Attachment 8 - Questions and Answers AMD03.xlsx
XLSX spreadsheet 22 KB Posted
- Solicitation number
- HC102823R0032
- Issued by
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Defense Information Systems Agency
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Instructions
| Q&A INSTRUCTIONS: The purpose of these specific instructions is to expedite the process of answering questions. Please do not change the format of this document. |
| Complete the spreadsheet tab below named "Q&A" with all questions, comments, and recommendations about the RFP. Examples provided in the spreadsheet. **Please delete the examples before submitting your questions. |
COLUMN A: Complete the "Page" column. This is the page number from the RFP located in the upper right hand corner of the page. Do not include the total page number. Enter only the page number where the topic begins.
COLUMN B: Complete the "Section/Paragraph" column with the applicable section and paragraph number (if applicable) of the RFP. For example: B2, C, or L5.1.2. For a section and paragraph number reference do not place a dot between the letter and the first number. Additional subparagraph references should be separated with a dot regardless of the format in the RFP, for example, L5.1.2.a. Do not including any other extraneous identifiers or other information other then instructed here. If the reference is to a CLIN, Clause, Appendix, or Attachment etc. the entry goes in the next column. At a minimum you will always insert at least the Section letter A through J in this column.
COLUMN C: Complete the "CLIN/Clause/Other" column. Insert the CLIN, Clause, Provision, Appendix, or Attachment number. For example: CLIN 0001, 52.217-8, Appendix A, or Attachment L3. Insert the section letter only in the Column B. This column will be completed only when there is not a more precise RFP reference number. NOTES: CLINs are in Section B. Most sections contain clauses so ensure you reference the correct section.
COLUMN D: Complete the Questions/Comments/Recommendations column. Start the question by referencing the topic. This may help the sort process. For example: Minimum Qualifications Checklist or Performance Area 10. Then insert the question or comment.
Issues must be submitted to the Contracting Officer and Contract Specialist listed in L2.1.1.
Q&A
| RFP Page | RFP Page | RFP Section/ Paragraph | CLIN/ Clause/Appendix/Attachment/Other | Questions/Comments/Recommendations | Government Response to Industry | |
| 1 | 22 of 177 | PWS 6.2.5 Installation Design Plan (IDP) | HC102823R0032 | Can the government confirm order of precedent when there are conflicts between the SIPH Manual, Reference Standards, and the PWS? | The Task Order (TO) Performance Work Statement (PWS) will take precedence. | |
| 2 | 28 of 177 | PWS 6.5.1 Procurement: Trade Agreements Act (TAA) | HC102823R0032 | Is the Trade agreements act (TAA) clause incorporated into this contract? If not, we recommend that the requirement in 6.5.1 should be updated to reflect this, or recommend adding a section H provision that outlines specific requirements. | The solicitation includes the following DFARS Provisions and Clauses: 252.225-7001, 252.225-7002, 252.225-7003, 252.225-7004, 252.225-7005. | |
| 3 | 28 of 177 | PWS 6.5.1 Procurement; Radio Frequency Identification (RFID) | HC102823R0032 | Can the government confirm criteria or applicable items for equipment requiring RFID marking? | Please refer to MIL-STD-129R. | |
| 4 | 29 of 177 | PWS 6.5.2.2.1: Specialized Secure Shipments | HC102823R0032 | The last sentence of this section currently states: “Additionally, all IT hardware must be shipped overseas through the DIA DLOC.” For clarity, we recommend this be changed to: “Additionally, all IT hardware that will connect to a DIA network must be shipped overseas through the DIA DLOC.” | PWS paragraph 6.5.2.2.1 has been updated. | |
| 5 | 149 of 177 | ADDENDUM TO 52.212-1/ (iv) Page limitations | HC102823R0032 | Please confirm that 11x17 pages are acceptable to use for large graphics and charts. | 11x17 pages are only allowed for Sample IDPs. Section L has been updated. | |
| 6 | Page 170 of 177 & | |||||
| Page 176 of 177 | Section L Table 1 Proposal Organization & Section M: Evaluation Criteria | HC102823R0032 | There is an inconsistency between Sections L and M regarding the page limit for each project reference. Please confirm the page limit for each Past Performance Reference is 5 pages. | Past Performance References may be 5 pages. Section M has been updated. | ||
| 7 | Page 170 of 177 | (B) Volume II – Technical/Management | HC102823R0032 | Please confirm that font size of 8-point Arial, Times New Roman, or Courier New is acceptable for included tables across all Factors. | The following applies to all documents: The page format shall have a 1-inch margin using no smaller than an 11-point Arial, Times New Roman, or Courier New font for all text to include any text contained in a table. Graphics shall have a text size with visual appearance equal to or greater than 8-point font. | |
| 8 | 175 of 177 | HC102823R0032 |
Section M - Evaluation Factors for Award/Addendum to 52.212-2(a),
a. Basis for Contract Award Section 508 Accessibility Standards HC102823R0032
| "Any proposal failing to meet the Section 508 Accessibility Standards, as listed in the Basic and Task Order 0001 PWSs, may be eliminated from consideration for award." Do the proposal documents themselves need to be compliant with Section 508 Accessibility Standards? | No. Proposal documents in compliance with Section L instructions are sufficient. | ||||
| 9 | N/A | Table 3. Past Performance Acceptable/Unacceptable Rating Method | Attachment 12 | The Past Performance evaluation criteria outline and the note referencing FAR 15.305[a][2][iv] in Attachment 12 does not allow the Government to consider the benefits and reduced risk provided by an offeror with a track record of relevant performance on other contracts. The current method rates an Offeror with directly relevant experience and an Offeror with no relevant performance the same. We recommend evaluating past performance using Past Performance Relevancy Ratings, Past Performance Quality Ratings, and Performance Confidence Assessments. | At this time the Government does not intend to change the Past Performance evaluation criteria. |
| 10 | 169 | Section L | Table 1 Volume II | Will the Government please explain the phrasing of 'Sample IDP or Migration/Cutover Plan,' The phrasing implies that one or the other is not required as part of our response. Do we need to include both a Sample IDP and a Migration/Cutover plan to be compliant with the requirement of the proposal? | Sections L and M have been updated to require both a Sample IDP and a Sample Migration/Cutover Plan. The Sample IDP only may be provided on page size of 11x17. The Sample IDP and Sample Migration/Cutover Plan will not count against page limits. Evaluation Factor 1, Subfactor 1 has been updated. |
| 11 | 175 | Section M | (a) Subfactor 1 | The government states, "The Systems Migration and Cutover Plan shall also be integrated into the IDP . . . " This contradicts Section L above. Sample IDP "or" Migration/Cutover Plan for TO 0001 is "OPTIONAL". Will the Government please confirm if the optional Systems Migration and Cutover Plan should be integrated into the optional sample IDP, or if these should be separate optional documents. | Sections L and M have been updated to require both a Sample IDP and a Sample Migration/Cutover Plan. The Sample IDP only may be provided on page size of 11x17. The Sample IDP and Sample Migration/Cutover Plan will not count against page limits. Evaluation Factor 1, Subfactor 1 has been updated. |
| 12 | 19 | 6.1.2 | POA&M | The TO PWS defines a POA&M as a Plan of Action and Milestones while the Basic PWS and Acronym List define it as Plan of Objectives and Milestones. Which is correct? | Plan of Action and Milestones. Documents have been updated. |
| 13 | 53 | Section C | LABOR CATEGORY DESCROPTIONS | The Engineer/Scientist 2 requires three (3) years of experience in IT but five (5) years of technical experience in support of development, testing, and implementation of Department of Defense requirements, programs and/or projects. The Engineer/Scientist 3 also requires five (5) years of technical experience in support of development, testing, and implementation of Department of Defense requirements, programs and/or projects. Will the Government please confirm that these 2 positions require the same amount of technical experience in support of development, testing, and implementation of Department of Defense requirements, programs and/or projects? |
The Labor Category Descriptions in question are listed below for the Government' convenience:
Engineer/Scientist 2 Education: BS degree in Engineering, Computer Science, Information Systems, or related field. Experience: Three (3) years of experience in the area of information technology, to include: Technology Analysis and Assessment, Design Definition, Development of Systems Specification, Systems Analysis, Systems Architecture, Systems/Equipment Integration, Test & Evaluation Criteria, and Logistics support of C4ISR requirements. Five (5) years of technical experience in support of development, testing, and implementation of Department of Defense requirements, programs and/or projects. Experience may be achieved simultaneously.
| Engineer/Scientist 3 Education: BS degree in Engineering, Computer Science, Information Systems, or related field. Experience: Six (6) years of experience in the area of information technology, to include: Technology Analysis and Assessment, Design Definition, Development of Systems Specification, Systems Analysis, Systems Architecture, Systems/Equipment Integration, Test & Evaluation Criteria, and Logistics support of C4ISR requirements. Five (5) years of technical experience in support of development, testing, and implementation of Department of Defense requirements, programs and/or projects. Experience may be achieved simultaneously. | Descriptions for Engineer/Scientist 1 and 2 have been updated. | ||||
| 14 | 170/ 176 | v/Factor 2: Past Performance | Proposal Organization/Past Performance | In the Proposal Organization, it states "5 pages per reference", however in the evaluation section, it states "cited past performance efforts shall not exceed three pages. | |
| Question: Would the Government please clarify the page limit of the cited past performances? | Past Performance References may be 5 pages. Section M has been updated. | ||||
| 15 | ATTACHMENT 11-1 | ||||
| PAST AND PRESENT PEFORMANCE INFORMATION, Section I, Page 2 | Background: For each contract reference, Attachment 11-1, Section I states the Offeror should "Specify, by name, any key individuals who participated in this program and are proposed to support the instant procurement. Also, indicate their contractual roles for both procurements." |
| Question: Will the Government define "key individuals"? Does "key individuals" specifically refer to Key Personnel as listed in the contract reference or does it encompass any notable, qualified personnel? | Key individuals are required for past performance documentation and should not be confused with key personnel required at the task order level. | |
| 16 | ATTACHMENT 11-1 | |
| PAST AND PRESENT PEFORMANCE INFORMATION, Section E, Page 1 -2. | Background: E. Completion Date: #2 |
| Question: Would the Government please explain what is required for Current Schedule? | Current Schedule refers to the current period of performance. | |||
| 17 | 174-175 | Section M, | Addendum to 52.212-2(a), Evaluation-Commercial Items, | |
| a. Basis for Contract Award | Background: Section M states that "Section 508 Accessibility Standards do apply to this requirement. Section 508 requirements are listed in the Basic PWS and the attached Task Order 0001 PWS (Section J, Attachment 3). Compliance with Section 508 standards will be considered prior to evaluating any of the selection criteria listed below. Any proposal failing to meet the Section 508 Accessibility Standards, as listed in the Basic and Task Order 0001 PWSs, may be eliminated from consideration for award." |
| Question: How may the Offeror meet the Section 508 Accessibility Standards in its proposal? Is a statement of assent and agreement to comply with the Section 508 Accessibility Standards listed in the Basic PWS and the attached Task Order 0001 PWS sufficient to be compliant or does the Offeror's proposal itself need to meet the Section 508 Accessibility Standards? | A statement of understanding, assent and agreement to comply with Section 508 Standards is sufficient for your response to the Basic PWS level and Task Order 0001. Reponses to future Task Orders may require Accessibility Conformance Reports or detailed Section 508 Compliance Plans which would be identified in the Task Order Requirement. | |||||
| 18 | Attachment_3_-_TO0001_PWS | Page 1 | Does TO0001 include the survey, design, and implementation of the secondary SPPN at site C? | The Contractor is not required to survey Site C under TO 0001. SPPN information for sites A, B, and C will be provided at award. | ||
| 19 | 19 | 6.1.2 | POA&M | The Government states, "The contractor shall coordinate with the Government to integrate the POA&M into the IMS to track the coordination of projects associated with USEUCOM. At the discretion of the Government, the contractor shall integrate the re-baselined POA&M into the IMS providing up to four intra-monthly IMS updates." An IMS is not a requirement in the PWS deliverable list. |
| Question: Will the Government please clarify if they want the contractor to provide an IMS, update the Government's IMS, or something else? | The Government will draft the IMS and will require the contractor to integrate invidiual project POA&Ms into the IMS. The IMS itself is not a deliverable. | |||||
| 20 | Attachment 3_TO0001_PWS | 9 | Place of Performance | Would the Governement provide the secure method options for providing the site names and locations, please? Would the Government provide a list of the site names and locations, please? | The site names and locations are not required for proposal response. Site names and locations will be provided upon award and verification of Siprnet access. Other Direct Cost (ODC) Travel is provided as a plug number. | |
| 21 | 171 | Section L | L(b)(12)(vii) | The instructions are silent on acceptable file formats for the sample IDP attachment. Are AutoCAD and Revit acceptable file formats? Will the Government allow the offeror to submit the IDP as a PDF? | PDF for Sample IDP is acceptable. | |
| 22 | 171 | Secton L | L(b)(12)(vii) | Table 1 describes a "Sample IDP or Migration/Cutover Plan for TO 0001 (OPTIONAL), but the Migration/Cutover Plan is omitted from (vii). What file format is acceptable for the Migration/Cutover Plan? | The Sample Migration/Cutover plan may be provided as a .pdf or microsoft word document | |
| 23 | 175 | Section M | M(b) (1) | Are there evaluation factors and subfactors associated with the "All other aspects of the PWS" section required by the Section L Volume II outline? | The rated factors are described in Section M. All other aspects of the PWS will not be rated but need to be addressed in the proposal. | |
| 24 | 175 | Section M | M(b) (1) | Are there evaluation factors/subfactors associated with the optional IDP? | Sections L and M have been updated to require both a Sample IDP and a Sample Migration/Cutover Plan. The Sample IDP only may be provided on page size of 11x17. The Sample IDP and Sample Migration/Cutover Plan will not count against page limits. Evaluation Factor 1, Subfactor 1 has been updated. | |
| 25 | 170 | Section L | L(b) | Will the Government please allow TNR 8 pt font for tables as well as graphics? | The following applies to all documents: The page format shall have a 1-inch margin using no smaller than an 11-point Arial, Times New Roman, or Courier New font for all text to include any text contained in a table. Graphics shall have a text size with visual appearance equal to or greater than 8-point font | |
| 26 | 169 | Section L | L(12)(F)(iv) | Will the Government allow 11 x 17 pages in the proposal for graphics? | 11x17 pages are only allowed for Sample IDPs. Section L has been updated. | |
| 27 | 2 | 6.1.2 | Attachment 3 - TO 001 PWS | Paragraph 6.1.2 in the TO 001 PWS states, "Monthly updates for the POA&M and all other monthly project management artifacts shall be submitted simultaneously prior to the 10th of each month" but the summary table below paragraph 6.1.6 states that these updates are due by 10th of each month. |
| Question: Will the Government clarify these due dates to ensure they are consistent within TO 001 PWS? | TO 0001 PWS has been updated. | ||||
| 28 | 2 | 6.1.3 | Attachment 3 - TO 001 PWS | Paragraph 6.1.3 in the TO 001 PWS states, "Prior to the meeting, the contractor shall provide a Weekly Activity Report (WAR)" but the summary table below paragraph 6.1.6 states that the WAR is due 1 business day after the weekly meeting. |
| Question: Will the Government clarify these due dates to ensure they are consistent within the TO 001 PWS? | TO 0001 PWS has been updated. | ||||
| 29 | 8 | 6.8 | Attachment 3 - TO 001 PWS | The PWS Task summary table under paragraph 6.8 indicates that the SOVT is associated with PWS task 6.9. |
| Question: Will the Government clarify that the SOVT should be assocaited with PWS task 6.8? | TO 0001 PWS has been updated. | ||||
| 30 | 13 | 12 | Attachment 3 - TO 001 PWS | This section for Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI) shows N/A but there are references to the potential for access to classifed systems. |
| Question: Will the Government clarify if GFP/GFE/GFI are associated with this TO 001 PWS? | TO 0001 PWS has been updated. | |||||
| 31 | 169 | Section L | L (12)(iv) | Question: Which Volume shall the Section 508 Accessibility Standards compliance statement be submitted? | The Section 508 Accessibility Standards response may be submitted in Volume V. Section L has been updated. | |
| 32 | 169 | Section L | L (12)(iv) Table 1 | What documentation shall be provided in Volume V: Contract Documentation: Other documentation as needed? | Section L has been updated to remove "Other Documentation as Needed" | |
| 33 | 85 | Security Clearances | HC102823R0032.pdf | For a contractor teaming arrangement where one member has a Top Secret Facility Site Clearance, would the government be willing to sponsor the clearance of the member that does not have a facility at the time of award? | Section H has been updated to reflect new language with regards to Joint Ventures. However, the Government will not sponsor a member for a facility clearance level. | |
| 34 | 77 | Section 2, Paragraph C | HC102823R0032.pdf | Task Order Key Personnel. Does the government plan to require task order key personnel to be proposed with a Letter of Commitment? | Key personnel requirements will be determined at the Task Order Level. Key personnel are not required for Task Order 0001. Letters of Commitment will not be required. | |
| 35 | 168 | Paragraph D | HC102823R0032.pdf | DD Form 254. Would the government consider accepting the provision of valid email addresses (jpeay@versatechinc.com) up until July 5, 2023? | The requirement to provide a valid email address was removed in Amendment 1 to the solicitation. | |
| 36 | Would the Government consider a 30 day extension from the July 24, 2023 response date? | At this time the Government does not plan to extend the proposal due date. | ||||
| 37 | Is this a brand new contract or is an incumbent performing these services? Could you please provide the current/previous contract number? | The information requested is on page 14 of the RFP. | ||||
| 36 | Section L, Table 1 and Section M (a) Subfactor 1 | Considering the likelihood that the incumbent contractor already had both a relevant Sample IDP and System Migration and Cutover plan prior to RFP release, it is reasonable for industry to assume the incumbent had a significant advantage. Question: Based on these changes does the Government feel that the requirement heavily favors the incumbent? Question: Will the Government consider removing the delivery of an IDP and System Migration and Cutover plan with proposal and have it as a project deliverable as stated in the PWS? | The offeror shall demonstrate technical expertise on the subject matter by providing a sample IDP and a sample Systems Migration and Cutover Plan. The Government is not requesting sample IDP and sample Migration and Cutover Plan specific to the work in this solicitation, rather, samples of similar type work. The samples do not need to be from the same project/effort. Factor 1 Subfactor 1 has been revised. | |||
| 37 | Section L, Table 1 | Would the Government please consider making the SCRM Plan its own standalone document rather than an addendum in Volume II? | The SCRM Plan may be submitted as a standalone document, but should still be marked as part of the Volume II submission. | |||
| 38 | 60 | Subfactor 1 | Considering the significant modifications to Subfactor 1 of the solicitation, which require immediate and extensive changes to our proposal, including the development of a now-mandatory Individual Development Plan (IDP)—a process that typically take a full 12 months on a 12 month project due to its complexity—and a Systems Migration and Cutover plan, would the Government grant an additional three-week extension? | The Government is not requesting sample IDP and sample Migration and Cutover Plan specific to the work in this solicitation, rather, samples of similar type work. The Government will extend the proposal due date by one additional week from 31 July 2023 to August 7, 2023. | ||
| 39 | 60 | Subfactor 1 | Given the unavailability of site-specific insights, would it be acceptable to the Government for the IDP and Cutover Plan to be presented as general samples rather than tailored specifically for Task Order 0001? | The Government is not requesting sample IDP and sample Migration and Cutover Plan specific to the work in this solicitation, rather, samples of similar type work. The samples do not need to be from the same project/effort. | ||
| 40 | Attachment 10 | CLIN Pricing Worksheet for T0001 | To accurately align resources with Task Order 0001 requirements, would the Government please share a historical perspective on the level of effort involved? | Task Order 0001 is a new requirement so the Government does not have historical data on the level of effort. |
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