessment. An assessment of the past performance information will be made to determine if it is recent according to the following:

Past Performance Recency Ratings

Adjectival Rating Description

Recent The effort must be ongoing or must have been completed within the last three (3) years by the closing date and time of this solicitation.

Not Recent The effort has been completed for more than three (3) years by the closing date and time of this solicitation.

Relevancy Assessment. The Government will determine how relevant the effort accomplished by the Offeror is to the effort to be acquired through the solicitation. The Government is not bound by the Offeror’s assessment of relevancy. To be relevant, the Offeror must demonstrate that their performance involved similar scope, magnitude of effort, and complexities this solicitation requires.

Relevancy will be rated in accordance with the following Rating method:

Past Performance Relevancy

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Quality Assessment. The Government will review all past performance information collected and determine the quality of the offeror’s performance, general trends, and usefulness of the information and incorporate these into the performance confidence assessment.

Past Performance Overall Rating. The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract. A separate quality assessment rating is not required. Rather, the Government will review the information collected, to include, but not limited to the Past Performance Questionnaire, Attachment 2, to determine the quality of the Offeror’s overall record of recent, relevant, and quality past performance. Past Performance Confidence assessment will be based on the following Rating method:

Past Performance Confidence Assessment

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

In addition to past performance information submitted by the Offeror and Questionnaires completed for the Offeror, past performance information may be obtained from the Contractor Reporting Assessment Reporting System (CPARS), SAM.gov, Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, or other sources known to the Government.

In evaluating past performance, the Government reserves the right to give greater consideration to information on those individual contracts deemed most relevant to the effort described in this RFP. The Government also reserves the right to give greater consideration to an individual Offeror’s past performance information rather than the combined past performance information of an Offeror and its associates using teaming arrangements.

Offerors without a record of relevant past performance or for whom information on past performance is not available or is so sparse that a past performance rating cannot be reasonably assigned will not be evaluated favorably or unfavorably on past performance and as a result, will receive a “Neutral” rating for the Past Performance factor.

However, the Government reserves the right to determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating in a best value tradeoff.

If the Government chooses to conduct negotiations, Offerors will be provided an opportunity to address any adverse past performance information not previously addressed. Adverse past performance is defined as past performance information which supports a less than satisfactory rating on any evaluation aspect or any unfavorable comments received from sources without a formal rating system.

The Government may reject a proposal if it is found that the Offeror deleted, misrepresented, or withheld any information that might have a negative impact on its past performance record.

Factor 3: Price. This factor will not be assigned a rating. However, the Offeror’s proposal, using Attachment X5, will be evaluated to determine if it is fair and reasonable in accordance with the techniques and procedures stated in FAR Subpart15.404-1.

In addition, the Government reserves the right to conduct a Price Realism analysis to determine whether a low-price was offered due to a lack of technical understanding, or to assess the inherent risk of the Offeror’s low-priced proposal. If the Price Realism analysis reveals that the low-priced offer was caused by a lack of technical understanding or the inherent risk of the low-priced offer is deemed too great, a proposal can be rejected.

(b) Addendum to Paragraph (b). Paragraph (b) is changed to read as follows

Evaluation of Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base period. The Offeror shall submit pricing for the base period and all option periods. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment X5, labeled “FAR 52.217-8 Option to Extend Services.”

The Offeror shall provide a Unit Price for each CLIN Description. If the Government decides to exercise the option under FAR 52.217-8 in an option period other than the last option year, then the rate proposed for the last year performance was completed will be used.

The base year of this contract will be awarded using the single bell schedule; however, the Offeror shall price both Single-Bell and Multi-Bell CLINs for the base year.

(End of FAR 52.212-2 Addendum)

52.216-18 ORDERING. (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 01 August 2023 through 31 January 2029.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when--

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either--

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

(End of Summary of Changes)