HC102812R0067 RFP 71912.doc

Section B - Supplies or Services and Prices

Base Bid

FFP

Non-Personal Service. The contractor shall provide all equipment and labor to accomplish the work in accordance with (IAW) the attached Statement of Work (SOW). The labor rates shall be fully burdened rates.

POP: Date of award for 180 days.

FOB: Destination

NET AMT

Optional

The contractor shall replace and commission 14 Computer Room Air Conditioners (CRAC) with 30 ton CRAC units, IAW SOW Para 4.1 The contractor shall provide all labor to accomplish the work in accordance with (IAW) the attached Statement of Work (SOW). The labor rates shall be fully burdened rates.

NET AMT

Optional

The contractor shall purchase and install 6 Power Distribution Units (PDU), IAW SOW para 4.2 The contractor shall provide all labor to accomplish the work IAW the attached SOW. The labor rates shall be fully burdened rates.

NET AMT

Optional

The contractor shall replacement of Signal Reference Grid (SRG), provide all labor and equipment to accomplish the work IAW the attached SOW. The labor rates shall be fully burdened rates.

NET AMT

Optional

The contractor shall demolish and Remove abandoned pipe, conduit and cables below raised floor, IAW SOW Para 4.4 The contractor shall provide all labor and materials to accomplish the work IAW the attached SOW. The labor rates shall be fully burdened rates.

NET AMT

Optional

The contractor shall clean and reencapsulate the structural floor, IAW SOW paragraph 4.5 The contractor shall provide all labor and materials to accomplish the work in accordance with (IAW) the attached Statement of Work (SOW). The labor rates shall be fully burdened rates.

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

Statement of Work (SOW) July 3, 2012

BUILDING 228, ROOMS # 128 &164 RAISED FLOOR AND MECHANICAL EQUIPMENT REPLACEMENT, PE WARNER ROBINS

Building 228, PE Warner Robins, Georgia

Contract Number:

1. Contracting Officer Representative (COR) / Site POCs.

a. Primary COR. To Be Determined (TBD)

b. Primary Site POC. TBD

c. Alternate Site POC. TBD

d. Technical POC: TBD

2. Task Order Title. PE Warner Robins RAISED FLOOR AND MECHANICAL EQUIPMENT REPLACEMENT

3. Background. The raised floor in 128 & 164 is the original support system, installed a number of years ago. The system is still in reasonable condition but with the forecast for new workload to be added to the raised floor and because the system does not meet the current lifecycle-based standard the system, in its entirety, needs to be replaced. With the floor removed there are several other tasks that become easier to perform and shall be executed as optional items under this project.

4. Objectives. The primary objective of this project is to provide PE Warner Robins with a raised floor that will support their new mission and meet the current DISA Facilities standards. The existing raised floor in rooms 128 & 164, Building 228, does not meet the DISA Facility standards and is to be replaced under this statement of work. The current raised floor system is only rated to support 1250 pounds, our standards state a 2500 pound minimum and with a large workload forecasted to be installed over the next year, it needs to be replaced. The present raised floor is supported by multiple different length stanchions. The majority of which is 24” inches deep, however there are runs across the floor that are a minimum of 45” deep to accommodate a mechanical trench.

4.1.

Optional Objective #1- In addition to the primary objective the vendor shall provide optional pricing to replace and commission fourteen (14) existing Computer Room Air Conditioners (CRAC) with fourteen (14) new 30-ton CRAC units that meet the specifications detailed in Appendix I.

4.2.

Optional Objective #2- The vendor shall provide optional pricing to purchase six (6) Power Distribution Units (PDUs) that meet the specifications detailed in Appendix P.

4.3.

Optional Objective #3- The vendor shall provide optional pricing to replace the existing Signal Reference Grid (SRG).

4.4.

Optional Objective #4- The vendor shall provide optional pricing to demolish and remove abandoned pipe, conduit and cables below the raised floor.

4.5.

Optional Objective #5- The vendor shall provide optional pricing to clean and re-encapsulate the structural floor. This shall also include room #150 in addition to rooms #128 and #164.

5. Scope. The selected vendor will be required to craft a design and installation that meets the criteria provided in this SOW. Only flooring systems that have been specifically designed and engineered for data center purposes will be acceptable. Only a vendor with experience in replacing a raised floor while keeping equipment operational will be eligible for this contract. The raised floor system must comply with the current DISA Facilities standards. All contract requirements shall be performed in accordance with the procedures outlined in the UNIFIED FACILITIES CRITERIA (UFC) DESIGN PROCEDURES (UFC 1-300-09N). By such reference, the DESIGN PROCEDURES shall form a part of this contract:

PROJECT TITLE: Building 228, Rooms #128 & 164 RAISED FLOOR AND MECHANICAL EQUIPMENT REPLACEMENT PROJECT LOCATION: DISA at PE Warner Robins

CONTRACT #: TO BE DETERMINED

ESTIMATED COST (ECC): TO BE DETERMINED

DATE OF CONTRACT AWARD (ADCA): TO BE DETERMINED

The total raised floor portion of this project, rooms 128 & 164, is approximately 17,000 sqft.

After the design has been approved by the DISA Facilities Engineering team the existing raised floor system will be systematically dismantled and disposed of at the cost of the contractor. Before the new raised floor is installed by the contractor, all optional items executed that need to be completed with an open space shall be completed. This is to include but is not limited to the installation of the new: replacement of CRAH’s, SRG, demolition and disposal of abandoned pipe conduit and cables and re-encapsulation.

See Attachment 1 - Floor Map

6. Specific Tasks.

6.1. General Notes:

6.1.1. All technical questions and/or concerns with this SOW/project are to be addressed through the DISA/DITCO contracting department. DISA/DITCO will provide answers after conferring with the DISA facilities engineering team and coordination through appropriate Warner Robins AFB channels.

6.1.2. Designer Qualifications: The design firm shall have five (5) years experience in all facets of raised floor replacements in live data centers, HVAC, grounding, and plumbing in a high availability/reliability data center. The design shall include details on raising live computing equipment and replacing the floor below it without any equipment interruption.

6.1.3. Contractor Qualifications: The Prime Contractor shall have two (2) years experience managing Projects involving Sub-Contractors who will be performing the trades work in the high availability/reliability data center. All the relevant Sub-Contractors shall have two (2) years experience in all facets of raised floor replacements in live data centers, HVAC, power, grounding, and plumbing. The contractor shall demonstrate that they (or their Subs) have experience in raising live computing equipment and replacing the floor below it without any equipment interruption.

6.1.4. All work shall be done in accordance with the latest version(s) and/or edition(s) of the following codes and standards:

· National Electrical Code (NEC)

· National Fire Protection Association (NFPA)

· International Building Code (IBC)

· International Mechanical Code (IMC)

· International Plumbing Code (IPC)

· Institute of Electrical and Electronics Engineers (IEEE)

· American Society for Testing and Materials (ASTM)

· American National Standards Institute (ANSI)

· American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE)

· Unified Facilities Criteria (UFC)

· DISA “Facilities Standards,” DISA CSI 360-95-3 or more current

6.1.5. DISA has a corporate goal (strengthen environmental & energy management) supporting Executive Order 13148 “Greening the Government Through Leadership in Environmental Management” (E.O. 13148) and Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management” (E.O. 13423). In accordance with guidance from Executive Order 13423 § VI(A)(7), DISA CSD Facilities Engineering (CD521) intends to reduce the enterprise impact through reduced water consumption intensity (13423 Sections 2(a) & 3(a)(iii)) and reduction of toxic or hazardous chemical usage (13148 Sections 204, 205 and 206 and 13423 Sections 2(e)(i) & 3(a)(vi)).

6.1.6. If a conflict exists between this SOW and any other document, referenced code, standard, or publication, this SOW shall take precedence. The codes, standards and publications most current at the date of contract acceptance shall be those referenced for the design

6.1.7. DISA Operational States: DISA utilizes the term Hazardous Condition (HAZCON) to describe when a given facility is operating in a decreased state of reliability or operational ability. It is permissible for the contractor –through a Government representative- to intentionally place the site in a HAZCON to support the installation sequence.

6.1.8. A HAZCON is defined as a condition in which the normal, alternate, backup, or redundant power source or mechanical equipment is not available, but power and cooling is not interrupted to the load. It is therefore not a true outage at the load, although it may be a partial outage of one bus, circuit, mechanical system etc. A fully system outage will not be permitted.

6.1.9. Electrical Safety: All work that requires the opening or internal investigations of electrical equipment is classified by DISA as work on or near energized equipment and any person associated with this work must comply with the attached (Appendix A) DISA facilities engineering electrical safety program. The designer/contractor shall ensure that this electrical safety requirement is included in the design documents.

6.1.10. Any blemishes that are created over the course of the project shall be patched and or painted to match. Unless otherwise specified all items shall be installed to match.

6.1.11. All materials, including new floor tiles are to be purchased by the contractor. They shall match section 09 69 00 of the DISA Facilities standard Attached (Appendix B)

6.1.12. Equipment Installation Phasing Plan - The contractor will develop a phasing plan and it shall be included in the submittal package. This is to include a plan of intent on how to raise or move all equipment on the raised floor. Unless specifically notified all computing equipment on the raised floor shall remain operational during the full length of this project.

6.1.13. Design: The first portion of this project is to create a design that will be approved by the DISA Facilities Engineering team. This design shall include a proper phasing scheme for the new raised floor, CRAH’s, SRG, demolition and disposal of abandoned pipe conduit and cables and re-encapsulation.

6.1.14. With the Design AutoCAD 2006 ‘.dwg’ files, “For Construction,” will be submitted and will be updated by project to “As-Built” files. All final design drawings shall be stamped by an engineer licensed in that particular area of expertise.

6.1.15. All drawing submittals shall conform to the current DISA Drawing Configuration Management (CM) Specification (Appendix D).

6.1.16. Designer shall provide complete project record drawings, demolition drawings, installation drawings, panel schedules, One-Line-Diagrams, circuit breaker adjustment settings, technical specifications, equipment sizing with calculations, controls sequencing to fully document the entire design effort.

6.1.17. Record drawings shall have the DISA standard border incorporated into them.

6.1.18. Drawings shall be provided with three (3) sets each hard copy and two (2) soft copies. Hard copy shall be provided on ANSI D size paper. Soft copies shall be compatible with AutoCAD® 2006. Hard copy distribution is one set to the site facility engineer, one set to DISA facility engineering and one set to the contracting officer.

6.1.19. The designer shall ensure that all HAZCON’s are clearly noted and dated in the designs’ sequence of events.

6.1.20. Shipping must be direct to the facility, inside delivery.

6.1.21. The new controls system shall include graphics, databases, alarming and trending in the Iconics platform. The graphics shall visually represent the air handling systems and Power Distribution Units.

6.2. Design/Build Expectations

6.2.1. The insulation for all piping is flexible elastomeric. The seal face shall be taped after the adhesive has been applied and has cured. Elastomeric shall be provided in lengths no less than 3’ unless the piping is less than 3’ or unless the end of the pipe requires a shorter piece.

6.2.2. Contractor shall submit 35%, 65% and 95% design drawings for review by Contracting and Facilities personnel.

6.2.3. Field verify that all relevant electrical boxes have the capability to handle any additional load associated with the replacement of existing equipment or installation of new equipment.

6.2.4. All electrical wiring, conduit, etc required to properly operate the new equipment shall be part of this contract.

6.2.5. Contractor shall use TEFC premium efficiency motors.

6.2.6. Contractor shall use the DSIA control specifications, Divisions 23 and 25, included in appendix F.

6.2.7. Design contractor shall not be able to change and re-stamp the design documents after the 100% submittal without written approval from DISA and contracting.

6.3. Raised Floor Design/Installation

6.3.1. New Floor tiles are to be purchased. They shall match section 09 69 00 of the DISA Facilities standard.

6.3.2. Provide and install a new raised floor system in accordance with section 09 69 00 of the Facilities Standards. The existing floor height is at a minimum 24”; the new raised floor height shall match the existing.” A laser-leveling device shall be used to ensure the floor is level.

6.3.3. There are mechanical trenches throughout the raised floor and vary in depth from 4’-8’. Stanchions will extend all the way to the floor and shall be of the same rating as the entire floor. Due to the length of these stanchions the tipping moment shall also be considered in the design. This may be accounted for by a combination of increased support component lengths and/or the addition of industrial adhesives or mechanical fastening systems to hold them in place.

6.3.4. It shall be the contractor’s responsibility to design and install the necessary ramps and transitions at each doorway. There shall be ramps at the main entryways to the workspace that meet or exceed ADA requirements for rise/run. Other transitions shall meet or exceed the International Building Code (IBC) or any State or Local codes which may be more stringent. The doors between the rooms shall be adjusted as necessary.

6.3.5. Just to reiterate, no computing equipment will be taken offline for the installation of the raised floor. The contractor must design and prove before installation that they can move a rack and keep it operational while replacing the floor underneath the piece of equipment. DISA Facilities Engineering and the site will help coordinate cooperation with the customer. Some racks are connected to each other via cable tray so multiple racks may need to be moved at the same time. Other racks are bolted to unistrut under the raised floor. All of these pieces need to be accounted for.

7. Option Items: The following design/build items shall be bid on and shall be executed providing available funding.

7.1. Cleaning of the subfloor

7.1.1. When a section of raised floor has been removed then the underfloor can be cleaned. The cleaning can be started by hand picking large trash and wire cutting from the underfloor plenum

7.1.2. Use clean, damp, lint-free cloths & specialized computer room vacuum cleaners equipped with HEPA 0.3-micron exhaust filters to thoroughly clean the subfloor. Use static-free utensils only.

7.1.3. All items that are abandoned in place shall be demolished and removed from the site. This specifically includes abandoned chilled water pipe and pump along the West wall of 128. All pieces being demolished back to the wall and capped or as far as possible.

7.2. Re-encapsulation of the subfloor

7.2.1. After subfloor cleaning activities have been completed by the contractor the floor is required to be re-encapsulated or re-coated in adherence to the following and the attached excerpt, Appendix H, the Contractor shall encapsulate subfloor areas including raised floor pedestal bases. Method of Procedure for the Under Floor Cleaning shall include removal of contamination from the subfloor plenum, using a HEPA filtered exhaust vacuum system that filters exhaust particles down to .3 microns at a 99.97% efficiency rating will be utilized. Data Centers are considered class 100,000 clean room zones by Federal Standard 209e, and as a result must be able to maintain an airborne particulate level of less than 100,000 particles per cubic foot of air at a size of .5 microns or smaller.

7.2.2. The contractor shall use equipment that meets or exceeds the established standards for cleaning data centers and will provide dust and contamination removal in accordance with Federal Standard 209e. All vacuums shall be fitted with GFCI protectors and will never be plugged in under the raised floor. Only designated power outlets will be utilized when performing decontamination functions. Establish reasonable limits for each site layout to reduce the impact of static pressure, hardware cooling, and plenum airflow disruption during these activities.

7.2.3. The natural and continuous oxidation of the concrete subfloor is a major cause of controlled environment contamination, introducing concrete dust into the air plenum which is blown directly into IT equipment via cooling intakes. The only way to eliminate this source of contamination is to seal the surface of the concrete.

7.2.4. Unfinished areas under the raised floor, to include trenches, trench walls, columns, room exterior and interior walls, and other surfaces shall be sealed with at least two coats (6-mil total dry film thickness) of epoxy paint or sealer. The material used shall be noncorrosive, nontoxic, and nonflammable. The sealer will provide both dust control and a vapor barrier.

The encapsulant used shall have the following properties:

a.

Flexibility: A high flexibility is necessary in order to bridge minor cracks in the deck surface, and to achieve a suitable bond between the deck and other surfaces, such as access floor pedestals and perimeter walls.

b.

Porosity: The finished seal should have a low porosity so as to effectively isolate the subfloor deck, as well as to limit and contain any deposits or liquid accumulations on the surface of the seal.

c.

Out-gassing: If the subfloor deck is to be sealed in an on-line room, the encapsulant used should not emit any chemicals which could be considered a serious and direct threat to hardware reliability. In a newly designed room, more options are available, as long as ample curing time is allowed.

d.

Encapsulant: The encapsulant used should be pigmented to match the blue that is installed at several facilities already (Appendix H). A pigmented encapsulant ensures a complete and effective seal. Any unsealed areas are immediately evident. A clear encapsulant is not easily visible, and large portions of the subfloor supply air plenum may be missed in the application.

7.2.5. The encapsulant must be manually applied with brushes and rollers by trained personnel. The encapsulant shall be applied UNDER cables, conduits, raceways, piping, and other equipment and materials located on the subfloor. Lift and apply the encapsulant under these obstructions, and ensure that cables and conduits are not adhered to the floor during sealant drying. A drying time of 30 to 45 minutes will be provided before cables are laid back down on the floor.

7.2.6. Spray applications shall NOT be used. Spray applications, such as those typically used with clear encapsulants, can atomize the sealant, and transfer it to the hardware in the airflow of the subfloor void. Spray applications can also cause problems when the encapsulant is applied over cables, adhering them to the subfloor deck. This makes future removal of the cables difficult, and can expose unsealed concrete when the cables are dislodged.

7.2.7. All corrosion on frames and girders, the modular floor tile support jacks, and underside of floor tiles will be addressed as necessary with the appropriate materials and sealant. All floor jacks will be thoroughly cleaned, and any corrosion on the metal surfaces will be encapsulated to limit any further deterioration and to prevent any of this contamination from entering the subfloor supply airflow.

7.2.8. All corrosion on subfloor and on pipe work within the floor void will be treated with appropriate and approved materials and sealant.

7.2.9. Cracks in the subfloor, expansion joints, and other voids shall be mitigated prior to encapsulation. The Contractor shall provide a detailed plan for consideration prior to encapsulation that explains how and why they will be repair the surface in the manner proposed.

7.2.10. The Contractor shall provide an MSDS and cut sheet for the encapsulant and for any other chemicals and materials to be applied at the time of bid.

7.3. CRAH unit replacement Design/Installation

7.3.1. Location of the units will be provided at the site bid walk. A drawing is included with this package for spatial awareness.

7.3.2. Provide and install new Computer Room Air Handling Units (CRAH’s) and stands adhering to basic initial purchase and installation and Appendix I and featuring the following:

a. 30 nominal tons of cooling capacity

b. Must be capable of accepting a dual chilled water loop (two [2] inlets and outlets)

c. Must have dual compressors

d. Must have EC Plug fans with the ability to be lowered into the underfloor plenum.

e. Must have the ability to connect to the Building Automation System (BAS) via BACnet native connection.

f. CRAH Stands will be sized to the height of the raised floor which is approximately 24”, contractor to verify all dimensions and will have to determine how to mount stands where mechanical trenches exist

g. Must be instrumented to take temperature and humidity readings at the supply and return of the unit.

7.3.3. New electrical circuits shall be installed in EMT to the CRAH location. No cutting of conduit or other materials shall be accomplished inside the computer room. All electrical panels must have their panel schedules updated.

7.3.4. Insulate all chilled water, condensate drains and exposed condenser water piping installed for this upgrade. The insulation shall prevent condensation and minimize heat transfer and will be manufactured of material suitable for its environment. Insulation shall be of closed-cell type of high quality. Use required calculations to determine thickness of insulation on piping.

7.3.5. All holes in concrete floor shall be sealed with a fire retardant sealant.

7.3.6. Determine if any under floor smoke detectors are going to be affected and relocate to more applicable location.

7.3.7. Main chilled water line may have to be tapped in order to provide the CRAH units with chilled water. Current loop may have taps available that are not currently used. The contractor is authorized to use the closest taps available. The main chilled water loop in the rear of the facility should be used. If taps used are more than 20 feet from the units, please provide isolation valves near each unit.

7.3.8. Seal all penetrations under the raised floor with fire retardant sealant. Consult security standards for requirements.

7.3.9. Perform a startup test on all units to ensure proper operation.

7.3.10. Provide labeling of CRAH units and all piping for supply and return near the loop and the CRAH unit. All labeling must comply with DISA Facilities Standards, Appendix K.

7.3.11. Match leak detection equipment with current facility system and provide connection in to the facility leak detection system.

7.3.12. Tie CRAH units into existing fire system in a method that is concurrent with the existing system.

7.3.13. CRAH units shall have smoke detection installed as a part of their UL listed assembly.

7.3.14. Provide operational training to the base/building personnel responsible for the day-to-day operations of the newly installed equipment and control systems. The Contractor shall provide to the Contracting Officer and the Project Engineer a copy of the training documentation and roster of attendees.

7.3.15. Recommend in writing preventative and predictive maintenance requirements and schedules for all newly installed equipment and controls.

7.3.16. Provide equipment warranty information to the Contracting Office and the Project Engineer.

7.3.17. Any work done by contractor which damages any items not included in the project will be repaired by the contractor at their expense.

7.3.18. No cutting of floor tiles or other materials is permitted in the computer room. All cutting must take place outside of the room. No welding may take place in the space.

7.4. Signal Reference Grid

7.4.1. Provide design and installation to ensure the existing SRG in 128 & 164 is updated with the new raised floor to fully comply with MIL HBK 419A, IEEE 1100, and the DISA facilities engineering standards (Appendix L).

7.4.2. Conduct a field survey of the current signal reference grid in 128 & 164 documenting the current “as built” state. This field survey must pay particular attention to any power or information technology equipment grounds that are connected to the SRG as well as document if the SRG connects to building steel, or extends to other rooms within the facility.

7.4.3. T he design shall connect all information technology equipment and racks to the SRG in the prescribed space.

7.4.4. The design shall indicate where future testing of the SRG shall occur to validate the SRG’s integrity.

7.4.5. The design shall include the testing of the SRG using the fall of potential method as outlined in MIL HBK 419A.

7.4.6. As required install the new SRG in compliance with the design and applicable codes.

7.4.7. The design and installation shall include labeling for all ground bars and conductors identifying them as for either power or signal reference grounds.

7.4.8. The design and installation shall include installation of ground test wells for the existing grounding and for any grounding modifications.

7.4.9. The design shall include a labeling scheme for all ground bars and grounding conductors. I.e. ground bars labeled as power ground bar #1, SRG ground bar #1.

7.4.10. The design and installation shall provide an installation cost estimate

7.4.11. The design and installation shall include locations for annual testing of the grounding systems.

7.4.12. The design and installation shall include a grounding one line diagram

7.4.13. The design and installation shall ensure that the fire rating of each computer room shall be maintained after installation/expansion of the ground grid.

7.4.14. The design and installation shall include evaluating and correcting any grounding issues with the secondary side of all PDU’s.

7.5. Commissioning: The designer shall include the commissioning requirements per the DISA Facilities standard, “Volume 2 – Consolidated Closeout-Commissioning” as part of their design submittal (Appendix C).

7.6. Operations & Maintenance Manuals: Three sets of hard and soft copies (Microsoft Office format) operation and maintenance (O&M) manuals will be provided to DISA for all installed equipment and systems. Two sets are to be distributed to the site, one to the DISA facilities engineering staff. The operation and maintenance manuals must include the following:

7.6.1. Installation and operation manuals for all items of equipment

7.6.2. Factory test reports & Commissioning documents

7.6.3. As built drawings

7.6.4. Make, Model , and Serial number for each item of equipment

7.6.5. Sequence of operations

7.6.6. Building automation drawings and sequence of operations

7.6.7. Training documents

7.6.8. Warranty letter / Warranty contact information

7.6.9. Engineering studies

7.7. Warranty

7.7.1. The designer shall ensure that the design documents include a minimum of a 1 year parts and labor warranty on all equipment installed.

7.7.2. The equipment manufacturer shall provide a warranty on the performance and operation of all new materials and equipment installed in the facility.

7.7.3. Shall include a requirement for a minimum of 1 year maintenance and testing performance on the installed systems, fulfilling all applicable manufacturer maintenance schedules and applicable code requirements.

7.7.4. All warranty terms shall be subject to DISA review and approval.

7.7.5. Air Handlers shall be designed/selected with a 20-year lifecycle

7.8. Site Visit is highly recommended prior to submission of quotation. Please contact Tina Book by e-mail at tina.m.book.civ@mail.mil to register for the Site Visit no later than 8:00AM (Central Time) Wednesday, 25 July 2012. Call Ms Book if you have any issues with emails at 618-229-9221. No registrations will be taken by phone. The Base has a requirement to register all visitors 72 hours prior to a site visit. If a vendor has not registered 72 hours in advance, the vendor will be declined to attend the site visit.

Site Visit Date: 31 July 2012, see instructions below.

Time: 9:00AM (Eastern Time) (allow 30 additional minutes for obtaining visitor pass) Location: DISA PE Warner Robins

Requirements to Enter Base:

The vendors that register and provide the following information for the site visit will be provided directions to the actual site. Providing the below information prior to the visit will assist in the processing of the individual for site visit access. The email requesting registration to the site visit shall reference the solicitation number in the body of the email.

1) Full legal name

2) Date of Birth

3) Place of Birth

4) Social Security Number

5) Date of Visit (31 July, 2012 @ 0900 (AM) Eastern Time)

6) Company Name

- Entrance will be through the Watson Gate.

- Vendor is required to have valid state drivers license or state ID for entrance into the base. Drivers must have a valid driver’s license and be able to show current proof of insurance and vehicle registration upon request. A temporary pass will be provided.

Note: Base security personnel may run “Wants and Warrants” on personnel requiring access to the base.

After award the contractor shall conduct site surveys as needed to gather information required to complete the design and equipment installation

8. Performance Standards.

9. Place of Performance.

DISA PE Warner Robins 205 Perry Street, Building 228, Warner Robins, Air Force Base, GA 31098-1607

10. Period of Performance. The current expectation is that all work shall be completed 180 calendar days upon the award of the project to meet operational requirements. The project shall be completed in phases to allow the critical work that is done by the OST to continue during the project. A phasing plan shall be provided by the contractor as part of their proposal.

11. Delivery Schedule

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR or TM; 1 copy with the deliverable to the Place of Performance , ATTN: Dennis Littlejohn

12. Security: The Contractor will forward a Visit Authorization Letter (VAL) on all their employees to each Government site at which work under this solicitation will be performed (address provided below) and a comprehensive VAL to the DISA Field Security Office identified below:

DISA PE Warner Robins 205 Perry Street, Building 228, Attn: Mike Nelson

Phone: COMM: (478) 926-8025 Warner Robins, Air Force Base, GA 31098-1607

The VAL shall be on company letterhead or pre-fabricated form and contain the following information:

Contract number with start and end dates

Company point of contact (POC) and telephone number

Government Task Monitor name and telephone number

Complete legal name of employee(s)

Social Security Number

Security Clearance level, date granted, and

Adjudication facility name, i.e. DISCO

Type of personnel security investigation (PSI) pending or completed

Date PSI completed

Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the government facility.

Contractor employees will be required to comply with all Government security regulations and requirements. Initial and periodic security training and briefings will be provided by Government security personnel. Failure to comply with security requirements can be cause for termination of employment.

The Contractor shall not divulge any information about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government. The reason for removal will be fully documented in writing by the Contracting Officer (CO). When and if such removal occurs, the contractor shall, within 15 working days, assign qualified personnel to the vacancy(ies) thus created.

13. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). The Government shall provide the vendor system access, as necessary, to provide for product installation and connection.

14. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. None.

b. Identification of Potential Conflicts of Interest (COI). None.

c. Identification of Non-Disclosure Requirements. None.

d. Packaging, Packing and Shipping Instructions. FOB Destination.

e. Inspection and Acceptance Criteria. Government acceptance is provided after successful completion the project. Successful completion of the acceptance period requires the solution fully meets DISA minimum standards and functions as described in this SOW. The Government inspection and acceptance of all equipment and services for this SOW shall take place at the installation site; SMC Warner Robins. All equipment shall have a one-year warranty (parts and labor) warranty at a minimum.

15. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

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1194.21 - Software Applications and Operating Systems

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1194.22 - Web Based Intranet and Internet Information and Applications

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1194.23 - Telecommunications Products

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1194.24 - Video and Multimedia Products

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1194.25 - Self-Contained, Closed Products

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1194.26 - Desktop and Portable Computers

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1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

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1194.31 - Functional Performance Criteria

Appendices:

Appendix A – Electrical Safety Program

Appendix B – 09 69 00 DISA Facility Standard

Appendix C – Volume 2 – Consolidated Closeout-Commissioning

Appendix D – DISA Drawing Configuration Management (CM) Specification

Appendix E – Existing Layout

Appendix F – Division 23 and 25 (this appendix has two attachments labeled Appendix F - Division 23 and Apprendix F - Division 25)

Appendix G – Demolition Schematic (Attachment intentionally deleted) Appendix H – Encapsulation appendix

Appendix I – CRAC Specification (this appendix has two attachments listed as - Appendix I CRAC part 1 and Appendix I CRAC part 2 with additional attachment labeled Appendix I part 1 atch 1)

Appendix J – Omnicable Cut Sheet

Appendix K – DISA Labeling Standard

Appendix L – DISA Facilities Standards SRG section (thi s appendix has two additional documents listed as Appendix L Atch 1 and Appendix L Atch 2)

Appendix M – SRG Design Details

Appendix N – Counterpoise

Appendix O – Grounding One Line

Appendix P – PDU Specification

REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL

Replacement of Raised Floor and Equipment at Warner Robins

Defense Information Systems Agency (DISA), Enterprise Services Directorate (ESD) is a provider of IT services supporting the Army, Navy, Marines, Air Force, DFAS, DLA and other Department of Defense (DoD) agencies. The raised floor is still in reasonable condition but with the forecast for new workload to be added to the raised floor and because the system does not meet the current lifecycle-based standard the system, in its entirety, needs to be replaced. With the floor removed there are several other tasks that become easier to perform and shall be executed as optional items under this project. Replace 14 existing Computer Room Air Conditioners (CRAH), purchase six (6) Power Distribution Units (PDUs), replace the existing Signal Reference Grid (SRG), demolish and remove abandoned pipe, conduit and cables below the raised floor and clean and re-encapsulate the structural floor.

The period of performance is date of award through 180 days base bid.

DISA/Defense Information Technology Contracting Organization (DITCO) is seeking pricing in response to this Request for Proposals (RFP). Award will be made to the offeror who presents the Lowest Price Technically Acceptable (LPTA) to the Government. The proposal must comply in all material respects with the requirements of the law, regulation and conditions set forth in the solicitation. The proposal must meet all mandatory solicitation requirements. The offeror must be determined responsible according to the standards of FAR Part 9, Subpart 1.

The Government anticipates award of a delivery order using Firm Fixed Price (FFP). Pricing should be based on fully burdened labor rates to perform this work.

The North American Industry Classification System (NAICS) code for this acquisition is 335311. For the purpose of this procurement the small business size standard is 750.

*See attached Statement of Work (SOW), Appendices A-P (G was deleted), Building map, DBA WD, and SCA WD.

An organized site visit has been scheduled for 31 July 2012, see instructions below.

Time: 9:00AM (Eastern Time) (allow 30 additional minutes for obtaining visitor pass) Location: DISA PE Warner Robins

Requirements to Enter Base:

The vendors shall register and provide the following information for the site visit will be provided directions to the actual site. Providing the below information prior to the visit will assist in the processing of the individual for site visit access. The email requesting registration to the site visit shall reference the solicitation number in the body of the email.

1) Full legal name

2) Date of Birth

3) Place of Birth

4) Social Security Number

5) Date of Visit (31 July, 2012 @ 0900 (AM) Eastern Time)

6) Company Name

- Entrance will be through the Watson Gate.

- Vendor is required to have valid state drivers license or state ID for entrance into the base. Drivers must have a valid driver’s license and be able to show current proof of insurance and vehicle registration upon request. A temporary pass will be provided.

Note: Base security personnel may run “Wants and Warrants” on personnel requiring access to the base.

To support access to the site for the site visit, all offeror must submit the above documentation to the Contract Specialist Tina Book via email to tina.m.book.civ@mail.mil no later than 4:00 PM (Central Time) Wednesday, 25 July 2012. All questions entertained at the Site Visit will be recorded and questions and answers will be provided to all interest offerors at a later date.

The Government will entertain questions on this procurement until 4:00 PM (Central Time), Wednesday, 1 August 2012. No late questions will be accepted. No questions will be accepted via phone calls. Responses to all questioned posed will be provided to all interested parties. Submit all questions to Tina Book at tina.m.book.civ@mail.mil.

Proposals are due by 4:00 PM (Central Time), Monday, 20 August 2012. The Government reserves the right to award without discussions. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Section E - Inspection and Acceptance

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

For Raised Floor Replacement, PE Warner Robins

1. Contract or Task Order Title: PE Warner Robins Raised Floor and Mechanical Equipment Replacement

2. Work Requirements: .

· Task 1 – Design

· Task 2 – Raised Floor Installation

· Task 3 – Underfloor Cleaning/Demolition

· Task 4 – Re-encapsulation of Floor

· Task 5 – CRAC Installation

· Task 6 – Signal Reference Grid Installation

· Task 7 – Commissioning

3. Primary Method of Surveillance:

Periodic Inspection shall be scheduled for Items 2, 3, 4, 5, 6, and 7. There will be Customer Input and Periodic Inspection for Item 1.

· 100 Percent Inspection. This is usually only the most appropriate method for infrequent tasks or tasks with stringent performance requirements, e.g., where safety or health is a concern. With this method, performance is inspected/evaluated at each occurrence. One hundred percent inspection is too expensive to be used in most cases.

· Random Sampling. This is usually the most appropriate method for recurring tasks. With random sampling, services are sampled to determine if the level of performance is acceptable. Random sampling works best when the number of instances of the services being performed is very large and a statistically valid sample can be obtained. Computer programs may be available to assist in establishing sampling procedures.

· Periodic Inspection: These services are monitored weekly, monthly, quarterly, semiannually, annually, etc. Periodic types of activities are perfect for periodic inspection because not only are they infrequent, but there is normally a predetermined, specified time frame within which the tasks must be accomplished. Therefore, you know exactly when to conduct the evaluations. Periodic inspections automatically become 100 percent evaluations or "100 percent checks." Inspections should be divided and scheduled by frequency: annual, semiannual, quarterly, monthly, weekly and as required. Sometimes services are required for which the time or frequency cannot be predicted, such as accident investigations, one-time special tasking by higher headquarters, etc. These would be labeled "as required inspections." Others are known and predictable such as the quarterly status report or the monthly travel report currently included in some DISA service contracts.

· Customer Input. Although usually not a primary method, this is a valuable supplement to more systematic methods. For example, in a case where random sampling indicates unsatisfactory service, customer complaints can be used as substantiating evidence. In certain situations where customers can be relied upon to complain consistently when the quality of performance is poor, e.g., dining facilities, building services, customer surveys and customer complaints may be a primary surveillance method, and customer satisfaction an appropriate performance standard. In all cases, complaints should be documented, preferably on a standard form.

4. Scope of Performance: The selected vendor will be required to craft a design that meets the criteria provided in this PWS. Included in the design is the replacement of the raised floor, cleaning demolition and encapsulation of the subfloor, computer room air conditioning units, and signal reference grid. After the design has been approved, by the DISA Facilities Engineering team, for the replacement of the raised floor, in phases and keeping the all equipment operational, the existing raised floor and supporting grid will be dismantled and disposed of. Before the new raised floor is installed all work necessary to be done in an open space shall be completed. This is to include but is not limited to the installation of the new: cleaning demolition and encapsulation of the subfloor, computer room air conditioning units, and signal reference grid. The current raised floor is in reasonable condition but it has reached the end of its useful life and does not meet the current DISA Facilities Standards so it shall be replaced.

5. Performance Standards:

6. Acceptable Quality Level (AQL):

· 100% design with complete phasing plan showing no interruption.

· No major deficiencies noted.

7. Evaluation Method:

The Contracting Officer’s Representative (COR) will document the time of verbal notification to the contractor. The COR will document the official time and date of notification on the Maintenance Call Record. This will be accomplished during the design phase of 35%, 65% and 95% design submissions and during the remainder of the project. The COR will review contract performance.

8. Incentives (Positive and/or Negative): None.

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 180 calendar days. The time stated for completion shall include final cleanup of the premises.

(End of clause)

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

52.204-9000 Points of Contact (AUG 2005)

Contracting Officer

Name: Beverly Jones

Organization/Office Symbol: PL8324

Phone No.: 618-229-9689

E-Mail Address: beverly.l.jones12.civ@mail.mil

Contract Specialist

Name: Tina Book

Organization/Office Symbol: PL8324

Pho…