Attachment_02_-_Questions_ _Answers.pdf

Solicitation: HDEC03-14-R-0003 NAS Jacksonville Amendment 02, Attachment 2: Questions and Answers

NOTE: Numbers missing from the numbering sequence below were addressed in amendment 01.

1. Are the CAD files available for the civil drawings? Please provide the CAD files or a link to the CAD files so that we can do an accurate QTO of the earthwork.

a. AutoCAD Files have been posted to the Commissaries.com website as Amendment 2 – Attachment 01 – Cadd Drawings – NAS Jacksonville see “Section C” of this amendment for the web address.

2. Exchange and Pharmacy Drive Thru Specifications do not include a section for temporary facilities. Will the temporary facilities listed in the Commissary specifications serve for these projects as well?

a. Yes. One set of temporary facilities will serve all three projects within the contract. This answer supersedes any previous answer provided in Amendment 01.

3. Will the Contractor be allowed to consume utilities under owner’s meter during the phased renovation of the exchange, and Pharmacy Drive Thru or will separate meters be required?

a. The government shall make all reasonable required amounts of utilities available to the contractor. The contractor, at his expense, shall install and maintain all necessary temporary connections. Before final acceptance of the work the contractor shall remove all the connections. Metering, if necessary will be determined by the installation and the contractor shall be responsible obtaining and installing the temporary meter. This answer supersedes any previous answer provided in Amendment 01

Section 01 35 40 of Exchange and Pharmacy Drive Thru Specifications:

• Does this position have responsibilities for the Commissary?

a. Yes, one Environmental Manager is required for all three projects under the contract. This answer supersedes any previous answer provided in Amendment 01.

• May this position serve both Exchange and Pharmacy Drive Thru?

a. Yes, one Environmental Manager is required for all three projects under the contract. This answer supersedes any previous answer provided in Amendment 01.

6. Will the CQC Manager serve all projects, or will separate personnel are required for individual projects.

a. One CQC Manager will serve all three projects under the contract. This answer supersedes any previous answer provided in Amendment 01.

7. Will the SSHO position service for both Pharmacy and Exchange projects or will separate personnel be required for the individual projects.

a. One SSHO position will serve all three projects under the contract. This answer supersedes any previous answer provided in Amendment 01.

8. The Section B Price form within the Solicitation is different than the Bidding Schedule provided in the Specifications. Please confirm we are to bid with the Section B of the Solicitation only.

a. Only use the amended Section B that is “Attachment 3” of amendment 01. This answer supersedes any previous answer provided in Amendment 01.

10. This project has 3 sets of specifications.

• In reference to civil work, is there a governing set of specifications for if a discrepancy is found between these sets?

a. There are 3 sets of specifications because this is essentially 3 independent projects that have unique standards for each organization, unique geotechnical evaluations, and different reviewers during the design process. Each "project" has a complete set of design drawings and associated specifications specific to that project. While these specifications are as similar as possible, there will be instances where they are different. In these situations, the Contractor should follow the specification that is associated with the project that he is working on based on what is shown as new work in the Construction Drawings for that area.

G-004 is simply for information. The dividing line is in which set of drawings is that work shown to be completed.

• 01 45 00 Testing as stated in the Commissary Specifications states this work unless stated elsewhere will be by the GC. 014533 of the Exchange Specifications lists testing by the Government, but does not list site work. Is it correct that the GC is to carry the testing for civil work in the bid for the work in relation to the Exchange and Pharmacy Drive Thru?

a. Contractor shall pay for all inspection services and testing

11. We were told at the site visit that photography was not permitted. Will photos of the new areas and existing structures be made available prior to bidding?

a. No

12. NEXCOM - Is it possible to provide the auto cad drawings for the civil drawings?

a. AutoCAD Files have been posted to the Commissaries.com website as Amendment 2

– Attachment 01 – Cadd Drawings – NAS Jacksonville see “Section C” of this amendment for the web address.

13. NEXCOM - Are the areas indicated on AD100, Areas A-G, phases? Does the contractor get the entire

Area A-H in phased succession? If so, do these areas have a finish to start relationship?

a. No. These are simply an indication of “Areas” which are depicted on the 1/8” scale floor plans and on the Key Plan. See sheet G-004 of Amendment for further clarification of phasing.

14. NEXCOM - Will the contractor be responsible for removal shelving, gondolas, and/or clothing racks?

a. NEXCOM will remove all free standing shelving, equipment and fixtures not fastened electronically, mechanically, or structurally to walls, floors or ceiling.

15. Pharmacy - Is it possible to provide the auto cad drawings for the civil drawings?

a. AutoCAD Files have been posted to the Commissaries.com website as Amendment 2 – Attachment 01 – Cadd Drawings – NAS Jacksonville see “Section C” of this amendment for the web address.

16. Pharmacy - On A-101, Demolition Plan 1, the drawing indicates removing rolling files and removing of plywood, patch and repair floor. Upon a site visit this work appears to have been completed.

a. Contractor shall provide bid per the contract documents. Work already performed shall be field verified after bid award to determine credit required.

17. Pharmacy -Does the Pharmacy plan to stay open during the remodel/addition? If so, is it intended to be night work?

a. Pharmacy will remain open, contractor shall provide hardwall barriers inside to prevent unauthorized access.

18. Pharmacy -Is the Vittleveyor Model VRG carrier the correct application for this project? This is a fast food type application and E.F. Bavis and Associates makes a pharmacy specific conveyor system.

a. The Vittleveyor carrier is the correct application for this project.

19. Pharmacy -There doesn’t seem to be a specification concerning the window frame, finish, material, etc.

only the bullet proof glazing. This is not covered in the specifications or the drawings.

a. To be addressed through “Request for Information” (RFI) after award.

20. Commissary - Is it possible to provide the auto cad drawings for the civil drawings?

a. AutoCAD Files have been posted to the Commissaries.com website as Amendment 2 – Attachment 01 – Cadd Drawings – NAS Jacksonville see “Section C” of this amendment for the web address.

21. Commissary - Many of the refrigeration trenches depicted on the drawings are in excess of 20 ft of total length. ACR copper piping is 20 ft lengths. Therefore the drawings seem to indicate that there will be a welded joint below slab. This is bad practice and a potential maintenance nightmare. Once the slab is poured, if there is ever an issue, there will be no way to access the joint if it is poured under the slab. Will welded joints in the ACR be accepted by DeCA?

a. No. ACR copper can be special ordered in longer lengths.

22. Commissary - The Note on the bottom right side of Drawing S-101 states that to reduce the risk of damage to polished concrete floor, slabs are to be poured after erection of walls, roof framing, and roof deck are protected from damage until opening. This doesn’t work with tilt panel construction. The panels will need to be cast on the slab.

a. It is a DeCA requirement to enclose the building prior to pouring floor slabs. The panels will have to be poured on casting beds separate from the floor slab.

23. The bid form issued in the (HDEC03-14-R-0003_NAS_Jacksonville_Released) document does not match the bid forms that are located in the individual sets of specs for this project. Are we to assume that the correct bid form breakdown is in fact the one from the (HDEC03-14-R-0003_NAS_Jacksonville_Released) document? Please clarify.

a. Only use the amended Schedule B that was included in Amendment 01 as attachment 03.

24. This RFI is for the Commissary. There are two specs for the sliding automatic doors. Both indicate that they are for the interior and exterior doors. Please clarify.

a. 0842 29.23 specification is for interior set of sliding automatic doors which do not have to be hurricane rated but will need to meet UFC requirements (as shown on the door schedule and door types). 08 42 29.43 specification is for exterior sliding automatic doors which need to meet hurricane requirements and also must meet UFC requirements (as shown on the door schedule and door types).

25. This RFI is for the Exchange. The spec’s call for door 101 & 102 to be standard non-impact doors however on the door schedule notes it states to “Meet all provisions of UFC 4-010-01”. Do these doors need to be blast rated? What version of the UFC do they need to meet? Note: blast rated doors do not break out but can be provided with a 1 hour battery backup.

a. Yes. See revised documents dated 06/30/2014. UFC for this project is UFC 4-010-01 dated February 9, 2012 (Change 1, October 2013). Provide battery back-up and fail-safe open features.

26. In regards to the phasing of construction on the NEX portion, should we assume that each area is a phase and cannot be performed with any other Area? Or are there areas we can perform at the same time? Also, aside from the expansion going first, is there a flow in which the phasing should follow?

a. Yes. See revised documents dated 06/30/2014. UFC for this project is UFC 4-010-01 dated February 9, 2012 (Change 1, October 2013). Provide battery back-up and fail-safe open features.

27. Please confirm if the new commissary and NEX renovation can be done concurrently?

a. DeCA proposed construction schedule shows Commissary construction congruent with NEX construction and renovation; however the parking lot north of the NEX must be completed prior to commencement of NEX addition.

28. Does the pharmacy work need to be done after the NEX renovation is complete? Or can it be done concurrently?

a. No. The pharmacy work can begin at the beginning of the project and concurrent with the Commissary and Exchange projects.

29. This RFI is for the NEX. Plan sheets A-101 & I-101 appear to show what looks like Guidance Rails for people to wait in line at a checkout. These do not show up in any details and they are not discussed in any specification to our knowledge. Are these to be GFGI? If they are to be CFCI then will you be providing details and a specification?

a. The queuing system (posts and belts) shall be GFGI.

30. This RFI is for the NEX. Plan sheet A-403 shows an aluminum pipe corral system. Are these to be GFGI?

a. Cart corral system shall be CFCI.

31. This RFI is for the Exchange. There does not appear to be any landscaping shown on the North Parking

Option CLIN 0009. Are we expected to provide landscaping in this area? If so what will be the scope of work?

a. Yes, extend sod and red maple trees to the north limit of the landscaping area to include a total of 8 red maple trees at the north lot (two already indicated). A revised landscaping plan shall be provided.

32. This RFI is for the Pharmacy. There does not appear to be any landscaping shown on the Pharmacy roadway or the drive thru. Are we expected to provide landscaping in these areas? If so what will be the scope of work?

a. The only landscaping required for the pharmacy is to patch and repair existing sodding, trees or shrubs that are damaged due to construction.

33. Please confirm that there are no hazardous materials to abate in this project as there is no report included within the bid documents.

a. There is no hazardous materials abatement.

34. Amendment 01 consists of 198 revised/new drawings and 132 pages of specifications--and was issued (with no time extension) on the morning of the same day RFIs are due. Respectfully request an RFI deadline extension to allow full review by subcontractors, vendors, etc.

Additionally, please consider extending the proposal deadline.

a. The due dates for questions and proposals will remain unchanged.

35. Bid Package 1 - Spec. 11 40 00.24 - Hussmann refrigeration equipment is specified as the basis of design. Will DeCA consider substitution of Hill Phoenix or Kysor Warren refrigeration equipment that meets or exceeds the Hussmann basis of design?

a. Yes, as long as equipment meets or exceeds specifications 23 90 00.

36. Bid Package 1- Spec. 07 53 23 - 2.2.A.1.a - Roofing specifications require a 90 mil EPDM roof.

Please confirm this is required or if there are any substitute roofing systems.

a. DeCA requires a 90 mil EPDM roofing system.

37. Bid Package 1- Spec. 11 40 00.13 - 1B15 is not identified on the Equipment Schedule on Q-601.

Please clarify.

a. Item was removed from plan and should not be included in specification.

38. Bid Package 1- Spec. 11 40 00.13 - 1B08 is identified as 1B08-3 on the Equipment Schedule on

Q-601. Please clarify.

a. In specification section 23 90 00 – 15, where the item is specified, it is properly identified as 1B08-3. The “-3” simply indicates the number of glass doors.

39. Bid Package 1- Spec. 11 40 00.13 - 4S03 is identified as 4S02-D on the Equipment Schedule on

a. In specification section 22 05 19 – 9, where the item is specified, it is properly identified as 4S02-D.

40. Bid Package 1- Spec. 11 40 00.16 - 1D04-3 is identified as GF/GI on the Equipment Schedule on

a. 1D04-3 is GF/GI as it is a self-contained unit. Item should be removed from specifications.

41. Bid Package 1- Spec. 11 40 00.16 – 1D09 is identified as 1D09-2 on the Equipment Schedule on

a. Same item. Disregard “-2” as it simply indicates it is a double stack rotisserie.

42. Bid Package 1- Spec. 11 40 00.16 – 1D07 is identified as GF/GI on the Equipment Schedule on

a. 1D07-6 is GF/GI as it is a self-contained unit. Item should be removed from

43. Bid Package 1- Spec. 11 40 00.16 – 1D17-6 is identified as 1D17-B on the Equipment Schedule on Q-601. Please clarify.

a. Same item. DeCA’s standard equipment list indicates “1D17-B” and DeCA’s standard specification indicates “1D17-6”, however, they are the same item.

44. Bid Package 1- Spec. 11 40 00.16 – 4S03 is identified as 4S03-D on the Equipment Schedule on

a. In specification section 22 05 19 – 9, where the item is specified, it is properly identified as 4S02-D.

45. Bid Package 1- Spec. 11 40 00.19 – 1G02-12 is identified as 1G02GD-12 on the Equipment

Schedule on Q-601. Please clarify.

a. In specification section 22 05 19 – 19, where the item is specified, it is properly identified as 1G02GD-12.

46. Bid Package 1- Spec. 11 40 00.19 – 1GX1 is not identified on the Equipment Schedule on Q-601.

a. 1GX1 Milk and Egg Case was omitted from the project and from Division 23 specifications. Reference should be omitted from Division 11 specifications.

47. Bid Package 1- Spec. 11 40 00.19 – 4S01 is identified as 4S01-R on the Equipment Schedule on

a. In specification section 22 05 19 – 8, where the item is specified, it is properly identified as 4S01-R.

48. Bid Package 1- Spec. 23 90 00 – 1D07-6 is identified as GF/GI on the Equipment Schedule on Q-

601. Please clarify.

a. 1D07-6 is GF/GI as it is a self-contained unit. Item should be removed from

49. Bid Package 1- Spec. 23 90 00 – 1D17-6 is identified as 1D17-B on the Equipment Schedule on

a. See #43 above.

50. Bid Package 1- Spec. 23 90 00 - 1G30-3 is identifies as 1G30 on the Equipment Schedule on Q-

a. Same item. Disregard the “-3”. It simply indicates there are 3 glass doors on each side.

51. Bid Package 1- Spec. 23 90 00 – 1G31-3 is identifies as 1G31 on the Equipment Schedule on Q-

a. Same item. Disregard the “-3”. It simply indicates there are 3 glass doors on each side.

52. Bid Package 1- Drawing CG501 - The EOR is specifying structure designs not found in Florida.

We request a change in contract documents to allow FDOT standard indexes, locally used drainage designs and local utility standards, such as JEA, for sanitary and storm structures. This will meet all local jurisdictions, allow faster fabrication and lower costs associated with this scope.

a. The storm and sanitary structures shown are for poured in place structures. Precast structures that are equivalent (trash rack, sump, HS-20 traffic rating, etc.) can be substituted with submittals that provide appropriate supporting documentation.

Local utility of FDOT standard units that are equivalent are acceptable.

53. Bid Package 1- Drawing CG501 – Is it acceptable to furnish equal US Foundry or East Jordan products to the specified Neenah Foundry materials? These product are more accessible and cost effective.

a. As noted in the details, the specific products shown are for setting the standards and are not meant for sole source. The details specifically say “OR EQUAL” is acceptable.

54. Bid Package 1- Drawing CG501 – Please clarify that trash guards, with 36” sumps, are only required on pipes that are immediately upstream of the raintanks.

a. The details for the trash guards and sumps are for all catch basins and all types of curb inlets on the project site.

55. Bid Package 1- Drawing CG501 – Sanitary manhole detail shows a coal tar epoxy exterior coating, are any interior coatings required? If so please specify.

a. Sanitary sewer manhole details are shown on CU101, not CG101. See specifications for any additional information about sanitary sewer manholes that may not be shown on the detail.

56. Bid Package 1- S303 – Detail 1 indicates Waterproofing & 1" protection board on all sides for the elevator pit. Please advise on the specification or basis of design for the waterproofing and protection board.

a. Waterproofing shall be around pit walls and beneath pit slab due to high water table. Pit wall waterproofing basis of design shall be Grace Bituthene 8000HC and shall be tied in with under-slab membrane. Under-slab membrane basis of design shall be Grace Preprufe 300R Plus and placed on a mud slab. Protection board shall be per membrane manufacturer’s requirements to obtain warranty.

57. Bid Package 1 – R-101 - Refrigeration General Notes - Note 1 indicated that the equipment schedule is located on I-101 but the Equipment Schedule is located on Q-601. Please clarify.

a. Q-601 is correct.

58. Bid Package 1- R-101 – 1G30 is identifies as 1G30-3 in Specification Section 23 90 00. Please clarify.

a. See #50 above.

59. Bid Package 1- R-101 – 1G31 is identifies as 1G31-3 in Specification Section 23 90 00. Please

a. See #51 above.

60. Bid Package 1- R-102 – 1D17-6 is identified as 1D17-B on the Equipment Schedule on Q-601.

a. See #49 above.

61. Bid Package 1- R-102 – 1D30 is identified as GF/GI on the Equipment Schedule on Q-601.

a. 1D30 is a self-contained unit and will be GF/GI.

62. Bid Package 1- R-102 – 1M02-6 is identified as GF/GI on the Equipment Schedule on Q-601.

a. 1M02-6 is a self-contained unit a will be GF/GI.

63. Bid Package 1- R-102 – 1P07-GD is identified as 1P07GD-12 on the Equipment Schedule on Q-

a. The “-GD” indicates the unit has glass doors. We have (qty 8) 1P07 unit (no glass doors) and (qty 2) 1P07GD-12 cases (with glass doors).

64. Bid Package 1- R-103 – 1MX1 is not identified on the Equipment Schedule on Q-601. Please

a. 1MX1 is equal to 1MX-6. Refer to sheet Q-601

65. Bid Package 1- R-103 - 1MX2 is not identified on the Equipment Schedule on Q-601. Please

a. 1MX2 is equal to 1MX-12. Refer to sheet Q-601.

66. Bid Package 1- R-103 – 1MX3 is not identified on the Equipment Schedule on Q-601. Please

a. 1MX3 is equal to 1MX-W. Refer to sheet Q-601.

67. Bid Package 1- R-104 – 1SX2 is not identified on the Equipment Schedule on Q-601. Please

a. 1SX2 is equal to 1F00-W. Refer to sheet Q-601.

68. Bid Package 1- R-104 – 1SX3 is not identified on the Equipment Schedule on Q-601. Please

a. 1SX3 is equal to 1F00-12. Refer to sheet Q-601.

69. Bid Package 1- R-104 – 1SX? is illegible and is not identified on the Equipment Schedule on Q-

a. 1SX1 is equal to 1F00-8. Refer to sheet Q-601.

70. Bid Package 2 - G-002 – Drawing does not reference all sheets in the set (i.e. S-901, A-521, A- 522). Please confirm this sheets are to be included in the bid documents

a. Yes, these sheets are included in the Bid Documents.

71. Bid Package 2- S-101 – Wall type designations appear to be labeled incorrectly or are difficult to decipher. For example, the CMU is hatched on the plan, but the legand has a different designation. Please clarify.

a. Wall types are not designated or labeled on sheet S-101. Refer to architectural floor plans A-101 thru A-107 for Wall type designations.

72. Bid Package 2 - S-102 – Roof Framing Plan 1 - The mechanical unit note references #2. Is this supposed to be referencing #3?

a. Yes

73. Bid Package 2 - S-204 – Bracing Elevation 2 - References Grid B.1. Should this be grid line B.3?

a. Yes

74. Bid Package 2 - AD101 – General Notes 1 - These appear to be incorrect CLIN #'s. Please

a. Only use the amended Section B that is “Attachment 3” of "Amendment 1" to this solicitation.

75. Bid Package 2 – Is there a restriction on the amount of area available for renovation at a given time?

a. Areas of renovation at a given time are restricted to the Phasing Plan on sheet G-

004.

76. Bid Package 2 - A-107 – Plan indicates EFE and the legend does not have a designation. Please confirm if the term FE in the legend applies.

a. All plans – EFE is “EXISTING FIRE EXTINGUISHER”, and all plans RFE is “RELOCATED FIRE EXTINGUISHER”. EFE indicates existing fire extinguishers to be kept at original location, and RFE indicates existing fire extinguishers that will require removal and re-installation due to new construction.

77. Bid Package 2 - A-520 - Detail 9 references 1/A-505. However, sheet A-505 is not included in the bid documents. Please clarify.

a. This detail reference was corrected in REVISIONS TO BID DOCUMENTS dated

06/30/2014. The correct detail reference is now 12/A-520

78. Bid Package 2 - I-201 - Detail 7 indicates the checkouts and gondulas are GFGI. Demolition plans reference remove for reinstallation. Please clarify if the government is re-installing the existing or supplying new.

a. Store addition, existing main store and service/shops all receive new GFGI store fixtures.

79. Bid Package 2 – Spec. E3 - Minimum Special Inspector Qualification reference Arkansas PE and

Reg. Architect. Please clarify that other states can be referenced.

a. Other states may be referenced.

80. Bid Package 3 – Spec. E3 - Minimum Special Inspector Qualification reference Arkansas PE and

Reg. Architect. Please clarify that other states can be referenced.

a. Other states may be referenced.