RFQ HC101924R0003 0005 Extend Offer Date 10.25.24.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0005 is issued:

a. Update price submission instructions and price evaluation criteria in Addendum to 52.212-1(b) and Addendum52.212-2(a).

b. Update submission instructions for descriptive literature for equivalent products.

c. Insert clause 52.211-6 Brand Name or Equal (Aug 1999).

d. Extend the offer due date to 10:00 AM HST 25 October 2024.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Oct-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HC101924R0003

X 9B. DATED (SEE ITEM 11)

07-Aug-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Oct-2024

CODE

DISA/DITCO-PACIFIC

477 ESSEX STREET

BUILDING 77, ROOM 129

PEARL HARBOR HI 96860-5815

HC1019 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC101924R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Oct-2024 12:00 AM to 25-Oct-2024 10:00 AM.

The following have been added by reference:

52.211-6 Brand Name or Equal AUG 1999

The following have been added by full text:

ADDENDUM TO 52.212

ADDENDUM TO 52.212-1

Addendum to 52.212-1(b), Submission of Offers is tailored as follows:

(b) Submission of offers:

(12) Other Instructions

(i) General Information

(A) Points of Contact: The contracting officer (KO) and contract specialist (CS) listed in the Points of Contact Instruction are the sole points of contact for this procurement.

Submit any questions, concerns, or requests for clarification in writing to the CS/KO.

(B) Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(C) Electronic Reference Documents: All referenced documents for this solicitation are available on the Contract Opportunities section on www.sam.gov. Potential offerors are encouraged to subscribe/follow for real-time e-mail notifications when information has been posted to the website for this solicitation.

(D) Communications: Exchanges of source selection information between Government and offerors will be controlled by the KO and CS. E-mail will be used to transmit such information to the offeror and will include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

(E) Questions: Questions are due no later than 12:00pm HST on Friday, August

16. Questions shall be submitted to both the KO and CS via e-mail. Questions will only be responded to if received in e-mail. Questions submitted after the deadline may not be answered.

The e-mail address for the KO and CS are in Instruction G1 Points of Contact.

(ii) Offerors are requested to submit a written Proposed Solution and a separate Price Quote in response to the attached Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP). Information on submission of the Proposed Solution and the Price Quote is provided below. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of statements asserted in the proposal.

The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offerors shall assume the Government has no prior knowledge of their facilities and capabilities and will base its evaluation on the information presented in the offeror's proposal. The offeror's proposal must include all data and information requested by the solicitation and must be submitted in accordance with these instructions. The proposal should sufficiently address the requirements as stated in the PWS. Non-conformance with these instructions may result in removal of the proposal from further evaluation.

(iii) IAW DISA Instruction, Organizational and Consultant Conflicts of Interest (OCCI), each offeror shall specifically identify in its proposal whether or not any potential or actual organizational and consultant conflicts of interest, as described in Federal Acquisition Regulation (FAR) Subpart 9.5, exists for this instant procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on the instant procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

(iv) Page limitations, if applicable, are identified below and will be treated as maximums. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be

8.5 x 11 inches. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. Although not required, the following items (if submitted) will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, OCCI mitigation plans, price quote, descriptive literature for equivalent products, and responses to any provisions/clauses. In the event any evaluation notices are issued, page limitations may also be placed on those. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation.

(v) Organization/Number of Copies/Page Limits. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified. The contents of each required section of the proposal are described in the information to offerors paragraph as noted in the table below. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Tab indexing may be used to identify sections. Additionally, each section may contain a glossary of all abbreviations and acronyms used, and with an explanation for each, if necessary. Glossaries do not count against the page limitations.

Table 1 Proposal Organization

SECTION TITLE COPIES PAGE LIMIT

Proposed Solution 1 electronic 4 Price Quote 1 electronic

(MS Excel) No page limit

Contract Documentation 1 electronic No page limit

(vi) Electronic Offers. The offeror shall submit the Proposed Solution, the Price Quote, and any associated Contract Documentation in electronic format via e-mail and must include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. The Proposed Solution, the Price Quote, and any associated Contract Documentation shall each be separate files. Proposals shall be submitted to the KO/CS identified in the Points of Contact Instruction.

(vii) Proposal Organization:

(A) Proposed Solution. The Proposed Solution should be specific and complete, and will be evaluated against the Factor 1 Solution, as defined in FAR 52.212-2, Evaluation – Commercial Items. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2007 or PDF document. The page format shall have a 1-inch margin using no smaller than an 11-point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The file size of each document shall not exceed 10MB. The Factor 1 Solution proposal shall not exceed 4 pages. Drawings/diagrams are counted in the total pages allowed. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing all aspects of the PWS and satisfying Factor 1.

The Proposed Solution must include the proposed brand name and brand name or equal commercial IT products as specified in the requirement. Descriptive literature to document salient characteristics for proposed equivalent products are not counted in the total pages allowed.

Address your proposed approach to meeting or exceeding the minimum performance or capability requirements, as well as any risks in your proposed approach in terms of technical/performance, price, and/or schedule. Address risk by identifying those aspects of the Proposed Solution that you consider having the potential for disruption of schedule, increased price, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., PWS or specification requirements). Propose a realistic "work-around" or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level.

Identify any new risks introduced by such risk mitigation.

(B) Price Quote. The quotation will be evaluated using one or more of the techniques defined in FAR Part 15.404-1(b) in order to determine if they are reasonable and complete. Reasonableness is established through price analysis techniques as described in FAR 15.404-1(b). For a quotation to be complete, all solicitation requirements must be priced, figures correctly calculated, and prices presented in in a clear and useful format. The attached “PRICE QUOTE WORKSHEET” is provided to facilitate quotation preparation and to ensure uniformity across all offerors’ submissions.

The quotation spreadsheet shall be submitted in MS Excel 2007 format or newer. All formulas shall remain present in the spreadsheet for verification. The file size of each document shall not exceed 20MB. Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your price. All information relating to the proposed price must be included in the section of the proposal designated as the Price Quote.

Price Quote submissions should be sufficiently detailed to demonstrate their reasonableness.

Offerors shall propose a total firm-fixed price and provide a detailed breakdown of the CLINS 0001 – 0004. Any materials/equipment beyond the required seven (7) items under CLIN 0001 shall be clearly listed and broken down under CLIN 0003. Any materials/equipment, labor, etc.

required specifically for the Installation Warranty shall be clearly listed and broken down under CLIN 0004. Labor rates should be fully loaded hourly rates for each labor category that may be required in support of this effort.

Under no circumstances shall the prices from the Price Quote be included elsewhere in the proposal.

FAR 12.504(a) The following laws are not applicable to subcontracts at any tier for the acquisition of commercial items or commercial components at any tier:

(7) 41 U.S.C. 4706(d) and 10 U.S.C. 2313(c), Examination of Records of Contractor, when a subcontractor is not required to provide certified cost or pricing data (see 15.209(b)), unless using funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5).

(C) Contract Documentation. The purpose of this proposal section is to provide information to the Government for preparing the contract document and supporting file.

1. You must complete blocks 30 a, b, and c of the SF Form 1449 and return this form with your proposal. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

2. Offerors shall provide completed representations, certifications, acknowledgments, and statements as required in the solicitation. For representations and certifications specifically in FAR 52.212-3 Alt I (Feb 2024), offerors shall complete only paragraph (b) of the provision if the offeror has completed the annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If not, offerors shall complete paragraphs (c) through (v) of the provision.

3. OCCI Mitigation Plan or a statement that OCCI does not exist.

4. Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. Contractor Point of Contract information will be used for contract administration in the Points of Contact Instruction.

5. Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address; CAGE code; DUNS/UEI number;

TIN; size of business/socioeconomic categories.

(End of provision revisions)

ADDENDUM TO 52.212-2(a)

Addendum to 52.212-2(a), Evaluation-Commercial Items is tailored as follows:

a. Basis for Contract Award

Award will be made to the responsible offeror whose proposal is determined to represent the overall best value to the Government using a lowest price technically acceptable (LPTA) process. The Proposed Solution should include all information the offeror wants the Government to consider and evaluate regarding its ability to perform all required tasks and conform to all required terms and conditions. To be eligible for award, the offeror’s proposal must sufficiently address all aspects of the PWS. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

Regarding the best value analysis for the award decision, the below evaluation factors will be used to determine technical acceptability. Section 508 Accessibility Standards do not apply to this requirement.

b. Evaluation Factors and Subfactors

(1) The following evaluation factors will be used to evaluate each proposal.

Factor 1: Solution This factor will be evaluated based on the extent to which the offeror’s Proposed Solution meets the requirements stated in PWS Paragraphs 6.1 through 6.3 and 6.2 for performance in PWS Paragraph 9 adhering to the schedule in PWS Paragraph 10. In order to be rated Acceptable, the offeror’s Proposed Solution must clearly demonstrate its ability to deliver the solution and complete the disassemble and removal of existing video walls and all associated equipment and cabling, installation, programming and warranty services as stated in the PWS Paragraphs above.

Factor 2: Price Price Quotes will be evaluated to determine if they are reasonable and complete. The Government reserves the right, but is not obligated, to conduct a realism analysis. The offeror should ensure the Price Quote includes detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, etc.). All Material and Equipment shall annotate the specific detail (e.g., quantity, part number, manufacturer, etc.). All travel must show the specific detail (e.g., number of days, locations, number of personnel, etc.).

Completeness is defined as: The Government will determine completeness of an offeror’s Price Quote by verifying that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format.

Reasonableness is defined as: Price Quotes will be evaluated using one or more of the techniques defined in FAR 15.404-1(b) to determine price reasonableness.

All Shipping and Other Direct Expenses shall annotate the specific detail (e.g., quantity, part number, manufacturer, FOB Destination, Ground/Air etc.). Travel shall be authorized by the KO in writing prior to performance and will be paid IAW FAR Part 31.205-46.

(2) Relative Importance of Factors. The relative importance of each factor is as follows:

The Price Factor/Price is significantly more important than Factor 1, Solution.

c. Ratings

The Solution Factor will receive one of the ratings described in Table 1: either Acceptable or Unacceptable. In order for a proposal to be rated overall Technically Acceptable, the Solution Factor must be rated Acceptable.

d. Discussions/Exchanges

The Government intends to evaluate proposals and award a contract without exchanges.

However, the Government reserves the right to conduct exchanges or seek clarifications if the KO determines they are necessary. If exchanges are required, the number of proposals being competitively considered may be narrowed to all of the most highly rated proposals. The Government further reserves the right to reduce the number of proposals being competitively considered to the greatest number that will permit efficient competition among the most highly rated proposals. If an offeror’s proposal is removed from further consideration for award, written notice of the removal will be provided to the offeror. In the event issues pertaining to the solicitation cannot be resolved to the KO's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

(End of provision revisions)

The following have been deleted:

REVISED ADDENDUM TO 52.212-1

(End of Summary of Changes)