HDTRA1-18-R-0025_Amd_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is based on the RFP Questions and Answ ers; edits to Section L and a revision to Attachment L-1 - PPIQ.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA118R0025

X 9B. DATED (SEE ITEM 11)

16-Jan-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Jan-2019

CODE

DEFENSE THREAT REDUCTION AGENCY / AL-ACR

8725 JOHN J. KINGMAN ROAD

FT BELVOIR VA 22060-6201

HDTRA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDTRA118R0025

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 SOO 5 12-DEC-2018

Attachment 2 Draft DD254 7 31-MAY-2018

Attachment 3 Initial Task Order

HDTRA119F00XX

Attachment 4 RFP Comment Form 1

Attachment 6 GFP 1 18-DEC-2018

Attachment L-1 PPIQ 3

Attachment L-2 PPPQ 5

Attachment S-1 Small Business Template 2 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 SOO 5 12-DEC-2018

Attachment 2 Draft DD254 7 31-MAY-2018

Attachment 3 Initial Task Order

HDTRA119F00XX

Attachment 4 RFP Comment Form 1

Attachment 6 GFP 1 18-DEC-2018

Attachment L-1 PPIQ rev 3

Attachment S-1 Small Business Template 2

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management JUL 2013

52.204-16 Commercial and Government Entity Code Reporting NOV 2014

52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2004

52.215-16 Facilities Capital Cost of Money JUN 2003

52.215-20 Requirements for Certified Cost or Pricing Data or Information OCT 2010

Other Than Certified Cost or Pricing Data

52.215-22 Limitations on Pass-Through Changes – Identification of OCT 2009

Subcontract Effort

52.215-20 Alt III Requirements for Cost or Pricing Data or Information OCT 1997

Other Than Cost or Pricing Data (Oct 2010) - Alternate III

52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation FEB 1999

52.222-25 Affirmative Action Compliance APR 1984

52.222-46 Evaluation Of Compensation For Professional Employees FEB 1993

52.233-2 Service Of Protest SEP 2006

52.237-10 Identification of Uncompensated Overtime OCT 1997

252.215-7008 Only One Offer OCT 2013

252.227-7017 Identification and Assertion of Use, Release, or Disclosure JAN 2011

Restrictions

252.227-7028 Technical Data or Computer Software Previously JUN 1995

Delivered to the Government

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of an Indefinite Delivery Indefinite Quantity contract resulting from this solicitation.

(End of provision)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

SF33, Block 7.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.204-9000 Notice to Potential Offerors-Official DTRA Addresses in the National Capital Region (NCR) http://farsite.hill.af.mil/

1. Offerors are responsible for submitting proposals and any proposal modifications/revisions to the designated office by the date and local time specified in the solicitation. For the purposes of this clause, the “designated office” is the office appearing in the attention line of the mailing addresses in paragraph 2 below. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in Federal Acquisitions

Regulation (FAR)52.215-1(c)(3).

2. DTRA has 2 official mailing addresses in the NCR. Due to heightened security measures, hand-carried proposals cannot be accepted, therefore offerors are to select one address below based on the method of mailing.

a. The official United States Postal Service (USPS) mailing address for DTRA:

Defense Threat Reduction Agency

Attn: DTRA Contracts-AL-ACR(Debra Albrecht)*

8725 John J. Kingman Rd. Stop 6201

Fort Belvoir, VA 22060-6201

This is also the CLASSIFIED mailing address for DTRA NCR via United States Postal Service Registered or Priority Express.

b. DTRA cannot accept packages delivered via commercial express and ground carrier to any address other than the one listed below. For all incoming packages to DTRA activities in the Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Defense Threat Reduction Agency

Attn: DTRA Contracts-AL-ACR/(Debra Albrecht)*

6200 Meade Road

Fort Belvoir, VA 22060-5264

Note: This address shall also be used in all contracts for delivery of supplies/materials.

This is also the CLASSIFIED mailing address for DTRA NCR via GSA Contract Carrier (FedEx/UPS).

3. If mailing via USPS, offerors are cautioned to allow 1-2 days for processing and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom. This mail processing delay is unavoidable, so offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals.

* Mail sent without an office symbol may be misdirected within DTRA. Please use the most current office symbol assigned. If an office symbol changes during the term of this contract, the contracting officer may advise of this change via letter in lieu of a contract modification.

Personally Identifiable Information (PII): PII must be submitted separately and password protected. All PII shall be submitted via e-mail at debra.a.albrecht.civ@mail.mil. PII submission received after RFP closing date/time will be treated as late submission IAW FAR 52.215-1.

L.1.0 GENERAL INSTRUCTIONS

L.1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact

Offerors are instructed to address all questions or concerns regarding this solicitation via email to dtra.belvoir.rd.mbx.technical-reachback@mail.mil with the subject line “Questions Concerning HDTRA1-18-R-

0025.” Questions regarding this solicitation must be received no later than Janaury 24, 2019 at 2:00 pm (local time) mailto:debra.a.albrecht.civ@mail.mil after posting of the solicitation. Responses will be posted to FEDBIZOPPS (www.fbo.gov). The points of contact for this acquisition are listed below:

The Contract Specialist (CS) is the primary point of contact for this acquisition.

The CS for this acquisition is:

Debra Albrecht

Defense Threat Reduction Agency/AL-ACR

The Contracting Officer (KO) for this acquisition is:

Debra Mudd

Defense Threat Reduction Agency/AL-ACR

L.1.1.2 Debriefings

L.1.1.2.1 Preaward Debriefings

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the KO for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings

Offerors may request a debriefing by providing a written request to the KO. The KO will notify Offerors of the source selection decision within three (3) calendar days after award. Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the KO notification. To the maximum extent practicable, debriefings will be conducted within five (5) calendar days after the Offeror’s request.

L.1.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the KO in writing with supporting rationale.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1-2 below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

Table L.1.2 – Proposal Organization

a. The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided under separate cover. The

“original” paper copy shall be formatted as follows:

1. Clearly marked as “Original”.

2. Each volume in a 3-ring binder.

3. Each volume shall have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror's name, solicitation title, solicitation number, and proposal date.

4. The “ORIGINAL” copy is not included in the copy count in Table 1.2.

VOLUME VOLUME TITLE COPIES PAGE LIMIT

I

PROPOSAL DOCUMENTATION (L.2.0 – L.2.15)

1 original

4 copies 1 electronic

Unlimited

II

MISSION CAPABILITY

1 original

Section 1 – Technical (Subfactor 1)

Technical Approach:

o ID/IQ SOO o Initital Task Order

PWS

Key Personnel Resumes:

o IDIQ o Initial Task Order

PWS

Staffing Plan (Initial Task Order)

Letters of Commitment

2 pages/resume

Section 2 – Management (Subfactor 2)

Management Approach for IDIQ

Management Approach for the

Initial Task Order

Incoming Transition Plan

III

PAST PERFORMANCE

1 original

Description Of Team 5

Present And Past Performance References

5 pages per reference

(Attachment L-

1)

IV

COST/PRICE (Initial Task Order)

1 original

b. An electronic copy of each volume shall be submitted in accordance with Paragraph L.1.3.8.

c. As shown in Table 1.2, additional paper copies of Volumes I, II, III, and IV shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the

Offeror’s name. The same identifying data shall be placed on the spine of each binder.

d. All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, “Notice to Potential Offerors – Official DTRA Addresses in the National

Capital Region (NCR),” DEC 2007. Present and Past Performance Questionnaires (Attachment L-2) shall be e-mailed in PDF to the team e-mail address shown in Paragraph L.1.1.1, dtra.belvoir.rd.mbx.technical-reachback@mail.mil.

e. Please note the requirements for submission of proposals contained in FAR 52.215-1 (incorporated by reference as described earlier).

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

Be complete and respond directly to the requirements of the solicitation.

Address the factors, subfactors, and their related elements as listed in Section M of the solicitation.

Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement

The offeror is requested to complete the proposal validity date in block 12, Section A of the solicitation, with not less than 180 days. In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals will be submitted in paper and electronic copies.

Paper copies of the proposal must lie flat when open. Elaborate binding is not desired.

No models, mockups, or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size

Pages shall be 8.5 x 11 inches, not including foldouts. Except for the lettering that is within a graphic, the font size shall be no less than 12 point. Lettering within tables, charts, graphs, and figures shall be no smaller than 10 point.

Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions

(FPRs).

L.1.3.5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Printed material shall be on one side of the sheet only (single-sided). In the event discussions are held, page limitations may be placed on responses to Evaluation notices (Ens). Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Counted

Each page shall be counted except the following:

past performance questionnaires past performance questionnaire point of contact list cover pages

RFP cross-reference matrix teaming arrangements letters of commitment/availability past performance consent letters client authorization letters tables of contents revision matrix

Glossaries of abbreviations and acronyms lists of figures, tables, or drawings tabs dividers blank pages key personnel resumes (2 pages per resume)

Personally Identifiable Information (PII)

Draft Continuation of Essential Contractor Services Plan

L.1.3.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

L.1.3.7 Foldouts

Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.8 Electronic Copies

a. Electronic copies of each volume shall be submitted on individual CD-ROM or DVD-ROM in a protective sleeve or case. Each CD/DVD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the Offeror’s name. The CD/DVD-ROM(s) will be included with the “original” paper copy of each volume. Offerors are responsible for ensuring electronic copies are virus-free.

b. Submit an electronic copy of each volume compatible with the following available Government equipment and software products:

- Adobe Acrobat Reader 11.0

- Microsoft Office Suite (Word, Excel, PowerPoint, and Project) 2013*

*All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the

Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

Note:

The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (pdf) searchable text format and shall be an exact duplicate of the “original” paper proposal. If there are discrepancies between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

c. Electronic files shall be clearly identified for each volume, section, item, etc. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

d. Electronic Media additional information:

All text must be searchable

Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients

Keep embedded graphics as simple as possible; large graphic files are discouraged

Minimize the use of scanned images (except for Adobe Acrobat requirements)

Use of self-extracting archive files (e.g., ZIP files) is allowed

L.1.3.9 Cost/Price Information

All cost/price information shall be addressed ONLY in the Proposal Documentation and Contract Cost/Price

Volumes, Volumes I and IV respectively. All labor rates shall be rounded to the nearest penny. All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable. Offerors shall differentiate the Operations and Maintenance costs from the Research and Development.

L.1.3.10 Volume Designation

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted form the proposal. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment/availability, and socio-economic commitment information and which must be submitted in Volume I but may be cross-referenced in other volumes. An additional exception to cross-referencing volumes is that required by L.5.3.1.

L.1.3.11 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I –PROPOSAL DOCUMENTATION

Volume I consists of the offer to enter into a contract to perform the desired work and information for the

Government to prepare the contract document and supporting file.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. Documents listed in paragraphs L.2.2 through L.2.15

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 GOVERNMENT OFFICES

Provide the mailing address, telephone and fax numbers, and facility codes for the cognizant Contract

Administration Office, DCAA, and Government Paying Office. Also provide the name, telephone and fax numbers, and e-mail address for the Administrative Contracting Officer (ACO). The aforementioned information also applies to the prime contractor and major subcontractors/teaming partners.

L.2.5 COMPANY DIVISION ADDRESS, IDENTIFYING CODES AND APPLICABLE DESIGNATIONS

Provide the company’s/division’s street address, county, and facility code; CAGE Code; DUNS number; Taxpayer

Identification Number (TIN), size of business (large or small); and labor surplus area designation.

L.2.6 TEAMING ARRANGEMENTS AND/OR LETTERS OF COMMITMENT

Provide all Teaming Arrangements and/or Letters of Commitment from first-tier subcontractors. The Government will consider the Offeror and first-tier subcontractor(s) as a whole “Team” when a signed Teaming Arrangement or

Letter(s) of Commitment is submitted with the proposal. In the absence of these documents, the Offeror and its first-tier subcontractor(s) will not be considered a “Team” and will not be evaluated as such. Provide Letters of

Commitment from Key Personnel.

L.2.7 DEPARTMENT OF DEFENSE (DD) FORM 254 SECURITY REQUIREMENTS

The Offeror must possess, or acquire by start of contract, a TOP SECRET facility clearance at the corporate level equal to the classification stated on the Contract Security Classification Specification (DD Form 254) provided as

Attachment 2 to this RFP. Provide information relative to offeror’s facility clearance and the contact information for the offeror security office. Information relative to subcontractor security requirements shall also be included.

Contractor information portions of DD254 should also be completed and included. DTRA will not sponsor offerors for DSS facility clearances for proposal submission.

L.2.8 INFORMATION REQUIRED BY DFARS CLAUSE 252.227-7017 IDENTIFICATION AND

ASSERTION OF USE, RELEASE, OR DISCLOSURE RESTRICTIONS (JUN 1995) AND DFARS CLAUSE

252.227-7028 TECHNICAL DATA OR COMPUTER SOFTWARE PREVIOUSLY DELIVERED TO THE

GOVERNMENT (JUN 1995)

If applicable, the Offeror shall include 252.227-7017 paragraph (d) chart, in full-text, filled-in/completed. The

Offeror also shall attach to its offer the information required by 252.227-7028, if applicable.

L.2.9 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost/price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 2.9. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Solicitation Document Paragraph/Page Requirement/Portion Rationale

Statement of

Objectives(SOO), Solicitation

Section, Attachment, etc.

Applicable Page and

Paragraph

Numbers.

Identify the requirement or portion to which the exception is taken.

Justify/Explain the basis for exception and impact on contract.

L.2.10 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFEROR(S)

(SECTIONS K AND L)

The Offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the System for Award Management (SAM) (formerly the Online Representations and Certification Applications ORCA site and the Central Contractor Registration site), https://www.sam.gov/portal/public/SAM.

L.2.11 SMALL BUSINESS SUBCONTRACTING PLAN

In accordance with FAR 19.704 and DFARS 219.704 Other Than Small Business Offerors shall submit a small business subcontracting plan in accordance with FAR 52.219-9 and DFARS 252.219-7003.

L.2.12 SOCIO ECONOMIC COMMITMENT

DTRA is committed to maximizing small businesses opportunities at both the prime and subcontractor level. All offerors (large and small business) shall prepare a summary list of proposed subcontractors, which includes the following information: Company Name, CAGE Code, Size Status, Socio-Economic Status, Subcontract Dollars, and

Percentage of Total Contract Value proposed. For Socio-Economic Commitment evaluation purposes, the Total

Contract Value proposed is considered to be the numerical sum of the total contract dollar value as contemplated for the Initial Task Order under this solicitation. The same socio economic commitment will apply to each subsequent

Task Order solicited and awarded under the IDIQ contract.

DTRA will use the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/), which provides for registration and online representations and certification to verify proposed small business entities meet the applicable NAICS:

541990 (O&M) small business size standard ($15M Annual Receipts)

541715 (R&D) small business size standard (1,000 employees)

Offeror’s proposals will be assessed on their commitment to meeting the subcontracting goal of at least 25% of the total contract value proposed to Small Business. Offeror’s socio-economic commitment will be evaluated relative to meeting the 25% Small Business subcontracting requirement. Alaska Native Corporation (ANC) and Indian tribe subcontractors may be counted as part of the Small Business subcontracting percentage in accordance with FAR

19.703(c).

The following individual goals are to be included as part of the 25% small business goal:

HUBZone Small Business: 2% of the total contract value proposed

SDVO Small Business: 8% of the total contract value proposed

WO Small Business: 3% of the total contract value proposed

Small business prime contractors may include the cost of work self-performed toward meeting the 25% Small

Business requirement.

L.2.13 Small Business Commitment Template

To ensure consistency in the calculation of Small Business Commitment, a calculation template is provided as

Attachment S-1 of the RFP. This attachment will be used by all offerors to document the proposed Small Business participation as required in paragraph L.2.12. Attachment S-1 will be compared to the offeror’s cost proposal for consistency. In the case of minor errors or omissions that do not affect the other areas of the proposal, and may be corrected with minor clarification, the offeror may be contacted by the Contracting Officer for immediate clarification.

In the case that an offeror meets the criteria as specified in paragraph L.2.12 and through discussions provides a

Final Proposal Revision (FPR), the criteria for paragraph L.2.12 must be met and the offeror must resubmit the SB calculation attachment.

L.2.14 PREAWARD ORGANIZATIONAL CONFLICTS OF INTEREST (OCIs) AND OCI MITIGATION

PLAN

a. The Government has determined that this contract may give rise to potential conflicts of interest. The successful offeror for this requirement will have unique access, beyond that which is typically afforded to commercial and academic entities. The awardee will have access to information that could potentially provide an unfair competitive advantage for future contracts. Moreover, the nature of the work required by this contract could place the awardee in situations where its ability to render impartial advice to the Government could be impaired due to other interests of the awardee. Offerors are advised to review FAR Subpart 9.5 for detailed information concerning organizational conflicts of interest.

b. The Contractor, by virtue of the nature of support to DTRA customers, will encounter capability gaps or new requirements. The Contractor is precluded from award from a DTRA contract as a result of significant participation in the development of the requirement specification or a Statement of Work which stems directly from the

Contractor’s performance under this contract. The parties recognize that the performance of this contract may require the use and test and evaluation of modeling and simulation tools (hereinafter collectively referred to as

"software") developed by the prime or subcontractors. The Contractor shall not perform test and evaluation services in support of accreditation of software by the government under this Contract on any of its own products or services, or the products or services of another firm if the Contractor is, or has been, substantially involved in their development or marketing.

c. Each Offeror must include in Volume I of its proposal either;

(1) a statement certifying that, to the best of its knowledge, it is not aware of any facts which create any actual or potential OCIs relating to the award of this contract, or

(2) a statement that describes concisely all relevant facts concerning any past, present, or planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed under the proposed contract and bearing on whether the Offeror or a proposed subcontractor or consultant has a possible OCI.

d. To implement the requirements of DFARS clause 252.209-9000 located in H.1 of this contract, each Offeror also must include an OCI Mitigation Plan in Volume I of its proposal describing the offeror’s approach to ensuring the objectivity of its services, prevention of unfair competitive advantage, and protection of contractor proprietary and government sensitive information. The Mitigation Plan shall also ensure that an advantage is not gained by any relationship the offeror may have with current performers of any DTRA contract. The written mitigation plan will be incorporated into the resultant contract. At a minimum, the Mitigation Plan shall address the following elements:

Definition of terms used

Identify the lead person(s) responsible for OCI compliance within the company, and his/her role within the company

Organizational, physical and financial separation (such as corporate firewalls for business units, etc.)

Processes and procedures for identifying OCIs (this includes processes for notification and review of potential bids by any business unit within the proposed team to identify potential OCI issues)

Processes and procedures for corporate review and adjudication of OCIs in a timely manner (this includes discussion of potential types of OCI situations and mitigation techniques for resolving them, and the extent of insight provided to DTRA during the OCI adjudication process)

Access to, use and protection of government sensitive and proprietary information (hardcopy and electronic, including electronic firewalls)

Personnel assignments in and transitions out of firewalled units and separation from the company

Prime offeror management, monitoring and enforcement of OCI requirements at the subcontractor/consultant level

OCI training/awareness for employees, subcontractors and consultants

Nondisclosure agreements

Contractor self-audits

DTRA access to records

Reporting and remedies for accidental and intentional OCIs

Mitigation approach for potential OCIs arising from Offeror, subcontractor or consultant current contracts in which DTRA is the requiring and/or funding activity (i.e., contracts awarded prior to the

RFP response date) (reference L.2.14c(2))

e. In addition to the OCI Mitigation Plan, offerors shall submit the following information separately from the Plan:

(1) A list of active DTRA-related contracts and orders (and contracts/orders completed within the last two years), performed either as a prime or a subcontractor. The list should include active and completed contracts for the prime offeror and its proposed subcontractors and consultants. This includes contracts/orders issued by another Government agency on behalf of DTRA, where DTRA provides funding for the contracted effort. The list must identify the prime contract number, the name of the prime contractor

(if the firm is/was a subcontractor or consultant), the DTRA directorate/branch or other Government agency office responsible for program management of the contract, and a brief description of work, especially if related to the development of modeling and simulation software.

f. The KO may require further relevant information from an Offeror and may, at his/her discretion, permit an Offeror to clarify errors or omissions in relevant information or in a statement required by (a) above.

Refusal to provide a statement required by (a) above, refusal to provide further relevant information required by the KO, or the misrepresentation of any relevant information will result in disqualification of an

Offeror from further consideration for award of a contract under this solicitation.

g. Relevant information regarding possible OCIs will not be treated like a separate evaluation factor;

however, it will be addressed during the evaluation of proposals. Relevant information regarding each

Offeror will be analyzed by the KO in accordance with FAR 9.5 in order to determine whether a potential conflict exists and if so, what actions are necessary to avoid or otherwise resolve the potential conflict.

h. The KO will use all relevant information submitted by the Offeror, and any other relevant information known to DTRA, to determine whether a potential conflict exists. If the KO determines that a potential conflict exists, the conflict must be avoided or otherwise resolved through appropriate means in order for the Offeror to be eligible for award.

L.2.15 REVISION MATRIX

If it is determined to be in the best interest of the Government to hold discussions and Final Proposal

Revisions (FPRs) are submitted, the contractor shall submit a revision matrix after the table of contents in each volume where revisions have been made. This matrix must include the following:

Location of change: At a minimum the page number, but more specific indicators

(section, paragraph, etc.) are strongly encouraged

Change: A very brief summary of what changed.

L.2.16 Continuation of Essential Contractor Services DFARS 252.237-7024 Notice of Continuation of Essential Contractor Services.

The contractor shall provide a Continuation of Essential Contractor Services “Draft” Plan in accordance with “ 252.237-7024 Notice of Continuation of Essential Contractor

Services as indicated below. All plans provided in response to this requirement shall be marked as if the information contained therein is presumed to be at the

SECRET//NOFORN level and shall be submitted to the classified address provided in

Section L Clause 252.204-9000.

252.237-7024 NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR

SERVICES (OCT 2010)

(a) Definitions. “Essential contractor service” and “mission-essential functions” have the meanings given in the clause at 252.237-7023, Continuation of Essential Contractor

Services, in this solicitation.

(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services:

IDIQ SOO: Sections 3.1.1, 3.1.2, and 3.1.3

Task Order PWS: Sections 4.1.2.1, 4.1.2.2, 4.1.2.4, 4.1.3.1, 4.1.3.2, and 4.4.1

The offeror shall–

(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) Address in the plan, at a minimum—

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

L.3.0 VOLUME II – MISSION CAPABILITY

L.3.1 GENERAL

The Mission Capability Volume should describe the Offeror’s capability to satisfy the requirements of this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of the management approach and technical capabilities to satisfactorily perform the contract being sought. Particular proposal strengths or unique approaches should be emphasized. Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications. The Government will not assume that an Offeror possesses any capability unless specified in the proposal.

Offeror responses will be evaluated against the Mission Capability subfactors and their related elements defined in Section M, “Evaluation for Award.” Using the instructions provided below, provide as specifically as possible the actual methodology that would be used by the Offeror for accomplishing and satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation. Offerors are cautioned that “parroting” of the Mission Capability requirements (described below) or the SOO and PWS with a statement of intent to perform does not reflect understanding of the requirements or capability to perform.

L.3.2 VOLUME ORGANIZATION:

b. List of Tables and Drawings

c. Glossary

d. RFP Cross-Reference Matrix

e. Section 1, Technical Approach

f. Section 2, Management Approach

L.3.3 FORMAT AND CONTENT

Mission Capability shall describe, in narrative form, the Offeror’s proposed approach to meeting the requirements of each Mission Capability subfactor and their related elements, as well as their intended strategy for fulfilling the requirements of the contract. The Offeror shall include the mission capabilities of their team members and other intended subcontractors. The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion (by percentage, type of work, geographical, etc.) of work effort for each team member should be discussed or clearly delineated.

L.3.3.1 RFP Cross-Reference Matrix (RCRM)

The Offeror shall fill out an RCRM indicating where the proposal addresses the solicitation requirements.

An example format is shown below. The purpose of the RCRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict, and proposal sections are internally consistent. This matrix only applies to Volume II.

Example Format:

SOLICITATION CROSS REFERENCE MATRIX

Solicitation

Section/Paragraph

Proposal

Volume/Section

Paragraph

Solicitation

Section/Paragraph

Proposal

Volume/Section/Paragraph

L.3.3.2 SECTION 1: TECHNICAL

The Offeror shall submit a technical approach, key personnel resumes, and staffing plan in support of the

SOO and Initial Task Order.

L.3.3.2.1 Technical Approach

The offeror shall describe its overall technical approach to performing the SOO and a detailed technical approach for Task Order 0001 for the following objectives:

Decision Support. Describe the ability to provide decision-response and support capabilities for deliberate, crisis and immediate planning and operations to include post-CBRNE event analyses to the following (non-inclusive list): Combatant Commands (CCMDs), Office of the Secretary of

Defense (OSD), National Guard, Joint Staff (JS), Intelligence Community (IC), military and civilian command echelon elements, Department of Homeland Security (DHS)/Federal

Emergency Management Agency (FEMA), Department of Health and Human Services (DHHS), international partners, first responders and US federal, state, local, territorial, and tribal (FSLTT) government organizations in accordance with DoD directives and US Federal statutes, including risks and mitigation strategies.

Strategic Thinking. Describe the ability to employ methods that will streamline or improve how

DTRA performs Technical Reachback, including linkage to operations, risks and mitigation strategies.

Configuration Management. Describe the ability to provide technical and administrative direction and surveillance of WMD analysis software projects at different conceptual levels.

Qualified Personnel. Describe an approach to ensure personnel maximize technical effectiveness.

Describe an approach to adapt rapidly to new WMD or medical-related threats by obtaining personnel with the proper expertise in an expeditious manner, including risks and mitigation strategies.

Scientific Modeling. Describe the experience and/or ability for SME personnel to become skilled at and employ approximately 40 scientific modeling tools and capabilities as outlined in SOO, paragraph 3.1.11.

Small Business Participation: Describe an approach to meet the subcontracting goal of at least

25% of the total contract value proposed to Small Business. (Reference L.2.122)

INITIAL TASK ORDER Performance Work Statement: The offeror shall describe its understanding of the complexities and scope of the technical requirements of the scientific and technical aspects of the program, experience/qualifications of all personnel, and processes to effectively meet requirements in PWS.

L.3.3.2.2 Key Personnel (SOO & Initial Task Order)

The offeror shall identify the experience and qualifications of all key personnel.

The offeror shall provide a listing or matrix of key pesonnel directly supporting the requirement which inidcates company association, key strengths, security clearance at contract start and expected Reachback involvement.

The Offeror shall provide resumes and letters of commitment for key personnel.

L.3.3.2.3 Staffing Plan

The Offeror shall submit staffing plans for the Initial Task Order describing the ability to assemble a qualified, trained, and proficient core group of CBRNE-trained personnel that: work 24 hours, 7 days a week, 365 days per year, at the Defense Threat Reduction Center (DTRC); and work at DTRA, Kirtland

AFB, NM prepared to take over operations from DTRA HQ and, as directed by government lead for

Reachback ABQ, operate round-the-clock shifts for 4 consecutive days. Staffing plans shall specify labor categories, FTE estimates, and skill level qualifications in enough detail to demonstrate sufficient understanding of the full range of labor mix required to fulfill the requirements of each PWS task. At a minimum, each entry should contain the following information: Name (Key Personnel required, others as known at the time of RFP submission), Proposed Position, Labor Category, Education, Years of

Experience, Certifications, etc. Clearly indicate the individual’s employment arrangement such as prime, sub-contract or team membership, contingency hire, etc. The staffing plan will also include a 30-day manning schedule for DTRC operations. The proposal shall describe a complement of personnel with sufficient scientific/technical expertise in the areas below:

• Chemical – warfare agents, toxic industrial chemicals and materials, production, toxicology/human effects

• Biological – warfare agents, epidemiology, production, human effects

• Nuclear – effects from nuclear weapons, nuclear weapon production

• Radiological – nuclear engineering, radiological dispersal devices, detection

• Explosives – structural engineering, civil engineering

• Meteorology

• Water and Atmospheric transport

• Medical planning

• Military and Operational Planning and Effects

• Geospatial Information Systems

• Information Technology

L.3.3.3 SECTION 2: Management

The Offeror shall submit (1) an overall management approach for the contract SOO (2) a detailed management approach for the Initial Task Order and (3) an incoming transition plan for the Initial Task

Order.

Management Approach

The offeror shall submit a comprehensive management approach to provide for maximum flexibility to innovatively and cost-effectively manage the program schedule, performance, risks, subcontracts, and data to support the program objectives as set forth in the SOO and the Initial Task Order PWS. The Offerors shall describe the processes and techniques to:

Transition. The Offeror shall provide a Transition Plan for the Initial Task Order that details all aspects of ramp-up including transition risks with mitigation strategies, clearances, training, certification, staffing schedules, and critical recurring schedule items for all prime and subcontracted efforts as necessary. The Offeror should describe plans to certify the proposed facility to store classified information (up to SECRET), accept GFE, complete staff DTRA badging etc. The Offeror will show how the transition will reduce impact to current schedules, and detail how and when the Offeror will have processes and procedures in place. The Government anticipates a transition period of 90 days between contract award and beginning of full contract performance.

Quality and Responsiveness. The Offeror shall describe an approach to maximize quality and guarantee responsiveness to include emerging requirements, risks and mitigation.

Quality Control. The Offeror shall describe an approach to ensure quality of contractual requirements, products and services.

Security. The Offeror shall describe the ability of the offeror’s team, including subcontractors and consultants, to comply with security requirements stated in the SOO.

o Describe the ability for sufficient personnel have current DoD SCI eligibility and ability to be granted an TS/SCI.

o Describe the ability to process and sustain personnel security clearances for the proposed workforce.

If the description includes PII information, submit according to the instructions in Section L, 252.204-9000.

L.4.0 VOLUME III –PAST PERFORMANCE

L.4.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:-

b. List of Figures, Tables, or Drawings

c. Glossary

d. Description of Team

e. Present and Past Performance References

L.4.2 DESCRIPTION OF TEAM

The offeror shall provide a matrix of all proposed subcontractors/team…