CSCEP Facility Sample TO PWS 11Nov2024.pdf

Approved for Public Release

On-site Inspection and Building Capacity (OB) Directorate, Capacity Building and Integration (BP) Department (OB-BP)

Sample

Facility Performance Work Statement (PWS)

Version: 26 November 2024

Table of Contents 1 Introduction

2 Scope Overview

3 General Requirements

4 Tasks

4.1 Project Management

4.2 Training Facility

5. Supporting Information

5.1 Security Requirements

5.2 Travel

5.3 Personnel Requirements

5.4 Government Furnished Property or Equipment (GFP/GFE)

6 Project Exit

7 Contract Deliverables

8 Acronym List ......................................................................................... Error! Bookmark not defined.

1 Introduction

1.1 The On-Site Inspection and Building Capacity Directorate (OB), Capacity Building and Integration (BPC) Department (OB-BP), is organized into multiple divisions. The Program Manager (PM) and Contracting Officer Representative (COR) for CSCEP and International Counterproliferation Program (ICP) resides within the Mission Support Division (OB-BPM). Additionally, there are four regional divisions representing Geographic Combatant Commands (GCCs):

AFRICOM (BPA), EUCOM (BPE), INDOPACOM (BPI), and CENTCOM/Americas (BPC). The Contracting Officer (KO) will have final authority on all administrative, programmatic, and technical decisions, to include the event schedule baseline.

2 Scope Overview

2.1 The Scope of this Performance Work Statement (PWS) provides access to a training facility or venue.

3 Terms and Conditions The following terms and conditions apply:

3.1 The DTRA KO shall be the decision authority on all matters regarding the scope of work with impact to project cost, schedule, or performance within the bounds of the awarded Task Order (TO) and has sole authority to commit the United States Government (USG) to changes that affect cost, schedule, and performance parameters.

3.2 The Contractor shall comply with all applicable U.S. and PN environmental, health, and safety laws, regulations and standards. In the event of conflict between U.S. and PN requirements, the Contractor shall comply with the more stringent requirements. It is the responsibility of the Contractor to identify, adhere to, and apply relevant laws, regulations, and standards.

3.3 All PN requests for additional assistance, or request for substantial modification to planned assistance, should be initiated by direct communication from the PN to the USG. If the Contractor receives such requests, they shall inform the PN that such requests must be made directly to the USG for consideration.

3.4 The Contractor shall observe and identify to the DTRA COR any ongoing or planned international or interagency efforts that may duplicate or conflict with activities in this PWS.

3.5 The USG is not responsible for Contractor security or welfare: to include, but not limited to medical emergencies or other unforeseen health related situations.

3.9 All materials generated for this Task Order or provided as Government Furnished Information (GFI) will be solely owned and distributed by the USG or as directed by the tasks associated with this PWS.

4 Tasks

4.1 Project Management

The Contractor shall provide program integration coordination, management, and oversight of the TO performance.

4.1.1 The Contractor shall host a contract kick-off within 10 business days after task order award, unless otherwise coordinated with the KO or COR.

4.1.2 The Contractor shall maintain frequent communication with the COR and DTRA program team.

4.1.3 The Contractor shall host weekly teleconferences to update DTRA on completed and ongoing project activities; coordinate future activities; discuss issues, risks, and proposed mitigation strategies; and any other pertinent information. The frequency of these meetings can be reduced by COR direction. The Contractor shall submit a draft meeting minutes outline as an agenda with key items for discussion at least one business day prior to the scheduled teleconference. The Contractor shall submit meeting minutes for the teleconference in accordance with CDRL A006.

4.1.4 The Contractor shall prepare and submit Contract Data Requirement List (CDRL) deliverables to the COR and applicable support personnel as specified in the applicable DD 1423. The Contractor shall submit timely, accurate, and complete deliverables.

4.1.5 The Contractor shall provide a Program Management Plan in accordance with

CDRL A001.

4.1.6 The Contractor shall provide accurate and detailed financial reporting in

CDRL A002.

4.1.7 The Contractor shall provide a Monthly Performance Report IAW CDRL A003.

4.1.8 The Contractor shall host quarterly Project Management Review (PMR) meetings, in person or via teleconference, as directed by the COR. PMRs shall consist of a presentation of project progress, accomplishments, cost, schedule, performance, risks, issues, action items, future milestones, and path to future milestones.

4.1.9 The Contractor shall provide meeting minutes in accordance with CDRL A006.

4.1.10 The Contractor shall coordinate with the government on a schedule and priorities for the facility. The Contractor shall direct any requests to use the facility to the PM for review and COR for approval.

4.1.11 The Contractor shall coordinate and/or participate in various joint working groups and meetings of project stakeholders, as requested by the PM, COR, or AO in support of event planning and execution, equipment procurement or delivery, or other program activities.

4.1.12 The Contractor shall maintain an electronic project library that will serve as the primary repository of project deliverables and key documents. This library must be accessible by the Government.

4.1.13 The Contractor shall provide inputs to program-related documents as requested by the COR, PM, or AO. These documents may include, but are not limited to, monthly, quarterly, and annual 333 Reports to the Defense Security Cooperation Agency (DSCA) and Congress, and country engagement plans.

4.1.14 The Contractor shall ensure the safety of personnel when conducting activities to support this contract.

4.2 Training Facility

4.2.1 The Contractor shall provide access to a facility(ies) or venue(s) that is close to the DTRA headquarters building located at 8725 John J. Kingman Rd, Fort Belvoir, VA 22060 or in close proximity. It shall support approximately twenty-five (25) week-long CONUS events for active task orders on the IDIQ. The facility shall be accessible during business hours and be clean, safe, secure, and appear professional.

4.2.2 At a minimum the space shall:

4.2.2.1 Have an open indoor area, minimum of 20K sq. ft. to support practical training on equipment or tactics, techniques, and procedures.

4.2.2.2 Provide a kitchen space with utility sink and equipment to support cleaning of fragile, scientific glassware.

4.2.2.3 Support classroom instruction for a minimum of twenty-five (25) participants.

4.2.2.4 Provide office space, equipment, and furniture to support a minimum of eight (8) people.

4.2.2.5 Provide a conference spaces capable of supporting a minimum of ten (10) people.

4.2.2.6 Have multiple restrooms.

4.2.2.7 Have cargo storage of a minimum of 20K ft2 and a loading dock area with a loading dock at truck height.

4.2.2.8 Provide space, equipment, and high-speed internet capability sufficient to support meetings, trainings, and other virtual engagements.

4.2.2.9 Have Audio/visual capabilities for classrooms, offices, and auditorium, and a mobile Audio/Visual (AV) kit for the training areas.

4.2.2.10 Provide a minimum of two temperature controlled, secure storage rooms/facilities with a minimum size each of 30ft x 30ft.

4.2.2.11 A parking area.

4.2.2.12 Allow for access of partner nation participants.

5. Supporting Information

5.1 Security Requirements

5.1.1 The Contractor shall comply with all terms of the DD 254, the National

Industrial Security Program Operating Manual, and the IDIQ Contract requirements unless deviation approved via this TO or KO approval.

Contractor personnel performing work under this contract must be U.S.

citizens unless otherwise approved by the KO. Positions that will be considered for approval for non-U.S. citizens should not be working on training packages prior to foreign disclosure approval and should not need access to DTRA systems or facilities. Personnel supporting event coordination, delivery, and conducting training OCONUS may be considered for approval. Personnel requiring access to Secret information or DTRA networks as required by the COR must be U.S. citizens and have at least a DoD Secret security clearance.

5.1.2 The Contractor shall comply with the Agency’s Operations Security (OPSEC) Policy Statement and Critical Information and Indicators List, supporting security and OPSEC policies, directives, instructions, or mandates. The Contractor shall be familiar with OPSEC, and personnel supporting the efforts of this TO shall take government supplied initial and annual refresher OPSEC training and be reminded of their continued responsibility to protect sensitive information. OPSEC and other security guidance issued to the Prime Contractor will also apply to subcontractors working on this effort. Assigned personnel will be knowledgeable of the designated critical information and measures in place to protect it.

5.2 Travel

5.2.1 Contractor personnel will not likely need to travel to support the requirements of this task order. However, if necessary, all travel must be compliant with the Joint Travel Regulations (JTR) unless exception approval granted by the Contracting Officer or Contracting Officer’s Representative.

Prior to travel, Contractors must ensure all applicable DoD Foreign Clearance Guide (FCG) (to include passport, visa, country clearance, immunization, force protection (FP), import/export, etc.), CCMD, U.S. Embassy, medical, and other requirements are completed. The Contractor shall, at all times, use reasonable efforts to pursue the most economical travel arrangements and minimize the cost of travel.

5.2.2 The Contractor shall coordinate closely with the COR to arrange travel overseas, specifically when contractor personnel are to fall under a Status of Forces Agreement (SOFA) or other host nation agreement and/or when Synchronized Pre-deployment & Operational Tracker (SPOT) requirements are triggered. The Contractor shall comply with all requirements of the SPOT clauses included in the contract in a timely manner.

5.2.3 The Contractor shall be responsible for all travel documentation and other requirements necessary for travel, including, but not limited to personal identification, travel visas, immunizations, and immunization documentation.

The Contractor shall be responsible for complying with travel requirements in accordance with the DoD Foreign Clearance Guide, if and when applicable.

5.2.4 The Contractor shall support the USG with completing the country clearance process for all travel to PNs in support of the CSCEP mission. The Contractor shall provide necessary information to the USG required for all applicable Country Clearance processes for all personnel who work on this project, including subcontractor personnel.

5.3 Personnel Requirements

5.3.1 The Contractor shall provide a suitable mix of personnel with the education and demonstrated skills and experience necessary to perform the tasks within this PWS. Key personnel and minimum requirements are outlined below. Any variances or deviations to the minimum requirements must be approved by the COR. The Contractor will provide adequate information on each proposed candidate for review to the COR to ensure all parties agree each candidate has the necessary skills, expertise and background to qualify for each level.

Task Order Manager: The Task Order Manager is responsible for cost, schedule, and performance management for this task order. They will serve as primary interface with DTRA on all aspect of this task order. Qualifications include:

• A minimum of eight to ten (8-10) years of experience of project or program management, with at least five (5) of those years managing international projects/programs.

• Demonstrated organizational and communication skills necessary to lead a multifaceted and, at times, geographically separated team. Excellent organizational and communication skills.

Facility Manager: The Facility Manager will be responsible for the daily oversight and maintenance of the facility. Qualifications include:

• A minimum of five (5) years of project and/or facility management experience.

• A minimum of three (3) years of logistics and shipping experience.

5.4 Government Furnished Property or Equipment (GFP/GFE)

5.4.1 The Contractor shall build and maintain a Master Equipment List in accordance with CDRL A003.

5.4.2 The Contractor shall submit a Lost, Stolen, Damaged, or Destroyed Property

Report (CDRL A005) in any instance where GFP or CAP acquired under this contract are lost, stolen, damaged, or destroyed.

5.4.3 The Contractor shall ensure all GFP/E and Contractor Acquired Property (CAP) associated with this effort are appropriately managed and safeguarded in accordance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other applicable regulations.

5.4.4 The Contractor shall maintain GFP as directed by the COR.

6 Project Exit

6.1 The Contractor shall update the Program Management Plan (CDRL A001) and

Master Equipment List (A004) to include a comprehensive close-out plan to the COR for approval at least 90 days before task order-end if requested. The close out plan should at a minimum address disposition of CAP or GFP/E to an appropriate location, demobilization of personnel, and turnover of all material and information.

6.2 Upon COR or KO approval of the close out functions in CDRL A001 and A004 and as tasks are completed, the Contractor shall close out subcontracts, close applicable offices, ensure disposition of CAP and GFP/E, demobilize personnel, and execute other close out tasks. The Contractor shall support movement of CAP and GFP/E to an alternate facility if required.

6.4 The Contractor shall submit complete and accurate final invoice within 180 days of the end of the Period of Performance (PoP).

7 Contract Deliverables CDRL Title PWS Section A001 Program Management Plan 4.1.5; 6.1 A002 Execution Detail 4.1.6 A003 Monthly Performance Report 4.1.7 A004 Master Equipment List 5.4.1; 6.1 A005 Lost, Destroyed, Damaged, Stolen Report 5.4.2 A006 Meeting Minutes 4.1.3; 4.1.9