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HC102815T0169 ESS Maintenance and Services – Questions and Responses 8/4/2015
| 1. |
| Reference: |
| Wage Determination |
| Discussion: |
| Wage Determination 2005-2247, Revision 16, Dated 12/22/2014 was incorporated into the solicitation. According to the Wage Determinations Online website, Revision 17 to Wage Determination 2005-2247 was posted on July 8, 2015. |
| Question: |
| Will the Government incorporated WD 2005-2247, Revision 17, Dated 07/08/2015 into the Solicitation? |
| Government |
| Yes, Revision 17, dated 07/08/2015 was incorporated into the solicitation HC102815T0169 and posted. |
| 2. |
| Reference: |
| Attachment 2 – Pricing Spreadsheet |
| Discussion: |
| The Attachment 2 Pricing Spreadsheet that was provided with the solicitation is in Microsoft Word Format. The instructions regarding proposal submission state that the Attachment 2 Pricing Spreadsheet shall be submitted in Microsoft Excel and that all formulas shall remain present in the spreadsheet for verification. |
| Question: |
| Will the Government please provide a copy of the Attachment 2 – Pricing Spreadsheet in Microsoft Excel format? |
| Government |
| The solicitation HC102815T0169 RFQ paragraph 3b was revised to reflect Microsoft Word Format and posted. |
| 3. |
| Reference: |
| Amendment 2 – Request for Quote Instructions |
| Discussion: |
| The Instructions for the Price Factor state that contractors shall ensure price quotations include detailed information regarding the resources required to accomplish the task (e.g. materials with part numbers, labor categories, labor hours, number of employees for each labor category, rates, etc.) The instructions also reference Attachment 2 as the only submission requirement for the price factor. In reviewing Attachment 2, there does not appear to be an area(s) to provide the detailed information requested by the Government. |
| Question: |
| 1. Will the Government please clarify is a price narrative in Microsoft Word or PDF format is required in addition to the Attachment 2 Pricing Spreadsheet? |
2. If no price narrative is required, will the Government please clarify where in the Attachment 2 – Pricing Spreadsheet offerors should include the detailed information requested by the Government?
| Government |
| 1. See response to question 2. 2. Detailed information may be included in attachment 2 Microsoft word document or in a price narrative. If a price narrative is included it shall be a separate document from the technical proposal. |
| Discussion: |
| There does not appear to be a requirement for offerors to submit a completed Section B. |
| Question: |
| 1. Will the Government please clarify if a completed Section B is to be included in the proposal submission? |
2. If a completed Section B is required, will the Government please clarify where it should be included in the proposal submission?
| Government |
| The solicitation HC102815T0169 RFQ pricing details were revised; the submission requirement format was changed to Microsoft Word Format and posted. (attachment 2 pricing spreadsheet and CLIN structure pricing shall be submitted) |
| 5. |
| Reference: |
| Representations and Certifications |
| Discussion: |
| There does not appear to be a requirement for offerors to submit completed Representations and Certifications with their proposal. |
| Question: |
| 1. Will the Government please clarify if completed Reps and Certs are to be included in the proposal submission? |
2. If completed Reps and Certs are required, will the Government please clarify where they should be included in the proposal submission?
| Government |
| Reference FAR Clauses; 52.204-19 The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), and are incorporated by reference into the contract. and 52.212-3 The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. |
| 6. |
| Reference: |
| Signed Standard Forms |
| Discussion: |
| There does not appear to be a requirement for offerors to submit a signed SF 1449 or Acknowledgement of Amendments |
| Question: |
| 1. Will the Government please clarify if a signed SF 1449 and acknowledgement of amendments are to be included in the proposal submission? |
2. If a signed SF 1449 and acknowledgement of amendments are required, will the Government please clarify where they should be included in the proposal submission?
| Government |
| The solicitation HC108215T0169 RFQ has been amended to include the requirement to sign the 1449 and SF 30 Amendments and posted. |
| 7. |
| Reference: |
| Section B and Attachment 2 – Pricing Spreadsheet |
| Discussion: |
| In reviewing the Section B and Attachment 2 – Pricing spreadsheet is appears that CLINs X001 – X004 are FFP CLINs that are invoiced monthly. The Attachment 2 – Pricing spreadsheets ask for Rates, Hours, and an Extended Price. |
| Question: |
| Will the Government please confirm that offerors should provide the cost per month * 12 months for CLINs X001-X004 rather than hourly bill rates and number of hours? |
| Government |
| The offeror shall include the FFP monthly pricing, labor category(ies) and hourly rate(s) for CLINs X001, X002, X003 and X004. |
| 8. |
| Reference: |
| Section B and Attachment 2 – Pricing Spreadsheet |
| Discussion: |
| In reviewing the Section B and Attachment 2 – Pricing spreadsheet is appears that CLIN X005 will have a NTE value provided by the Government and Offerors are only required to provide hourly bill rates. |
| Question: |
| 1. Will the Government please confirm that Hourly Bill Rates are the only requirement for CLIN X005? |
2. Will the Government specify the NTE amount that will be allocated to CLIN X005?
| Government |
| The offeror shall provide the labor category(ies) and hourly rate(s) for CLIN X005. The NTE amount will be specified at award. |
| 9. |
| Reference: |
| Section B and Attachment 2 – Pricing Spreadsheet |
| Discussion: |
| In reviewing the Section B and Attachment 2 – Pricing spreadsheet is appears that CLIN X006 will have a NTE value provided by the Government and Offerors are only required to provide hourly bill rates. Also, in the Section B, this CLIN is for Modifications and Upgrades to the ESS System in all option years; however, on the Attachment 2 – Price Spreadsheet this CLIN is listed as Modifications and Upgrades in the BY and OY1 and Major Repairs/New Work in OY2 and OY3. |
| Question: |
| 1. Will the Government please confirm that Hourly Bill Rates are the only requirement for CLIN X006? |
2. Will the Government specify the NTE amount that will be allocated to CLIN X006?
3. Will the Government provide a revised Attachment 2 – Price Spreadsheet that shows CLIN X006 as Modifications and Upgrades for all years in accordance with the Section B?
| Government |
| The offeror shall provide the labor category(ies) and hourly rate(s) for CLIN X006. The NTE amount will be specified at award. The solicitation HC102815T0169 has been revised to change OY2 & OY3 to reflect modifications and upgrades and posted. |
| 10. |
| Reference: |
| Section B and Attachment 2 – Pricing Spreadsheet |
| Discussion: |
| In reviewing the Section B and Attachment 2 – Pricing spreadsheet is appears that CLIN X007 will have a NTE value provided by the Government. |
| Question: |
| 1. Will the Government specify the NTE amount that will be allocated to CLIN X007? |
2. Will the Government provide a listing of Spare Parts and required quantities that should be maintained in the inventory?
3. Do offeror’s need to include a price for each proposed spare part so that an “approved rate” can be established?
| Government |
| The NTE amount will be specified at award. The spare parts with quantities have been provided as attachment 3. The offeror shall provide pricing for the spare parts as part of the pricing proposal. The spare parts pricing shall be a separate document from the Pricing Spreadsheet (atch 2), ensure that it is labeled “HC102815T0169 Spare Parts”. |
| 11. |
| Reference: |
| Section B and Attachment 2 – Pricing Spreadsheet |
| Discussion: |
| In reviewing the Section B and Attachment 2 – Pricing spreadsheet is Unclear as to how CLIN X008 will be invoiced. According to the Section B, the Quantity is 1 and the Unit is Each. Also, CLIN X008 is included in all Option Years on the Section B but only in the BY on the Attachment 2 – Price Schedule. |
| Question: |
| 1. Will CLIN X008 be invoiced as a T&M CLIN? |
2. Will the Government provide a revised Attachment 2 – Price Schedule that includes CLIN X008 in all option periods?
| Government |
| CLIN 0008 has been removed and duties added to PWS paragraph 6.1.10 (ESSA responsibilities). CLINs 0008, 1008, 2008 and 3008 are now (Reserved) |
| 12. |
| Reference: |
| Section B and Attachment 2 – Pricing Spreadsheet |
| Discussion: |
| In reviewing the Section B and Attachment 2 – Pricing spreadsheet is Unclear as to how CLIN X009 will be invoiced. According to the Section B, the Quantity is 1 and the Unit is Each. Also, it appears that this CLIN is required in the BY only. |
| Question: |
| 1. Will CLIN X009 be invoiced as a T&M CLIN? |
2. Will the Government confirm that CLIN X009 is required in the BY only?
| Government |
| CLIN 0009 is a FFP CLIN. CLIN 0009 is only required in the base year. |
CLIN 0009 may be invoiced monthly, but the pricing for monthly invoicing shall be included/identified in the price proposal. The CLIN structure will be reviewed by the contracting officer prior to award and may be changed to Monthly for invoicing purposes, but the CLIN will remain FFP.
| 13. |
| Reference: |
| Section B and Attachment 2 – Pricing Spreadsheet |
| Discussion: |
| In reviewing the Section B and Attachment 2 – Pricing spreadsheet is Unclear as to how CLIN X010 will be invoiced. According to the Section B, the Quantity is 1 and the Unit is Each. Also, this CLIN is not listed on the Attachment 2 – Price Spreadsheet. Finally, it appears that this CLIN is required in the BY only. |
| Question: |
| 1. Will CLIN X010 be invoiced as a T&M CLIN? |
2. Will the Government provide a revised Attachment 2 Price Spreadsheet which includes CLIN X010?
3. Will the Government confirm that CLIN X010 is required in the BY only?
| Government |
| CLIN 0010 is a FFP CLIN. Attachment 2 Price Spreadsheet CLIN 0010 has been revised and posted. CLIN 0010 is only in the base year. |
| 14. |
| Reference: |
| Amendment 2 – Request for Quote |
| Discussion: |
| Item 2 of the RFQ instructions stated offerors should submit a technical and price quotation; however, Item 3b of the RFQ instructions lists a Technical/ Management Approach Factor, Past Performance Factor, and Price Factor. |
| Question: |
| 1. Will the Government clarify if a separate past performance volume is required? |
2. Will the Government provide the requirements for the past performance factor (i.e. 3 references are required for contracts performed in the past 5 years, Past Performance Questionnaires need to be submitted, etc.)?
| Government |
| The solicitation HC102815T0169 RFQ past performance and attachment 5 has been revised and posted. (See attachment 5 past performance sheets) |
| 15. |
| Reference: |
| Amendment 2 – RFQ Instructions |
| Discussion: |
| The POP for this effort is listed as 21 September 2015 – 20 September 2015 with three option periods. |
| Question: |
| Will the Government please confirm that the POP should be 21 September 2015 – 20 September 2016 with three option periods? |
| Government |
| Solicitation HC102815T0169 RFQ POP has been revised and posted. |
| 16. |
| Reference: |
| Amendment 2 – RFQ Instructions and PWS |
| Discussion: |
| The Tracking Number listed on the Amendment 2 RFQ Instruction is HC102815T0169; however, the tracking number listed on the PWS is 831506416. |
| Question: |
| Will the Government please confirm the correct tracking number is HC102815T0169? |
| Government |
| The tracking number for solicitation HC102815T0169 is HC102815T0169. The solicitation HC102815T0169 PWS has been revised and posted. |
| 17. |
| Reference: |
| Performance Work Statement – Section 12. Security |
| Discussion: |
| 12.6 states VALs must be on letterhead. |
| Question: |
| Will a JPAS VAL be sufficient? |
| 18. |
| Reference: |
| Performance Work Statement – Section 12. Security |
| Discussion: |
| 12.6 Visit Authorization Letters. The Contractor will forward a Visit Authorization Letter (VAL) to the COR at the address listed in paragraph 1 above for all employees prior to the beginning of each contracting/task order period of performance and as new contractor employees are assigned to the contract: |
| Question: |
| Can we send the Visit Authorization letters through JPAS? |
| Discussion: |
| It looks like the NAICS code is a typo. It was posted as 561612, but the RFQ states 561621 which is my NAICS, and which looks like the correct NAICS for ESS. |
| Question: |
| Please provide the NAICS code for this requirement. |
| Government |
| NAICS code is 561621 – posting was corrected. |
| 20 |
| Reference: |
| Section 6.4.2 |
Discussion:
| Question: |
| In order to provide a proper estimation of required labor and technician skill set, please provide equipment type information and quantities of the subsystems identified in Section 6.4.2 (X-Ray, Metal Detectors, Video Wall, etc.). This information should include manufacturer and part #. This information will also be utilized to establish a spare parts inventory that is properly proportional to the full scope of the site. |
Metal Detectors (2) Video Wall (1) ActiveU Emergency call station Command intercom Attached are 4 documents; Q-R equipment details doc 1, Q-R equipment details doc 2, Q-R MPR manual and Q-R Smart Client info.
| 21 |
| Reference: |
| Deliverable 6.4.1 – ESS Licenses Fees |
Discussion:
| Question: |
| Please include all license information pertaining to the annual upgrades required within this deliverable. This should include Lenel License level (ADV, Enterprise, etc.); any Lenel PES licensable features, as well as any other subsystem license types that require annual support/license fees (CCTV, etc.). Please include the current Lenel OnGuard version and System Upgrade and Support Plan (SUSP) status as well to ensure lifecycle assurance. |
| Government |
| Lenel OnGuard version 7.0 |
Milestone XPotect smart Client 2014 version 9.0c ActiveU version v4.7079
| 22 |
| Reference: |
| Attachment 3 |
Discussion:
| Question: |
| Please provide any and all equipment that may be utilized as spare parts outside of the current inventory detailed in Attachment 3. |
| Government |
| No additional parts are available. |
| 23 |
| Reference: |
| PWS Task 7 – DoD Certification and Accreditation |
Discussion:
| Question: |
| Please provide equipment types and quantities of network framework within the scope of this task. |
| Government |
| PWS Task 7 – Reserved. See solicitation document for changes. |
| 24 |
| Reference: |
| PWS Task 10 – Site Survey of SMS |
Discussion:
| Question: |
| 1. Please provide an approximate scope of the SMS network, and the amount of devices included within the SMS network, and amount of facilities these devices are located in. |
2. Will the Government provide historical workload indicating the number of hours associated with the Site Survey in previous years?
| Government |
| See PWS changes HC108215T0169 Amendment 0003 and attachment 6 installed equipment listing. New requirement, no historical data. |
| 25 |
| Reference: |
| PWS Task 8 – Lifecycle Replacement Plan |
Discussion:
| Question: |
| Will the Government provide historical workload indicating the number of hours associated with the Lifecycle Replacement Plan utilized in previous years? |
| Government |
| New requirement , no historical data. See attachment 6 installed equipment listing and the revised PWS. |
Defense Information Systems Agency