Microsoft Word - FINAL HC1047-11-R-40211 Rev 1.pdf

UNCLASSIFIED//FOUO HC1047-11-R-4021

UNCLASSIFIED//FOUO

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Please see SF33 Cover Page

Section A - Solicitation/Contract Form

EXECUTIVE SUMMARY

EXECUTIVE SUMMARY

The Distributed Tactical Communications System (DTCS) Global Logistical Services Management contract, hereinafter “DLOG”, Request for Proposal (RFP) limits competition to business concerns that are registered in the Central Contractor Registration (CCR) as a small business concern under NAICS Code 541513.

The Defense Information Systems Agency (DISA) anticipates award of one (1) Indefinite Delivery/Indefinite Quantity (IDIQ) contract to a small business concern whose offer provides the best value to DLOG RFP in accordance with the evaluation criteria set forth in Sections L and M of this

DLOG RFP.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED

Base Period-FFP

FFP

Distributed Tactical Communications System (DTCS) Global Logistical Services Management Contract (DLOG).

.FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED

Base Year-CPFF

CPFF

Distributed Tactical Communications System (DTCS) Global Logistical Services

FOB: Destination

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED

Base Year CPIF

CPIF

Distributed Tactical Communications System (DTCS) Global Logistical Services

TARGET COST

TARGET FEE

TOTAL TGT COST + FEE

MINIMUM FEE

MAXIMUM FEE

SHARE RATIO ABOVE TARGET

SHARE RATIO BELOW TARGET

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED

Base year FFP-LOE

FFP-LOE

Distributed Tactical Communications System (DTCS) Global Logistical Services

TOT MAX PRICE

CEILING PRICE

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED

Base Year-Cost Reimbursable

COST

Other Direct Costs (ODCs) may include Government-Directed travel, incidental materials, and other approved necessary expenses. As specified in the basic contract and each task order: (1) No profit shall be paid on purchases made under this CLIN; however, DCAA approved burden rates are authorized; (2) ODCs must be purchased in accordance with the contractors approved purchasing system, as applicable; (3) ODCs may be purchased from General Services Administration (GSA) Schedules, if available; (4) The contractor will provide ODCs on a Cost-Reimbursable basis only (G&A may be levied); (5) All ODCs must be preapproved by the Contracting Officer Representative (COR)/ Task Monitor prior to the contractor incurring the cost; (6) The contractor shall be authorized to invoice on a monthly basis and in accordance with FAR 31.205-46.

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED

OPTION Option Period One-FFP

FFP

Distributed Tactical Communications System (DTCS) Global Logistical Services

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1002 UNDEFINED

OPTION Option Period One-CPFF

CPFF

Distributed Tactical Communications System (DTCS) Global Logistical Services

UNIT UNIT PRICE MAX AMOUNT

1003 UNDEFINED

OPTION Option Year One CPIF

CPIF

Distributed Tactical Communications System (DTCS) Global Logistical Services

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1004 UNDEFINED

OPTION Option Year One FFP-LOE

FFP-LOE

Distributed Tactical Communications System (DTCS) Global Logistical Services

UNIT UNIT PRICE MAX AMOUNT

1005 UNDEFINED

OPTION Option Period One-Cost Reimbursable

COST

Other Direct Costs (ODCs) may include Government-Directed travel, incidental materials, and other approved necessary expenses. As specified in the basic contract and each task order: (1) No profit shall be paid on purchases made under this CLIN; however, DCAA approved burden rates are authorized; (2) ODCs must be purchased in accordance with the contractors approved purchasing system, as applicable; (3) ODCs may be purchased from General Services Administration (GSA) Schedules, if available; (4) The contractor will provide ODCs on a Cost-Reimbursable basis only (G&A may be levied); (5) All ODCs must be preapproved by the Contracting Officer Representative (COR)/ Task Monitor prior to the contractor incurring the cost; (6) The contractor shall be

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED

OPTION Option Period Two-FFP

FFP

Distributed Tactical Communications System (DTCS) Global Logistical Services

UNIT UNIT PRICE MAX AMOUNT

2002 UNDEFINED

OPTION Option Year Two-CPFF

CPFF

Distributed Tactical Communications System (DTCS) Global Logistical Services

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2003 UNDEFINED

OPTION Option Year Two CPIF

CPIF

Distributed Tactical Communications System (DTCS) Global Logistical Services

UNIT UNIT PRICE MAX AMOUNT

2004 UNDEFINED

OPTION Option Year Two FFP-LOE

FFP-LOE

Distributed Tactical Communications System (DTCS) Global Logistical Services

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2005 UNDEFINED

OPTION Option Year Two-Cost Reimbursable

COST

Other Direct Costs (ODCs) may include Government-Directed travel, incidental materials, and other approved necessary expenses. As specified in the basic contract and each task order: (1) No profit shall be paid on purchases made under this CLIN; however, DCAA approved burden rates are authorized; (2) ODCs must be purchased in accordance with the contractors approved purchasing system, as applicable; (3) ODCs may be purchased from General Services Administration (GSA) Schedules, if available; (4) The contractor will provide ODCs on a Cost-Reimbursable basis only (G&A may be levied); (5) All ODCs must be preapproved by the Contracting Officer Representative (COR)/ Task Monitor prior to the contractor incurring the cost; (6) The contractor shall be

UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED

OPTION Option Year Three-FFP

FFP

Distributed Tactical Communications System (DTCS) Global Logistical Services

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

3002 UNDEFINED

OPTION Option Year Three-CPFF

CPFF

Distributed Tactical Communications System (DTCS) Global Logistical Services

UNIT UNIT PRICE MAX AMOUNT

3003 UNDEFINED

OPTION Option Year Three FFP-LOE

FFP-LOE

Distributed Tactical Communications System (DTCS) Global Logistical Services

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

3004 UNDEFINED

OPTION Option Year Three CPIF

CPIF

Distributed Tactical Communications System (DTCS) Global Logistical Services

UNIT UNIT PRICE MAX AMOUNT

3005 UNDEFINED

OPTION Option Year Three-Cost Reimbursable

COST

Other Direct Costs (ODCs) may include Government-Directed travel, incidental materials, and other approved necessary expenses. As specified in the basic contract and each task order: (1) No profit shall be paid on purchases made under this CLIN; however, DCAA approved burden rates are authorized; (2) ODCs must be purchased in accordance with the contractors approved purchasing system, as applicable; (3) ODCs may be purchased from General Services Administration (GSA) Schedules, if available; (4) The contractor will provide ODCs on a Cost-Reimbursable basis only (G&A may be levied); (5) All ODCs must be preapproved by the Contracting Officer Representative (COR)/ Task Monitor prior to the contractor incurring the cost; (6) The contractor shall be

UNIT UNIT PRICE MAX AMOUNT

4001 UNDEFINED

OPTION Option Year Four-FFP

FFP

Distributed Tactical Communications System (DTCS) Global Logistical Services

UNIT UNIT PRICE MAX AMOUNT

4002 UNDEFINED

OPTION Option Year Four-CPFF

CPFF

Distributed Tactical Communications System (DTCS) Global Logistical Services

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

4003 UNDEFINED

OPTION Option Year Four FFP-LOE

FFP-LOE

Distributed Tactical Communications System (DTCS) Global Logistical Services

UNIT UNIT PRICE MAX AMOUNT

4004 UNDEFINED

OPTION Option Year Four CPIF

CPIF

Distributed Tactical Communications System (DTCS) Global Logistical Services

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

4005 UNDEFINED

OPTION Option Year Four-Cost Reimbursable

COST

Other Direct Costs (ODCs) may include Government-Directed travel, incidental materials, and other approved necessary expenses. As specified in the basic contract and each task order: (1) No profit shall be paid on purchases made under this CLIN; however, DCAA approved burden rates are authorized; (2) ODCs must be purchased in accordance with the contractors approved purchasing system, as applicable; (3) ODCs may be purchased from General Services Administration (GSA) Schedules, if available; (4) The contractor will provide ODCs on a Cost-Reimbursable basis only (G&A may be levied); (5) All ODCs must be preapproved by the Contracting Officer Representative (COR)/ Task Monitor prior to the contractor incurring the cost; (6) The contractor shall be

Section B – Other

B1 CONTRACT MINIMUM AND MAXIMUM VALUES

a. The Distributed Tactical Communications System (DTCS) Global Logistical Services Management Contract (DLOG)s provides superior, integrated, and reliable logistical and technical services in support of the DTCS capability and mission.

b. This is an Indefinite-Delivery/Indefinite-Quantity (ID/IQ) contract against which it is planned to award Firm Fixed Price (FFP), Cost Plus Fixed Fee (CPFF), Cost Plus Incentive Fee (CPIF), Time & Materials (T&M), Cost-Reimbursable, or a combination thereof, type task orders in accordance with Federal Acquisition Regulation (FAR) Subpart 16.5 - Indefinite Delivery Contracts.

c. The Government anticipates one (1) contract award resulting from this competitive solicitation.

d. Contract minimum and maximum values are as follows:

Minimum Contract Value: In accordance with FAR 16.504(a)(2), the minimum order quantity under the this contract is $2,000.00. This minimum applies to the base period only which is intended to be awarded in FY12. There is no guaranteed minimum for any of the option periods.

Maximum Contract Value: The cumulative total amount of all orders placed against the contract resulting from this solicitation shall not exceed $47,000,000.00 over a 5-year period.

B2 INCORPORATION OF PROPOSED PRICING FOR TASK ORDERS

a. The offeror shall not propose (fill in) “UNIT”, “UNIT PRICE”, MAX AMOUNT”, NET AMT”, “TARGET COST”, “TARGET PROFIT”, “TOTAL TARGET PRICE”, “CEILING PRICE”, SHARE RATIO ABOVE TARGET”, “SHARE RATIO BELOW TARGET”, “MAX COST”, “FIXED FEE”, “AWARD FEE”, “TOTAL COST”, “TARGET FEE”, “TOTAL TGT COST AND

FEE”, “MINIMUM FEE”, OR “ MAXIMUM FEE” at the contract level.

b. The offeror’s proposed pricing for Task Order #DLOG-001 shall be incorporated onto the contract as an attachment to Section B of the contract and shall be binding for a 12 month period. Task Order #DLOG-001 is also intended be awarded in FY12.

B3 LABOR RATE TABLE

The Labor Rate Table (HC1047-11-R-4021, Section J, Attachment 8) represents fully burdened (to include profit) fixed labor rates by labor category. These rates include both government site and contractor site rates for the Contiguous United States; to include the District of Columbia (DC). These fixed hourly rates represent the maximum rates allowable for prime and subcontractors to be utilized in the pricing of task orders. Cost Plus Incentive Fee (CPIF) is necessary for this IDIQ in order to promote contractor incentives in the area of technical performance. Once the Target Cost has been exceeded BELOW the negotiated cost and the Minimum Fee is met, CPIF will automatically convert to a Cost Plus Fixed Fee (CPFF) value resulting in loss of incentive fee for the contractor due to poor technical performance. Conversely, once the Target Cost has been exceeded ABOVE the negotiated cost and Maximum Fee is met, CPIF will automatically convert to a Cost Plus Fixed Fee (CPFF) value not to exceed the contract ceiling price. HC1047-11-R-4021, Section J, Attachment 9, includes the government’s descriptions of various labor categories. Offerors may propose their own labor categories;

however, the offeror’s proposed labor categories shall be cross-mapped to the government’s labor categories in accordance with Section L.

Section C - Descriptions and Specifications

PWS/CDRL/QASP

C1 GENERAL DESCRIPTION OF SERVICES

All services performed under this contract shall be provided as defined within this contract and in the applicable attachments identified and incorporated in Section J. The following documents are provided in Section J as Attachment 1 and incorporated by reference into this Section C.

Attachment 1 Distributed Tactical Communications System (DTCS) Global Logistical Services Management contract, Performance Work Statement (PWS).

Section D - Packaging and Marking

Section D – Other Requirements

D1 PACKAGING AND MARKING OF DELIVERABLES

a. Packaging and marking of all deliverables shall be in accordance with the best commercial practice necessary to ensure safe and timely delivery at destination, in accordance with the applicable security requirements.

b. All data and correspondence submitted to the Contracting Officer or the Contracting Officer's Representative (COR) shall reference the contract number and the name of the Contract Specialist and/or COR as appropriate. A copy of all correspondence sent to the COR shall be provided to the Contracting Officer.

D2 MARKING REQUIREMENTS

a. Distribution marking shall be in accordance with the latest edition of DOD Directive 5230.24.

Technical data submitted with limited rights, restricted rights, and copyrights shall be marked in accordance with DFARS 252.227-7013.

b. For other deliverable items, marking shall be in accordance with MIL-STD-129 current edition, “Marking for Shipment and Storage.”

D3 SHIPPING INSTRUCTIONS

The requirements in the latest edition of DOD Regulation 4500.32-R, Military Standard Transportation and Movement Procedures (MILSTAMP), shall be followed for items shipped overseas through the Defense Transportation System (DTS). Chapter 5-1 of 4500.32-R further requires the contractor to follow marking requirements in MIL-STD 129. If the contractor wishes to review 4500.32-R, he can do either of the following:

a. Write to the Defense Logistics Agency, Attn: DLA-XPD, Alexandria VA 22304-6100 to obtain a copy of the regulation.

b. Contact the Defense Logistics Standards System Office at 703-274-6062 to obtain the nearest agency location which maintains a current copy of the regulation.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 3005 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government 4005 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-2 Inspection Of Supplies--Fixed Price AUG 1996 52.246-2 Alt I Inspection Of Supplies Fixed Price (Aug 1996) -

Alternate I [Fixed-Price Incentive Contracts]

JUL 1985

52.246-3 Inspection Of Supplies Cost-Reimbursement MAY 2001 52.246-4 Inspection Of Services--Fixed Price AUG 1996

52.246-5 52.246-6 52.246-7 52.246-8

Inspection Of Services Cost-Reimbursement Inspection – Time-and-Material and Labor-Hour Inspection of Research and Development – Fixed-Price Inspection of Research and Development – Cost-Reimbursement

APR 1984

MAY 2001

AUG 1996

MAY 2001

52.246-11 Higher-Level Contract Quality Requirement FEB 1999 52.246-15 Certificate of Conformance APR 1984 52.246-16 Responsibility For Supplies APR 1984 252.246-7000 Material Inspection And Receiving Report MAR 2008

Section E – Other Requirements

E1 TESTING

Tests performed by the contractor may be witnessed concurrently by the Government. A five (5) day advance notice shall be given to the Contracting Officer's Representative (COR) prior to beginning any tests.

E2 REQUIREMENTS FOR DATA ACCEPTANCE (LETTER OF SUBMITTAL)

a. Data items required and submitted during the task order performance period shall be provided on a Letter of Transmittal and shall be approved by the COR.

b. The Contractor shall prepare and submit a Letter of Submittal for each task order; thereby, collectively accounting for all requested and completed Exhibit Line/Subline Items.

E3 INSPECTION AND ACCEPTANCE AUTHORITY

Inspection and acceptance for all Contract Line Items (CLINs) and/or Sub-CLINs thereunder shall be accomplished by the COR OR by the designated Task Monitor (TM) identified in each individual task order.

E4 DATA FORMAT, INSPECTION AND ACCEPTANCE.

Inspection and acceptance requirements for data items will be specified in each task order, either on separate DD Forms 1423, or incorporated into the deliverables schedule of each task order issued under this contract. The format of data items shall be submitted as specified in the individual task order.

E5 ACCESS TO RECORD, DATA AND FACILITIES.

The Contractor shall permit the Contracting Officer, COR AND /OR designated representatives access at any reasonable time to all records, data and facilities used in performance of the contemplated services.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO

ADDRESS

UIC

0001 POP 01-JAN-2012 TO

31-DEC-2012

N/A N/A

N/A

0002 POP 01-JAN-2012 TO

0003 POP 01-JAN-2012 TO

31-OCT-2012

0004 POP 01-JAN-2012 TO

0005 POP 01-JAN-2012 TO

1001 POP 01-JAN-2013 TO

31-DEC-2013

1002 POP 01-JAN-2013 TO

1003 POP 01-JAN-2013 TO

1004 POP 01-JAN-2013 TO

1005 POP 01-JAN-2013 TO

2001 POP 01-JAN-2014 TO

31-DEC-2014

2002 POP 01-JAN-2014 TO

2003 POP 01-JAN-2014 TO

2004 POP 01-JAN-2014 TO

2005 POP 01-JAN-2014 TO

3001 POP 01-JAN-2015 TO

31-DEC-2015

3002 POP 01-JAN-2015 TO

3003 POP 01-JAN-2015 TO

3004 POP 01-JAN-2015 TO

3005 POP 01-JAN-2015 TO

4001 POP 01-JAN-2016 TO

31-DEC-2016

4002 POP 01-JAN-2016 TO

4003 POP 01-JAN-2016 TO

4004 POP 01-JAN-2016 TO

4005 POP 01-JAN-2016 TO

52.242-15 Stop-Work Order AUG 1989 52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I [Cost

Contracts]

APR 1984

52.242-17 Government Delay Of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991 52.247-55 F.O.B. Point For Delivery Of Government-Furnished

Property

JUN 2003

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of clause)

Section F – Other Requirements

F1 PERIOD OF PERFORMANCE

Anticipated performance under this contract shall be from 01 January 2011 through 31 December 2012.

(Base Period). The period of performance for the options, if exercised, shall be as follows:

Option 1 (CLINs 1001 - 1005) performance period is twelve months following Option Period 1.

Option 2 (CLINs 2001 - 2005) performance period is twelve months following Option Period 2.

Option 3 (CLINs 3001 - 3005) performance period is twelve months following Option Period 3.

Option 4 (CLINs 4001 - 4005) performance period is twelve months following Option Period 4.

F2 DELIVERY SCHEDULE FOR REPORTS AND OTHER DELIVERABLES

The work and services required under the basic contract and options, if exercised, shall be completed and delivered in accordance with the delivery dates contained in the Performance Work Statement (PWS) for each individual Task Order.

F3 PLACE OF PERFORMANCE/PLACE OF DELIVERY

The work and services required under this contract shall be performed and/or delivered as follows:

a. Deliverables and/or reports to the Contracting Officer's Representative shall be sent to:

TO BE DETERMINED AT THE TASK ORDER LEVEL

b. Required copies of Monthly Progress Reports and cover letters, transmitting final submissions only of technical deliverables, shall be sent to the Contracting Officer at the address indicated in the issue by block on the front page of this document.

c. The Contractor shall be prepared to perform services and deliver and administer equipment and products on a world-wide basis. Specific site locations (i.e., Government or Contractor facilities) will be determined and specified at the Task Order level.The work performed on this contract may be alongside US forces deployed in an operational combat zone and/or support area. The contractor may be required to live under austere conditions for an extended period of time (up to 180 days) in various military theaters. For example, the contractor may be required to travel from CONUS to the CENTCOM Area of Operations in support of deployed forces or other locations world-wide. Other regular, emergency and contingency deployments world-wide can be expected as well. Specific performance locations shall be delineated at the task order level.

F4 PROGRAM MILESTONES.

So that the Government can determine whether or not the Contractor is achieving satisfactory technical progress, certain milestone events during the performance of this contract are established. These events are referred to as Program Milestones and are set forth below.

Program Milestones Completion Date

(To be cited in individual task orders)

F5 SHIPMENT ADDRESSES

Shipment addresses shall be identified within the individual task orders under the authority of this contract.

F6 CONTINUING PERFORMANCE UNDER TASK/DELIVERY ORDERS.

Election by the Government to exercise an option period on the base contract shall not imply that performance under any existing task order will be extended beyond its then-current period of performance. Upon expiration of an existing task order, the Contracting Officer may exercise any of the Government’s prerogatives, including, without limitation: (1) Exercise an option to extend the period of performance under the existing task order (if applicable); (2) allow the existing task order to expire and issue a new task order to continue receiving the same or similar services for the same effort as set forth in the new task order; or (3) allow an existing task order to expire at the end of its period of performance without any further work being ordered for that particular effort.

F7 ALTERNATE PLACE OF PERFORMANCE.

Contractor employees whose normal place of contract performance is a Government facility may be required to work at an alternate place of performance (e.g., home, contractor facility, etc.), at the direction of the Contracting Officer’s Representative (COR) or Task Monitor (TM), in the event of inclement weather, an exercise, epidemic illness, etc., but this does not include events covered by a formal continuity of operations plan, which would be put into effect in the case of war, insurrection, natural disaster, etc. When contractor employees whose normal place of contract performance is a Government facility are required to work at an alternate place of performance, the Government shall provide each contractor employee with any equipment that is necessary to perform his or her work, and which only the Government can provide (e.g., a Government laptop computer with all necessary software and security configurations). Government equipment shall be returned to the Government facility upon termination of the contingency. The Contractor shall provide all other resources to such employees, and shall be held to the same level of performance as when the employees are working at their normal place of performance in a Government facility. Equitable adjustments may be made as a result of this requirement in accordance with the relevant Changes Clause.

Section G - Contract Administration Data

52.219-8 Utilization of Small Business Concerns JAN 2011 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission Outside the United States

MAR 2008

52.232-22 Limitation Of Funds APR 1984

52.204-9000 Points of Contact (AUG 2005)

Contracting Officer Name: Clare Grason Organization/Office Symbol: PL64 Phone No.: 301-225-4076 E-Mail Address: EMSSFSR@disa.mil

Contract Specialist Name: James Shumway Organization/Office Symbol: PL62 Phone No.: 301-225-4111 E-Mail Address: EMSSFSR@disa.mil

Customer/COR/TM Point of Contact Name: Jennifer Singley Organization/Office Symbol: NSK1 Phone No.: 301-225-2213 E-Mail Address: EMSSFSR@disa.mil

Contractor Point of Contact Contractor Legal Business Name: TBD

DUNS: TBD

CAGE CODE: TBD

Contractor POC: TBD E-Mail Address: TBD Phone Number: TBD Fax Number: TBD

(End of clause)

52.216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 01 January 2012 through the last day of the contract.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

52.204-9001 Contract/Order Closeout—Fixed-Price, Time-and-Materials, or Labor-Hours

Timely contract closeout is a priority under this contract/order. The Contractor shall submit a final invoice within ninety (90) calendar days after the expiration of this contract/order, unless the Contractor requests and is granted an extension by the Contracting Officer, in writing. In addition, and concurrent with the submission of the final invoice, the Contractor shall notify the Contracting Officer of the amount of excess funds that can be deobligated from this contract/order so the closeout process can begin as soon as possible upon expiration of this contract/order. A bilateral contract/order closeout modification will be forwarded to the Contractor by the Contracting Officer and must be signed by the Contractor and returned to the Contracting Officer within thirty (30) calendar days of issuance of the modification. A Contractor’s failure to respond and/or sign the bilateral closeout modification within thirty (30) calendar days of receipt will constitute approval of the terms of the modification and the modification will subsequently be processed unilaterally by the Contracting Officer to deobligate excess funds and close this contract/order.

If this contract/order contains option periods, the Contractor is required to submit an invoice within ninety

(90) calendar days after expiration of the base period of performance and the expiration of each exercised option period of performance to allow for deobligation of excess funds that were obligated in those respective periods of performance.

(End of clause)

52.216-22 Indefinite Quantity (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after TBD [insert date].

(End of clause)

Section G – Other Requirements

G1 CONTRACT ADMINISTRATION

G1.1 Key Personnel

The Contractor shall notify the Contracting Officer's Representative (COR) at least thirty (30) days prior to making any changes in key personnel. Key personnel are defined as follows:

a. Personnel identified in the proposal as key individuals to be assigned for participation in the performance of the contract;

b. Individuals designated as key personnel by agreement of the Government and the Contractor during negotiations.

The Contractor must demonstrate that the qualifications of prospective personnel are equal to or better than the qualifications of the personnel being replaced. Notwithstanding any of the foregoing provisions, key personnel shall be furnished unless the Contractor has demonstrated to the satisfaction of the COR that the qualifications of the proposed substitute personnel are equal to or better than the qualifications of the personnel being replaced.

G1.2 Final Invoice

The contractor shall mail a copy of the final invoice for this contract to the Contract Specialist at the “Issued By” address on the front page of this document.

G1.3 Notification Under a Cost-Reimbursement Contract

The notification required by the "Limitation of Cost" clause, FAR 52.232-20, paragraph (b), and the “Limitation of Funds” clause, FAR 52.232-22, paragraph (c), shall be accomplished only by separate correspondence directed to the Contracting Officer; no other form of "notification" (e.g., mention in any type of monthly progress or status report) will effect compliance. Further, notification to any individual other than the Contracting Officer SHALL NOT constitute compliance with this requirement. Separate notification is required for O&M and RDT&E appropriations.

G1.5 Preparation of Vouchers

a. Pursuant to the provisions of FAR 42.7 and 42.8, responsibility for cost administration of this contract is assigned to the cognizant Defense Contract Audit Agency (DCAA), as follows:

Defense Contract Audit Agency

[DCAA OFFICE AND ADDRESS]

TO BE DETERMINED

b. Vouchers shall be forwarded to the assigned DCAA Auditor for administrative review, provisional approval and transmission to the Finance Office shown on the front page of this contract for payment. On delivery/task orders, vouchers shall delineate costs by delivery/task order and corresponding accounting and appropriation data.

NOTES:

INSTRUCTIONS FOR SUBMISSION OF VOUCHERS/INVOICES:

Each voucher/invoice must include contract/order number (TO BE DETERMINED), contract line item number (CLIN) and accounting classification reference number (ACRN).

All Original vouchers/invoices will be mailed to:

Defense Finance & Accounting Service HQ0341 DFAS-JAIQCAD/CO Special Programs Office

PO BOX 369025 BLDG #21

Columbus, Ohio 43236-9025

SECURE FAX# 614-693-0014

NON-SECURE FAX # 614-693-0912

A copy of the final voucher/invoice, or electronic notification will be sent to the address shown in the issued by block to the attention of the Contract Specialist shown in 52.204-9000 above.*

A copy of all vouchers/invoices or electronic notification will be sent to the Contracting Officer’s Representative (COR), Point of Contact (POC), or Task Monitor*

*E-mail correspondence may be authorized.

A copy of all vouchers/invoices or electronic notification will be sent to the Contracting Officer’s Representative (COR). After receipt, the COR will complete and forward the DD Form 250, receiving report, to the paying office.

G1.6 Contract Management

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government points of contact during the performance of the contract:

a. Contracting Officer. All contract administration will be effected by the Contracting Officer.

Communications pertaining to contractual administrative matters will be addressed to the Contracting Officer. No changes in or deviation from the scope of work shall be effected without a written modification to the contract executed by the Contracting Officer authorizing such changes.

b. Contracting Officer's Representative (COR): A COR will be designated on authority of the Contracting Officer to monitor and coordinate all technical aspects and assist in the administration of the contract. All contacts with all agencies of the Government and interfacing with other contractors required in the performance of this contract will be accomplished only through the direction and with the coordination of the COR. A letter of designation will be issued to the COR with a copy supplied to the Contractor, stating the responsibilities and limitations of the COR.

c. Task Monitor (TM): A TM will be designated on authority of the Contracting Officer to monitor and coordinate all technical aspects and assist in the administration of specific task orders. All contacts with all agencies of the Government and interfacing with other contractors required in the performance of a specific task order will be accomplished only through the direction and with the coordination of the TM. A letter of designation will be issued to the TM with a copy supplied to the Contractor, stating the responsibilities and limitations of the TM.

G1.7 Technical Requirements

a. After contract award, the Government may solicit, and the Contractor is encouraged to propose independently, improvements to the services, features, or other requirements of the contract. These improvements may be proposed to save money, to improve performance, or for any other purpose which presents a service advantage to the Government. As part of the proposed changes, the contractor shall submit a price proposal to the Contracting Officer for evaluation.

Those proposed service improvements that are acceptable to the Government will be processed as modifications to the contract.

b. At a minimum, the following information shall be submitted by the contractor with each proposal:

(1) A description of the difference between the existing contract requirement and the proposed change, and the comparative advantages and disadvantages of each.

(2) Itemized requirements of the contract which must be changed if the proposal is adopted, and the proposed revision to the contract for each such change.

(3) An estimate of the changes in performance and cost, if any, that will result from adoption of the proposal.

(4) An evaluation of the effects that the proposed changes would have on collateral costs to the Government, such as government-furnished property costs, costs of related items, and costs of maintenance, operation and conversion.

(5) A statement of the time by which the contract modification adopting the proposal must be issued so as to obtain the maximum benefits of the changes during the remainder of this contract including supporting rationale.

(6) Any effect on the contract completion time or delivery schedule shall be identified.

c. The Government will not be liable for proposal preparation costs or any delay in acting upon any proposal submitted pursuant to this clause. The contractor has the right to withdraw, in whole or in part, any proposal not accepted by the Government within the period specified in the proposal. The decision of the Contracting Officer as to the acceptance of any such proposal under this contract is final and not subject to the "Disputes" clause of this contract.

d. The CO may accept any proposal submitted pursuant to this clause by giving the contractor written notice thereof. This written notice will be given by issuance of a modification to this contract. Unless and until a modification is executed to incorporate a proposal under this contract, the contractor shall remain obligated to perform in accordance with the requirements, terms, and conditions of the existing contract.

e. If a proposal submitted pursuant to this clause is accepted and applied to this contract, the equitable adjustment increasing or decreasing the contract price shall be in accordance with the procedures of FAR 52.243-1, Changes, contained in this contract. The resulting contract modification will state that it is made pursuant to this clause.

NOTE: If any proposal submitted under this paragraph may qualify as a Value Engineering Change Proposal in accordance with FAR 52.248-1 contained in this contract, the contractor shall submit the proposal as a VECP.

G2 DELIVERY/TASK ORDER PROCEDURES

Delivery/Task Orders will be issued only by an authorized Contracting Officer via DD Form 1155. The following procedure shall be used:

a. All proposed tasks shall be submitted to the Contracting Officer’s Representative (COR) for technical approval. The COR shall review the proposed tasks to ensure the task is within the scope of the Performance Work Statement/Statement of Objectives (PWS/SOO) and that the tasks are complete, e.g., delivery dates are specified, security level, etc. The COR shall work directly with the user if the proposed tasks are not in compliance with the requirements and need revision.

Upon COR technical approval one (1) copy of each task shall be sent to the authorized Contracting Officer.

b. Proposal Process.

(1) The authorized Contracting Officer will issue a request for proposal (RFP) to the Contractor.

The proposal request will include a due date for proposal submission and PWS/SOO, that will include a detailed description of work to be accomplished, a listing of the deliverables required and any additional data, as appropriate. The proposal request will also include specific instructions for the submission of proposal, and other information deemed appropriate.

(2) The Contractor(s) will typically be allowed seven (7) calendar days to prepare and submit a proposal. However, more or less time may be allowed based on the complexity and/or urgency of the individual requirement. The due date will be set forth in each proposal request. The Contractor(s) shall submit to the Contracting Officer a technical proposal describing how the task will be performed to include the names and resumes of individuals who will be assigned to the task.

(3) Technical Proposals. Technical proposal information will be streamlined, e.g., the Government anticipates written proposals consisting of ten (10) pages or less stating compliance or exception to requirements, risks, assumptions and conflict of interest issues. Proposals shall not merely restate PWS/SOO requirements. The following information shall be required for each technical proposal:

- Technical/Management Approach

- Quantities/Hours of Personnel by Labor Categories

- Justification for Other Direct Costs (ODCs) (materials and supplies, travel, training, etc.)

- Risks

- Period of Performance

- Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI)

- Security (including clearance level)

- Teaming Arrangement (including subcontracting)

- Other Pertinent Data

(4) Cost/Price Proposals. A written cost proposal in MS-Excel spreadsheet format will always be required. This part of the proposal shall include detailed cost/price amounts of all resources required to accomplish the task, (i.e. labor hours, rates, travel, incidental equipment, etc.). The level of detail required shall be primarily based on the contract type planned for use, as further discussed below.

(i) Firm Fixed Price (FFP). The proposal shall identify labor categories in accordance with the Labor Rate Tables contained in Section B of the Contractor’s respective contract, and the number of hours required for performance of the task. The proposal must identify and justify use of all non-labor cost elements. It must also identify any GFE and/or GFI required for task performance. If travel is specified in the TO PWS/SOO, air fare and/or local mileage, per diem rates by total days, number of trips and number of Contractor employees traveling shall be included in the cost proposal. Prior to incurring any long distance travel expenses, the Contractor shall obtain written approval from the TM that approves approximate travel dates, expected duration, origin and destination, purpose, estimated costs and the number and names of personnel traveling.

(ii) Fixed Price with Incentive (FPI) or Cost-Reimbursement. Cost proposals will be required for Fixed Price with Incentive or cost-reimbursement type task orders.

Cost/price proposals shall include, as a minimum, a complete Work Breakdown Structure (WBS), which coincides with the detailed technical approach; and provides proposed labor categories, hours, wage rates, direct/indirect rates, ODCs and fee. Cost-reimbursement proposals shall be submitted in accordance with FAR 52.215-20 - Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data.

(5) Other Relevant Information. This information shall always be in writing and shall address other relevant information as required by the contract or requested by the TO proposal request.

The Contractor shall assume all costs in preparation of proposals for task order awards as an indirect charge. The Government will not reimburse the Contractor for proposal preparation as a direct charge.

(6) Other Direct Costs (ODCs). All ODCs in excess of the Government’s competitive threshold of $2,500.00 that are proposed by the Contractor to satisfy the task order shall be competed where practicable, and take into consideration required subcontracting goals. In order to meet the Government’s competition requirements, the Contractor shall solicit price and delivery terms from at least three subcontractors, and select the one that best meets the Government’s needs as stated in the task order PWS/SOO. The cost/price proposal shall include all copies of quotes received for each proposed item. If a particular material or service can only be provided by one source, the Contractor shall submit the following documentation:

(i) A sole source justification must be included in the cost/price proposal.

(ii) Cost or pricing data when required by FAR Part 15; and

(iii) An explanation of how the Contractor determined the prices to be fair and reasonable.

(7) Clarification of Proposals. The proposals will be evaluated to ascertain the Contractor(s) understanding of the technical requirements, as reflected in the PWS/ SOO. If necessary, during the evaluation of a proposal, the Government may contact the Contractor(s) with questions concerning its proposal. Upon completion of evaluation and satisfactory negotiations, the Contracting Officer will issue a task order to the Contractor that in accordance with the evaluation criteria.

c. Resolution of Issues. In the event issues pertaining to a proposed task cannot be resolved to the satisfaction of the Contracting Officer, the Contracting Officer reserves the right to withdraw and cancel the proposed task. In such event, the Contractor shall be notified in writing of the Contracting Officer’s decision. This decision is final and conclusive and shall not be subject to the “Disputes” clause or the “Contract Disputes Act.”

d. Task Order Issuance. Task orders may be issued by e-mail, regular mail or facsimile using a DD Form 1155, Order for Supplies and Services.

e. Unauthorized Work. The Contractor is not authorized at any time to commence task order performance prior to issuance of a signed TO or other written approval provided by the CONTRACTING OFFICER to begin work.

f. Task Funding Restrictions. No unfunded tasks are allowed.

g. All Task/Delivery Orders issued against this contract will be funded at the Contract Line Item Number (CLIN) for ease in administration.

h. Ship To Addresses or Service Locations will be defined in each Task/Delivery Order issued against this contract.

j. Limitations. This contract is primarily for technical support services; however, material/equipment not priced in Section B may be required. All material/equipment purchased must be incidental to the overall service being provided on the individual task order.

G3 AUTHORIZED ORDERING OFFICES.

Only Contracting Officers with warrant authority delegated by the Defense Information Technology Contracting Organization (DITCO) are authorized to place task/delivery orders, and modifications thereto, against this contract.

G4 CONTRACT MANAGEMENT.

Notwithstanding the contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the contractor. The following individuals will be the Government points of contact during the performance of the contract:

a. Contracting Officer.

(1) Contract Administration. All contract administration will be effected by the Contracting Officer. Communications pertaining to contractual administrative matters shall be addressed to the Contracting Officer. No changes in or deviation from the scope of work shall be effected without a written modification to the contract executed by the Contracting Officer authorizing such changes.

(2) Designation of Representatives. The Contracting Officer may designate individuals to act as Contracting Officer’s Representative (COR) or as Task Monitor (TM) under any resultant task order in accordance with DFARS Deviation 2011-O0008. CORs and TMs may provide technical guidance in direction of the work, but they will not be authorized to change any of the terms and conditions of the contract or task order. TM s and CORs will be designated by a letter of appointment from the Contracting Officer. Specific COR or TM duties are described in the COR/TM Designation Letter.

b. The Contracting Officer’s Representative (COR). The COR is an authorized representative of the DISA contracting officer who assists with the technical monitoring or administration of a contract. The COR is the technical/administrative liaison between the contractor and the contracting officer.

c. Task Monitor (TM). Customer agencies will identify TMs who are responsible for defining requirements, funding the work to be performed, monitoring and evaluating the contractor’s performance, providing technical support to the Contracting Officer on task order issues, and providing acceptance and rejection information to the Accounting and Finance Section (CFE811) and the Defense Finance and Accounting Service (DFAS) for all invoice processing

(1) At task order award, or at other times when required throughout the task order period of performance, the TM will be designated on authority of the Contracting Officer to monitor and coordinate all technical aspects and assist in the administration of individual task orders. TMs are responsible for ensuring that the task order is administered properly and are responsible for performing the duties described in the TM appointment letter.

(2) All contacts with agencies of the Government and interface with other contractors required in the performance of this contract shall be accomplished only through the direction and with the coordination of the TM.

d. Quality Assurance Reviewer (QAR). A QAR will be appointed by the customer agency/Field Command and will have the responsibility for monitoring Contractor performance on a specific task/delivery order. The QAR will apply the standards reflected in the Quality Assurance Surveillance Plan (QASP) or Quality Control Plan (QCP).

e. Technical Coordination.

(1) Performance of work under this contract shall be in compliance with the SOO/ PWS and terms and conditions of any approved task orders.

(2) All technical coordination shall remain within the scope of this contract and that of individual task orders. No oral statements of any person whosoever shall in any manner or degree modify or otherwise affect the terms of this contract or of the task orders. Technical coordination shall not result in any action that:

(a) Constitutes an assignment of additional work outside the SOW, PWS or task order.

(b) Constitutes a change as defined in the contract clauses 52.243-1, Changes - Fixed- Price and 52.243-2, Changes - Cost-Reimbursement, as applicable.

(c) Causes an increase in the total contract ceiling amount, task order price, or the time required for contract or task order performance.

(d) Changes in any of the expressed terms, conditions or specifications of this contract or any approved task orders.

(e) Interfere with the contractor’s right…