HDTRA1-11-R-0017 0001.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-May-2011 12:00 PM to 10-May-2011 12:00 PM.

The number of offeror copies required has decreased by 5 from 6 to 1.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

to:

Exhibit/Attachment Table of Contents

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L 1.0 GENERAL INSTRUCTIONS

L.1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact

Address all questions or concerns via e-mail to Contracting Officer, Lucy T. Jackson at SP.AAS@dtra.mil and Contract Specialist, Sampson Jones at SP.AAS@dtra.mil. Questions must be submitted in writing not later April 14, 2011 at 2:00 PM. Responses will be posted in FEDBIZOPPS (www.fbo.gov). The points of contact for this acquisition are listed below.

The Contract Officer for this acquisition is:

Mrs. Lucy T. Jackson

Defense Threat Reduction Agency

Business Enterprise

Contracts Office

The Contract Specialist for this acquisition is:

Mr. Sampson Jones

Defense Threat Reduction Agency

Business Enterprise

Contracts Office

L.1.1.2 Debriefings

L.1.1.2.1 Preaward Debriefings.

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CO for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings.

Offerors may request a debriefing by providing a written request to the CO. The CO will notify Offerors of the source selection decision within three (3) calendar days after award. Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the CO notification. To the maximum extent practicable, debriefings will be conducted within five (5) calendar days after the Offeror’s request.

L.1.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, the discussions will be held with only those Offerors determined to be in the competitive range.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table L.1.2 below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

Table L.1.2 – Proposal Organization

I

3 copies Proposal Documentation

a. Table of Contents

b. List of Figures, Tables, or Drawings

c. Documents listed in paragraphs

L.2.2-L.2.12

Unlimited

II

8 copies FACTOR 1 - Mission Capability

a. Table of Contents

b. List of Figures, Tables, or Drawings

c. Glossary

d. RFP Cross-Reference Matrix

Unlimited

Unlimited

Sub-factor B - Technical Approach and Staffing Plan -Task Order 1

1. Staffing Plan/Key Personnel

2. Resumes** 25 Total. * does not include resumes

**2 pages for each resume

1. Sub-factor C - Technical Approach and Staffing Plan -Task Order 2 Staffing Plan/Key Personnel

2. Resumes** 15 Total *does not include resumes

**2 pages for each resume

Sub-factor D - Technical Approach and Staffing Plan -Task Order 3

1. Staffing Plan/Key Personnel

2. Resumes** 10 Total * does not include resumes

**2 pages for each resume

III

5 copies FACTOR 2 - Relevant Present and Past Performance

a. Table of Contents

b. Description of Team

c. Present and Past Performance Information Form (Attachment 6) Narrative/References

d. Organizational Structure Change History

Unlimited

2 pages

4 pages per reference plus 4 pages for the narrative for a total of 8 pages

Unlimited

IV

5 copies

a. The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided under separate cover, and shall be clearly marked “ORIGINAL.” The “original” paper copy shall have no staples and no holes punched in it. The “ORIGINAL” copy is included in the copy count above.

b. As shown in Table 1-2, additional paper copies of Volumes I, II, III, and IV shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

c. All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, “Notice to Potential Offerors – Official DTRA Addresses in the National Capital Region (NCR),” DEC 2007 (the clause is at the beginning of Section L). Present and Past Performance Questionnaires (Attachment L-2) shall be provided by email to SP.AAS@dtra.mil.

PLEASE NOTE THE REQUIREMENTS FOR SUBMISSION OF PROPOSALS CONTAINED IN FAR 52.215-1.

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance

This section of the Instruction to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

· Be complete and respond directly to the requirements of the solicitation.

· Address the factors, sub-factors, and their related elements as listed in Section M of the solicitation.

· Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

· Take care to proof read the proposal. Typographical, grammatical, and spelling errors reflect poorly on quality control abilities and could result in lower ratings.

· Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

· Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement

The offeror is requested to complete the proposal validity date in block 12, Section A of the solicitation, with not less than 270 days. In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

· Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

· Proposals will be submitted in paper and electronic copies.

· Paper copies of the proposal must lie flat when open. Elaborate binding is not desired.

· No models, mockups, or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size

Pages shall be 8.5 x 11 inches, not including foldouts. Font shall be Times New Roman. Except for the lettering that is within a graphic, the font size shall be no less than 12 point. Lettering within tables, charts, graphs, and figures shall be no smaller than 10 point. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions (FPRs).

L.1.3.5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Printed material shall be on one side of the sheet only (single-sided). In the event discussions are held, page limitations may be placed on responses to Evaluation Notices (ENs). Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Not Counted

The following will not be included in the page count:

· Blank pages

· Client authorization letters

· Cover pages

· Dividers

· Glossaries

· Letters of commitment

· Lists of figures, tables, or drawings

· OCI Verification and Prevention Plan

· Organizational structure change history roadmap

· Past performance consent letters

· Past performance questionnaires

· Revision matrix

· RFP cross-reference matrix

· Small business subcontracting plan

· Tables of contents

· Tabs

· Teaming arrangements

· Resumes (Please note that each resume is limited to 2 pages).

L.1.3.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

L.1.3.7 Foldouts

Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.8 Electronic Copies

a. Electronic copies of each volume shall be submitted on individual CD-ROMs in a protective sleeve or case. Each CD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the Offeror’s name. The CD-ROM(s) will be included with the “original” paper copy of each volume. Offerors are responsible for ensuring electronic copies are virus-free.

b. Submit an electronic copy of each volume compatible with the following available Government equipment and software products:

- Pentium Class PCs

- Adobe Acrobat Reader 8.0

- Microsoft Office Excel 2003*

*All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

Note:

The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (pdf) searchable text format and shall be an exact duplicate of the “original” paper proposal. If there are discrepancies between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

c. Electronic files shall be clearly identified for each volume, section, item, etc. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

d. Electronic Media additional information:

· All text must be searchable

· Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients

· Keep embedded graphics as simple as possible; large graphic files are discouraged

· Minimize the use of scanned images (except for Adobe Acrobat requirements)

· Use of self-extracting archive files (e.g., ZIP files) is allowed

L.1.3.9 Cost Information

All cost information shall be addressed ONLY in the Cost Volume IV. All labor rates shall be rounded to the nearest penny. All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable. If subcontractors are used, the prime contractor has the principle responsibility for ensuring the proposed subcontracting costs are fair and reasonable in accordance with FAR 15.404-3 (b) and (c). The results of the prime contractor’s analysis of proposed subcontracting costs, along with the basis and rationale for its determination of the fairness and reasonable of subcontracting costs must be included in the prime contractor’s proposal.

L.1.3.10 Minimum Cross-Referencing

Each volume shall be written to the greatest extent possible on a stand-alone basis, so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Teaming Arrangements, Letters of Commitment, Socio-Economic Commitment information and Organizational Conflicts of Interest assertions submitted in Volume I may be cross-referenced in other volumes.

L.1.3.11 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.1.3.12 Required Content of Proposal Volumes I – IV

This RFP requires specific content be submitted within each volume of the offerors’ proposals. Information required but not provided in the designated volumes will be assumed to have been omitted from the proposal.

L.2.0 VOLUME I PROPOSAL DOCUMENTATION

Volume I consists of the offer to enter into a contract to perform the desired work and information for the Government to prepare the contract document and supporting file. Volume I shall not be evaluated as part of the Mission Capability Assessment with the exception of the aforementioned cross-referencing cited and L.1.3.10.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Figures, Tables, or Drawings

c. Glossary

d. Documents listed in paragraphs L.2.2 through L.2.12

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 GOVERNMENT OFFICES

Provide the mailing address, telephone and fax numbers, and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also provide the name, telephone and fax numbers, and e-mail address for the Administrative Contracting Officer (ACO). The aforementioned information also applies to the prime contractor and first-tier subcontractors/teaming partners for which there is a teaming arrangement.

L.2.5 COMPANY DIVISION ADDRESS, IDENTIFYING CODES AND APPLICABLE DESIGNATIONS

Provide the company’s/division’s street address, county, and facility code; CAGE Code; DUNS number; Taxpayer Identification Number (TIN), size of business (large or small); and labor surplus area designation.

L.2.6 TEAMING ARRANGEMENTS AND/OR LETTERS OF COMMITMENT

Provide all Teaming Arrangements and/or Letters of Commitment. The Offeror and its first-tier subcontractor(s) will be considered a “Team” when there is a signed teaming arrangement or letter(s) of commitment unconditionally binding both parties to performance under this contract should it be awarded to the Offeror. In the absence of one or the other of these documents, the Offeror and its first-tier subcontractor(s) are not considered a “Team” and will not be evaluated as such.

L.2.7 DEPARTMENT OF DEFENSE (DD) FORM 254 SECURITY REQUIREMENTS

The Offeror must possess, or acquire prior to award of a contract, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) provided as Attachment 3 to the RFP. Additionally, the Offeror shall provide information relative to the Offeror’s facility clearance and the contact information for the Offeror security office. Information relative to subcontractor security requirements shall also be included.

L.2.8 INFORMATION REQUIRED BY DFARS CLAUSE 252.227-7017 IDENTIFICATION AND ASSERTION OF USE, RELEASE, OR DISCLOSURE RESTRICTIONS (JUN 1995) If applicable, the Offeror shall include 252.227-7017 paragraph (d) chart, in full-text, filled-in/completed.

L.2.9 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L.2.9 below. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table L.2.9 – Solicitation Exceptions

L.2.10 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFEROR(S) (SECTIONS K AND L)

The Offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the Online Representations and Certification Applications (ORCA) at http://www.bpn.gov/orca and the Central Contractor Registration site, http://www.ccr.gov/.

L.2.11 SMALL BUSINESS SUBCONTRACTING PLAN

In accordance with FAR 19.704 and DFARS 219.704 Other Than Small Business Offerors shall submit a small business subcontracting plan for Task Orders 1 through 3 (Base and all Options) in accordance with FAR 52.219-9 and DFARS 252.219-7003.

L.2.12 PREAWARD ORGANIZATIONAL CONFLICTS OF INTEREST (OCI)

a. The Government has determined that this contract may give rise to potential conflicts of interest. The successful Offeror for this requirement will have unique access, beyond that which is typically afforded to commercial and academic entities to the SP Directorate. The successful Offeror will be exposed to Government-sensitive and contractor-sensitive / proprietary data as well as to Government employees, equipment, installations and property. The awardee will have access to information that could potentially provide an unfair competitive advantage for future contracts. Moreover, the nature of the work required by this contract could place the awardee in situations where its ability to render impartial advice to the Government could be impaired due to other interests of the awardee. Offerors are advised to review FAR Subpart 9.5 for detailed information concerning organizational conflicts of interest.

b. Because of this unique access, the Government has determined that the A&AS contractor must function in this role as its trusted agent. With the trusted agent approach, if awarded the A&AS contract resulting from this solicitation, the Prime awardee shall not be able to provide performer work (Non-A&AS support), either as a prime or sub-contractor for any DTRA Enterprises and/or offices. The Subcontractor(s) may not provide performer work for DTRA/SP but can provide performer work for the rest of DTRA, subject to an acceptable OCI Risk Mitigation Plan. This restriction will terminate one year after final payment on the contract. Restrictions upon use of Government information and the requirement to protect proprietary information are permanent. For the purpose of this requirement, each Offeror must include in Volume I of its proposal a submission that describes concisely all relevant facts concerning any past, present or planned interest relating to the work to be performed under the proposed contract and bearing on the Offeror’s potential organizational conflict of interest. If there are no such facts, the submission should affirmatively state such.

c. Each Offeror also must include an OCI Verification and Prevention Plan in Volume I of its proposal covering both the Prime and Subcontractors/Teaming partners. This plan shall detail the Offeror’s analysis of their current contracts to ensure that an advantage is not gained by any relationship the Offeror may have with current performers of DTRA requirements and verify there are no current OCI issues, which would inhibit/preclude their ability to bid/perform this SP A&AS Support requirement. The OCI Verification and Prevention Plan shall also detail the Offeror’s proactive approach to preventing / ensuring their future performance of this SP A&AS Support requirement will not be effected by OCI issues and shall detail how the Offeror intends to protect contractor proprietary and Government sensitive information. This plan shall be updated annually to ensure the continued monitoring of OCI and prevention of OCI occurrences during performance. The written OCI Verification and Prevention Plan shall be incorporated into the resultant contract. The plan shall cover the Basic ID/IQ contract and all Task Orders. The initial plan shall include the Base ID/IQ and Task Orders 1 through 3 and shall be updated annually or upon placement of additional Task Orders, whichever is earlier. At a minimum, the Plan must address the following elements:

· Definition of terms used

· Electronic Firewall

· Organizational and Financial separation

· Description of the process, procedures and techniques for identifying and mitigating OCIs and flow-down and implementation of the Plan to subcontractors and team members

· Identification of the lead person(s) responsible for OCI compliance within the company

· Prime Offeror’s plan for managing, monitoring and enforcing OCI requirements at the subcontractor level (including potential bids by subcontractors’ business units)

· OCI training/awareness for employees and subcontractors

· Nondisclosure agreements

· Contractor self-audits

· DTRA audit access to data, personnel, records, files and facility

· Personnel assignment, monitoring and transitions

· Remedies for accidental and intentional OCIs

In addition to the OCI Verification and Prevention Plan, Offerors shall submit the following information separately from the Plan:

(1) A detailed organizational chart that depicts the hierarchal structure of the Offeror’s (and subcontractors’) organization from the “top down,” which identifies the various business units and the interrelationships among the various business units. The chart should depict where the business unit(s) which will be responsible for A&AS support fit within the hierarchal structure.

(2) Identification of the business units (other than the unit(s) that will provide A&AS support) that provide products and/or services relevant to the SP Support Directorates described in the Statement of Objectives and Task Orders 1 through 3 Statements of Work, and a brief description of those activities for the Prime Offeror and its Subcontractors.

(3) A list of active Strategy and Plans Directorate related contracts (and contracts completed within the last two years), performed either as a prime or a subcontractor. The list should include active and completed contracts for the prime Offeror and its proposed subcontractors. This includes contracts issued by another Government agency on behalf of DTRA, where DTRA provides funding plus primary oversight, technical direction and performance evaluation of the contracted effort. The list must identify the prime contract number, the name of the prime contractor (if the firm is/was a subcontractor), and the DTRA directorate/branch or other Government agency office responsible for program management of the contract.

d. The Contracting Officer may require further relevant information from an Offeror and may, at his/her discretion, permit an Offeror to clarify errors or omissions in relevant information or in submission(s) required by paragraph (c) above. Refusal to provide a statement or submission required by (c) above, refusal to provide further relevant information required by the Contracting Officer, or the willful misrepresentation of any relevant information will result in disqualification of an Offeror from further consideration for award of a contract under this solicitation.

Relevant information regarding possible organizational conflicts of interest will not be treated like an evaluation factor, however, it will be considered during the evaluation of proposals. The Contracting Officer will use all relevant information submitted by the Offeror, and any other relevant information known to DTRA, in assessing the potential conflict of interest in accordance with FAR 9.5. If the Contracting Officer determines that a potential conflict exists, the Offeror shall not receive an award unless the conflict can be avoided or otherwise resolved.

L.2.13 Socioeconomic Commitment Goal : DTRA is committed to maximizing small businesses opportunities at both the prime and subcontractor level. All offerors (large and small business) shall prepare a summary list of proposed subcontractors, which includes the following information: Company Name, CAGE Code, Size Status, Socio-Economic Status, Subcontract Dollars, and Percentage of Total Contract Value proposed. For Socio-Economic Commitment evaluation purposes, the Total Contract Value proposed is considered to be the numerical sum of the total dollar value for all three initial task orders as contemplated under this solicitation. DTRA will use the Central Contractor Registration (CCR) and Online Representations and Certification Application (ORCA) website data to verify proposed small business entities meet the assigned RFP NAICS (541990) small business size standard ($7.0 million annual revenue).

Offeror’s proposals will be assessed on their commitment to meeting the subcontracting goal of at least 10% of the total contract value proposed to Small Business, of which at least 50% of the 10% is subcontracted to Service Disabled Veteran Owned Small Business (SDVOSB). The SDVOSB percentage equates to 5% of the total contract value proposed. Offeror’s socio-economic commitment will be evaluated relative to meeting both the 10% Small Business and the 5% SDVOSB subcontracting requirements. The SDVOSB subcontractors may be counted as part of the Small Business subcontracting percentage. Alaska Native Corporation (ANC) and Indian tribe subcontractors may be counted as part of the Small Business subcontracting percentage in accordance with FAR 19.703(c).

Small business prime contractors may include the cost of work self-performed toward meeting the 10% Small Business requirement. Offerors must specifically identify all proposed subcontractors in Volume II (Mission Capability) and the specific efforts they will perform under each task order. Correspondently, the offerors’ cost proposals (Volume VI) shall specifically price the proposed subcontractor effort.

SDVOSB prime contractors may include the cost of work self-performed toward meeting both the 10% Small Business and 5% SDVOSB requirements.

Figure L.2.1 illustrates the minimum Socio-Economic Commitment percentage requirement based on total contract value proposed for Small Business and SDVOSB concerns.

Figure L.2.1

L.2.13.1 Small Business Commitment Template

To ensure consistency in the calculation of Small Business Commitment, a calculation template is provided as Attachment S-1 of the RFP. This attachment will be used by all offerors to document the proposed Small Business participation as required in paragraph L.3.3.2. Attachment S-1 will be compared to the offeror’s cost proposal for consistency. In the case of minor errors or omissions that do not affect the other areas of the proposal, and may be corrected with minor clarification, the offeror may be contacted by the Contracting Officer for immediate clarification.

In the case that an offeror meets the criteria as specified in paragraph L.3.3.2 and through discussions provides a Final Proposal Revision (FPR), the criteria for paragraph L.3.3.3 and L.3.3.4 must be met and the offeror must resubmit the SB calculation attachment.

L.3.0 VOLUME II FACTOR 1 - MISSION CAPABILITY

L.3.1 GENERAL INFORMATION

The Mission Capability Volume should describe the Offeror’s capability to satisfy the requirements of this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of the management approach and technical capabilities to satisfactorily perform the contract being sought. Particular proposal strengths or unique approaches should be emphasized. Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications. The Government will not assume that an Offeror possesses any capability unless specified in the proposal.

Offeror responses will be evaluated against the Mission Capability sub-factors and their related elements defined in Section M, “Evaluation Factors for Award.” Using the instructions provided below, provide as specifically as possible the actual methodology that would be used by the Offeror for accomplishing and satisfying these sub-factors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation.

L.3.2 VOLUME ORGANIZATION:

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Figures, Tables or Drawings

c. Glossary

d. RFP Cross-Reference Matrix

e. Sub-factor A: Overall Management Approach

f. Sub-factor B: Technical Approach and Staffing Plan - Task Order 1

g. Sub-factor C: Technical Approach and Staffing Plan - Task Order 2

h. Sub-factor D: Technical Approach and Staffing Plan - Task Order 3

L.3.3 FORMAT AND SPECIFIC CONTENT

Mission Capability shall describe, in narrative form, the Offeror’s proposed approach to meeting the requirements of each Mission Capability sub-factor and its related elements, as well as their intended strategy for fulfilling the requirements of the contract. The Offeror shall include the mission capabilities of its team members and other intended subcontractors.

L.3.3.1 RFP Cross-Reference Matrix (RCRM)

The Offeror shall fill out an RCRM indicating where the proposal addresses the solicitation requirements. An example format is shown below. The purpose of the RCRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict, and proposal sections are internally consistent. This matrix only applies to Volume II.

Example Format:

SOLICITATION CROSS REFERENCE MATRIX

Solicitation

Section/Paragraph

Section/Paragraph Proposal Volume/ Section/Paragraph

L.3.3.2 Sub-Factor A: Overall Management Approach

The Offeror shall submit a management plan detailing the offeror’s comprehensive integrated approach to accomplish the overall program and contract objectives and for managing the contract and the task orders to be awarded under the contract. The management plan should provide details on the offeror’s proposed organizational structure (to include participation and management of subcontractors), surge capability, workforce recruitment and retention, risk identification and resolution process, facilities, and initial transition approach to meet the requirements of the contract statement of objectives

L.3.3.3 Sub-factor B Technical Approach and Staffing Plan -Task Order 1

The Offeror shall provide a detailed and comprehensive technical approach and staffing plan to effectively manage and execute the requirements of Task Order 1 SOW. The staffing plan shall contain the specific labor categories, FTE estimates, skill level qualifications and employment arrangement (i.e., prime, subcontractor team arrangement, contingency hire, etc) required to fulfill the requirements of the SOW. The offeror shall also provide resumes and letters of commitment for key personnel, organized by division (office) and functional area.

L.3.3.4 Sub-factor C Technical Approach and Staffing Plan -Task Order 2

The Offeror shall provide a detailed and comprehensive technical approach and staffing plan to effectively manage and execute the requirements of Task Order 2 SOW. The staffing plan shall contain the specific labor categories, FTE estimates, skill level qualifications and employment arrangement (i.e., prime, subcontractor team arrangement, contingency hire, etc) required to fulfill the requirements of the SOW. The offeror shall also provide resumes and letters of commitment for key personnel, organized by division (office).

L.3.3.5 Sub-factor D Technical Approach and Staffing Plan -Task Order 3

The Offeror shall provide a detailed and comprehensive technical approach and staffing plan to effectively manage and execute the requirements of Task Order 3 SOW. The staffing plan shall contain the specific labor categories, FTE estimates, skill level qualifications and employment arrangement (i.e., prime, subcontractor team arrangement, contingency hire, etc) required to fulfill the requirements of the SOW. The offeror shall also provide resumes and letters of commitment for key personnel, organized by division (office) and function.

Note: The Government may award Task Orders 1-3 concurrent with or subsequent to contract award.

L.4.0. VOLUME III FACTOR 2 - RELEVANT PRESENT AND PAST PERFORMANCE

L.4.1. VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. Description of Team

c. Present and Past Performance Efforts / References

d. Organizational Structure Change History

L.4.2. DESCRIPTION OF TEAM

The Offeror shall provide a matrix of all proposed subcontractors/team members and the specific areas within the ID/IQ SOO and Task Orders SOWs for which they will be utilized. The prime contractor must identify which tasks and percentage of effort, that each sub-contractor will perform in each task order. Offerors shall also provide an approximate percentage of effort, based on cost of the ID/IQ SOO, the initial task orders, all options individually, that each subcontractor/team member will contribute to the effort. This information will be utilized to determine relevancy for the subcontract references.

In addition, the Offeror shall submit a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner and sent directly to the Prime, authorizing release of adverse past performance information to the Offeror, so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror’s performance. The consent letter/client authorization letter shall be submitted as part of the Prime’s proposal in Volume III and will not be included in the page count.

L.4.3. RELEVANT PRESENT AND PAST PERFORMANCE EFFORTS

The Offeror shall identify a minimum of three and a maximum of five past performance efforts for the Prime Offeror as well as a minimum of two and maximum of three past performance efforts for each of the subcontractors/teaming partners expected to perform aspects of the effort that the Prime Offeror considers critical to the overall success of the program. The past performance efforts shall represent recent contracts (within the past five years) that the Offeror considers most relevant in demonstrating the Offeror’s ability to perform the proposed effort. For each past performance effort provided, both Prime and Sub, the Offeror shall identify which tasks and percentage of effort that each sub-contractor performed on the contract and provide a detailed narrative describing the effort and the results of the Offeror’s performance. This narrative shall include detailed rationale citing the relevance of the submitted past performance effort to this specific SP A&AS requirement. Further, each past performance effort provided shall be supplemented with a completed Present and Past Performance Information Form (Attachment 6). For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M, Paragraph M.2.5, Factor 2: Relevant Present and Past Performance.

L.4.3.1 PAST PERFORMANCE REFERENCES / QUESTIONNAIRE

In addition to the information provided in the Present and Past Performance Volume, the Offeror shall ensure that each reference identified completes a Present and Past Performance Questionnaire (PPPQ) (Attachment L-2). This questionnaire shall be submitted directly to the Government from the reference; questionnaires received from the Offeror will not be considered. However, the responsibility to send out and track the completion of the PPPQs rests solely with the Offeror. Completed PPPQs shall be emailed in PDF format to Contracting Officer, Lucy T. Jackson at SP.AAS@dtra.mil and Contract Specialist, Sampson Jones at SP.AAS@dtra.mil

L.4.4. ORGANIZATIONAL STRUCTURE CHANGE HISTORY

Many companies have acquired, been acquired by, or otherwise merged with other companies, and reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of the Offeror for the past 5 years and also include a “roadmap” for all team members identified in a Teaming Arrangement or Letter of Commitment for their efforts. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance evaluation and performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror, these “roadmaps” should be both specifically applicable to the efforts the Offeror identifies and general enough to apply to efforts on which the Government receives information from other sources. These “roadmaps” will not count toward the page limitations of Volume III.

L.5.0 VOLUME IV FACTOR 3 - COST

L.5.1 GENERAL INFORMATION

The Offeror shall provide separate Cost-Plus-Fixed-Fee proposals for Task Orders 1 through 3. Only task orders 1 and 2 shall contain the costs associated with the incoming transition plan proposed in accordance with Section L.3.3.2.8 for a transition period up to 60 days within the period of performance of the IDIQ contract. The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to satisfactorily perform the task order being sought.

These instructions are to assist the Offeror in submitting information other than cost or pricing data that is required to evaluate the realism, reasonableness, and completeness of the proposed costs. Compliance with these instructions is mandatory and failure to comply may render the Offeror’s proposal ineligible for award. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof of credibility of proposed costs and prices rests with the Offeror. If subcontractors are used, the prime contractor has the principle responsibility for ensuring the proposed subcontracting costs are fair and reasonable in accordance with FAR 15.404-3 (b) and (c). The results of the prime contractor’s proposed subcontracting costs, along with the basis and rationale for its determination of the fairness and reasonable of subcontracting costs must be included in the prime contractor’s proposal.

Data beyond that required by this instruction shall not be submitted unless the Offeror considers it essential to document or support the cost position. All information relating to the proposed cost and price, including the required supporting documentation must be included in the section of the proposal designated as the Cost Volume (Volume IV). Under no circumstances shall this information and documentation be included elsewhere in the proposal.

In accordance with FAR 15.403-1(b) and 15.403-3(a) and as detailed below, information other than cost or pricing data is required. However, if after receipt of proposals it is determined that adequate price competition does not exist, cost or pricing data shall be required (reference FAR 15.403-4). The Offeror shall provide current, complete, and accurate cost or pricing data within the calendar days specified in the Contracting Officer’s request.

L.5.2 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Figures, Tables, or Drawings

c. Glossary

d. Cost Narrative

e. Cost or pricing information and supporting data, to include estimating methodology

f. Small Business Commitment Template

L.5.3 COST NARRATIVE

L.5.3.1 Assumptions

The Cost Narrative shall identify all assumptions derived by the Offeror relating to estimated cost and shall reference the applicable paragraph and page number in the Mission Capability Volume of the proposal that provides a corresponding discussion of the particular assumption.

L.5.3.2 Inconsistencies

A cost proposal is presumed to represent an Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performances and cost, shall be explained in the cost narrative. For example, if the intended use of new and innovative techniques is the basis for an abnormally low estimate, the nature of these techniques and their impact on cost should be explained. Any significant inconsistency, if unexplained, which raises a concern on the fundamental understanding of the nature and scope of the work required may be grounds for rejection of the proposal or grounds for adjusting the probable cost. The burden of proof as to cost-credibility rests with the Offeror.

L.5.3.3 Government Furnished Property (GFP)/Government Furnished Equipment (GFE)

The Offeror shall submit a list or description of any Government property that the Offeror or its subcontractors propose to use on a rent-free basis. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property). The list shall also reflect the dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent.

The Government intends to provide no more than 29 Government furnished spaces and laptop computers as described in the Statement of Objectives. The Government will be responsible for ensuring the configuration and maintenance of Government computers provided to the awardee. Where the Government does not provide on-site space, the contractor will be responsible for office space within 25 miles of the location the contractor is supporting, along with computers, printers, scanners and all other necessary peripheral devices necessary to operate the computers in the contractor’s facility. Additionally, the contractor shall be responsible for providing sufficient Internet bandwidth for DTRA UNET access, for obtaining SIPRNet approval, and complying with DTRA and DoD Information Assurance (IA) requirements in accordance with the Statement of Objectives.

L.5.3.4 Contractor Systems

The cost narrative shall include information for the prime contractor and any teaming members on the following contractor systems:

L.5.3.4.1 Estimating System. Provide a summary description of the Offeror’s standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Direct Material, Direct Labor, Indirect Costs, Other Direct Costs, Overhead, G&A, etc.). Also identify any deviations from the standard estimating procedures used in preparing this proposal or future task order proposals under this contract. Indicate if the Offeror has Government approval of its system and if so, provide evidence of such approval. Offerors shall indicate whether there are any Forward Pricing Rate Agreements (FPRAs) in place and identify the applicable Defense Contract Audit Agency (DCAA) office of the prime contractor and major subcontractors/teaming partners per paragraphs L.2.4 and L.2.6.

L.5.3.4.2 Purchasing System. Provide a summary description of the Offeror’s purchasing system or methods (i.e., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also identify any deviations from its standard procedures in preparing these or future task order proposals under the contract. Indicate if the Offeror has Government approval of its system and if so, provide evidence of such approval.

L.5.3.4.3 Accounting System. Indicate whether the Offeror has Government approval of its system and if so, provide evidence of such approval. Also identify any deviations from the Offeror’s standard procedures in preparing this proposal.

L.5.4 COST OR PRICING INFORMATION AND SUPPORTING DOCUMENTATION

The Offeror shall provide a separate detailed Cost-Plus-Fixed-Fee proposal for accomplishment of the requirements depicted in Tasks Order 1-3 consistent with the Offeror’s proposal in Volumes II. The cost proposals shall delineate labor hours unburdened labor rates, labor categories, indirect costs (to include base and percentage used in calculation), other direct costs, G&A, and fee for the prime and all subcontractors. All dollar amounts shall be rounded to the nearest dollar. All labor rates shall be rounded to the nearest penny. Provide separate spreadsheets for the Task Orders 1-3 at the Contract Line Item Number (CLIN) and summary level. In addition, provide a separate summary spreadsheet for all three task orders combined, including a total summary cost in addition to CLIN level pricing.

L.5.5 PROFIT OR FEE

The initial 3 sample task orders are Cost-Plus-Fixed-Fee (CPFF). Offerors shall include their proposed fee (dollar amount and percentage) for Task Orders 1-3 and shall specify the base upon which the fee percentage is applied. In accordance with DTRA Clause 252.216-9005, Offeror’s shall NOT propose any profit or fee on Travel costs.

L.5.6. TASK ORDER PRICING ASSUMPTIONS

For purposes of preparing a cost proposal, Offerors shall make the following assumptions:

L.5.6.1. PERIOD OF PERFORMANCE AND CONTRACT LINE ITEM STRUCTURE

Task Orders 1-3 will be predicated upon a base period of 6 months plus four (4), 1-year option periods and a final 6-month option period for a total period of performance of five (5) years. For pricing purposes, the Offeror shall assume the Contract Line Item Number (CLIN) structure and period of performance as detailed in the Chart below.

Table L.5.6.1 - Anticipated Period of Performance (POP) and Anticipated Task Orders 1-3 Contract Line Item Structure