HE125423R1016P00002_Mod_280923.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Answ er questions in response to the solicitation.

2. Add FAR clauses 52.223-10, 52.223-19 and 52.223-20 to this solicitation

3. Attach revised PWS (Attachment 1) and revised Past Performance Questionnaire (Attachment 7)

4. Remove Coranella Matthew s and add Bryant Poland as the Contract Specialist contact

5. Extend the offer due date to 16 October 2023 at 12:00 PM EST All other guidance and instructions are unchanged.

POC: Bryant Poland bryant.poland@dodea.edu

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Sep-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125423R1016

X 9B. DATED (SEE ITEM 11)

17-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Sep-2023

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125423R1016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by reference:

52.223-10 Waste Reduction Program MAY 2011 52.223-19 Compliance with Environmental Management Systems MAY 2011 52.223-20 Aerosols JUN 2016

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Sep-2023 11:00 AM to 16-Oct-2023 12:00 PM.

The following have been modified:

LIST OF ATTACHMENTS

Attachment 1, Performance Work Statement (PWS Revision Date: 28 Sept 2023) Attachment 2, Quality Assurance Surveillance Plan (QASP) Attachment 3, Work Load Data (Flooring/Restroom/Glass) Attachment 4, Building Numbers With Approximate Square Footage Attachment 5, Governing Directives Attachment 6, Wage Determination (WD 2015-4491, Revision No.: 23) Attachment 7, Past Performance Questionnaire (PPQ) (Revision Date: 28 Sept 2023) Attachment 8, Base Access Form Attachment 9, Questions and Answers (Date: 28 September 2023)

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

FAR 52.212-1 is supplemented as follows:

A. Proposal Preparation Instructions Provided to Offerors

1. General Instructions

a. Addendum to Paragraph (c) Period of Acceptance of Offers: Paragraph (c) is changed to read as follows:

The offeror agrees to hold the prices in its offer firm for 120 calendar days from the proposal due date, unless another time period is specified in an amendment to the solicitation.

b. Addendum to Paragraph (g) Contract Award. Paragraph (g) is changed to read as follows: The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for all the evaluation factors (technical, past performance, and price). However, despite this intent, the Government reserves the right to conduct discussions if the Source Selection Authority (SSA) determines they are necessary. If the SSA determines that discussions are necessary, a competitive range shall be established. In the event issues pertaining to this award cannot be resolved to the SSA’s satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

c. Addendum to Paragraph (h) Multiple Awards. Paragraph (h) is changed to read as follows: DoDEA intends to award a single contract as a result of this solicitation. Multiple awards shall not be made as a result of this solicitation.

d. Addendum to Paragraph (l) Debriefing. Paragraph (l) is changed to read as follows: The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. The Contracting Officer (KO) shall notify unsuccessful Offerors of the source selection discussion in accordance with FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing.

Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. Unsuccessful Offerors are only entitled to one debriefing. This includes offerors who submit multiple proposals. However, if discussions are required, the KO will notify Offerors of any decision to exclude them from the competitive range; whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing in accordance with FAR 15.506.

e. Addendum to Paragraph (b) Submission of Offers: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

2. Offeror Structure, Content and Additional Instructions:

a. General Guidance

This is a competitive small business set-aside, Federal Acquisition Regulation (FAR) Part 15, best value, tradeoff, source selection solicitation in support of the Department of Defense Education Activity (DODEA). From the source selection, the Government intends to make award in accordance with FAR 52.215-1(f)(4). Each competing prime contractor, hereinafter referred to as the “offeror,” shall submit a proposal that includes the required information in the following paragraphs to demonstrate its capabilities to perform the work described in the Request for Proposal (RFP). By submission of a proposal, the offeror accedes to all the terms of the RFP. The following instructions are for the preparation and submission of proposals.

The purpose of this section is to establish requirements for the format and content of proposals, so that proposals contain all essential information and can be evaluated equitably. Offerors are instructed to read the entire solicitation, including all attachments, prior to submitting questions and preparing your offer. Omission of any information to the proposal submission requirement may result in rejection of the offer. All information within the page limitations of the proposal is subject to evaluation. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS). Non-conformance with the instructions provided in this section may result in removal of the proposal from further evaluation.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

The Government will evaluate proposals in accordance with the evaluation criteria set forth in FAR 52.212-2, Addendum of this solicitation. Offerors are prohibited from modifying, in any way, shape, or form, any documents, printed or electronic, associated with this solicitation and any amendment(s) thereto. The electronic solicitation documents submitted via email to the Contract Specialist as listed in the solicitation shall be the “official” documents for this solicitation.

The Government will not reimburse offerors for any cost incurred for the preparation and submission of a proposal in response to this solicitation. All proposal information is subject to verification by the Government. Falsification of any proposal submission, documents, or statements may subject the offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

Offerors must be registered in the System for Award Management (SAM) at the time of proposal submittal with their Universal Entity Identify (UEI) number under the appropriate North American Industry Classification System (NAICS) code for this acquisition. Registration can be completed on the SAM website at https://www.sam.gov. If assistance is needed with SAM registration, contact the SAM helpdesk at https://www.fsd.gov or (866)606-8220.

b. Point of Contact

The contracting officer (KO) and the contract specialist (CS) are the sole points of contact for this procurement.

Address any questions or concerns you may have to the KO and CS. Written requests for clarification must be sent to both the KO and CS at the email addresses located below.

Contracting Officer Name: Mr. Theophilus Agyare Organization/Office Symbol: DoDEA Procurement (Facilities Branch) E-Mail Address: Theophilus.Agyare@dodea.edu

Contract Specialist Name: Mr. Bryant Poland Organization/Office Symbol: DoDEA Procurement (Facilities Branch) E-Mail Address: Bryant.Poland@dodea.edu

c. Site Visit:

Site visit will take place on September 14, 2023. It will begin at 9:30 AM Eastern Standard Time (EST) at Diamond Elementary School (DES).

Location address:

Diamond Elementary School 2493 Hero Road Fort Stewart, GA 31315-1713

Point of Contact Information Mr. Joseph Fejarang Supervisory, Facility Operations Specialist Southeast, Ft Stewart (primary) & Laurel Bay Community 376 Davis Avenue, Bldg. 5605, Fort Stewart, GA 31313 Office# (912) 304-7101 Email: Joseph.fejarang@dodea.edu

Non-attendance will not exclude contractors from competition. The number of representatives for each offeror is limited to one. In order to participate in the site visits, offerors must complete and email Attachment 8, Base Access Form to Mr. Joseph Fejarang (Joseph.fejarang@dodea.edu) to finalize coordination no later than 4:30 PM Eastern Standard Time, September 11, 2023. Failure to meet this deadline will preclude attendance. There may possibly be other documentation required that won’t be known until the individual pass requests are submitted.

d. Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify both the KO and CS in writing.

e. Communications

Exchanges of source selection information between the Government and Offerors will be controlled by the KO or CS.

Evaluation notices and responses will be transmitted as emails and will be treated as source selection information.

Any questions from the offeror in reference to this solicitation shall be submitted via email to Contracting Officer, Mr. Theophilus Agyare at Theophilus.Agyare@dodea.edu, no later than 4:30 PM Eastern Standard Time, September 18, 2023, with subject line “HE125423R1016 Questions (Company Name).” For questions, no other means of communication (fax, telephone) will be accepted. Oral exchanges between the offerors and the Government prior to award of the contract will not be binding. Any information concerning this solicitation will be furnished to all offerors as an amendment to the solicitation if the information is necessary to the submittal of offers.

No information concerning this solicitation or requests for clarification will be provided in response to Offeror initiated telephone calls. All such requests must be made in writing and submitted to the KO and CS as directed above. All questions/comments provided in a timely manner will be answered in writing and provided to all Offerors.

However, because of administrative time, written inquiries may not be answered when requests are received by the Government points of contact after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers unless authorized by the KO.

f. Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, 1-inch margins, with 12- point or larger font size, singe spaced. The technical and past performance volumes of the proposals are to be submitted as MS Word or PDF document. The price volume shall be submitted as MS Excel document. The Government is not responsible for correcting formulas in the Offeror’s price volume.

g. Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Cover pages, tables of contents, and glossaries shall not be counted as part of a proposal’s page count. The following page limits have been established for all proposals in response to the solicitation:

Proposal Organization

VOLUME VOLUME TITLE PAGE LIMIT

Cover Letter 1 I Factor I: TechnicalCapability 25 II Factor II: Past Performance 25 III Factor III: Price No Limit IV Administrative Requirements No Limit V Contract Documentation No Limit

h. Proposal Submission Proposals may only be submitted electronically via email to both the Contracting Officer and the Contract Specialist listed in the solicitation by the due date and time on the solicitation. DoDEA’s file size limit per email is 10MB.

Offeror’s whose proposals require the submission of more than one email shall use the subject line to identify the number of emails being sent. For example, “ABC Company Proposal email 1 of 3.”

j. Proposal Organization

Offerors must organize and present proposals following the format and page limits identified in Table 2 (Proposal Organization) below. The following are the specific details required to be submitted with each offer in response to this solicitation:

Proposal Organization

VOLUME VOLUME TITLE

Cover Letter I Factor I: Technical II Factor II: Past Performance III Factor III: Price IV Reps and Certs V Contract Documentation

COVER LETTER

The Cover Letter shall include:

Complete Business Mailing Address Tax Identification Number (TIN) Unique Entity Identifier (UEI) Number Cage Code/NAICS Code Contact Name, Phone, Fax, and email address Clear statement that the proposal is valid for a minimum of 120 days from the closing of the RFP

Volume I – Technical Proposal (Factor I). The Offeror’s technical proposal volume shall be clear, concise and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offeror’s proposal. The Offeror’s responses will be evaluated against the Factors in FAR Clause 52.212-2 Addendum. Offeror’s are cautioned that “parroting” of the technical requirements of the PWS with a statement of intent to perform does not reflect an understanding of the requirements or the capability to perform. Statements that the offeror understands, can, or will comply with the PWS and phrases such as, “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Offerors shall assume that the Government has no prior knowledge of their technical capabilities and past experience and will base its evaluation on the information presented in the Offeror’s proposal. Offerors are advised not to individually address each PWS paragraph in their technical capability.

The Offeror’s Technical Proposal shall address the following Factor: Technical Capability

Technical Capability: The Offeror shall submit a proposal that clearly demonstrates the Offeror’s understanding of all PWS objectives and evidence that their proposal meets or exceeds objective requirements.

Volume II – Past Performance Proposal (Factor II)

The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. The Government will review the information collected, to include, but not limited to the Past Performance Questionnaire (Attachment 7) to determine the quality of the Offeror’s overall record of recent and relevant past performance.

The Offeror shall submit past performance information on at least two (2), but not more than five (5), recent contracts for the prime and subcontractors (performing as the Prime on that effort) to determine the recency and relevancy of the Offeror’s performance. To be recent, the offeror’s contracts listed in the past performance information must be on-going or must have completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires. The relevancy analysis will focus on if the Offeror has provided custodial services similar in scope, magnitude of effort, and complexities.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

i. Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered. At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. The information required shall be the same as above.

Offerors shall include in their proposal the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

ii. Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), (Attachment 7), to their Customer’s points of contact (POCs) and instruct the POCs to complete the questionnaire in English. Offerors shall make their best effort to send out a sufficient number of past performance questionnaires to reasonably expect submission to the contracting officer at least one questionnaire on each cited contract/work effort. The questionnaire recipient should e-mail completed questionnaires directly to the contract specialist listed on the questionnaire. Past Performance Questionnaires are requested to be received in the issuing office by the closing date/time of the solicitation.

iii. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Contractor Performance Assessment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

Volume III – Price Proposal (Factor III)

The Offeror’s prices shall be complete with an accurate reflection of all aspects of the requirement. Offerors shall submit pricing for the estimated quantities identified in each Contract Line Item Number (CLIN) within the RFP.

Volume IV – Representation and Certifications

Offeror’s must provide all applicable business representations and certifications required by the solicitation. Please review all clauses and provisions requiring information from Offerors.

Volume V – Contract Documentation

The Offeror’s proposal shall include a signed copy of the solicitation and any amendments issued.

(End of 52.212-1 Addendum)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0747

Issue By DoDAAC HE1254

Admin DoDAAC** HE1254

Inspect By DoDAAC HEGAST

Service Approver (DoDAAC) HEGAST

Service Acceptor (DoDAAC) HEGAST

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

DoDEA Contracting Officer’s Representative (COR): joseph.fejarang@dodea.edu Contracting Officer: theophilus.agyare@dodea.edu Contract Specialist: bryant.poland@dodea.edu

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

(End of Summary of Changes)